Coronavirus Resources/Return to Campus

introduction

Auburn University Human Resources (AUHR) has developed this page to share HR-related resources and information regarding COVID-19. Questions may also be addressed to covidresourcecenter@auburn.edu or univhr@auburn.edu.

Auburn University continues to closely monitor the COVID-19 pandemic and, in consultation with state and federal officials, is making decisions with the health and safety of our students, faculty and staff as the top priority. Knowing the situation is a fluid one, the University and AUHR will continue to provide updates regarding university operations.

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return


Update (May 27, 2021)

Effective June 1, 2021, Auburn University will require face coverings for all individuals only in the following areas:

  • Classrooms and instructional laboratories

  • University transportation services

  • Health care settings, such as the Auburn University Medical Clinic, the Auburn University Pharmaceutical Care Center, the Auburn University employee and student pharmacies and College of Veterinary Medicine hospitals and clinic

  • Other areas marked by official university signage or otherwise clearly communicated by the university

According to the latest guidance from the Centers for Disease Control and Prevention, people who have been fully vaccinated against COVID-19 can safely forego face coverings and no longer need to maintain physical distance from others. CDC guidance indicates that people who are not fully vaccinated should continue to wear face coverings to protect themselves against COVID-19, and the university highly encourages those individuals to do so. The university’s face coverings policy will not require individuals to provide proof of vaccination status.

In addition to revising the face covering requirement, the university will no longer limit the number of attendees permitted at campus events, effective June 1. 

COVID-19 vaccines have made a powerful impact on individual and public health, and the university strongly encourages all students, faculty and staff to get vaccinated. There are many convenient options in our community for anyone over age 12 to receive the vaccine, including through Auburn University.

safety


Safety Precautions

Safety Video

  • Facilities Management may be contacted to create or provide signage, request hand sanitizer and facilitate additional cleaning services. Additional information

  • As of June 1, employees are no longer required to conduct daily symptom monitoring through the GuideSafe app before reporting to work.

For additional information please refer to COVID-19 Resources and Guidance from Risk Management and Safety or the Facilities COVID Portal.

leave


Leave Guidelines

Effective May 31, 2021:

  • Our leave policies will revert to normal, or what they were before the pandemic.

    • If an employee requests paid leave for a pandemic-related reason, including the six qualifying reasons that were listed in the Families First Coronavirus Response Act, they must use their annual leave or their sick leave.

    • Employee leave that is covered by the Family Medical Leave Act (FMLA) will be handled in accordance with University policy.

  • Important: There are a couple of exceptions that are noted below.

    • Auburn will no longer offer Emergency COVID-19 Administrative Leave (ECAL), unless an employee is 1) required by the university to quarantine, and 2) cannot work remotely.

      • If an employee meets both criteria, they will still be eligible for up to four weeks of ECAL available from Jan. 1 to Aug. 16, 2021. Additional documentation may be required.

      • The amount of ECAL they can use is contingent on how much ECAL they have already used this calendar year.

      • Please use the COVID-19 Leave Request Form. Additional Family and Medical Leave Act (FMLA) documentation may also be required.

    • Temporarily, an employee may use sick leave to care for their child if there is a school or daycare closure due to the pandemic. That exception will end on Aug. 16, 2021.

Leave Carryover Reminder

Auburn University limits the amount of annual leave that can be carried forward from one calendar year to the next.

  • The leave carryover allowed for calendar year 2020 was increased to 360 hours due to the pandemic.

  • However, the leave carryover allowed for calendar year 2021 and subsequent years will revert to 320 hours.

If you have questions, please email payroll@auburn.edu.

exposure


Suspected Exposure
  • You should self-quarantine.

  • Notify your supervisor.

  • If you have medical concerns or questions, you should contact your healthcare provider, the EAMC COVID-19 hotline at 334-528-7425, or the Auburn University Medical Clinic at 334-844-9825.

  • Isolate yourself and follow the guidance of your healthcare provider and local health department.

  • As soon as possible, notify your supervisor. 

  • Refer to the CDC website for tips on “what to do if you are sick”, and what must happen before you can discontinue home isolation.

  • The employee should maintain physical distancing and self-monitor for fever and symptoms.

  • All employees should continue to practice good hygiene by:

    • Washing their hands frequently.

    • Avoid touching their face.

    • Wiping down frequently touched surfaces regularly. 

self-care


Self-Care

Employee Assistance Program

Through our Employee Assistance Program (EAP), which is administered by American Behavioral, any full-time benefit-eligible employee — even those who don’t subscribe to our Auburn University health insurance plan — has access to six EAP calls (up to 30 minutes each) per employee and per covered family member free of charge. (While our EAP normally offers three calls per calendar year, this number has been increased during the COVID-19 crisis.)

AU health insurance plan subscribers also have up to 30 visits for mental health treatment available in a calendar year. Important: If the claim is filed with a COVID-19-related diagnosis, the copay, deductible and inpatient admission copay will be waived.

For more information on either of these services, call 800-925-5EAP (5327).

Marriage and Family Therapy Center

The Marriage and Family Therapy Center (AU MFT Center) is offering services to all employees and their families during the COVID-19 crisis. Therapists offer individual, couple or family therapy for mental, behavioral and emotional diagnoses, along with therapy for coping and relationship support. For more information visit http://www.mftcenter.auburn.edu/

thrive!

thrive! is a series of communications on COVID-19 burnout and mental wellness that is being shared with Auburn University employees. Additional information

Wellness Wednesday

HR Development has created several 1 to 2-minute videos that focus on a variety of topics, including diet, mental health, sleep, ergonomics, community support, perspective and physical distancing.

Additional Links

Self-Care Webinars

"Managing COVID Fatigue: Saving Your Sanity During the Pandemic" (American Behavioral, Jan. 28, 2021)

equipment


Equipment Return
  • Many employees brought their equipment home so they could work remotely. This equipment will need to be returned to the office and reconnected, which may take several days to complete.

  • Supervisors should work with their IT representative to ensure that any assistance needed by employees to reconnect equipment upon returning to the work place is provided in a timely and efficient manner. This may require staggering reconnection times and dates for IT to have sufficient resources to accommodate the needs of the entire campus.

  • All Auburn University equipment that was removed from the work place must be returned to campus and accounted for once the employee has returned to the office. Any unaccounted-for equipment will be the financial responsibility of the employee.

supervisor


Supervisor Guidance

Guidance has been developed to give supervisors proper protocols to follow in a variety of COVID-19 workplace situations. This information is not intended to capture every possible situation that may occur, but is a reflection of the most common scenarios that may be presented. Additional information

IMPORTANT: In the event of a positive diagnosis, or disclosure of any medical information, the identity of the employee should only be disclosed internally to those who absolutely need to know and the employee’s medical information should be kept confidential and separate from their personnel file.

forms


Forms
  • COVID-19 Leave Request Form: The COVID-19 Leave Form is hosted in the Auburn University Facilities Request Portal. Please click the link and login with your AU e-mail and password. Then click COVID-19 "Leave Request."

  • COVID-19 High Risk Household or Family Member Certification Form: This form is for those who request the continued ability to work remotely due to the fact that someone in their family and/or household is at a high risk of severe illness from COVID-19. Continuing such a remote work arrangement for this reason is not guaranteed under applicable law or Auburn University policy.

  • COVID-19 Positive Self-Report Form: This form is for Auburn University students, faculty and staff to self-report when they have tested positive for COVID-19.

  • COVID-19 Exposure Self-Report Form: This form is for Auburn University students to self-report when they are in quarantine due to an exposure to a person who tested positive for COVID-19.

  • Third-Party Form: This form is for use by COVID-19 Liaisons and other Auburn University officials to report individuals on campus that have tested positive for COVID-19, but are not AU students, faculty or staff.


Contact AUHR

If you need specific assistance for an HR unit, click the tab(s) below for contact information or email univhr@auburn.edu.

  • For question/requests regarding employees retiring through Teachers Retirement Systems (RSA/TRS), Salary Continuation Plan (SCP), Long Term Disability (LTD), life Insurance questions/claims, and the Flexible Spending Account, contact Linda Sanders at 844-1791 or sandel2@auburn.edu.

  • For questions regarding the Family Medical Leave Act, health and/or dental insurance, and other general benefit questions, contact Debra Walters at 844-1779 or dlw0050@auburn.edu.

  • For questions/requests to the Benefits Manager, contact Teresa Coker at 844-1789 or cokerte@auburn.edu or Gary Gray at 844-4122 or gkg0006@auburn.edu.

  • You can also email benefit@auburn.edu with questions. This account is monitored regularly Monday through Friday from 7:45 a.m. to 4:45 p.m. You can expect to receive a response as soon as administratively possible.

  • Click here to submit information via the Secure Upload Site (examples: dependent eligibility documentation, various documents and applications regarding FMLA, SCP and/or LTD.)

For Campus Relations questions, please contact the following team members:

  • Linda Maxwell-Evans, Executive Director, Campus Relations, (334) 844-1603, Email Linda

  • Leanne Fuller, Director, Human Resources Services, (334) 844-1605, Email Leanne

  • Sonya Dixon, Manager, Employee Relations, (334) 844-7612, Email Sonya

  • Angela Cannon, Specialist, Employee Relations, (334) 844-1577, Email Angela

For Compensation and Classification questions, please contact the following team members:

  • Rod Kelly, Executive Director, Compensation and Classification, (334) 844-1618, Email Rod

  • Shelly Murray, Manager, Compensation Administration, (334) 844-1635, Email Shelly

  • Bailey Ward, Specialist, Classification and Compensation, (334) 844-1601, Email Bailey

  • Anna Durrett, Specialist, Classification and Compensation, (334) 844-1858, Email Anna

  • Brad Mills, Specialist, Classification and Compensation, (334) 844-4145, Email Brad

For Employment-related questions, please contact one of the following team members: 

  • A&P and University Staff Position Questions

    • Chris Thompson – Manager, Employment Services, (334) 844-1614 or cot0001@auburn.edu

    • Jenna Richards – Specialist, Employment Services, (334) 844-1613 or jbr0040@auburn.edu 

  • Student & Temporary Position Questions

    • Amy Bruce – Manager, Student & Temporary Employment Services, (334) 844-1671 or robera2@auburn.edu

    • Pamela Rogers – Specialist, Temporary Employment Services, (334) 844-1609 or pkr0001@auburn.edu

    • Phyllis Pruitt – Administrative Support Assistant, (334) 844-1612 or pgp0002@auburn.edu 

For general employment questions or assistance with form I9 completion, please contact:

For HR Development questions, please contact the following team members:

  • Bill Shannon, Director, HR Development, (334) 844-1602, Email Bill

  • Penny Houston, Coordinator, HR Development, (334) 844-1693, Email Penny

  • Kimberly Graham, Instructional Designer, (334) 844-7391, Email Kim

  • Moriah Kent, Instructional Designer, (334) 844-1646, Email Moriah

  • If you need an Affiliate or Employee ID card, please contact ID Card Services at 844-1763. 
  • For payroll questions, or questions related to your tax deferred annuity (403(b) or 457(b)), if your last name begins with:

  • You may also contact Ashley Fetner (Manager, Payroll) at (334) 844-1787 or ashley.fetner@auburn.edu, or Brandy Tucker (Assistant Manager, Payroll) at (334) 844-1783 or bst0005@auburn.edu.

  • You may also email us at payroll@auburn.edu. This account is monitored regularly Monday through Friday from 7:45 a.m. to 4:45 p.m. You can expect to receive a response as soon as administratively possible.

  • Click here to submit information via the Secure Upload Site 

For information on Records, contact

Last updated: 05/28/2021