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Important: The following actions are required for all new hires in student employment. Additional actions are required for minors and/or foreign nationals (see below).
Personal Data Form
W-4 (Federal Tax Form)
A-4 (Alabama State Tax Form)
C-4 (Auburn City Tax Withholding Certificate) Applicable only to those performing work within the city of Auburn.
Complete this section only if driving is part of your job responsibilities.
Complete this section only if you are 18 years of age or younger.
Ages 16-18: Complete the Alabama Child Labor Employee Information Sheet
Ages 14-15: Complete the Alabama Child Labor Eligibility to Work Form
Complete this section only if you are a Foreign National employee.
Complete the Foreign National Tax Form
Note: The student employee will need the associated immigration and work authorization documents available to upload into the system.
Note: See Foreign National Tax Form Instructions for detailed information on how to complete this step
Go to www.newi9.com.
Enter 18580 for the Employer Name or Code.
Section 1 must be completed by the student employee no later than the first day of employment.
Enter 18580 for the Employer Name or Code
Section 2 must be completed by the person who views the actual I-9 documentation no later than the third day of employment.
Consult the Form I-9, List of Acceptable Documents to view the documents that may be used for the completion of the I-9.
Include the student’s schedule to the completed documents. If the student employee is not currently enrolled, but is eligible to be employed due to the “sandwich rule[1]”, include the previous semester’s schedule and a note indicating that he/she will be enrolled again the following semester.
[1] Enrolled the previous semester and will be enrolled in the following semester. Not enrolled “sandwiched” between two semesters of enrollment.
The Student New Hire process may be completed in one of the following two ways:
* Please do not send duplicate packets. Departments should choose to send via Secure Upload or Campus Mail.
* Incomplete packets will not be processed until all required documents are received (do not email or fax documents)
Amy Bruce, Specialist, Student and Temporary Employment, (334) 844-1671
*April McFarlin, Coordinator, Employee Records, (334) 844-1615
Auburn University encourages all members of the Auburn Family to review the Drug Free Campus and Workplace resources. These pieces contain relevant polices, programs and services that address substance abuse intervention and prevention. Questions related to this document may be directed to hpws@auburn.edu.