Go Paperless! Receive Your W-2 Electronically

Go Paperless! Receive Your W-2 Electronically

Don’t forget that you can choose to go paperless by consenting to receive your tax documents electronically!

This simple process allows you to access your online Form W-2 (wage and tax statement) through AU Access, and then submit it with your tax return. In fact, more than 4,000 employees of Auburn University and Auburn Montgomery have already consented to this option!

Benefits of Accessing Form W-2 Electronically

  • Earlier access to your Form W-2, which is in an IRS-approved, PDF format.
  • No possibility for a lost, stolen, delayed, or misplaced Form W-2.
  • At any time, you can access your Form W-2 at home, at your accountant’s office, or anywhere else.
  • Access is secure; the forms can only be accessed with your AU credentials.
  • Going paperless promotes sustainability by reducing paper, and is a cost savings (forms, printing, and postage expense) for Auburn University.
  • If you need a paper form, you can print multiple copies at your convenience.
  • Prior years’ forms are also available.

How Do I Consent to Accessing Form W-2 Electronically?

  1. Visit AU Access”.
  2. Sign on with your user name and password.
  3. Click on “Self Service”.
  4. Select the “Employee” tab.
  5. Under the Employee Tab, Click on “Tax Forms”.
  6. Click on W-2 Wage and Tax Statement”.
  7. Enter your Social Security Number (for security purposes).
  8. The following message will appear:

Please click the button below if you would like to receive your Form W-2 electronically. IRS rules require that you provide the University with your consent in order to receive your Form W-2 in electronic format. You do not need to repeat this process annually since this consent is valid for the duration of your employment with the University.

Once you consent to receiving your W-2 electronically, you will no longer receive a paper copy of your Form W-2 by mail. You will be able to access it online and print copies as necessary for your tax filing purposes. You may also access Forms W-2 for previous years. If you later decide to revoke or withdraw your consent, you must do so by following the same procedure – by clicking the button again to indicate your intent.

9. You should then click the button below the message, thus confirming your intent. After you click the button, you will receive a confirmation email from payroll@auburn.edu

Important to note

  • If you have already consented to receiving an electronic copy, you do not need to consent again for Tax Year 2019.
  • If you want to receive a paper copy, you will continue to receive a copy in the mail. You will still be able to access your Form W-2 electronically, via AU Access.
  • By late January 2020, you will receive an email notifying you that your Form W-2 for Tax Year 2019 is available.

 If you have additional questions, please contact Human Resources at 844-4183 or payroll@auburn.edu

Last updated: 11/20/2019