Coronavirus Resources/Return to Campus

introduction

Auburn University Human Resources (AUHR) has developed this page to share HR-related resources and information regarding COVID-19. Questions may also be addressed to covidresourcecenter@auburn.edu or univhr@auburn.edu.

Auburn University continues to closely monitor the COVID-19 pandemic and, in consultation with state and federal officials, is making decisions with the health and safety of our students, faculty and staff as the top priority. Knowing the situation is a fluid one, the University and AUHR will continue to provide updates regarding university operations.

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return


Return to Campus

Auburn University will resume full on-site campus operations on Monday, Feb. 8. 

  • Optional remote instruction ends Sunday, Feb. 7. Faculty with questions about classrooms should contact their department head/chair.

  • Staff working remotely should return to their normal on-campus work assignment by Monday, Feb. 8. Any exceptions require approval from both the employee’s direct supervisor and divisional vice president or Director of Athletics, Experiment Station or Extension System, or an accommodation from the Office of Affirmative Action/Equal Employment Opportunity (AA/EEO). Contact your HR Liaison or supervisor for questions about your unit.

  • Travel remains suspended, unless approved by the Provost or Executive Vice President. Event restrictions also remain in place. 

  • Students, faculty and staff are expected to comply with all university policies, including following safety protocols and completing a daily Healthcheck.

  • Future updates to university operations will continue to be announced each Friday.

office safety


Office Safety
A private office is a work space for one occupant that is fully enclosed by four walls that reach from floor to ceiling, and that has an operable door which can fully close.
No, office doors may remain open if the occupant chooses.
No, face coverings may be removed in a private office if the occupant is alone, regardless of whether the door is open or closed.
No, cubicles are not considered to be a private office.

parking


Parking on Campus
  • Parking Services would like to remind everyone that regular, full campus zone enforcement will begin Monday, Feb. 8.

  • Those who have not registered for a 2020-2021 parking permission will need to do so prior to parking on campus.

  • Review your zone locations and additional registration information at aub.ie/ParkingReg.

  • For questions regarding parking on campus, please email parking@auburn.edu.

safety


Safety Precautions

Safety Video

  • Facilities Management may be contacted to create or provide signage, request hand sanitizer and facilitate additional cleaning services. Additional information

  • Employees must conduct daily symptom monitoring through the GuideSafe app before reporting to work.

  • All employees are required to view and acknowledge the educational video regarding safety measures and doing their part in supporting the safety of one another. This must be done prior to returning to on-campus activities or as soon as possible if an individual has already returned.

  • Cloth face coverings must be worn by all individuals (faculty, staff, students and visitors) inside all buildings on campus or buildings controlled by Auburn University, and outdoors.

  • Convening in groups increases the risk of viral transmission. Continue to minimize interpersonal contact by replacing face-to-face meetings with virtual communications when feasible using collaboration tools (e.g. Zoom, WebEx, Microsoft Teams, telephone, etc.).

  • Use of elevators should be limited where possible to avoid close proximity with others in a confined space. Those using elevators are required to wear a face covering regardless of traveling alone or with others. Avoid touching the elevator buttons with exposed hand/fingers, if possible. Wash hands or use alcohol-based hand sanitizers upon departing the elevator.

For additional information please refer to COVID-19 Resources and Guidance from Risk Management and Safety or the Facilities COVID Portal.

leave


Leave Guidelines

Beginning Jan. 4, 2021, the university modified Emergency COVID-19 Administrative Leave (ECAL) and extended it through the end of May.

  • Eligible employees have a maximum of four weeks (20 working days) of ECAL available through the end of May that can be used for all six qualifying reasons listed under the current Families First Coronavirus Response Act (FFCRA). 

  • ECAL is available for eligible employees to use when childcare or on-site learning is not available due to COVID-19 related issues, and the employee has not been approved to work remotely. 

  • ECAL is not applicable in instances where childcare or on-site learning is available but the parent chooses not to participate.

  • Although eligible employees have four weeks of ECAL available to use if necessary, unused ECAL will not carry over into the summer.

  • If the government extends or replaces FFCRA leave, the university reserves the right to terminate ECAL at any time.

COVID-19 Leave Request Form

Additional Information

exposure


Suspected Exposure
  • You should self-quarantine.

  • Notify your supervisor.

  • If you have medical concerns or questions, you should contact your healthcare provider, the EAMC COVID-19 hotline at 334-528-7425, or the Auburn University Medical Clinic at 334-844-9825.

  • Isolate yourself and follow the guidance of your healthcare provider and local health department.

  • As soon as possible, notify your supervisor. 

  • Refer to the CDC website for tips on “what to do if you are sick”, and what must happen before you can discontinue home isolation.

  • The employee should maintain physical distancing and self-monitor for fever and symptoms.

  • All employees should continue to practice good hygiene by:

    • Washing their hands frequently.

    • Avoid touching their face.

    • Wiping down frequently touched surfaces regularly. 

  • All employees must also wear face coverings in all indoor and outdoor spaces

self-care


Self-Care

Employee Assistance Program

Through our Employee Assistance Program (EAP), which is administered by American Behavioral, any full-time benefit-eligible employee — even those who don’t subscribe to our Auburn University health insurance plan — has access to six EAP calls (up to 30 minutes each) per employee and per covered family member free of charge. (While our EAP normally offers three calls per calendar year, this number has been increased during the COVID-19 crisis.)

AU health insurance plan subscribers also have up to 30 visits for mental health treatment available in a calendar year. Important: If the claim is filed with a COVID-19-related diagnosis, the copay, deductible and inpatient admission copay will be waived.

For more information on either of these services, call 800-925-5EAP (5327).

Marriage and Family Therapy Center

The Marriage and Family Therapy Center (AU MFT Center) is offering services to all employees and their families during the COVID-19 crisis. Therapists offer individual, couple or family therapy for mental, behavioral and emotional diagnoses, along with therapy for coping and relationship support. For more information visit http://www.mftcenter.auburn.edu/

thrive!

thrive! is a series of communications on COVID-19 burnout and mental wellness that is being shared with Auburn University employees. Additional information

Wellness Wednesday

HR Development has created several 1 to 2-minute videos that focus on a variety of topics, including diet, mental health, sleep, ergonomics, community support, perspective and physical distancing.

Additional Links

Self-Care Webinars

"Managing COVID Fatigue: Saving Your Sanity During the Pandemic" (American Behavioral, Jan. 28, 2021)

equipment


Equipment Return
  • Many employees brought their equipment home so they could work remotely. This equipment will need to be returned to the office and reconnected, which may take several days to complete.

  • Supervisors should work with their IT representative to ensure that any assistance needed by employees to reconnect equipment upon returning to the work place is provided in a timely and efficient manner. This may require staggering reconnection times and dates for IT to have sufficient resources to accommodate the needs of the entire campus.

  • All Auburn University equipment that was removed from the work place must be returned to campus and accounted for once the employee has returned to the office. Any unaccounted-for equipment will be the financial responsibility of the employee.

supervisor


Supervisor Guidance

Guidance has been developed to give supervisors proper protocols to follow in a variety of COVID-19 workplace situations. This information is not intended to capture every possible situation that may occur, but is a reflection of the most common scenarios that may be presented. Additional information

IMPORTANT: In the event of a positive diagnosis, or disclosure of any medical information, the identity of the employee should only be disclosed internally to those who absolutely need to know and the employee’s medical information should be kept confidential and separate from their personnel file.

All members of the Auburn University community must consider the health and safety of each other and themselves. Therefore, there are a few basic principles of prevention and self-monitoring for COVID-19 symptoms that are expected for all employees coming to campus.

To prevent the spread of COVID-19, all employees must follow strict personal and area hygiene practices as stated in CDC guidelines.

Refer to the RMS COVID-19 Safety Awareness Course for more information.

children


Children at Work

In accordance with University policy, we strongly discourage parent employees from bringing their children to the workplace, particularly during this period of modified operations, social distancing, and increased focus on following precautionary safety measures to limit the spread of COVID-19. While the University values family life and seeks to provide an environment open to work and family issues, because the COVID-19 pandemic has made it even more critical to limit the presence of any individuals in the workplace other than our regular employees, children (defined as persons below the age of 18 years old) may not be in the workplace for any reason.

If employees must attend to their children and short-term childcare cannot be arranged, employees must take leave to care for their children during working hours. Questions regarding bringing children in the workplace must be directed to your department head and/or a Human Resources Representative.

forms


Forms
  • COVID-19 Leave Request Form: The COVID-19 Leave Form is hosted in the Auburn University Facilities Request Portal. Please click the link and login with your AU e-mail and password. Then click COVID-19 "Leave Request."

  • COVID-19 High Risk Household or Family Member Certification Form: This form is for those who request the continued ability to work remotely due to the fact that someone in their family and/or household is at a high risk of severe illness from COVID-19. Continuing such a remote work arrangement for this reason is not guaranteed under applicable law or Auburn University policy.

  • COVID-19 Positive Self-Report Form: This form is for Auburn University students, faculty and staff to self-report when they have tested positive for COVID-19.

  • COVID-19 Exposure Self-Report Form: This form is for Auburn University students to self-report when they are in quarantine due to an exposure to a person who tested positive for COVID-19.

  • Third-Party Form: This form is for use by COVID-19 Liaisons and other Auburn University officials to report individuals on campus that have tested positive for COVID-19, but are not AU students, faculty or staff.


Contact AUHR

If you need specific assistance for an HR unit, click the tab(s) below for contact information or email univhr@auburn.edu.

  • For question/requests regarding employees retiring through Teachers Retirement Systems (RSA/TRS), Salary Continuation Plan (SCP), Long Term Disability (LTD), life Insurance questions/claims, and the Flexible Spending Account, contact Linda Sanders at 844-1791 or sandel2@auburn.edu.

  • For questions regarding the Family Medical Leave Act, health and/or dental insurance, and other general benefit questions, contact Debra Walters at 844-1779 or dlw0050@auburn.edu.

  • For questions/requests to the Benefits Manager, contact Teresa Coker at 844-1789 or cokerte@auburn.edu or Gary Gray at 844-4122 or gkg0006@auburn.edu.

  • You can also email benefit@auburn.edu with questions. This account is monitored regularly Monday through Friday from 7:45 a.m. to 4:45 p.m. You can expect to receive a response as soon as administratively possible.

  • Click here to submit information via the Secure Upload Site (examples: dependent eligibility documentation, various documents and applications regarding FMLA, SCP and/or LTD.)

For Campus Relations questions, please contact the following team members:

  • Linda Maxwell-Evans, Executive Director, Campus Relations, (334) 844-1603, Email Linda

  • Leanne Fuller, Director, Human Resources Services, (334) 844-1605, Email Leanne

  • Sonya Dixon, Manager, Employee Relations, (334) 844-7612, Email Sonya

  • Angela Cannon, Specialist, Employee Relations, (334) 844-1577, Email Angela

For Compensation and Classification questions, please contact the following team members:

  • Rod Kelly, Executive Director, Compensation and Classification, (334) 844-1618, Email Rod

  • Shelly Murray, Manager, Compensation Administration, (334) 844-1635, Email Shelly

  • Bailey Ward, Specialist, Classification and Compensation, (334) 844-1601, Email Bailey

  • Anna Durrett, Specialist, Classification and Compensation, (334) 844-1858, Email Anna

  • Brad Mills, Specialist, Classification and Compensation, (334) 844-4145, Email Brad

For Employment-related questions, please contact one of the following team members: 

  • A&P and University Staff Position Questions

    • Chris Thompson – Manager, Employment Services, (334) 844-1614 or cot0001@auburn.edu

    • Jenna Richards – Specialist, Employment Services, (334) 844-1613 or jbr0040@auburn.edu 

  • Student & Temporary Position Questions

    • Amy Bruce – Manager, Student & Temporary Employment Services, (334) 844-1671 or robera2@auburn.edu

    • Pamela Rogers – Specialist, Temporary Employment Services, (334) 844-1609 or pkr0001@auburn.edu

    • Phyllis Pruitt – Administrative Support Assistant, (334) 844-1612 or pgp0002@auburn.edu 

For general employment questions or assistance with form I9 completion, please contact:

For HR Development questions, please contact the following team members:

  • Bill Shannon, Director, HR Development, (334) 844-1602, Email Bill

  • Penny Houston, Coordinator, HR Development, (334) 844-1693, Email Penny

  • Kimberly Graham, Instructional Designer, (334) 844-7391, Email Kim

  • Moriah Kent, Instructional Designer, (334) 844-1646, Email Moriah

  • If you need an Affiliate or Employee ID card, please contact ID Card Services at 844-1763. 
  • For payroll questions, or questions related to your tax deferred annuity (403(b) or 457(b)), if your last name begins with:

  • You may also contact Ashley Fetner (Manager, Payroll) at (334) 844-1787 or ashley.fetner@auburn.edu, or Brandy Tucker (Assistant Manager, Payroll) at (334) 844-1783 or bst0005@auburn.edu.

  • You may also email us at payroll@auburn.edu. This account is monitored regularly Monday through Friday from 7:45 a.m. to 4:45 p.m. You can expect to receive a response as soon as administratively possible.

  • Click here to submit information via the Secure Upload Site 

For information on Records, contact

Last updated: 02/04/2021