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This Is Auburn Procurement and Business Services Business & Finance and CFO
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Mission Statement

The Mission of Procurement and Business Services is to support Auburn University’s critical activities of instruction, research, and outreach by applying core values to assist our stakeholders with spend management, procure-to-pay, and travel management services in a legal and ethical manner.

Core Values: We are committed to the following core values to deliver a best in class procure to pay program for Auburn University

  • Customer Service: We are a service minded organization committed to providing stakeholders with operational excellence and timely communications in the areas of procure-to-pay and travel management.
  • Collaboration: We are part of the Auburn Family and through collaboration and education we will work together to provide value added services to our stakeholders
  • Expertise: We provide subject matter expertise to our stakeholders so they can focus on their core mission
News

If you are a new vendor wanting to do business with Auburn University, please follow the below link and complete the registration process through the JAGGAER supplier portal.
https://aub.ie/supplier

Auburn University bid openings will be done solely through the JAGGAER Sourcing Event Portal. In order to comply with State of Alabama bid law, bid openings will now be made public via the below conference call information.

Telephone: Meeting ID: 921 523 189
Dial: +1 646 876 9923 (US Toll) or +1 312 626 6799 (US Toll)

If you wish to listen to bid openings, please make sure your microphone is muted, as only PBS staff should be speaking during these openings. Please note that when opening an RFP, PBS staff will only read the vendor names of responses received. RFP pricing will not be read aloud as additional factors are involved in the evaluation.

Additional bid & RFP opportunities can be found at the following link: https://aub.ie/bids. Any solicitation opportunities found within the JAGGAER Sourcing Event Portal, must be submitted through the previously mentioned link.

Procurement Guidelines for PPE & Protective Supplies

PPE & Protective Supplies Order Form

Procedures for PBS Documents During Alternate Operations Model

COVID-19 Purchasing Guidelines

Business Expense Reimbursement Policy

New Mileage Rate
The IRS has published a new mileage reimbursement rate for the use of personal vehicles in conducting business purpose travel. Effective January 1, 2022, the standard mileage rate is 58.5 cents/mile. The AU Travel Policy will be revised to reflect this new rate.
ISS Desktop Computing Support Requests
All requests of Business Office personnel for ISS assistance with desktop computing issues send an email to isshelp@auburn.edu.
JAGGAER Supplier Portal
Vendors and independent contractors should use the JAGGAER Supplier Portal to self report commodities that they offer, request to be added to the AU and/or AUM bid lists, offer information on their SBA status, and register for our payment direct deposit service. (AU/AUM/ACES students and employees should NOT register via the Vendor Center.)
Forms
Procurement
  • eRequisition Creation - Instructions
  • Purchase Change Order Request - BO 50-07
  • Sole Source Justification
  • Vendor Complaint Form
  • Vehicle Request Form
Payment Services
  • Human Participant Incentives Fund Agreement
  • Human Participant Incentives Fund Request
  • Human Participant Incentives Reconciliation
  • Multiple Vendor Voucher - BO 55-02
  • Petty Cash Receipt - BO 23
  • Travel Expense Voucher - BO 55-05
    (All current/active employees must use the eTravel
    Voucher system for routine travel reimbursements)
  • Vendor Voucher - BO 55-01
    (Routine vendor payments must be made using the eVendor Voucher system)
Purchasing Card
  • Account Maintenance Form - BO 99-11
  • Cardholder Application Form - BO 99-10
  • Disputed Item Claim Form - BO 99-14
  • Log Sheet - BO 99-12
  • On-line Reconciliation Form - BO 99-16
  • Paper Reconciliation Form - BO 99-15
    (please use buff/ivory paper)
  • Telephone Order Form - BO 99-13
Vendor/Independent Contractor
  • Independent Contractor (IC) Form - IC 99-01
  • Preferred Vendor Contracts Feedback
  • Professional Services Contract - BO 55-20
  • Request for Tax Exempt or W9
  • Vendor Complaint Form
  • Vendor Disclosure Statement - State of Alabama
        Disclosure Statement Instructions
  • IRS W-9
Missty C. Kennedy
Director
Staff Directory
Procurement & Business Services
212 Ingram Hall
Auburn University, AL 36849-5101
PHONE
Main Office
334-844-7771
Automated Post Payment
Customer Service
334-844-3639
FAX
Auditors & Payment Staff
334-844-3636
Buyers & Procurement
334-844-4306
Post Payment
Customer Service
334-844-2332
Requisition Approval
334-844-7451
Office hours: M-F
7:45 - 11:45
12:45 - 4:45
How to find us...
Questions?
  • PSC Approval
  • Customer Service Information
  • Records Center and File Maintenance
  • Purchasing Card Program
  • Student Refunds
  • Training
  • Travel Voucher Information
  • Vendor Number Information
  • Voucher/Invoice Preparation and Auditing
  • More...
Procurement and Business Services
212 Ingram Hall
Auburn University · Alabama 36849-5101 USA
334-844-7771
Contact
Auburn University
Auburn, Alabama 36849

(334) 844-4000
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