Provost’s Guidelines for Unit Specific Clinical Title Series Promotion Criteria


The following guidelines are provided by the Office of the Provost to all units developing specific Clinical Title Series Promotion criteria. These Provost guidelines outline, for the units, the documentation that will be needed in order to receive Provost approval for specific unit criteria.  Both the format and content should be closely adhered to by the units, in order to receive Provost approval.

Please note that all unit specific guidelines must have the written approval of the dean of the college/school before receiving review by the Office of the Provost. The length of time allowed for consideration of promotion in the clinical title series is not limited.  However, each unit’s specific guidelines must explain how candidates who fail to achieve promotion will be counseled.

Procedure for Promotion

I. Initiation of the Process

The promotion process can be initiated by the unit head or by the candidate. It is the joint responsibility of the unit head and the faculty member to see that the promotion process begins at the appropriately scheduled time. The steps delineated below are the procedures to follow for promoting a clinical faculty member.

Candidates and unit heads should supply information necessary for evaluation in the format outlined. This information should be made available first to eligible faculty members, a college/school committee (if appropriate), then to the dean. The information requested is sufficiently detailed so that a candidate can be evaluated in terms of both potential and achievement. Unit heads and candidates who have questions about material to be submitted should feel free to contact the dean of the appropriate college/school.

II. Information on the Candidate

The outline printed below indicates the kind of information each candidate for promotion and his/her unit head should supply and describes the format to be followed in presenting that information.
Guidelines and/or criteria are subject to periodic revision with approval from the appropriate dean’s office and the Office of the Provost.

A. General Instructions

All lists (of positions held, publications, and, if applicable, courses taught, etc.) should be in reverse chronological order with dates clearly indicated.

Supporting material such as publications, slides, evaluative material (book reviews, published critiques, adjudicated production reviews, practice portfolio, etc.) should be made available for review by the unit head and later by the dean. The candidate and unit head should agree on the selection of material to be made available.

B. Information to Be Supplied by the Candidate:

  • A Standard Biographical Data sheet (see Faculty Handbook for form).

  • A percent breakdown of the allocation of time and effort as specified by the terms of his/her contract for the past three years.

  • A list of honors and awards. Include academic honors, research, clinical, and professional service awards, fellowships (such as NEH, NEA), internal support, election to professional societies, etc.

  • A list of scholarly contributions in accord with the following outline. A candidate should present his/her work as informatively and accurately as possible. A candidate should cross-reference work that falls in two areas (e.g.: See X.x.).

1. Scholarly Contributions by the Candidate

a. Teaching

  1. Actual courses taught for each semester of the past three years including clinical rounds, clinical clerkships/practicums. Indicate lecture/lab, hours per week and enrollment.

  2. Responsibilities including supervision and evaluation of interns, residents, post-doctoral fellows and/or professional students in a small group, case-oriented teaching hospital environment.

  3. Teaching students, in small group settings.

  4. Graduate students whose work has been completed. Indicate degree awarded to the student, year, and, if known, position now held by the student; indicate whether the candidate was the major professor or a committee member.

  5. Graduate students on whose committee the candidate is presently serving. Indicate whether the candidate is the major professor or a committee member. Indicate the degree the student is working towards and the work that the candidate has done.

  6. Courses and curricula developed.

  7. Grants received related to teaching.

  8. Publications pertaining to teaching. Include textbooks, manuals, and articles on pedagogy.

  9. Other contributions to teaching.

  10. Statement of candidate's teaching philosophy and self-evaluation in terms of his or her stated values. This should be no longer than one page.

2. Research/Creative Work

Last Updated: March 19, 2012