Approximately three dozen Human Resources Liaisons, along with Generalists and other professionals, partner with Auburn University Human Resources staff to serve full-time and part-time employees of Auburn University.
Leanne Fuller, Director, Human Resources Services, is specifically qualified to assist those who work in HR functions. She can be reached at (334) 844-1605 or at email@example.com.
Unless noted, most meetings are occurring via Zoom and will begin at 3 p.m. Liaisons will receive an invite in Outlook to attend the meeting. The agenda and/or handouts and notes are available by clicking the date.
Good To Know
"Good to Know!" is a communication that Human Resources periodically sends to supervisors, managers, and other campus leadership.
Previous topics have included, but have not been limited to, the Fair Labor Standards Act, performance reviews, the Job Family Promotion Program, and the University's inclement weather policy. Liaisons are encouraged to review these communications and share them with their departments or units as warranted.
National: College and University Professional Association – Human Resources (CUPA-HR)
Region: College and University Professional Association – Human Resources (CUPA-HR)
State: Alabama State Chapter CUPAHR (ALACUPA)
National Association of College and University Business Officers (For HR Liaisons with budget responsibilities)
Training and Webinars
CUPAHR Boot Camp: This free course is a self-paced e-Learning course that offers a higher-ed perspective on essential HR topics. It’s ideal for anyone who could benefit from a basic understanding of higher ed HR – early-career and/or anyone that is new to higher education environment.
Understanding Higher Education: The free course provides higher ed and HR pros who are new to higher education the basic background, information and tools they need to be successful in the unique environment of higher education.
Please print each poster and display in each building over which you have jurisdiction.
Reports and Scripts
Report Description: All Employee Listing
Fields Extracted: Multiple available selections to include/not include on the report
Data Entered by Requestor: Search options by:
Timesheet Org Number
Timesheet Org Name
Supervisor(Drop down available on 1-3)
Report Description: Earn codes by division or timekeeping location per pay period (Two files are produced: FOAP and no FOAP)
Fields Extracted: Pay Periods, Banner ID, Name, Division, Division Description, Orgn Code TS, Orgn Code TS Title, Position Number, Suffix, Earn Codes, Hours, Amount, Special Rate, Fund, Orgn, Acct, Program, Activity, Labor %, Labor Hours, Labor Amount
Data Entered by Requestor: Year, Payroll Type, Payroll Number, Division/TKL, Division Number or HR location number
Report Description: Salary History by Employee
Fields Extracted: System, Banner ID, Name, Current Hire Date, Personnel Date, Position Number, Suffix, Title, Status, Effective Date, FTE, Time Sheet Orgn Description, Eclass, Annual Salary, Job Location Description
Data Entered by Requestor: Banner ID
Report Description: Leave Balances by Division or Timekeeping Location
Fields Extracted: Banner ID, Name, Ecls, Division, Division Description, TKL, TKL Description, Adj Service Date, Yrs of Service, Max Hours to Roll VACA, VACA Leave Balance, VACA Current Accrual, SICK Leave Balance, SICK Current Accrual, COMP Leave Balance, COMP Current Accrual, Last Accrual Date, Last Pay Period, Empl Email Address, Supv Email Address
Data Entered by Requestor: Division/TKL, Division Number or TKL Number
Report Description: Employees with Overage Codes: OTP, OTS, CTE and CTS per Division (Two files are produced: FOAP and no FOAP)
Fields Extracted: Pay Period, Banner ID, Name, Employee Status, TKL, TKL Description, Position Number, Suffix, Job Title, Earn Code, Hours, Amount, Fund, Orgn, Acct, Program, Labor %, Labor Hours, Labor Amount
Data Entered by Requestor: Year and Division
Report Description: Timekeepers Listserv
Fields Extracted: Division, Email Address
Data Entered by Requestor: Campus Code (ALL, AUM, or AU)
Report Description: Listserv Active Employees by EE Type
Fields Extracted: Campus Code, Banner ID, Name (last,first), Name (first, last), Eclass, Eclass Description, *parameter settings* Faculty, Tenure, Tenure Effective Date, Job Title, Job location, Job Location Description, Job Location Address, Job Location City, Job Location State, Job Location Zip, Division, Division Description, Campus Code, TKL, TKL Description, Email Address, Current Hire Date, Supervisor Name, Supervisor Email
Data Entered by Requestor: Campus Code (AU, AUM, or BOTH), Faculty? (Y/N), Full Time Employees? (Y/N), Part Time Employees? (Y/N), TES Employee? (Y/N), Grad Assistants? (Y/N), GRAs? (Y/N), GTAs? (Y/N), Undergrad ST excluding Work Study? (Y/N), Work Study? (Y/N),AU Affiliated? (Y/N)
Report Description: Supervisor Listserv (Job Record)
Fields Extracted: Banner ID, Name, Email Address, Employee Status, Job Title, Division, Division Description
Data Entered by Requestor: Campus Code (ALL, AUM, or AU)
Report Description: Terminated Employees by EE Type
Fields Extracted: AU/AUM, AU ID, Name (Last,First), Name (First, Last), ECLS, ECLS Description, *parameter settings* Faculty, Job Title, Job Location, Job Location Description, Job Location Address, Job Location State, Job Location Zip, Division, Division Description, Campus Code, TKL, TKL Description, Email Address, Term Date, Hire Date
Data Entered by Requestor: Terminated EES after this Date, AU or AUM? (AU, AUM, BOTH), Faculty Only? (Y/N), Full Time Employees? (Y/N), Part Time Employees? (Y/N), TES Employees? (Y/N), Graduate Assistants? (Y/N), GRAs? (Y/N), GTAs? (Y/N), Undergrad ST? (Y/N), Work-study? (Y/N), AU Affiliated? (Y/N)
Report Description: Vacant Positions
Fields Extracted: Division, Budget Orgn, Orgn Title, Position, Position Type, Job Last Eff Date, Position Title, Name of Last incumbent, PTOT Budget Amt, Fund Code, Orgn Code, Acct Code, Prog Code, Percent, FOAP Budget
Data Entered by Requestor: Division or Org Number, Fiscal Year
Report Description: Positions by Incumbent
Fields Extracted: Banner ID, Name, Position Number, Title, Job Begin Date, Job End Date, Emp Class Code, Reports to Supv, Job Location Number, Job Location Description
Data Entered by Requestor: Division Number, Date
Report Description: Positions Created on or after Date
Fields Extracted: *Parameter Listing*, Position Begin Date, Position Code, Status, Type, Budget COAS, Budget Orgn, Budget Orgn Description, Position Title, ECLS, Salary Table, Salary Grade
Data Entered by Requestor: Position Begin Date, College Code (Division)
Report Description: Terminations by Division
Fields Extracted: Banner Number, Name, Status, Term Reason Code, Term Code Description, ECLS, TKL, TKL Description
Data Entered by Requestor: Begin Date, End Date, Division Number (3-digit)
Report Description: International Ees by Division or TKL
Fields Extracted: Banner ID, Employee Name, Emp Class, Current Hire Date, Division, Division Description, Job Location, Timekeeping Location, Timekeeping Location Description, I-9 Form Indicator, I-9 Expiration Date
Data Entered by Requestor: Division Number, Timekeeping Location
Report Description: Selected Job Change Reasons by by Division
Fields Extracted: Job Change Reason, Banner ID, Name, Employee Status, E-Class, Position, Job Title, Job Effective Date, Annual Salary, Division, Div Description, Department Dept Description
Data Entered by Requestor: Begin Date, End Date, Division Number
Auburn University Human Resources (AUHR) has established a standing committee of HR Liaisons (referred to thereafter as the Advisory Council) to collaborate, provide feedback regarding policies and procedures, and serve as a representative of the HR Liaison Network of Auburn University.
This partnership will allow for consideration of continuous improvement and new initiatives in programs, services and best practices for the delivery of comprehensive human resources services to all university customers.
Provide feedback on current processes
Brainstorm on solutions for variety of topics
Evaluate and pilot new processes
Help identify improvements as needed
Serve as a representative and gather feedback from the HR Liaison Network
Propose new ideas that will advance collaboration of human resources and the university community
Provide input to the HRL informational monthly meetings and other meetings as needed
Speak at the HRL meetings to engage the HRLs on items of interest such as updates of current work of the council, outstanding or new items that have been discussed, etc.
Serve as an additional resource to HRLs in the university community
Frequency of regular meetings: To be determined
Meetings may be requested by a team member of AUHR or a member of the Advisory Council
Updates on initiatives/projects may be provided by the Initiative/Project lead (or designee)
Meeting locations may be held in any department
Attendance (or designee) of the Director, HR Services is required
Summary of information discussed will be maintained and available for future reference
Eight members representing academic and administrative divisions across campus
Appointments will consist of staggered terms of the members to ensure continuity of the Advisory Council
Terms begins Jan. 1 (change in 2021)
At least four members must be in the HR Partner Liaison role (contingent on diversity of Advisory Council)
Other members will represent the HR Coordinator Liaison and/or HR Administrator Liaison roles
Council will elect/designate a Chair
The Chair (or designee) will speak at the HRL monthly meetings, as needed.
Call for Nominations to the designated HRLs
Reviewed and decisions by the Advisory Council
Selections are determined based on interest, diversity and role
Stephanie Woodley, COSAM, Jan. 1, 2023 to Dec. 31, 2026
Kim Rogers, ACES, Jan. 1, 2023 to Dec. 31, 2026
Ginger Vedder, Risk Management, Jan. 1, 2021 to Dec. 31, 2024
Tammy Walker, Engineering, Jan. 1, 2021 to Dec. 31, 2024
Nichole Diehl, Veterinary Medicine, Jan. 1, 2022 to Dec. 31, 2025
Tami Poe, Liberal Arts, Jan. 1, 2022 to Dec. 31, 2025
Lindsey Johnson, VP Business and Finance/CFO, Jan. 1, 2022 to Dec. 31, 2025
Julene Pugh, Business, Jan. 1, 2022 to Dec. 31, 2025