HR Liaison Network

intro

A Winning Team

Approximately three dozen Human Resources Liaisons, along with Generalists and other professionals, partner with Auburn University Human Resources staff to serve full-time and part-time employees of Auburn University. 

Leanne Fuller, Director, Human Resources Services, is specifically qualified to assist those who work in HR functions. She can be reached at (334) 844-1605 or at fullele@auburn.edu.

table of contents

covid

COVID-19 Resources

Auburn University Human Resources (AUHR) has developed a website to share HR-related resources and information regarding COVID-19. This site includes links to news articles, topics related to COVID-19 and AUHR contact information. Questions may also be addressed to univhr@auburn.edu.

meetings

Meetings Agendas/Minutes

Unless noted, most meetings are occurring via Zoom. Liaisons will receive an invite in Outlook to attend the meeting. The agenda and/or handouts and notes are available by clicking the date.

good

Good to Know!

"Good to Know!" is a communication that Human Resources periodically sends to supervisors, managers, and other campus leadership.  

Previous topics have included, but have not been limited to, the Fair Labor Standards Act, performance reviews, the Job Family Promotion Program, and the University's inclement weather policy.  Liaisons are encouraged to review these communications and share them with their departments or units as warranted.

links

Important Links

development

Professional Development Associations

CUPA-HR

  • National: College and University Professional Association – Human Resources (CUPA-HR)

  • Region: College and University Professional Association – Human Resources (CUPA-HR) 

  • State: Alabama State Chapter CUPAHR (ALACUPA) 

 

SHRM

  • National: Society for Human Resources Management (SHRM)

  • Local: East Alabama SHRM

 

NACUBO

certification

Certification Opportunities

  • SHRM-CP – Society of Human Resources Management Certified Professional – Society of Human Resources Management 

  • SHRM-SCP – Society of Human Resources Management Senior Certified Professional  – Society of Human Resources Management

  • PHR – Professional in Human Resources – HR Certification Institute 

  • SPHR – Senior Professional in Human Resources – HR Certification Institute 

  • aPHR – Associate Professional in Human Resources – HR Certification Institute 

training

Training and Webinars

Auburn University

 

CUPA-HR

  • Southern Region CUPAHR webinars

  • CUPA eLearning courses/

  • CUPAHR Boot Camp: This free course is a self-paced e-Learning course that offers a higher-ed perspective on essential HR topics. It’s ideal for anyone who could benefit from a basic understanding of higher ed HR – early-career and/or anyone that is new to higher education environment.

  • Understanding Higher Education: The free course provides higher ed and HR pros who are new to higher education the basic background, information and tools they need to be successful in the unique environment of higher education.

posters

Required Posters

Please print each poster and display in each building over which you have jurisdiction. 

reports

Reports and Scripts and EPAFs

Printable version

Script Name Report Description Fields Extracted Data Entered by Requestor
Master Contact List* All Employee Listing Multiple available selections to include/not include on the report

Search options by:

  1. Timesheet Org Number
  2. Timesheet Org Name
  3. Division Listing
  4. Supervisor(Drop down available on 1-3)
PZRK142 Earn codes by division or timekeeping location per pay period (Two files are produced: FOAP and no FOAP)

Pay Periods, Banner ID, Name, Division, Division Description, Orgn Code TS, Orgn Code TS Title, Position Number, Suffix, Earn Codes, Hours, Amount, Special Rate, Fund, Orgn, Acct, Program, Activity, Labor %, Labor Hours, Labor Amount

Year, Payroll Type, Payroll Number, Division/TKL, Division Number or HR location number

PZRFAC2 Salary History by Employee

System, Banner ID, Name, Current Hire Date, Personnel Date, Position Number, Suffix, Title, Status, Effective Date, FTE, Time Sheet Orgn Description, Eclass, Annual Salary, Job Location Description

 Banner ID
PZRK146 Leave Balances by Division or Timekeeping Location

Banner ID, Name, Ecls, Division, Division Description, TKL, TKL Description, Adj Service Date, Yrs of Service, Max Hours to Roll VACA, VACA Leave Balance, VACA Current Accrual, SICK Leave Balance, SICK Current Accrual, COMP Leave Balance, COMP Current Accrual, Last Accrual Date, Last Pay Period, Empl Email Address, Supv Email Address

Division/TKL, Division Number or TKL Number
PZRK148 Employees with Overage Codes: OTP, OTS, CTE and CTS per Division (Two files are produced: FOAP and no FOAP)

Pay Period, Banner ID, Name, Employee Status, TKL, TKL Description, Position Number, Suffix, Job Title, Earn Code, Hours, Amount, Fund, Orgn, Acct, Program, Labor %, Labor Hours, Labor Amount

 Year and Division
PZRK172 Timekeepers Listserv

Division, Email Address,

Campus Code (ALL, AUM, or AU)
PZRLS10 Listserv Active Employees by EE Type

Campus Code, Banner ID, Name (last,first), Name (first, last), Eclass, Eclass Description, *parameter settings* Faculty, Tenure, Tenure Effective Date, Job Title, Job location, Job Location Description, Job Location Address, Job Location City, Job Location State, Job Location Zip, Division, Division Description, Campus Code, TKL, TKL Description, Email Address, Current Hire Date, Supervisor Name, Supervisor Email

Campus Code (AU, AUM, or BOTH), Faculty? (Y/N), Full Time Employees? (Y/N), Part Time Employees? (Y/N), TES Employee? (Y/N), Grad Assistants? (Y/N), GRAs? (Y/N), GTAs? (Y/N), Undergrad ST excluding Work Study? (Y/N), Work Study? (Y/N),AU Affiliated? (Y/N)
PZRK012 Supervisor Listserv (Job Record)

Banner ID, Name, Email Address, Employee Status, Job Title, Division, Division Description

 Campus Code (ALL, AUM, or AU)
PZRLS12 Terminated Employees by EE Type

AU/AUM, AU ID, Name (Last,First), Name (First, Last), ECLS, ECLS Description, *parameter settings* Faculty, Job Title, Job Location, Job Location Description, Job Location Address, Job Location State, Job Location Zip, Division, Division Description, Campus Code, TKL, TKL Description, Email Address, Term Date, Hire Date

Terminated EES after this Date, AU or AUM? (AU, AUM, BOTH), Faculty Only? (Y/N), Full Time Employees? (Y/N), Part Time Employees? (Y/N), TES Employees? (Y/N), Graduate Assistants? (Y/N), GRAs? (Y/N), GTAs? (Y/N), Undergrad ST? (Y/N), Work-study? (Y/N), AU Affiliated? (Y/N)
PZPBO35 Vacant Positions

Division, Budget Orgn, Orgn Title, Position, Position Type, Job Last Eff Date, Position Title, Name of Last incumbent, PTOT Budget Amt, Fund Code, Orgn Code, Acct Code, Prog Code, Percent, FOAP Budget

Division or Org Number, Fiscal Year
PZRPIHD Positions by Incumbent

Banner ID, Name, Position Number, Title, Job Begin Date, Job End Date, Emp Class Code, Reports to Supv, Job Location Number, Job Location Description

Division Number, Date
PZRPOSN Positions Created on or after Date

*Parameter Listing*, Position Begin Date, Position Code, Status, Type, Budget COAS, Budget Orgn, Budget Orgn Description, Position Title, ECLS, Salary Table, Salary Grade

Position Begin Date, College Code (Division)
PZRH072 Terminations by Division

Banner Number, Name, Status, Term Reason Code, Term Code Description, ECLS, TKL, TKL Description

Begin Date, End Date, Division Number (3-digit)
PZRH092 International Ees by Division or TKL

Banner ID, Employee Name, Emp Class, Current Hire Date, Division, Division Description, Job Location, Timekeeping Location, Timekeeping Location Description, I9 Form Indicator, I9 Expiration Date

Division Number, Timekeeping Location

PZRH110

Job Change Reasons

 Selected Job Change Reasons by by Division

Job Change Reason, Banner ID, Name, Employee Status, E-Class, Position, Job Title, Job Effective Date, Annual Salary, Division, Div Description, Department Dept Description

Begin Date, End Date, Division Number

ADJZJ EPAF

 Additional Job Full-Time Employee
Re-certifying a Z job

 

 
ADJZJ Existing Position Additional Job Full-Time Employee
Add a new Z job
ALLWNC

(Example: Legal Fees – Add Allowance to an Employees)

 

 
AWDALL Award – Add Award/Monies for All Employee Types
EPAF Employee History Look-Up
EPAFs SSB Banner Descriptions

OSPECP

(Example: Out of Class)

 Add/Change Special Pay

OSPECP

(Example: Endowments)

PIL

 Professional Improvement Leave
SUPVR Add/Change Job Supervisors

TERM

 Terminations -- Terminating Active Employees Without an Active Job

TERMEE

 Terminations - Termination of an Employee and Job

TERMJB

 Terminations - Terminating a Job

council

Advisory Council

Group charter

Human Resources (HR) has established a standing committee of HR Liaisons (referred to thereafter as the Advisory Council) to collaborate, provide feedback regarding policies and procedures, and serve as a representative of the HR Liaison Network of Auburn University.

This partnership will allow for consideration of continuous improvement and new initiatives in programs, services, and best practices for the delivery of comprehensive human resources services to all university customers.

  • Provide feedback on current processes

  • Brainstorm on solutions for variety of topics

  • Evaluate and pilot new processes

  • Help identify improvements as needed

  • Serve as a representative and gather feedback from the HR Liaison Network

  • Propose new ideas that will advance collaboration of human resources and the university community

  • Provide input to the HRL informational monthly meetings and other meetings as needed

  • Speak at the HRL meetings to engage the HRLs on items of interest such as, updates of current work of the council, outstanding or new items that have been discussed, etc.

  • Serve as an additional resource to HR Liaisons in the university community

  • Frequency of Regular Meetings: TBD

  • Meetings may be requested by a team member of university Human Resources or a member of the Resource Council

  • Updates on initiatives/projects may be provided by the Initiative/Project lead (or designee)

  • Meeting locations may be held in any department

  • Attendance (or designee) of the Director, HR Services is required

  • Summary of information discussed will be maintained and available for future reference

  • Eight members representing academic and administrative divisions across campus

  • Termed appointments will consist of 1, 2, and 3 year terms of the members to ensure continuity of the Resource Council

  • Terms begins October 1

  • Four members must be HR Partner Liaison role

  • Other members will represent the HR Coordinator Liaison and HR Administrator Liaison roles

  • Council will elect/designate a Chair

    • Chair (or designee) will speak at the HRL monthly meetings

To be determined

  • Chris McClendon, Cooperative Extension System, Oct. 1, 2018 to Sept. 30, 2021

  • Cindy Selman, Information Technology, Oct. 1, 2018 to Sept. 30, 2021

  • Kerry Ransel, Undergraduate Studies, Oct. 1, 2018 to Sept. 30, 2020

  • Karla Gacasan, Athletics, Oct. 1, 2018 to Sept. 30, 2020

  • Tammy Walker, Engineering, Oct. 1, 2018 to Sept. 30, 2020

  • Loren Winn, Facilities, Oct. 1, 2018 to Sept. 30, 2021

  • Elizabeth Haeussler, University Outreach, Oct. 1, 2018 to Sept. 30, 2020

  • Amanda Smitherman, Agriculture, Oct. 1, 2018 to Sept. 30, 2021

Last updated: 09/16/2021