Chapter Bylaws of the
Auburn University Chapter
The Honor Society of Phi Kappa Phi
As amended May 8, 1984; May 7, 1985; May 2, 1991; October, 2000; October 21, 2004; April 26, 2006; June 20, 2007; October 4, 2007; and July, 2010;
and February, 2011. These current bylaws were revised in October, 2012, in accordance with the Bylaws of The Honor Society of Phi Kappa Phi, Inc. as adopted by the
Biennial Convention. August, 2012.
For the purpose of promoting high scholastic standards at Auburn University,
Auburn, Alabama; maintaining a chapter of The Honor Society of Phi Kappa Phi (to
be referred to as "the Society" or "Phi Kappa Phi") chartered and installed at Auburn University on May 15, 1914; and furthering the ideals and objectives of The Honor Society of Phi Kappa Phi; the members of Auburn University chapter do hereby adopt the following Bylaws for its government.
- ARTICLE I - Name & Objectives
- Section 1. Name. The name of this organization is the Auburn University Chapter
#013 of The Honor Society of Phi Kappa Phi.
- Section 2. Purposes. The primary purposes of this organization are to promote the pursuit of excellence in all fields of higher education; to recognize outstanding achievement by students, faculty, and others through election to membership and through various awards for distinguished achievement; and to engage the community of scholars in service to others.
- Section 3. Governing Regulations. This organization shall be governed in accordance with the Bylaws of
the Society, as adopted by the Biennial Convention on August 11, 2012, with amendments, if any, that may be made from time to time, and by the provisions of these Bylaws with amendments, if any, that may be made from time to time.
- ARTICLE II - Membership
Section 1. Membership in this chapter is open to qualified scholars with integrity and high ethical standards from all academic disciplines without regard to a person’s race, color, gender, national origin, religion, age, disability, genetic information, or sexual orientation. Members who so choose may become active members in more than one chapter by submitting chapter dues to each chapter.
Section 2. The following membership categories are authorized:
2.1 Active Members: Active members of the Society are those who have paid Society dues for the current year; those who pay both Society dues and chapter dues (where required by the chapter) are also active members of the Society and the chapter. Members who fail to pay Society dues for the current year are inactive members who do not enjoy the privileges of voting, serving on committees, or serving as officer to this chapter or the Society.
- 2.2 Active Members: Life
- 2.21 Active-for-Life. They have been invited and initiated and have paid the Active-for-Life membership fee or have been accorded this status by the action of the Board of Directors (to be referred to as the “Board”) of the Society. Active-for-Life members of the Society who wish to remain active chapter members must continue to pay any required chapter dues, as determined by this chapter.
- 2.22 Distinguished. An active or inactive member who has served the society in an outstanding manner may be nominated for Distinguished membership by a member or this chapter. Upon the payment of the cost of Active-for-Life membership, and upon approval by a Board subcommittee appointed by the Society President, the individual will receive an Active-for-Life membership in Phi Kappa Phi and a distinguished member certificate.
- 2.23 Honorary. A nonmember (not an alumnus, alumna, employee, or student of Auburn University) who has achieved eminence in some academic, creative, intellectual or other career endeavor may be nominated for Honorary Membership by a member or this chapter. Upon the payment of the cost of five years’ membership dues in Phi Kappa Phi, and upon approval by a Board subcommittee appointed by the Society President, the individual will received an Honorary Membership in Phi Kappa Phi and an honorary member certificate. This chapter may choose to honor a member by purchasing an Active-for-Life membership.
- 2.3 Charter Members: They have participated in the organization of this chapter and have been accorded the privilege of signing the charter through the acceptance of their petition by the Society Board of Directors.
Section 3. Those persons who are recognized as scholars by the Auburn University Chapter, in compliance with the following standards, and any “Honorary Member” as described in Section 2.23 above, shall be eligible for membership:
- 3.1 Undergraduate students are selected each academic
semester by the individual colleges and schools at Auburn
University. Undergraduate students are selected when they have
completed at least 24 semester hours or the equivalent, and
- 3.11 who, in their
junior year, rank academically in the upper 7.5 percent of the
class after completing at least two academic years or 72
semester hours or the equivalent and after having completed at
least 38 unadjusted GPA hours at Auburn University, or
- 3.12 who, in the
graduating semester of their senior year, are considered to rank
academically in the top 10 percent of their graduating class after having
completed at least 45 unadjusted GPA hours.
- 3.2 Graduate and Professional Students: Graduate students are eligible for membership the semester they are graduating and
are considered to rank in the top 10 percent of their class.
Professional students are eligible for membership in their third
and/or fourth years, and they must rank scholastically in the
top 10 percent of all professional students.
- 3.3 Alumni who are graduates from any class of five (5) years’ standing or more. These should be persons who achievements since graduation have been outstanding and who scholastic records while at Auburn University were high, with an increasing emphasis on the former as the period since graduation becomes longer.
- 3.31 The number of members initiated in any year by the Auburn University Chapter from the alumni of Auburn University shall not exceed two (2) percent of the number of undergraduates and graduate students invited by the chapter that year.
- 3.4 Members of Auburn University’s faculty, administration, and professional staff (including research, library, and extension staffs) whose scholastic records and/or outstanding achievements have rendered them worthy of membership.
- 3.41 Members of the faculty, administration, and professional staff who do not hold a collegiate degree, but who have distinguished themselves professionally, may be initiated provided prior approval for their initiation is obtained from the Society’s Board of Directors.
- 3.42 The number of members initiated in any year by the Auburn University Chapter from the faculty, administration, and professional staff of Auburn University shall not exceed three (3) percent of the number of students invited by the chapter that year.
Section 4. Invitation to Membership.
- 4.1 All invitations to membership shall be approved either at a regularly called meeting of the chapter at which a quorum is present or by mail or electronic mail to all active members or by the chapter’s executive committee.
- 4.2 An affirmative vote of two-thirds (2/3) shall be necessary for the approval of any person for membership.
Section 5. Membership Privileges.
- 5.1 Active members have access to all available benefits offered by the Society and are eligible to:
- 5.11 Vote in chapters, if Society and chapter dues are current.
- 5.12 Hold office in chapters, if Society and chapter dues are current.
- 5.13 Serve as chapter delegates to any Convention, if Society and chapter dues are current.
- 5.14 Serve on Society committees, if Society and chapter dues are current.
- 5.15 Hold Society office, if Society and chapter dues are current.
Section 6. Membership Responsibilities.
- 6.1 Members should conduct themselves at all times in a manner consistent with integrity and high ethical standards.
- 6.2 If a member fails to conduct himself/herself in a manner consistent with integrity and high ethical standards, his/her membership may be revoked by his/her chapter’s Executive Committee or by the Society’s Board of Directors in accordance with Society policy.
- 6.3 If his or her membership is revoked, the member has the right to appeal to the president.
- ARTICLE III - The Executive Committee Chapter Governance
The management of the Auburn University Chapter shall be vested in the Executive Committee, consisting of chapter officers, the immediate past president, and the chair of the Investment Committee.
Section 1. Officers. The elected officers of this chapter shall be a President, a President Elect, two Student Vice Presidents, a Secretary, a Vice President for Membership, a Vice President for Finance, a Vice President for Communications, and a Chapter Marshal, all of whom shall be active members. These officers, together with the immediate Past President, and the chair of the Investment Committee, shall constitute the chapter
Section 2. Election of Officers.
- 2.1 The election of officers may occur at any time a regularly called meeting of the chapter at which a quorum is present.
See Article IV, Section 2, for a definition of a
- 2.2 The terms of chapter officers shall be for two (2) years, except for the student vice presidents who terms shall be for one (1) year. Chapter officers may be reelected.
- 2.3 The Society fiscal year runs from July 1 through June 30. The slate of elected officers will be sent promptly, and in no case later than June 15, to the Executive Director of the Society.
Section 3. Duties of Officers.
- 3.1 It shall be the duty of the chapter President to call and preside at all meetings of the chapter and of the Executive Committee, to appoint committees deemed necessary or helpful in furthering the business of the Society, to vote on behalf of the chapter on ballots and other materials sent to the chapter by Society Headquarters, and to fulfill the other usual responsibilities of the office of the President.
- 3.11 The chapter President shall, with the advice and consent of the chapter Executive Committee, exercise the chapter’s voting rights in the election of Regional Representatives and other voting by chapters between Conventions.
- 3.111 When a ballot is submitted to chapters, each chapter President shall be responsible for completing it and returning it promptly to the Executive Director of the society or other designated officer.
- 3.112 At Conventions, the chapter’s delegate shall vote on behalf of the chapter. The delegate may be the chapter president, chapter president elect, or an active member designated by the chapter as its proxy.
- 3.2 It shall be the duty of the President Elect to preside at meetings in the absence of the President and to succeed to the presidency in the event of death, incapacity or resignation of the President. It shall also be the duty of the President Elect to send the call for the nomination of new student members each semester and to preside over the election of new members at the semester Business meetings of the chapter. The President Elect will perform any other duties as are assigned to him/her by the President.
- 3.3 The Secretary is responsible for maintaining records and supplies for the chapter. It shall be his/her duty to keep and publish minutes of chapter and Executive Committee meetings; to maintain correspondence and other files related to Society Headquarters and affairs of the chapter.
- 3.4 The Vice President for Finance is to receive and deposit and account for all monies received by the chapter from dues and other sources; to pay all bills approved by the Executive Committee; to arrange for the investment of all funds not required for current operation; to prepare an annual budget and arrange for an annual audit of the record books; to prepare the chapter Finance Report; to submit Form 990 or Form 990-N to the IRS by November 15; and to prepare and submit reports required by Society Headquarters.
- 3.5 The Vice President for Communications is responsible for disseminating news of chapter activities to the various media, to maintain the Chapter’s display in the Draughon Library, to submit news items for thePhi Kappa Phi Forum, to submit news items to Society Headquarters, and to take whatever other steps he/she deems advisable to promote the purposes of the chapter and the Society.
- 3.6 The Vice President for Membership is responsible for maintaining records and ordering supplies related to membership in the Society. It shall be his/her duty to prepare, with the assistance of the Membership Committee, lists of eligible candidates to be voted on by the chapter, and to prepare materials and documents required for the initiation of candidates.
- 3.7 The Chapter Marshal is responsible for scheduling facilities for chapter meetings, including initiations and receptions; arranging for decorations for chapter events; setting up the initiation materials at each initiation ceremony; assisting the Vice President for Membership with preparing initiation materials; arranging for printing the initiation programs; storing the chapter’s charter and banner; and for performing such duties as assigned to him/her/them by the President.
- 3.8 It shall be the duty of the chapter student Vice Presidents to perform duties as assigned by the President.
- 3.9 It shall be the duty of the immediate Past President of the chapter to serve as a member of the Executive Committee.
Section 4. Committees. There shall be six standing committees:
Non-Student Membership Committee,
Scholarship Awards Committee,
Investment Committee, and Communications Committee. A
Nominating Committee shall be appointed each Spring semester.
- 4.1 Executive Committee.
- 4.11 Executive Committee Membership. The Executive Committee shall consist of the officers and the immediate past president of the chapter.
- 4.12 Duties of the Executive Committee. The Executive Committee shall the supervise annual and long-range planning of chapter activities, advise and assist chapter officers and committees, have jurisdiction over matters pertaining to the chapter but not provided for in these Bylaws or in the Society Bylaws, and elect delegates to conventions and other meetings of the Society. It is charged with the responsibility of appointing members to all standing committees and other committees as necessary to carry on the total program of the chapter for the year. In the event of the loss of any chapter officer by reason of death, incapacity or resignation, the Executive Committee shall appoint a temporary officer to serve until the election of new officers.
- 4.2 Membership Committee.
- 4.21 Membership Committee Membership. The Membership Committee members shall be appointed by the Executive Committee and consist of an affiliated Phi Kappa Phi member who is a representative of the Society from each of the academic colleges and schools.
- 4.22 Membership Committee Duties. It shall be the duty of the Membership Committee to present a list of seniors, juniors, and graduate students for membership. It shall also be the duty of the Membership Committee to select outstanding freshmen, first professional year students, and sophomores for scholastic recognition.
- 4.3 Non-Student Membership Committee.
- 4.31 Non-Student Membership Committee Membership. The Non-Student Membership Committee shall be appointed by the Executive Committee and be composed of three affiliated members of the Auburn University Chapter. They shall hold staggered terms of office so that one new member is appointed each year, and the eldest in point of service will become the chair.
- 4.32 Non-Student Membership Committee Duties. The Non-Student Membership Committee shall seek nominations for non-student members, and it shall be the duty of this committee to screen and recommend candidates for membership according to these Bylaws.
- 4.4 Scholarship Awards Committee.
- 4.41 Scholarship Awards Committee Membership. The Scholarship Awards Committee shall consist of five members appointed by the Executive Committee. All members shall be appointed for a three-year term. Members will hold staggered terms of office so that one new member is appointed each year, and the eldest in point of service will become the chair.
- 4.42 Scholarship Awards Committee Duties. It shall be the duty of the committee to seek nominations for and to recommend candidates to the chapter for the following: 1) Graduate Fellowship Award, 2) Susan Stacy Entrenkin Yates Award, 3) Current Garcia/Phi Kappa Phi Award for the Humanities, and 4) the Phi Kappa Phi Most Outstanding Senior Award.
- 4.5 Investment Committee.
- 4.51 Investment Committee Membership. The Investment Committee shall consist of five members, with the Chapter President and Vice President for Finance serving as two of the members. The Executive Committee will appoint the Yates Agent, as required by the Yates Agreement, who shall serve as chair. The remaining two members shall be appointed each year by the Executive Committee.
- 4.52 Investment Committee Duties. It shall be the duty of the committee to manage all chapter fiscal assets. It shall meet at least once a year, and shall be responsible for issuing reports each semester coinciding with chapter Executive Committee meetings.
- 4.6 Communications Committee.
- 4.61 Communications Committee Membership. The Communications Committee shall consist of five members appointed by the Executive Committee. All members shall be appointed for a three-year term. Members shall hold staggered terms of office so that one new member is appointed each year.
- 4.62 Communications Committee Duties. It shall be the duty of the Communications Committee to develop strategies for and implement activities related to chapter communication including, but not limited to, chapter Web site, chapter newsletter, RBD Library display, etc.
- 4.7 Nominating Committee.
- 4.71 Nominating Committee Membership. At least one month before the regular business meeting held in the Spring Semester, the president shall appoint a committee for the nomination of officers.
- 4.72 Nominating Committee Duties. It shall be the duty of the Nominating Committee to recommend a slate of chapter officers to be elected at the Spring Business meeting of the chapter.
- ARTICLE IV - Meetings
Section 1. Calling of Meetings. Chapter meetings will be held upon call of the President or the Executive Committee or upon the written request of ten active members of the chapter. All active and affiliated members shall be duly notified of chapter meetings by the Secretary.
Section 2. Regular meetings of the chapter shall be held during the Fall and Spring semesters and during the Summer term for the purpose of inviting new members and transacting other business.
Section 3. Quorum. At least a majority of the Executive Committee shall constitute a quorum for the transaction of business at any regular or special meeting.
Section 4. Procedure. In all matters not specified by these Bylaws or the Society Bylaws, the procedures set forth in the current edition of Robert’s Rules of Order shall be used.
- ARTICLE V - Fees, Dues and Assessments
Section 1. Initiation Fees. Before initiation, each newly invited member shall pay to the Society an initiation fee established by the Society entitling him/her to a membership certificate, an emblem, the first year’s national dues, a one-year subscription to the
Phi Kappa Phi Forum, and numerous other benefits. Each new member will also pay an initiation fee, equivalent to the current year’s dues, to the Auburn University Chapter. Such monies will be used to pay expenses incurred by the chapter for initiation ceremonies and membership activities. No membership shall be valid unless these fees have been paid.
Section 2. Active Membership Dues. All active members, other than those who are newly-initiated members, shall pay to Society Headquarters local annual dues in an amount determined by vote of the chapter together with national annual dues in an amount determined by the Society’s Board of Directors. All dues payments shall be made to Society Headquarters in response to the annual dues statement sent to each member.
- ARTICLE VI - Obligations to the Society
- Section 1. Reports. Chapters will
submit by the specified date certain reports to the
Society Headquarters. There include, but are not
limited to, the Chapter Officer List, the Chapter
Annual Report, and the Chapter Finance Report.
- Section 2. Initiation
Materials. Chapter will submit all initiation
materials, including but not limited to the
Transmittal Checklist, Permanent Record of Election
Forms, and initiation fees, to Society Headquarters
within 30 days of the initiation. All initiation
materials are due at Society Headquarters by June
- Section 3. Society Meeting
Participation. Chapters shall send appropriate
delegates to Society conventions and other Society
- ARTICLE VII - Amendments
Section 1. Amendments. These Bylaws may be amended by
a two-thirds affirmative vote of active members present at a chapter meeting
specifically called for the purpose of amending the
Bylaws; or by a two-thirds affirmative vote of the
members of the chapter executive board/committee.
Section 2. Limitations. All amendments to these Bylaws shall be in harmony with the Bylaws of The Honor Society of Phi Kappa Phi, Inc.
Section 3. When chapter Bylaws are updated solely to reflect changes in society Bylaws as approved
at a Phi Kappa Phi Convention, the chapter Bylaws
affected by those national changed may be amended
without a vote of the general membership of the
chapter within 90 days after the relevant Society
Bylaws revisions have been approved. If revised
chapter Bylaws have not been sent to the national
office for approval within 90 days, national staff
will make necessary revision and return an updated
- ARTICLE VIII - Motto and Insigna
Section 1. The motto of the Society shall be Philosophía Krateítô Phôtôn, interpreted to mean, “Let the love of learning rule humanity.”
Section 2. The badge of the Society shall be a half-globe, facing forward, girded by a banner bearing the initials of the motto in Greek, ΦΚΦ, and with the rays of the sun surrounding the globe in the fashion of corona, represented as being in eight (8) groups.
Section 3. The seal of the society shall consist of the badge surrounded by a crenellated line symbolizing the Walls of Troy, above which are three (3) stars representing the original chapters and below, the inscription “Founded 1897.”
Section 4. The ribbon of the society shall be white, bearing in a contrasting color the letters of the society and a meander pattern common in ancient Greek art.
- ARTICLE IX - Chapter Awards
Section 1. The chapter shall encourage and recognize superior scholarship and academic achievement of Auburn University’s students.
Outstanding Undergraduate Student Awards
- 2.1 Outstanding First Year Award. The first year student achieving the highest scholastic record in each academic college or school will be selected at the Fall Semester Business Meeting and recognized at the Fall Semester Initiation. Outstanding first year students will be selected using these criteria: 1) admitted as a new freshman in the previous academic year, 2) completed a minimum of 30 semester hours at Auburn University during the previous fall semester, spring semester, and/or summer term, and 3) obtained the highest unadjusted GPA average in his or her respective academic college or school. Recognition of outstanding first year students will take the form of Phi Kappa Phi certificates of Scholastic Achievement.
- 2.2 Outstanding Second Year Award. The second year students attaining the highest scholastic record on a University-wide basis will be selected at the Fall Semester Business Meeting and recognized at the Fall Semester Initiation. Outstanding second year students will be selected using these criteria: 1) admitted as a new freshman in the academic year two prior years ago, 2) completed a minimum of 60 semester hours at Auburn University during the previous two academic years, 3) completed all academic work at Auburn, and 4) obtained a 4.00 unadjusted GPA average. Recognition of the outstanding sophomore man and woman will take the form of Phi Kappa Phi certificates of Scholastic Achievement.
Outstanding First Professional Year Awards. The professional program students completing their first year of course work with the highest scholastic record in nursing, pharmacy, or veterinary medicine will be selected at the Fall Semester Business Meeting and recognized at the Fall Semester Initiation. Recognition of outstanding first professional year students will take the form of Phi Kappa Phi certificates of Scholastic Achievement.
- 4.1 Susan Stacy Entrenkin Yates Award. Presented to outstanding junior students enrolled at Auburn University with a minimum 3.69 GPA. Criteria for the award are outstanding students 1) who are considered juniors in their curriculum and have outstanding scholarship, activities, and character and 2) who have completed a minimum of 61 credit hours by the end of the Fall semester preceding the Spring semester in which the award will be given. Two letters of recommendation by faculty members who have taught the student must accompany the nomination. One of these letters may be from the nominating faculty. This award is presented at the Spring semester initiation.
- 4.2 Current-Garcia Phi Kappa Phi Scholar Award. Presented annually to the outstanding senior student in Humanities at Auburn University with a minimum 3.69 GPA. For this award, humanities are defined as including English, foreign languages, history, philosophy, music, drama, and visual (but not communications) arts. Criteria for the award are scholarship, activities, and character. This award is presented at the Spring semester initiation. Graduates for preceding Summer term, Fall semester, and the current Spring semester each year are eligible. Two letters of recommendation by faculty members who have taught the student must accompany the nomination. One of these letters may be from the nominating faculty.
- 4.3 Phi Kappa Phi Most Outstanding Senior Award. Presented annually to the outstanding senior student at Auburn University with a minimum 3.69 GPA. Criteria for the award are scholarship, activities, and character. This award is presented at the Spring semester initiation. Graduates for preceding Summer term, Fall semester, and the current Spring semester each year are eligible. Two letters of recommendation by faculty members who have taught the student must accompany the nomination. One of these letters may be from the nominating faculty. This award is funded by the Auburn University chapter of Phi Kappa Phi.