How We Bill for Services
All charter services are direct charged to a valid chart "A" FOAP by our billing office. We do not accept any other form of payment. Additionally, we will not send a department an invoice to pay us for services provided.
A valid chart "A" FOAP is required to be provided on the billing page of the CSR Form submitted to our office. Failure to include this information at the time of submitting the CSR Form to us will result in a delay in processing your request for charter service.
If you have specific account code you would like for us to use in direct charging the costs of services provided, please provide it in the blank provided for the account code. Otherwise, we will use the default account code for charter services (70778). Should there be an activity code that you need us to use in billing for services, please provide that information to us on the form as well.
We will only direct charge to one FOAP. If multiple departments have made an agreement to split the costs associated with charter services provided, it remains the responsibility of the department providing their FOAP information on the billing page to file for reimbursement from the other department.
If a department is requesting charter services for a group, it remains the responsibility of the department submitting the CSR Form to provide their FOAP information on the billing page and obtain reimbursement from the group that services are being requested for.
We will not bill an outside agency for charter services provided. It remains the responsibility of the department requesting charter services with us to obtain reimbursement from the other agency.
Once the charges have been submitted and have posted in the system, we will only send a copy of the invoice to the the contact listed on the billing page.