We want to take this opportunity to give you a brief summary of your rights under the Family Education Rights and Privacy Act (FERPA), the federal law that governs release of and access to student education records. These rights include:
- The right to inspect and review your education record within a reasonable time after the University receives a request for access. If you want to review your record, contact the Office of the Registrar to make appropriate arrangements.
- The right to request an amendment of your education record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a statement to the Office of the Registrar, clearly identifying the part of the record you want changed and why you believe it is inaccurate or misleading. The Office of the Registrar will perform an investigation of the inaccuracy, notify you of their findings, and advise you regarding appropriate steps if you do not agree with the decision.
- The right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with “legitimate educational interests.” A school official has a legitimate educational interest if the official has a “need to know” information from your education record in order to fulfill his or her official responsibilities. Examples of people who may have access, depending on their official duties, and only within the context of those duties, include: college faculty and staff, agents of the institution, students employed by the institution or who serve on official institutional committees, and representatives of agencies under contract with the University.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.
Release of student record information is generally not done at Auburn University without the expressed, written consent of the student. There are, however, some exceptions.
For example, directory information includes the following, and may be released without the student’s consent:
- email address
- local address and associated telephone number
- mailing address and associated telephone number
- major field of study
- dates of attendance
- place of birth
- degrees and awards received
- student’s participation in officially recognized activities
- student athlete’s weight and height, and photographs (including ID pictures).
At any time you have the right to withhold the release of directory information. Please notify the Office of the Registrar for a confidentiality block to be placed on your records.
Please note two important details when placing a confidentiality block on your record:
- The University receives many inquiries for directory information from a variety of sources outside the institution, including friend’s parents, relatives, prospective employers, the news media and honor societies. Placing a confidentiality block on your record will preclude release of such information, even to those people.
- If participating in commencement and have placed confidentiality block on your record, your name will not be printed in any documentation, including the commencement program.
In order for any educational information to be released to any third party or parent, a student must grant permission through our electronic release program, Gateway to Grades. This can be accessed through AU Access. We encourage students to utilize this program as it facilitates communication between parents and students concerning the student’s educational pursuits.
All the rights and protections given to students under FERPA belong to the student, however, information in student records may be provided to parents/legal guardians without the written consent of the student if the eligible student is a financial dependent of his or her parents/legal guardians as defined under Section 152 of the Internal Revenue Code of 1986.
Parents may request access to records by submitting a Record Release/ FERPA form and have a copy of their tax transcript sent to Auburn University.
You can obtain your tax transcript for free at www.irs.gov.
Once both articles are received by the Office of the Registrar, parents may have full disclosure to their student’s educational records. The Record Release/FERPA form can be found and downloaded here. This may be mailed, faxed, scanned and e-mailed to the Office of the Registrar.
Additional information on FERPA may be found at the website of the Department of
Education at http://www.ed.gov/policy/gen/guid/fpco/ferpa.
The specific language of the Family Educational Rights and Privacy Act can be found at