This Is Auburn Office of the Registrar

Graduation Info

Diploma Info

Diploma Online Application

Graduating students must fill out the Diploma Online Application. The following directions will assist in completing your application:

  • Log into AU Access
  • Select the My Academics tab
  • Choose the Student Menu Student Menu Icon
  • Select Diploma Online Application from the menu items
  • Fill out the application and Submit
  • If you need to edit your application, choose Return to Edit Page and re-Submit
  • Select Finish to complete

Diploma Shipping

  • Diplomas and a supplemental letter with miniature diploma will be mailed to students about 6 – 8 weeks after the commencement ceremony.
    • Diplomas are ordered after the degree audit is complete.
    • The degree audit occurs after the commencement ceremony.
  • Diplomas are shipped by United States Postal Service – no tracking available.
  • An e-mail will be sent to the student’s AU e-mail address once the diploma ships.
  • It is the student’s responsibility to provide a sufficient/relevant address on their Diploma Online Application for the time of shipment.

Diploma Format

  • Diplomas are 17” (wide) by 13” (high).
  • Minors are not printed on the diplomas.
    • Minors are printed on the transcript only.
  • Due to the increased volume of graduates during the Spring term, Auburn University has five ceremonies over a three day period. Auburn University’s records will reflect one official graduation date for Spring term. This particular date will appear on all diplomas and transcripts as the official graduation date.
  • If you walked on Sunday or Monday during the Spring graduation ceremonies, your diploma will reflect Saturday’s graduation date.

Graduation Checklist

 Register for graduation course (UNIV-4AA0) for graduation term.
Graduate Students – the Graduate School will register you for the graduation course.

NOTE: The UNIV-4AA0 graduation course and the UNDG-4900 clearing graduation course (if applicable) have the same financial refund rules as any other course. No refunds will be given for the fees associated with these graduation courses after the 15th class day in Fall and Spring terms and after the 5th class day in Summer term.

 Complete Diploma Online Application.

 Order cap and gown, if attending ceremony, from the Auburn University Bookstore

 Check ceremony date, time and location information.

 Make sure all outstanding university obligations are resolved prior to graduation day.

 Check your Auburn University e-mail account regularly throughout your graduation term for any graduation information.

Graduation Deadlines for Fall 2016

August 16 – Fall 2016 Diploma Online Application Opens

  • Available for access to students enrolled in the Fall 2016 UNIV-4AA0 graduation course
  • Application serves three purposes for graduation:
    1. printing of name in program booklet
    2. ceremony attendance
    3. diploma name and delivery

Announcement Ordering Deadlines:

  • September 12 - 16 10:00 a.m. – 3:00 p.m.
  • In front of the AU Bookstore – Haley Center

Cap & Gown Ordering Deadlines: (Ceremony Attendance Requires Cap & Gown)

  • Now – September 16 – Early Bird Price
  • $30 - Bachelors, $50 - Masters, $55 - Doctorate
  • September 19 – October 21 – Regular Price
  • $40 - Bachelors, $60 - Masters, $65 - Doctorate

October 5 – Graduation Course Enrollment Deadline

Must be enrolled in UNIV-4AA0 graduation course to officially be on the term’s graduation list

December 10 – Diploma Name and Diploma Address Deadline

Final deadline to submit diploma data (diploma name and mailing address) on the Diploma Online Application

January 6, 2017 – Outstanding Work Deadline

Must finalize any outstanding work (transient work, Incomplete and/or NR grades, etc.) needed to meet degree requirements for Fall 2016.

Awarding of Degrees

The degree audit occurs after the graduation ceremonies. Degrees are awarded about 3 – 5 business days after graduation.

Diplomas

  • You will receive your diploma about 6-8 weeks after graduation to the mailing address you indicate on your Diploma Online Application
  • An e-mail will be sent to your AU e-mail address once the diploma ships

Graduation Fees

  • Graduation Fee - Generated from enrollment in UNIV-4AA0 graduation course which is an administrative course (non-graded, no coursework)
    • $25.00 graduation fee is applied to every degree candidate.
    • Each graduation attempt requires enrollment in the graduation course (UNIV 4AA0) and the graduation fee is applied each time.
    • It is the degree candidate’s responsibility to re-enroll in graduation course for a future graduation term.
  • Clearing Graduation Fee – generated from enrollment in UNDG-4900 clearing graduation course which is an administrative course (non-graded, no coursework)
    • $450.00 clearing graduation fee is applied to any undergraduate student who is registered for no credit hours at Auburn University in the term of graduation.

NOTE : The UNIV-4AA0 graduation course and the UNDG-4900 clearing graduation course (if applicable) have the same financial refund rules as any other course. No refunds will be given for the fees associated with these graduation courses after the 15th class day in Fall and Spring terms and after the 5th class day in a Summer term.

Additional Fees Associated with Graduation:

  • A Cap and Gown is required to participate in the commencement ceremony. Please visit Cap & Gown for additional information.
  • Graduation Announcements are optional. Please visit Announcements for additional information.
  • Graduation Photos are optional. Please visit Photo & Video Services for additional information.

Graduation Holds

  • All outstanding university obligations are to be resolved prior to the commencement ceremony.
    • Auburn University Medical Clinic holds are included in university obligations.
  • Diplomas will not be ordered for any graduate with a hold on their record.
  • Any hold cleared after the commencement ceremony must be reported to the Office of the Registrar by the graduate to ensure diploma delivery.
  • Any hold not cleared within six months after the commencement ceremony will result in the graduate requesting a Replacement Diploma ($40).

Graduation Honors

Undergraduate students with a minimum overall grade average of 3.40 are graduated Cum Laude; a 3.60 Magna Cum Laude; and a 3.80 Summa Cum Laude.

Cum Laude - 3.4 - 3.594 (3.395 rounds) - Unadjusted Institution GPA
Magna Cum Laude - 3.6 - 3.794 (3.595 rounds) - Unadjusted Institution GPA
Summa Cum Laude - 3.8 - on up (3.795 rounds) - Unadjusted Institution GPA

  • The grade average for graduation honors must be achieved on Auburn University course work.
  • At least 60 hours in residence at Auburn University are required for graduation honors.
  • All grades from Auburn University, including those excluded by the grade adjustment/course repeat policy, are used for determining academic honors. (Honor calculations are based on the unadjusted GPA.)
  • Grades of S or U and non-credit courses are not used in the calculations.
  • Students earning a second baccalaureate degree must earn the minimum overall grade average required for honor distinction on the additional hours completed for the second degree. Those additional hours must total at least 60 credit hours.

The official honor designation is placed on the student's diploma and transcript.

Auburn University will issue one gold honor cord per degree to any undergraduate who has met the honor requirements stated above.

Honor designations of the graduates listed in the commencement program (booklet) are for the purposes of the program and do not represent a final certification of honors. At the time of printing, the highest potential honor that a student could earn is printed in the program.

Transfer Work & Transcript

  • Any graduating student who has transfer work that is needed to meet degree requirements at Auburn University must provide Auburn University with an official transcript which shows the completion of the transfer work.
  • Transfer work must meet all requirements set by Auburn University and your college/school in order to receive your Auburn University diploma.
  • Please request that the transcript be sent to the following address:
    • Office of the Registrar
      Langdon Hall
      152 S. College St.
      Auburn, AL 36849
  • A student has ten (10) working days after commencement to provide Auburn University with an official transcript.
  • If the transfer work is not received by ten (10) working days after commencement or is not of a satisfactory nature, the student’s name will be removed from the graduation list for the term they attempted to graduate and the student will then need to re-apply to graduate at a later semester.
  • The diploma will not be ordered, nor the degree awarded to the academic record, until Auburn University receives an official transcript which indicates the transfer work.

Other Outstanding Work

  • Any graduating student who has outstanding work (incompletes, NR grades, etc.) that is needed to meet degree requirements at Auburn University must clear this work within ten (10) working days after commencement.
  • If the outstanding work is not cleared by ten (10) working days after commencement or is not of a satisfactory nature, the student’s name will be removed from the graduation list for the term they attempted to graduate and the student will then need to reapply to graduate at a later semester.
  • The diploma will not be ordered, nor the degree awarded to the academic record, until all outstanding work is cleared and approved by the academic advisor.