Protocol Guidelines

Forms of Addresses:

Special Events is your resource for answering questions regarding the proper forms of address for guests and dignitaries. We've listed a few of the most common questions here. As a general rule, you should always verify names, addresses and personal preferences prior to the occasion. For more information please contact the Office of Special Events for further assistance.

Professional Titles:
Dr. Raymond Jones, Ph.D.
*Raymond Jones, Ph.D.
*No title is used before a name when a professional title follows it.

Long Names:
The Honorable Raymond Jones
and Mrs. Jones
*The wife's name may be moved to the second line, indenting three spaces.

Both Husband and Wife are Doctors:
The Doctors Jackson or Drs. Ray and Melanie Jackson

When a Woman has Kept Her Own Name:
Mr. Raymond Jones and Ms. Melanie Kirk
*Her husband's name would come first on the envelope, and, if possible both names need to be on one line.

When the Wife Outranks Her Husband:
Major Melanie Jones and Lieutenant Raymond Jones


INCORRECT

Mr. Raymond Jones and Mrs. Melanie Jones
1234 Sunway Dr.
Auburn, AL 36830

Dr. Raymond Jones and Mrs. Melanie Jones
1234 Sunway Dr. Northeast
Auburn, AL 36830

Dr. Raymond Jones and Dr. Melanie Jones
PO Box 123456
Auburn, AL 36830

Mr. and Dr. Raymond Jones
1234 Sunway Blvd.
Auburn, AL 36830

CORRECT

Mr. and Mrs. Raymond Jones
1234 Sunway Drive
Auburn, AL 36830

Dr. and Mrs. Raymond Jones
1234 Sunway Drive NE
Auburn, AL 36830

Drs. Raymond and Melanie Jones
Post Office Box 123456
Auburn, AL 36830

Mr. Raymond Jones and Dr. Melanie Jones
1234 Sunway Boulevard
Auburn, AL 36830

Last Updated: September 14, 2015