Auburn University Project Prioritization Program

FY20 Project Prioritization Program - HAS CLOSED

The purpose of the Project Prioritization Program is to provide matching Repair & Renovation (R&R) funds up to $75,000 per project for renovations and improvements to facilities or space that otherwise must be funded solely by the office or college.

Project Review & Approval

Facilities Management seeks project submissions from organizations across campus that contribute to the Repair and Renovation Funding based on their respective allocable square footage to compete for R&R funding in FY20. Projects will be reviewed with the Office of the Provost and approved based on the corresponding building's eligibility for R&R funding, compliance with the Policy on Repair and Renovation Funding, available R&R funding, and the priority of each project.

Project Submission and Execution Requirements

  • Each organization may submit no more than 2 projects. Projects must be prioritized by the requesting organization.  
  • Each project submitted shall be able to be executed independently.
  • Submissions will not be accepted for space that the requesting unit does not currently control.
  • Substantial changes or expansion of the project scope after the project has been submitted and approved will not be allowed.
  • There is no carryover of projects from the prior FY Project Prioritization Program, and so any projects which were not approved in the previous year will need to be re-submitted for consideration in the current FY.
  • Submissions of existing projects that have already received R&R funding will not be accepted.
  • Completely answer the 8 strategic questions on the submission form for each project.
  • R&R Funding match shall be for the design and construction portions of the project only and shall be exclusive of the purchase of furnishings and/or equipment
  • Maximum project size to be submitted is $500k.
  • The goal of the Project Prioritization Program is to spend the allocated funding within the fiscal year. Projects extending beyond this timeframe may be in jeopardy of losing funding.

Project Cost Guidelines

For the purpose of determining the estimated total project costs for each of your project submissions, please refer to the typical costs per square foot of space for each renovation type listed below:
  • Office Renovations: $130 per square foot
  • Laboratory Renovations: $360 per square foot
  • Classroom Renovations: $140 per square foot
  • Common Area Renovations: $100 per square foot


  • These costs are provided as a general guideline for estimating purposes only.
  • The actual costs of each project will be impacted by the size, complexity, and other factors specific to that project.
  • These costs do NOT include costs of requested furnishings and/or equipment.

Additional Points about the Project Prioritization Program

  • Refer to the Reference Guide located on the Help page for instructions on how to login to the system and submit your projects.
  • Please note that the online system "times out" after 45 minutes, therefore you may wish to first prepare your information in a separate Word document and then copy/paste into the online system once completed.
  • To reference the Auburn University Facilities Management “Policy on Repair and Renovation Funding”, navigate to this site:

Project Submissions for FY20 close on Friday, August 30, 2019

Related Links:

Last Updated: September 03, 2019