All students including beginning freshmen and transfers are not subject to suspension until they have received one semester warning.
A student who incurs a First Academic Suspension may not enroll in the University for a minimum of one semester. Summer term does not count as a semester for terms of suspension. A student returning from academic suspension will be on Academic Warning status. A student who incurs a Second Academic Suspension may not enroll in the University for a minimum of two semesters. A student who incurs a Third Academic Suspension will be expelled from the University.
The main point is students have one semester on warning. If they go on warning at the end of fall and do not make their grades, they are suspended at the end of spring.
Given these changes, it is imperative if a student is placed on academic warning, that he/she seek assistance immediately. There are a number of things a student can do:
A number of programs exist at Auburn to help the student. Seeking help at the first sign of trouble is the key to success.
Students on Academic Suspension may appeal the decision to the Academic Appeals Committee if they believe extraordinary circumstances merit an exception to the rules.
All regularly admitted undergraduate students, who were enrolled during Fall 2000, or after, may delete a maximum of three (3) course grades of D or F (including FA or U) associated with their undergraduate degree from the calculation of their grade point average.
GAP does not apply to the professional students in pharmacy and veterinary medicine.
All core courses and those courses required for a major must be met for graduation. If deleted through GAP, these required course must be repeated at Auburn University.
All courses for which a grade has been assigned will remain on the transcript. However, the notation will appear that the work is not included in the GPA.
Students interested in taking advantage of the Grade Adjustment Policy should contact their dean's office. A form is required to adjust grades. When the change has been made, it can not be changed back.
Currently enrolled students who need to change their social security numbers do so by visiting the Office of the Registrar. To request a change, the student must provide a copy of the current social security card.
To change your social security number prior to freshmen or transfer orientation (prior to registration for your first term), please call 334-844-6429.
Guide to the Release of Student Information
This guide is designed to assist students, faculty and staff with concerns related to information that is collected on students and the release of that information at Auburn University. The information is based on local, state, and federal regulations and policies. The primary goal of these regulations is to protect the privacy of student records and to assist students with obtaining information about their records. If you have additional questions, please contact the Office of the Registrar at 334-844-2544.
What is FERPA?
The Family Educational Rights and Privacy Act of 1974 (also known as the Buckley Amendment) is a Federal law that helps protect the privacy of student education records. The Act provides for the right to inspect and review education records, the right to seek to amend those records, and the right to limit disclosure of information from the records. The intent of the legislation is to protect the rights of students and to ensure the privacy and accuracy of education records. The Act applies to all institutions that are recipients of federal aid administered by the Secretary of Education.
What rights does FERPA afford students with respect to their education records?
The right to inspect and review their education records within 45 days of the day the college receives a request for access.
Students should submit to the Office of the Registrar written requests that identify the record(s) they wish to inspect. The director will make arrangements for access to and notify the student of the time and place where the records may be inspected. If the records are not maintained in the Office of the Registrar, the director will advise the student of the correct official to whom that request should be addressed.
The right to request an amendment to the student's education records that the student believes are inaccurate or misleading.
Students may ask the University to amend a record that they believe is inaccurate or misleading if they do so within one year of the term in question. They should write the Director of Admissions and Records, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing will be provided to the student when notified of a hearing.
The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the university has contracted (such as attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or a person assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Students who are currently or formerly enrolled, regardless of their age or status in regard to parental dependency, are protected. Students who have applied to, but have not attended an institution and deceased students, do not come under FERPA guidelines.
Parents of students termed as "dependent" for income tax purposes may have access to the student's education records. A request for the specific records desired along with a copy of the parent's most recent federal income tax return, on which the parents declared the student as dependent, must be submitted to the Office of the Registrar to document "dependency. " The student will be notified of the request made by the parent and allowed adequate time (10 days) to question the request.
With certain exceptions, an education record is any record
A student has the right of access to these records.
Education records include any records in whatever medium (handwritten, print, magnetic tape, film, diskette, etc.) that are in the possession of any school official. This includes transcripts or other records obtained from a school at which a student was previously enrolled.
"Institutions may disclose information on a student without violating FERPA if it has designated that information as directory information." At AU this includes the following:
Note: A student may designate that any or all of the above listed items be excluded from release as directory information. Contact the Office of the Registrar for further information.
The National Student Clearinghouse has been authorized by Auburn University to provide our transcript ordering service via the internet. Detailed information can be found on the Request Transcripts page.
Any student can request enrollment verification in person within the Office of the Registrar. A picture identification will be required. If the student does not wish to come into the office, he/she can gain access to his/her enrollment information via the internet. Auburn University has an agreement to use the National Student Clearinghouse as an outside agency. The information is available to the student and his/her parents at any time that the internet is available. The utilization of a PIN secures the student information. If there are any FERPA holds, the information will not be available to the student or to any outside party.
Any student can request a degree verification in person within the Office of Admission and Records. A picture identification will be required. If the student does not wish to come into the office, degree verifications are conducted by the outside agency, the National Student Clearinghouse. The Clearinghouse will not have access to the student information if there are any transcript holds or if the student has restricted the release of his/her information.
When the disclosure is:
The use of computerized record keeping systems is increasing at a fast pace. We can anticipate that the distribution of electronic data eventually will replace most paper documents and provide much information about students to school officials through desktop terminals. It is the responsibility of each school official to understand his or her legal responsibilities under FERPA. The same principles of confidentiality that apply to paper records also apply to electronic data.
For more information on Auburn University's policies concerning release of records, please contact the Office of the Registrar.
If you would like to release any FERPA related information please use the FERPA Information Release Form and return to the Office of the Registrar.