Faculty Recruitment Manual

Review of Applications

After the review date indicated in the position announcement, the search committee will screen all applications submitted for the position.  Any applicant who does not meet the required qualifications indicated in the position announcement (Action Code 4) will be eliminated from further consideration.  Any applicant whose application materials are incomplete (Action Code 5) will be eliminated from further consideration.  The search committee will enter the action codes for these individuals on the AA/EEO Form B, noting the criteria for non-selection in the space provided.  Only a brief statement is required; however, the criteria must be directly related to advertised criteria and must be specific, i.e., no terminal degree, degree in wrong discipline, references not provided, etcetera.  Non-selection criteria which simply restates the definition of the action code is not acceptable.

The search committee will then begin a closer review of all applicants meeting the required qualifications for the position.  At this point, desired qualifications indicated in the position announcement may be utilized to determine those applicants to be interviewed.  Qualifications not indicated in the posting should not be used to eliminate an applicant or enhance an applicant’s consideration unless it can be shown that such qualifications are demonstratively relevant to the applicant’s suitability for the position.  Telephone interviews and contact with references may be utilized by the search committee to determine the most highly qualified candidates for the position who will be invited for an on-campus interview.

The search committee will enter Action Code 3 on the AA/EEO Form B for any applicant who meets the required qualifications and whose application is complete, but who is determined by the search committee to not be as qualified as those selected for interview.  The criteria for non-selection must be noted in the space provided and must be specific.

In reviewing applications, the search committee must be cognizant of the policy statement in the Auburn University Faculty Handbook that an individual holding the terminal degree from Auburn University normally is not eligible for permanent appointment and thus will not be placed on a tenure-track appointment except in rare circumstances.  An exception might occur if the individual has held faculty rank at another university or college, had a responsible position in industry or professional practice, is a qualified applicant in a field where there are national shortages, has an outstanding national reputation, or is certified in a discipline by a nationally recognized specialty board or college.  Exceptions may also be allowed if such appointments would permit a department or unit to meets its affirmative action/equal opportunity obligations.  Any such exception must be requested in writing by the Department Head/Chair, supported by the Dean, and approved by the Provost.

After reviewing the applicant pool, the Dean/Assoc. Dean in association with the HR Liaison, may determine that there are an insufficient number of qualified applicants for the position and require further recruitment efforts before on-campus interviews be scheduled.


Last Updated: February 1, 2012