This information is for full-time employees who terminate employment with Auburn University.
W-2 Address
If applicable, update your address through Self-Service Banner or complete and submit the Request for Mailing Address Change of Former Employees form.
To access your Form W-2 and/or paystub, visit the W-2 Form for Inactive Employees website. You will need your Employee ID number to log in.
Annual and Sick Leave Pay Upon Termination
Annual Leave
- Eligible employees will be compensated for accrued unused annual leave at separation (termination or retirement), up to one month of additional compensation (173.33 hours).
- Annual leave payouts are processed as soon as administratively possible after the final paycheck.
Sick Leave
Eligible employees hired before October 1, 1990 may be compensated for accrued unused sick leave at separation, up to one month of additional compensation (173.33 hours).
Transfer of Sick Leave: Employees transferring to or from another school or agency that participates in the Retirement Systems of Alabama Teachers’ Retirement System may retain accrued unused sick leave. Transferred sick leave may be used for any purpose normally permitted.
Health, Dental, and Vision Insurance
Coverage continues for the period for which the last premium was deducted. Coverage ends automatically unless continued under COBRA. Information regarding COBRA continuation will be mailed to the employee’s address of record and must be returned by the indicated deadlines.
Flexible Spending Accounts (FSA)
Eligible expenses may be incurred through the termination date. Reimbursement requests must be submitted within 90 days following termination.
Health Savings Account (HSA)
The HSA is owned by the employee. After termination, the employee is responsible for any administrative fees. The account may be transferred to another plan, if permitted. For assistance, contact HealthEquity at 866-735-8195.
Contact Information for Other Health and Welfare Benefits
| Benefit | Provider | Phone |
|---|---|---|
| Vision Care – Superior Vision | AU Human Resources (Benefits) | (334) 844-4145 |
| Cancer Insurance | Colonial Life | (833) 203-4283 |
| Group Life Insurance | The Standard | (800) 634-1743 |
| Group Accident | The Standard | (800) 634-1743 |
| Group Hospital Indemnity | The Standard | (800) 634-1743 |
| Group Critical Illness | The Standard | (800) 634-1743 |
| Supplemental Long-Term Disability | The Standard | (800) 634-1743 |
| Whole Life Insurance | MassMutual | (844) 975-7522 |
Retirement Systems of Alabama
Members who terminate employment prior to retirement eligibility have three options:
- Vested members (10 or more years of service) may leave contributions in the system and apply for service retirement at age 60 (Tier 1) or age 62 (Tier 2).
- Members with fewer than 10 years of service may leave contributions in the system for up to five years before automatic termination.
- Members may request a refund of contributions and refundable interest by submitting RSA Form 7, Notice of Final Deposit and Request for Refund . Refunds may be subject to federal tax penalties.
403(b), 457(b), and Roth Plans
Withdrawals from tax-deferred plans are taxable and may be subject to penalties if taken before age 59½. Questions should be directed to Auburn’s retirement advisers.
