Space Survey Procedures and Guidelines

The Office of Space Planning & Management at Auburn University has been developed with a twofold mission of providing strategic and thoughtful planning; as well as the efficient management and utilization of both current and prospective property and facilities. This office has prime responsibility for the inventory, utilization, modification and evaluation of academic and administrative facilities on the Auburn University main campus and at off-campus facilities owned or leased by the University.

All Auburn University property and facilities belong to the University as a whole. Although the ownership is centralized at the Office of the President, the stewardship of campus space is very much decentralized to the deans and senior administration. Vice Presidents and Deans are responsible for the oversight of the space occupied by activities under their control, just as they are responsible for the management of staff and fiscal resources associated with the space. It is also the responsibility of the Vice Presidents and Deans to ensure space utilization is consistent with the purpose for which it was assigned (e.g., laboratory space to be used for laboratory purposes, office space for office purposes, etc.).

One of the primary functions of this office is space management. This function includes collecting and maintaining data relating to Auburn's facilities and providing this information to various University constituents for internal and external reporting and analysis. This information is maintained in Auburn's space management system, AiM.

This document details the processes and procedures the Office of Space Planning & Management will implement to assist the University in maintaining a comprehensive and accurate space management system. The data collected during the annual space survey will be used for analysis and reporting in the following areas:

Space Management

  • Validation of requirements for capital projects
  • Development of program plans for capital projects
  • Support to the University's strategic planning initiatives (programmatic, financial, and physical) from the perspective of space needs
  • Assistance to the schools/colleges in developing Academic Space Plans required for all capital projects

Facilities and Administrative (F&A) Costs

  • O&M costs associated with buildings
  • Building Depreciation
  • Equipment Depreciation
  • OMB-A21 Reporting

Alabama Commission on Higher Education (ACHE) Reporting

  • Space Data Report (annual)
  • Space Inventory Report (biennial)

This document also details the space survey procedures used to capture and maintain an accurate space inventory system as well as the policies and guidelines for categorizing space that meet federal and state guidelines. Collectively, the data will provide the University with a common classification of space that can be compared with other higher education institutions throughout the country.

Click here to download the full copy of Auburn University Space Survey Procedures and Guidelines (40 pages).

Auburn's Online Space Survey System

Last Updated: July 14, 2016