Delete a Formal Option in a Degree Program

Overview

A formal option is a variation of an academic program which meets objectives that may be more specifically focused (e.g., the Meat Science Option in the Animal Sciences, BS). Deleting a formal option begins with Provost pre-approval. Following pre-approval and necessary committee and Provost approvals, the proposed deletion must also be reviewed by the Board of Trustees and the Alabama Commission on Higher Education (ACHE). It typically takes 6-9 months for a formal option to be deleted.

Process Details

To delete a formal option in a degree program the originating academic unit should:

  1. Request Provost Approval to Commence Planning

    Submit to the Provost a request to commence planning for the deletion using the following template:

    1. Planning Request Memorandum

    The Provost reviews planning requests throughout the year.

  2. Submit Proposal into CIM

    Upon Provost approval to commence planning, the originating academic unit should input the deletion into the Curriculum Inventory Management System (CIM) for review and approval by appropriate unit, college and university committees. A CIM training guide is available for assistance.

    University committees (graduate and undergraduate) meet once a month and usually review all proposals received by the first of that month. The undergraduate committee does not meet in the summer months.

  3. Request Provost Approval and Board Review

    Upon university committee approval, the originating academic unit should submit to the Provost the following:

    1. Deletion Request Memorandum

    The Provost reviews approval requests throughout the year. However, the Board of Trustees meets only seven times per year.

  4. Submit Necessary Alabama Commission on Higher Education Documents

    Upon review by the Board of Trustees the university’s ACHE Coordinator will notify ACHE of the deletion. ACHE processes such deletions throughout the year.

Process Completion

The deleted formal option will not appear in the next Bulletin if all approvals are granted prior to May 1st. Questions about process completion should be sent to bulletin@auburn.edu.

Last updated: August 31, 2021