Constitution of the Bangladesh Student Organization (BSO) at Auburn University (AU), Auburn, AL 36849, USA. Constitution has been revised in November, 2006.
Article I. Name: The name of this student organization shall be known as the Bangladesh Student Organization (BSO).
Article II. Purpose & Goals:
Section I. Purpose: The purpose shall be to create a homely atmosphere for the Bangladeshi students at AU.
Section II. Goals: The major goals shall be to help the students of AU especially from Bangladesh in any needs, to strengthen the bond of brotherhood among the Bangladeshi community in through various cultural, educational and social activities.
Article III. Membership:
Section I. Selection Process: Any person from any place having interest in the activities of BSO can be a member of this association paying the yearly membership fee.
Section II. Attendance: Attendance in at least one meeting a year is mandatory.
Article IV. Officers:
Section I. Requirements: Only the members who are full-time student at AU are eligible for the office.
Sub-section I. They must have a minimum grade point average (GPA) is stated below and meet that minimum GPA in the semester immediately prior to the election, the semester of election and semesters during the term of office.
1) For undergraduate students, the minimum GPA is 2.50. In order for this provision to be met, at least six hours must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election, at least six credit hours must have be taken during the course of either the full or two summer sessions.
2) For graduate level students the minimum GPA is 3.00. In order for this provision to be met, at least 4 hours must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election, at least 4 credit hours must have been taken during the course of either the full or two summer sessions unless fewer credits are required as they complete the final stages of their degree.
3) Must be in good standing with the university and be enrolled the entire term of office.
Sub-section II. Officers will be ineligible to hold an office should the student fail to maintain the requirements as prescribed above.
Section II. Officers and Duties:
President: shall preside over regular and executive meetings, coordinate group activities, and communicate with the officers and advisor on all matters.
Vice President: shall assist president and preside over meetings in the absence of the president.
Secretary: shall record minutes at all business meetings and check attendance at functions.
Treasurer: shall collect dues, pay bills and prepare and maintain annual budget.
Section III. Election Process: Election shall be held at the first regular meeting during the month of May. A quorum must be present and a simple majority vote will win. Newly elected officers shall assume responsibility at the following meeting.
Section IV. Removal of an Officer: Any officer having two unexcused absences a semester may be removed from his/her officer position within the organization. Officers may also be removed from membership if they fail to fulfill their duties as outlined within the constitution. The officer in question is to be informed in advance of these expectations. Should an officer’s position be reviewed for possible removal, he/she will be given an opportunity to account for their situation to the remaining executive officer team. These officers will review the situation after hearing from the officer in question. A decision will be made expeditiously and the officer will be contacted as to the outcome of the situation. Any member can ask for a no confidence voting against any officer in charge. A quorum must be present and a simple majority vote of no confidence will immediately remove the officer. Another election to fill the vacancy will be held immediately.
Article V. Removal
of a Member: Members may be removed if they fail to fulfill their
duties as outlined within the constitution. Should a member’s position be
reviewed for possible removal, he/she will be given an opportunity to
account for their situation to the executive officer team. These officers
will review the situation after hearing from the member in question. A
decision will be made expeditiously and the member will be contacted as to
the outcome of the situation. Any member can ask for a no confidence voting
against any other member in charge. A quorum must be present and a simple
majority vote of no confidence will immediately remove the member.
Article VI. Meetings:
Section I. Meeting Schedule: The President or Vice President will decide meeting schedules.
Section II. Quorum: A quorum shall consist of 50 percent plus one (50%+1) of the memberships and must be present to conduct official business.
Article VII. Finances:
Section I. Dues: shall be determined per academic year and will be collected from all members of this organization.
Sections II. All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization. All funds must be deposited within 24 hours after collection.
Section III. Financial Transactions: The president or advisor to this organization must approve and sign each expenditure before payment. Other officers can also sign any bank check after the approval by president or advisor.
Article VIII. Advisor Expectations:
1) The advisor will be willing to obtain an appropriate level of experience, resource information and knowledge related to the mission, purpose and activities of the club.
2) The advisor will regularly attend executive and general meetings. They will be available for consultation outside of these meetings.
3) The advisor will assist the organization with the development of goals and objectives for the academic year. The advisor will also assist the organization with event planning and facilitation. When necessary, the advisor will be willing to attend events when necessary as identified through the planning process.
4) The advisor will be aware of the University Student Rules and will assist the organization with adherence to these expectations.
Article IX. Amendments and Revisions:
Section I. Amendments: This constitution may be amended at any time by a two-thirds vote of the active membership, subject to the approval of the Student Government Organization.
Section II. Revision: This document must be reviewed every year and submitted to the Student Government Organization at AU.