DATE RUN 04/08/03 Auburn University REPORT PAGE 1 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 BATCH FILE MAINTENANCE TRANSACTION LISTING ....V....1....V....2....V....3....V....4....V....5....V....6....V....7....V....8 PGM=XBA050,DATE=04/08/2003,SYSTEM=HRS DATE RUN 04/08/03 Auburn University REPORT PAGE 2 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT $$$ BATCH HEADER F 83 EZ 000 This transaction uniquely identifies a batch. It must precede all other transactions in the batch. **************************************************************** * Identify the type of records to be listed on the WTS screen. * **************************************************************** **CHANGE LOG: 10/22/02 PB SCT TOS HRIBM268 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBCCCCCCCCDDDDDDDDDDDDDDDEFFGGGGG HHHIIJJKKKKKKKKKKLLMMNNNNNNNNNN . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '$$$'. 001 03 (01-03) B EZAAA EZ-BATCH-ID 004 06 000 REP 000 X 00 0 (04-09) Required. The batch identifier consists of this element and EZAAD. The first three characters of EZAAA contain an alphanumeric identifier and the last three positions contain a numeric value that uniquely identify the batch, which allows the author to enter multiple batches for a given date. EZAAD holds the date the batch is prepared. C EZAAD EZ-BATCH-DATE 010 08 000 REP 000 X 00 3 (10-17) The date on which the batch is prepared. If left blank, the date defaults to the system run date. For date format, see topic COMMONCR in the HRS On-line Reference System. D EZAAE EZ-BATCH-DESC 018 15 000 REP 000 X 00 3 (18-32) A meaningful description of the batch. E EZAAF EZ-BATCH-LIST-OPT 033 01 000 REP 000 X 00 3 (33-33) This field specifies the circumstances under which a batch will be listed. F EZAAG EZ-BATCH-SYS-CODE 034 02 000 REP 000 X 00 3 (34-35) Required. A two digit code to describe the system. Enter "HR". G EZAAH EZ-BATCH-TRANS-CNT 036 05 000 REP 000 N 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 3 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT $$$ BATCH HEADER F 83 EZ 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (36-40) The total number of transactions in the batch, right-justified. This count will be compared to an internal system count. A discrepancy will cause a warning message to be produced; the batch will not be rejected, however. H EZAAI EZ-BATCH-USER-CODE 052 03 000 REP 000 N 00 0 (52-54) Required. A three digit code to describe the user. I EZAAJ EZ-BATCH-HASH-FROM-1 055 02 000 REP 000 X 00 3 (55-56) The starting column of the transaction field that is to be checked. J EZAAK EZ-BATCH-HASH-TO-1 057 02 000 REP 000 X 00 3 (57-58) The ending column of the transaction field that is to be checked. K EZAAL EZ-BATCH-HASH-AMT-1 059 10 000 REP 000 X 00 3 (59-68) The sum of the amounts in the identified field on all the transactions in the batch. The field has an assumed decimal, so that $20.35, for example, is coded 2035 (starting in column 57). The system will compare this amount to a system-calculated amount. If a discrepancy exists, a warning message will be issued, but the batch will still be processed. The format is $$$$$$$$cc. L EZAAM EZ-BATCH-HASH-FROM-2 069 02 000 REP 000 X 00 3 (69-70) Same as for HASH-FROM-1. M EZAAN EZ-BATCH-HASH-TO-2 071 02 000 REP 000 X 00 3 (71-72) Same as for HASH-TO-1. N EZAAO EZ-BATCH-HASH-AMT-2 073 10 000 REP 000 X 00 3 (73-82) Same as for HASH-AMT-1. DATE RUN 04/08/03 Auburn University REPORT PAGE 4 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AA ADD EMPLOYEE F 80 EA 000 This transaction describes how to add an individual to the employee portion (EAFILE) of the HRS Master Files. Until this transaction is processed, no other transaction can be processed for that person. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCCCCCCCCDDDDDDDDDDDDDDDEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFGGGGGHH . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'AA '. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. This field is the means of addressing employees on the HRS Master Files. The field can be the employee's unique identifier. C EAAAH EMPLOYEE FIRST NAME 013 15 000 REP 000 X 00 0 (13-27) Required. This field contains the first name of the employee. D EAAAI EMPLOYEE MIDDLE NAME 028 15 000 REP 000 X 00 3 (28-42) Optional. This field contains the middle name of the employee. E EAAAJ EMPLOYEE LAST NAME 043 25 000 REP 000 X 00 0 (43-67) Required. This field contains the last name of the employee. F EAAAK EMPLOYEE SALUTATION 068 05 000 REP 000 X 00 3 (68-72) Optional. This field contains the salutation that should be used to address the employee. G EAAAL EMPLOYEE SUFFIX 073 05 000 REP 000 X 00 3 (73-77) Optional. This field contains the suffix that is appropriate for the employee. H EAAAP EMPLOYEE INITIALS 078 02 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 5 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AA ADD EMPLOYEE F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (78-79) The employee's first and middle initial. Used for Canadian reporting. DATE RUN 04/08/03 Auburn University REPORT PAGE 6 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AC ADD EMPL TO CORP F 80 EB 000 This transaction adds an employee to a specific segment. The employee must already exist on the HRS Master files (AA Transac- tion). The AC Transaction creates the Payroll Root Segment (200) and Special Accumulators and Work Locators Segment (201) of the HRS Master Files. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDEFGHHHIIIJKLLMMMMMMMMNNNNNNNNOPPPQRRRRRRRRSTTTUVVW . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'AC '. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBAAC USER-ID 013 03 000 REP 000 N 00 0 (13-15) Required. Enter appropriate user. D EBAAL SUBJECT TO FICA 016 01 000 REP 000 X 00 1 (16-16) U.S.: Specifies whether employee's pay is subject to FICA withholding. **************************************************************** * Change Log: 10/27/98 RG SCT-TOS HRIBM139 (HRP153) **************************************************************** E EBAAM SUBJECT TO FEDERAL 017 01 000 REP 000 X 00 1 (17-17) U.S.: Specifies whether employee's pay is subject to federal withholding. F EBAAN SUBJECT TO STATE 018 01 000 REP 000 X 00 1 (18-18) U.S.: Specifies whether employee's pay is subject to state withholding. G EBAAO EARNED INCOME CREDIT 019 01 000 REP 000 X 00 1 (19-19) Indicates whether a W-5 federal tax form has been filed with this university. H EBJDZ EEO OCCUPATION 020 03 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 7 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AC ADD EMPL TO CORP F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (20-22) Government code for employee's occupation. I EBJEA EEO ESTABLISHMENT 023 03 000 REP 000 X 00 3 (23-25) Employee's primary work location, i.e., the section of the organization under which he/she will be counted for EEO-6 reporting. J EBJEB EEO OFFICIAL EXEMPT 026 01 000 REP 000 X 00 3 (26-26) For EEO-6 report. Indicates whether this person is an elected or appointed official who is exempt from being counted. K EBJEC EEO SOFT MONEY FLAG 027 01 000 REP 000 X 00 3 (27-27) For EEO-6 report. Indicates if the employee is full-time, non-tenured, and paid entirely from government or foundation funds. L EBJED EEO CONTRACT CLASS 028 02 000 REP 000 X 00 3 (28-29) Government-defined values for EEO-6 report. Also used for HEGIS reporting. M EBAAX CALC SERVICE DATE 030 08 000 REP 000 D 00 0 (30-37) Required. Date from which to calculate service to the university. For date format, see Section 3.6.1 of the Users Reference Manual. N EBACE ORIGINAL HIRE DATE 038 08 000 REP 000 D 00 3 (38-45) The date the employee was originally hired. For date format, see Section 3.6.1 of the Users Reference Manual. O EBAAH EMPLOYMENT STATUS 046 01 000 REP 000 X 00 3 (46-46) Specifies whether employee is active, on leave, retired, etc. P EBACC CHECK DISTRIB. CODE 047 03 000 REP 000 X 00 3 (47-49) Specifies where the check is to be sent for distribution. Q EBAGG LOW INCOME INDICATOR 050 01 000 REP 000 X 00 3 (50-50) Indicates whether or not the income of the employee is below a predetermined amount. See BSI documentation for more information on (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 8 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AC ADD EMPL TO CORP F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN the use of this field. R EBAAR CURRENT HIRE DATE 051 08 000 REP 000 D 00 3 (51-58) The date the employee was hired in this most recent affiliation with the university. For date format, see Section 3.6.1 of the Users Reference Manual. S EBJFF FULL/PT STATUS 059 01 000 REP 000 X 00 3 (59-59) The employee's status for EEO reporting. T EBJFG EEO FUNCTION 060 03 000 REP 000 X 00 3 (60-62) For EEO-4 reporting only; the function for which the employee will be reported. U EBACJ WORKMAN'S COMP FLAG 063 01 000 REP 000 X 00 3 (63-63) Canada only: The employee's status for coverage under workman's compensation. V EBADU CURR ELIG GROUP 064 02 000 REP 000 X 00 3 (64-65) Employee's eligibility group W EBACS ELIG GRANDFATHER 066 01 000 REP 000 X 00 3 (66-66) Eligibility group grandfather flag DATE RUN 04/08/03 Auburn University REPORT PAGE 9 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AG ADD ASSIGNMENT F 92 EB 000 This transaction establishes an Assignment Segment (210) or updates an existing one. Multiple assignments may apply for a single employee. Multiple assignments may be sequential (describing a career), or concurrent (for example, two part-time teaching assignments), or a combination of sequential and concurrent. Each employee must have at least one assignment to be paid. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEEEEEEFFFFFFFFGHHHIIIIIIJJJJJJKKKKKLMMMMMNNNNNNNOPQQQQRRRSTUVVWXXXXXXXXYYY . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'AG '. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBBWA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. This identifies the job group in which this assignment is being made. If the employee is not already in this job group, a Job Root Segment (205) will be created automatically. D EBBWB ASSIGN NBR/CODE 014 03 000 REP 000 N 00 0 (14-16) Required. This identifies a single assignment to the specific job group. If this transaction is updating an existing assignment record, you must specify the number of that assignment. If you are creating a new assignment, an entry of 999 in this field will cause the next available number to be assigned by HRS. The system assigns these numbers in increments of four to allow for after-the-fact insertion of assignment records. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 10 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AG ADD ASSIGNMENT F 92 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN E EBBWD ASSIGNMENT BEGIN DAT 017 08 000 REP 000 B 00 1 (17-24) The date the assignment becomes effective. Default is position begin date. For date format, see Section 3.6.1 of the Users Reference Manual. F EBBWJ ASSIGNMENT END DATE 025 08 000 REP 000 E 00 1 (25-32) The last day the assignment is to be active. Default is position end date. For date format, see Section 3.6.1 of the Users Reference Manual. G EBBWO START EVENT CODE 033 01 000 REP 000 X 00 1 (33-33) The personnel event which caused this assignment to begin (for example, appointment, transfer, or salary change). H EBBWQ PRIOR ASSIGNMNT LINK 034 03 000 REP 000 X 00 1 (34-36) Assignment number of the assignment being superseded by this assignment. This can be used only in certain circumstances. See Section 9.5, Linking Assignments, of the Users Reference Manual. I EBBXR POSITION NUMBER 037 06 000 REP 000 X 00 1 (37-42) The position to which the employee is being assigned. J EBBXC FULL TIME EQUIV 043 06 000 REP 000 N 00 1 (43-48) The full-time equivalent (FTE) for this assignment. 1.00 represents one full-time equivalent. Field has an assumed decimal, so that 1.00 FTE, for example, is coded 100000. Format is N.NNNNN. K EBBXB REGULAR HOURS PAID 049 05 000 REP 000 S 00 1 (49-53) The regular hours applicable to this assignment. If blank, it will be picked up from the Job Attribute Table. Field has an assumed decimal, so that 7.5 hours, for example, is coded 00750. L EBBXY STUDENT FLAG 054 01 000 REP 000 X 00 3 (54-54) Identifies the Student Flag. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 11 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AG ADD ASSIGNMENT F 92 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN M EBBWT SALARY SCHEDULE 055 05 000 REP 000 X 00 1 (55-59) Salary code (schedule identification, class/range, and step) from the Bracket/Step Master List (EBA220) provides the pay rate information (pay rate amount and type) for this assignment. N EBBXD PAY RATE 060 07 000 REP 000 S 00 3 (60-66) The pay rate for this assignment. If blank, it will be picked up via the salary schedule. The format is $$$$$cc. O EBBXJ SALARY HOLD FLAG 067 01 000 REP 000 X 00 3 (67-67) Used to prevent salary increases for the assignment. P EBBXH DIFFERENTIAL 1 068 01 000 REP 000 X 00 3 (68-68) Identifies employee's primary work shift. Q EBBXM CLASSIFICATION CODE 069 04 000 REP 000 X 00 3 (69-72) A code used to identify the job classification of the position being assigned. This provides a link to the Job Classification Master File, where job title is stored. R EBBXG ASSGN EARNINGS CODE 073 03 000 REP 000 N 00 3 (73-75) The earnings code associated with the assignment. If left blank here, it will be supplied by the system from the position. S EBBYF PRIMARY ASSIGN FLAG 076 01 000 REP 000 X 00 3 (76-76) This flag will indicate whether or not this is the primary assignment for the employee. **************************************************************** * Change Log: 10/27/98 RG SCT-TOS HRIBM139 (HRP153) **************************************************************** T EBBYG POSITION CONTROL FLG 077 01 000 REP 000 X 00 3 (77-77) This flag will indicate whether or not this assignment will use the position control system. If the flag is set to Y, a valid position (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 12 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AG ADD ASSIGNMENT F 92 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN record must exist, and the encumbrance flag in the position record must equal Y. If the flag is set to N, no position record is required, or an existing position record must have an N in the encumbrance flag. When these conditions are not met, the assignment will be invalid. U EBBYK ASSIGNMENT ROLL FLAG 078 01 000 000 X 00 3 (78-78) This field determines whether the assignment should be rolled when the assignment roll program is executed. V EBBYL ASSIGNMENT CAMPUS CD 079 02 000 000 X 00 3 (79-80) This is the default campus code for this assignment. If a campus code is not entered on time input or distribution the system will default it from here. W EBCAK PRIMARY BENEFIT FLAG 081 01 000 000 X 00 3 (81-81) This is the primary benefit flag. It is used to determine if the eligibility information for the assignment should be used to determine the employee's benefit eligibility. Valid values are 'N' - no, not the primary benefit assignment, and 'Y' - yes, this is a primary benefit assignment. Default is No. X EBCAM BENEFITS EFF DATE 082 08 000 000 D 00 3 (82-89) This is the benefit effective date. If the date that the eligibility information for the assignment should be used to determine the employee's benefit eligibility is different than the assignment start date, enter it here. Y EBCAN SEVIS EV POS CODE 090 03 000 000 X 00 3 (90-92) For non-resident aliens with F J or M visas, this is the SEVIS- defined position code. For employees being tracked under SEVIS, this field should be entered on the primary assignment. It is not needed for employees who US citizens or have other visa types. DATE RUN 04/08/03 Auburn University REPORT PAGE 13 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AJ ADD JOB F 80 EB 000 Normally the Job Root, Segment 205 in the Corporation Master File (EBFILE), is created by the Assignment (AG) Transaction. If you wish to create a job root when there is no corresponding assignment, it is necessary to use the AJ Transaction. Once the Job Root has been created (by an AJ or AG Transaction), the Job Status and Dates Transaction (014) is used to update the job root values. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDDEEFFFFFFFFGGHHHHHHHHII . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'AJ '. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBAZA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. This must be a valid job code from the Job Attribute Table. D EBAZB EMPLOYEE CATG/BARG. 014 04 000 REP 000 X 00 0 (14-17) Required. Identifies (1) whether the employee is contract or non-contract; (2) whether the employee is hourly, temporary or permanent; and (3) the collective bargaining unit to which employee belongs. E EBBAI CURRENT JOB STATUS 018 02 000 REP 000 X 00 0 (18-19) Required. Indicates an employee's status in the job (for example, temporary, probationary, permanent). If this field is left blank, the default Job Status will be obtained from the Job Attribute Table. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 14 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AJ ADD JOB F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN F EBBAK CURR. EFFECT. DATE 020 08 000 REP 000 D 00 0 (20-27) Required. Effective date of CURRENT JOB STATUS. For date format, see Section 3.6.1 of the Users Reference Manual. G EBAZF LEAVE OF ABSENCE REA 028 02 000 REP 000 X 00 1 (28-29) Reason for layoff or leave of absence. H EBAZH EXPECTED RETURN DATE 030 08 000 REP 000 D 00 1 (30-37) The date the employee is expected to return from layoff or leave of absence. For date format, see Section 3.6.1 of the Users Reference Manual. I EBAZM LAYOFF RECALL STATUS 038 02 000 REP 000 X 00 1 (38-39) Employee's status with respect to recall from layoff. DATE RUN 04/08/03 Auburn University REPORT PAGE 15 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AP ADD POSITION F 83 EP 000 An AP Transaction is used to add a position to the Position Control Master File. The AP Transaction will cause a Position Attribute Segment (900) and Position Accounting Segment (901) to be created. The position cannot already exist on file in the fiscal year for which it is being created. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DEEEEEEFFFFGGGGGGGGHHHHHHHHIJKLMNNNOOOOOPPPPPQRRRRRSSSSSTUVVVWWWWXYYYZA . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'AP '. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Two-digit number in which the fiscal year ends (for example, use 83 for the fiscal year ending in 1983). C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. This is a six character field to uniquely identify a position within a fiscal year. D EPACR POSITION JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. This field identifies the job category in which the position is being created. This must be a valid job code from the Job Attribute Table. Defaults for certain position data will come from the Job Attribute Table. E EPAAI SUPERVISOR'S POSITN 014 06 000 REP 000 X 00 3 (14-19) This field specifies the position number of the person who is the direct supervisor of this position. F EPAAN CLASSIFICATION CODE 020 04 000 REP 000 N 00 3 (20-23) This code is used to identify the job classification of this position and provides (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 16 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AP ADD POSITION F 83 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN a link to the Job Classification Master File where job titles are maintained. G EPAAS POSITION BEGIN DATE 024 08 000 REP 000 B 00 1 (24-31) The position begin date. Specifies the effective period of this position. The range cannot overlap the fiscal year boundaries. If the field is left blank, the default value is the beginning of the fiscal year. For date format, see Section 3.6.1 of the Users Reference Manual. H EPAAY POSITION END DATE 032 08 000 REP 000 E 00 1 (32-39) The position end date. Specifies the effective period of this position. The range cannot overlap the fiscal year boundaries. If the field is left blank, the default value is the end of the fiscal year. For date format, see Section 3.6.1 of the Users Reference Manual. I EPABD POSITION TYPE 040 01 000 REP 000 X 00 3 (40-40) Specifies the position type. J EPABE POSITION AUTHORIZED 041 01 000 REP 000 X 00 3 (41-41) Specifies position authorized. K EPABF POSITION FROZEN 042 01 000 REP 000 X 00 3 (42-42) Specifies position frozen. L EPABG PERM/TEMP INDICATOR 043 01 000 REP 000 X 00 3 (43-43) Specifies permanent/temporary. M EPABH RESTRICTED POSITION 044 01 000 REP 000 X 00 3 (44-44) Specifies restricted position. N EPABJ DIVISION 045 03 000 REP 000 X 00 3 (45-47) Required. Code for the division in which an employee assigned to this position will be working. O EPABM DEPARTMENT 048 05 000 REP 000 X 00 3 (48-52) Required. Code for the department in which an employee assigned to this position will be (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 17 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AP ADD POSITION F 83 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN working. P EPABN UNIT 053 05 000 REP 000 X 00 3 (53-57) Required. Code for the unit in which an employee assigned to this position will be working. Q EPABR CALENDAR IDENT 058 01 000 REP 000 X 00 3 (58-58) Required. The system calendar to be used for this position. See the Job Attribute Table for valid calendars for this job code. R EPABV LOW SALARY SCHEDULE 059 05 000 REP 000 X 00 3 (59-63) Required. The low range of the salary schedule which will be allowed for assignments to this position. There are three components to the LOW SALARY SCHEDULE: a one-character schedule ID, a three-digit class/range (with an assumed decimal), and a one-character step code. The appropriate values are found in the Bracket/Step Master List printed by program EBA220. The format is xnnnx. S EPACB HIGH SALARY SCHEDULE 064 05 000 REP 000 X 00 3 (64-68) Required. Same as LOW SALARY SCHEDULE except this specifies the high range. T EPACH DIFFERENTIAL 1 069 01 000 REP 000 X 00 3 (69-69) The primary work shift for persons assigned to this position. Employees assigned to night shift will receive shift differential pay. U EPACI DIFFERENTIAL 2 070 01 000 REP 000 X 00 3 (70-70) The secondary work shift for persons assigned to this position. Employees assigned to hazardous duty will receive differential pay. V EPACJ BASE EARNINGS CODE 071 03 000 REP 000 N 00 1 (71-73) The primary earnings code to be established on assignments made to the position. If earnings code is blank on an assignment, this earnings code will be used. If this field is (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 18 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AP ADD POSITION F 83 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN left blank, the earnings code will be obtained from the Job Attribute Table. See the Table Code Control Master (Job Attributes), printed by program EBA304, for values. W EPACK OVERRIDE OBJECT CODE 074 04 000 REP 000 N 00 3 (74-77) Required. The object of expenditure code to be established on assignments made to this position. X EPACN GRANT CONTRACT FLAG 078 01 000 REP 000 X 00 3 (78-78) Specifies Grant Contract Flag. Y EPABI TIMEKEEPING LOCATION 079 03 000 REP 000 X 00 3 (79-81) Contains the timekeeping location for the position Z EPACS POSITION ROLL FLAG 082 01 000 REP 000 X 00 3 (82-82) The position roll flag A EPACT POSITION OVR DIST ME 083 01 000 REP 000 X 00 3 (83-83) this is the Position Override Distribution message flag DATE RUN 04/08/03 Auburn University REPORT PAGE 19 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT AT ASSGN. TERMIN. F 80 EB 000 An AT Transaction causes an assignment to be terminated before its established end date. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEEEEEEFG . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'AT '. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBBWA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. Job code associated with the assignment being terminated. D EBBWB ASSIGN NBR/CODE 014 03 000 REP 000 N 00 0 (14-16) Required. The number of the assignment being terminated. E EBBWJ ASSIGNMENT END DATE 017 08 000 REP 000 E 00 1 (17-24) The last day the assignment is to be active. For date format, see Section 3.6.1 of the Users Reference Manual. F EBBWP STOP EVENT CODE 025 01 000 REP 000 X 00 0 (25-25) Required. The personnel event that caused this assignment to end (for example, promotion). Note that if you wish to sub- sequently delete this assignment (DD Transaction), this field must be coded Z. Normally, this information is retained for historical purposes. G EBBXZ NPA CODE 026 01 000 REP 000 X 00 3 (26-26) Indicates whether a Notice of Personnel Action (NPA) should be printed for this employee. DATE RUN 04/08/03 Auburn University REPORT PAGE 20 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT CB CHANGE BENEFITS JOB F 80 EF 000 This transaction is used to change an employee (820) or employer (830) benefit from one job group to another, or from nonqualified to job-qualified, or vice versa. A new record will be created and the old record moved to history. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEFFFGHI . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'CB '. 001 03 (01-03) B EFAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies employee affected by this transaction. C EFAAE EMP PLAN TYPE 013 03 000 REP 000 N 00 1 (13-15) Plan Type of the benefit to be changed D EFAAF EMP COV START DATE 016 08 000 REP 000 D 00 1 (16-23) Coverage Effective Date of the benefit to be changed. (mmddyyyy) **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** E EFAAM EMP PLAN CODE 024 03 000 REP 000 X 00 1 (24-26) Plan Code of the benefit to be changed. F EFAAN EMP COVERAGE CODE 027 03 000 REP 000 X 00 1 (27-29) Coverage Code of the benefit to be changed. G EFAAO EMP JOB CODE 030 01 000 REP 000 X 00 3 (30-30) The job code value (valid job code for the employee or blank) currently associated with benefit. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 21 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT CB CHANGE BENEFITS JOB F 80 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** H EZAAQ DEDUCTN/BENEFIT IND. 031 01 000 REP 000 X 00 1 (31-31) Indicator to distinguish deduction codes from benefit codes. Leave blank for employee benefits (deductions)(820). Enter 'B' for employer benefits (830). I EZAAV B99 JOB CODE 032 01 000 REP 000 X 00 3 (32-32) The job code value (valid job code for the employee or blank) to which the benefit record will be changed. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 22 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT CC ID. CHANGE F 80 EA 000 This transaction is used to change an employee's identification number. A new record will be created and the old record deleted. Note: The employee number is not changed on the Check History File. You must know both the old and new identification numbers in order to retrieve information from the Check History File. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCC . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'CC '. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies employee affected by this transaction. C EBAAD IDENTIFICATION NUMBR 013 09 000 REP 000 N 00 3 (13-21) New number if employee's identification number is to be changed; otherwise, leave blank. 2. Segments from an employee's record. 3. Employees from the university. 4. Employees from the HRS Master Files. The delete transaction will not delete any records on the Check History File. Hours and/or amount fields must be set to zero before segments on which they DATE RUN 04/08/03 Auburn University REPORT PAGE 23 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT DD DELETE SEGMENT F 80 EA 000 This transaction deletes Employee Data Base Segments. The DD Transaction can delete: 1. Positions from the data base. 2. Segments from an employee's record. 3. Employees from the university. 4. Employees from the HRS Master Files. The delete transaction will not delete any records on the Check History File. Hours and/or amount fields must be set to zero before segments on which they occur can be deleted unless the segment is historical (892,893). Segments must be deleted in reverse hierarchical order. For example, all 210 segments subordinate to a 205 segment must be deleted before the 205 segment can be deleted. Enter job code and/or the assignment number/code only for sequential or keyed segments (that is, 115, 135, 210, 220, 240, 300, 310, 400). For segments 820, 830, 892 and 893, the additional key fields are needed to identify the specific entry for deletion. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDEEEFFFFFFFFGGGHHHI . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'DD '. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. If deleting an employee or a segment from an employee record, use an employee identification number. If deleting a position, enter the fiscal year and (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 24 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT DD DELETE SEGMENT F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN position number. The format is yypppppp followed by a blank. C EAAAE SEGMENT NUMBER 013 03 000 REP 000 X 00 1 (13-15) The number of the segment being deleted. Specify Segment 100 to delete an employee, 200 to delete an employee from the institu- tion, 205 to delete an employee from a job, or 900 to delete a position. D EBBWA JOB CODE 016 01 000 REP 000 X 00 1 (16-16) Used only for sequential or keyed segments. This identifies the job group to which this transaction relates. Not used for benefits. E EBBWB ASSIGN NBR/CODE 017 03 000 REP 000 N 00 1 (17-19) Used only for sequential or keyed segments. This identifies the occurrence of the segment being deleted. For fixed segments, use 000. For benefits, this field contains the plan type. F EFAAF EMP COV START DATE 020 08 000 REP 000 D 00 3 (20-27) Coverage start date of the benefit being deleted (mmddyyyy). This field is only needed for benefits - segments 820, 830, 892, 893. For other segments, leave blank. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** G EFAAM EMP PLAN CODE 028 03 000 REP 000 X 00 3 (28-30) Plan code of the segment being deleted. This field is only needed for benefits - segments 820, 830, 892, 893. For other segments, leave blank. H EFAAN EMP COVERAGE CODE 031 03 000 REP 000 X 00 3 (31-33) Coverage code of the segment being deleted. This field is only needed for benefits - segments 820, 830, 892, 893. For other segments, leave blank. I EFAAO EMP JOB CODE 034 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 25 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT DD DELETE SEGMENT F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (34-34) This identifies the job group to which this benefit is attached. May be blank. This field only applies to benefits - segments 820, 830, 892, 893. For other segments, leave blank. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 26 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT ET EMP. TERMINATE F 80 EB 000 An ET Transaction terminates an employee. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEEEEEEFFF . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'ET '. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBAAH EMPLOYMENT STATUS 013 01 000 REP 000 X 00 0 (13-13) Required. Employee's status with the corporation (for example, separated or terminated). D EBABI SEPARATION REASON 014 03 000 REP 000 N 00 3 (14-16) The reason for the employee's termination. If this field is left blank, it will default to 000 ("not specified"). E EBABM SEPARATION DATE 017 08 000 REP 000 D 00 0 (17-24) Required. Last day employee works. For format date, see Section 3.6.1 of the Users Reference Manual. F EBACC CHECK DISTRIB. CODE 025 03 000 REP 000 X 00 3 (25-27) Specifies where the check is to be sent for distribution. DATE RUN 04/08/03 Auburn University REPORT PAGE 27 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T1 TAX MULTIPLIER F 80 EB 000 The T1 Transaction is used to ensure that the employee's taxable wages will be kept within his/her normal tax bracket. This is desirable when a one-time adjustment is being made to normal pay to include retroactive or future earnings. This transaction is never used to accommodate large amounts of overtime, which should be taxed at ordinary income rates. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCD . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'T1 '. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBAFT TAX MULTIPLIER 013 03 000 REP 000 N 00 3 (13-15) A factor that identifies to the system the ratio of this pay period's base gross to the employee's normal pay period base gross. The format is NNN with two decimals assumed. For example: Normal gross =$1000.00 This period's gross =$1500.00 Entry would be = 1(.)50 Mathematically, the entry for this period's gross would be 150% of normal gross. This is used only when base pay gross is ex- pected to be greater than normal base pay, and never when base pay gross is expected to be less than normal pay. D EBAGH PERIOD CPP EXEMPTION 016 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 28 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T1 TAX MULTIPLIER F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (16-16) Canada: An indicator which may be entered to override the normal computation of CPP Exemp- tion Amount in the current pay period. DATE RUN 04/08/03 Auburn University REPORT PAGE 29 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T2 TIME INPUT F 97 EB 000 The T2 Transaction has several uses: 1. To enter "hours worked" information each pay period for employees on positive time reporting. The T2 Transaction may be a summary control record, or as many detail control records as desired may be submitted. 2. To adjust the number of hours worked from the normal on the Employee Master File (EAFILE) for employees on exception time reporting. Adjust- ments can be for this period or for previous periods. 3. To override the usual Labor Distribution. 4. To enter temporary changes to the rate on the employee's master record. A T2 Transaction will be rejected if it is processed against an assignment with earnings type A (additive), which is not related to time reporting. This transaction can be used to create a T2 record or to modify an existing T2 record, according to the code number in columns 14 through 16. When the transaction is used to modify an existing record, only those fields filled in on the transaction will be changed on the record. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEFFFGGGGGHHHHHIIIIIJJJJJJJKLMMNNOOPPPPPPPPPPQQRSSTTUUUUUUUUUUVVVVVVVVWWWWWWWWXX . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'T2 '. 001 03 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 30 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T2 TIME INPUT F 97 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBCTA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. This identifies the job group of the assignment to which this T2 Transaction relates. D EBCTB CODE NUMBER 014 03 000 REP 000 N 00 0 (14-16) Required. This number distinguishes one T2 Transaction from another. For a new T2 Transaction, use 999. This tells the system to assign the next available number. To correct a T2 Transaction that was entered erroneously, use the number that the system assigned to that T2 Transaction. This number can be determined from an Employee Snapshot (EBA180). E EBCTC ASSIGNMENT CODE 017 03 000 REP 000 N 00 0 (17-19) Required. The number of the assignment to which this transaction relates. F EBCTD EARNINGS CODE 020 03 000 REP 000 N 00 1 (20-22) The code which identifies the earnings category to which the transaction applies. If it is left blank, the earnings code from the assignment will be picked up. G EBCTE HOURS 023 05 000 REP 000 S 00 1 (23-27) The number of hours worked under the specified earnings code. There is an assumed decimal, so that 7.5 hours, for example, is coded 00750. H EBCTG SALARY SCHEDULE 028 05 000 REP 000 X 00 3 (28-32) The entry in this field identifies a pay rate in the Bracket/Step Master File (BKFILE) and consists of three values from the file: the schedule ID (alphabetic); the class/range (numeric); and the step (alphabetic). An entry in this field causes an employee's (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 31 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T2 TIME INPUT F 97 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN regular pay rate to be overridden for one pay period. This field should be left blank if the RATE field has an entry. I EBCTF RATE 033 05 000 REP 000 S 00 3 (33-37) An hourly pay rate can be entered in this field rather than using the salary schedule field to select a rate from the Bracket/Step Master File (BKFILE). The hourly rate entered will be multiplied by the number of hours in the HOURS field, above. The format is $$$cc. J EBCTM AMOUNT 038 07 000 REP 000 S 00 3 (38-44) This field plus the SIGN field specifies an amount to be added to or subtracted from an employee's pay for one pay period only. The amount will be charged to the account specified in the LABOR ACCOUNT field (columns 49 through 58). The format is $$$$$cc. K EBCTN SIGN 045 01 000 REP 000 X 00 3 (45-45) Specifies the sign. L EBCTP PAY PERIOD IDENT 046 01 000 REP 000 X 00 0 (46-46) Specifies the pay period ID. M EBCTQ PAY PERIOD NUMBER 047 02 000 REP 000 X 00 0 (47-48) Required. Must match current payroll. N EBCUD LABOR ACCT FISCAL YR 049 02 000 REP 000 X 00 3 (49-50) The fiscal year in which the labor dollars for this time input are to be charged for this transaction only, overriding the permanent distribution account number. If this is blank, the permanent distribution from the employee's record will be used. O EBCUE LABOR ACCT CAMPUS CD 051 02 000 REP 000 X 00 3 (51-52) The campus code in which the labor dollars for this time input are to be charged for this transaction only, overriding the permanent distribution account number. If this is blank, the permanent distribution from the employee's (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 32 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T2 TIME INPUT F 97 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN record will be used. P EBCUF LABOR ACCOUNT 053 10 000 REP 000 N 06 3 (53-62) The account to which labor dollars are charged for this transaction only, overriding the permanent distribution account number. If this is blank, the permanent distribution from the employee's record will be used. Q EBCUI TYPE OF EFFORT 063 02 000 REP 000 X 00 3 (63-64) A code indicating the kind of work performed by the employee. R EBCUO OVERRIDE 065 01 000 REP 000 X 00 3 (65-65) Specifies the override. S EBCUJ BENEFIT ACCT FISC YR 066 02 000 REP 000 X 00 3 (66-67) Indicates the fiscal year of the Benefit Account Number againstwhich an employee's benefits will be charged.If left blank, the Labor Account fiscal year will be used. T EBCUK BENEFIT ACCT CAMP CD 068 02 000 REP 000 X 00 3 (68-69) Indicates the campus code of the Benefit Account Number againstwhich an employee's benefits will be charged.If left blank, the Labor Account fiscal year will be used. U EBCUL BENEFIT ACCOUNT 070 10 000 REP 000 N 06 3 (70-79) Indicates a Benefit Account Number against which an employee's benefits will be charged. If left blank, the Labor Account Number will be used. V EBCUW T2 DATE WORKED FROM 080 08 000 REP 000 D 00 3 (80-87) The beginning date during the pay period that is covered by this time input. W EBCVC T2 DATE WORKED TO 088 08 000 REP 000 D 00 3 (88-95) The ending date during the pay period that is Tcovered by this time input. This is for information only. X EBCVH T2 PROCESSING FCL YR 096 02 000 REP 000 X 00 3 (96-97) The fiscal year in which this time input is to be (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 33 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T2 TIME INPUT F 97 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN processed. This entry will only be selected when both fiscal year and pay period number match. This is generally used at the end of the fiscal year. DATE RUN 04/08/03 Auburn University REPORT PAGE 34 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T3 TIME ADJUSTMENT F 93 EB 000 This transaction is used to make adjustments to money that: 1. Has already been paid. 2. Should have been paid previously but was not. 3. Was paid for an incorrect earnings code. Adjustments can be made for positive and exception employees. Each use of the T3 Transaction has the potential either to create a new time record segment on the employee's master record or to update an existing time segment. If the user enters an existing code number, an existing T3 segment will be updated. If 999 is entered in positions 14-16, a new T3 segment will be created. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEFFFGGGGGHHHHHHHIJKKKKKKKKLLLLLLLLMMNNOOOOOOOOOOPPQRSSTTUUUUUUUUUU . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'T3 '. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by the transaction. C EBCTA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. This identifies the job group of the assignment to which this transaction relates. D EBCTB CODE NUMBER 014 03 000 REP 000 N 00 0 (14-16) Required. This number distinguishes one T3 Transaction from another. For a new T3 Transaction, use 999. This tells the (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 35 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T3 TIME ADJUSTMENT F 93 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN system to assign the next available number. To correct a T3 Transaction that was entered erroneously, use the number that the system assigned to that T3 Transaction. This number can be determined from an employee Snapshot obtained via program EBA180 (Employee Snapshot Print). E EBCTC ASSIGNMENT CODE 017 03 000 REP 000 N 00 0 (17-19) Required. Identifies the assignment record against which this T3 Transaction is being reported. F EBCTD EARNINGS CODE 020 03 000 REP 000 N 00 1 (20-22) The code which identifies the earnings cate- gory to which the transaction applies. If it is left blank, the earnings code from the assignment will be used. G EBCUP ADJUSTMENT HOURS 023 05 000 REP 000 S 00 3 (23-27) Used with ADJUSTMENT SIGN if hours must be added to or subtracted from previous input. There is an assumed decimal, so that eight hours, for example, would be coded 00800. H EBCUQ ADJUSTMENT AMOUNT 028 07 000 REP 000 S 00 3 (28-34) This is used with ADJUSTMENT SIGN to cause a pay adjustment for a previous period. The format is $$$$$cc. I EBCUR ADJUSTMENT SIGN 035 01 000 REP 000 X 00 3 (35-35) Specifies Adjustment Sign. J EBCTP PAY PERIOD IDENT 036 01 000 REP 000 X 00 0 (36-36) Specifies the pay period ID. K EBCTR SERVICE PERIOD START 037 08 000 REP 000 B 00 0 (37-44) Required. This date is used for retirement reporting purposes. For date format, see Section 3.6.1 of the Users Reference Manual. L EBCTX SERVICE PERIOD END 045 08 000 REP 000 E 00 0 (45-52) Required. This date is used for retirement reporting. For date format, see Section (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 36 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T3 TIME ADJUSTMENT F 93 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN 3.6.1 of the Users Reference Manual. M EBCUD LABOR ACCT FISCAL YR 053 02 000 REP 000 X 00 3 (53-54) The fiscal year in which the labor dollars for this time input are to be charged for this transaction only, overriding the permanent distribution account number. If this is blank, the permanent distribution from the employee's record will be used. N EBCUE LABOR ACCT CAMPUS CD 055 02 000 REP 000 X 00 3 (55-56) The campus code in which the labor dollars for this time input are to be charged for this transaction only, overriding the permanent distribution account number. If this is blank, the permanent distribution from the employee's record will be used. O EBCUF LABOR ACCOUNT 057 10 000 REP 000 N 06 3 (57-66) If not blank, this will be the account to which the labor dollars are charged for this input only, overriding the permanent distri- bution account number. If the account number is blank, then the permanent distribution from the employee's record will be used. P EBCUI TYPE OF EFFORT 067 02 000 REP 000 X 00 3 (67-68) A code indicating the kind of work performed by the employee. Q EBCUO OVERRIDE 069 01 000 REP 000 X 00 3 (69-69) Specifies the override. R EBCUS LEAVE ACCRUABLE FLAG 070 01 000 REP 000 X 00 3 (70-70) For base earnings, this determines whether accruals should be calculated based upon these earnings. For lost time earnings, this determines if leave balances should be adjusted. S EBCUJ BENEFIT ACCT FISC YR 071 02 000 REP 000 X 00 3 (71-72) Indicates the fiscal year of the Benefit Account Number againstwhich an employee's benefits will be charged.If left blank, the (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 37 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T3 TIME ADJUSTMENT F 93 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN Labor Account fiscal year will be used. T EBCUK BENEFIT ACCT CAMP CD 073 02 000 REP 000 X 00 3 (73-74) Indicates the campus code of the Benefit Account Number againstwhich an employee's benefits will be charged.If left blank, the Labor Account fiscal year will be used. U EBCUL BENEFIT ACCOUNT 075 10 000 REP 000 N 06 3 (75-84) Indicates a Benefit Account Number against which an employee's benefits will be charged. If left blank, the Labor Account Number will be used. DATE RUN 04/08/03 Auburn University REPORT PAGE 38 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T4 TEMP OVERRIDE TDB F 84 EB 000 This transaction is used to change the normal tax, deduction or benefit rules for a specific employee for one pay period. **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEFFFGGGHHHIIIIIIIJK LLLLLLLMNOPQQRRSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE 'T4 '. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by the transaction. C EBDRA JOB CODE 013 01 000 REP 000 X 00 2 (13-13) The job attribute category for this particular deduction or benefit. If the deduction or benefit is not job-qualified (tied to a particular job group), leave this blank. If this is a tax override, the job code must be blank, because taxes are never job-qualified. D EBDRB CODE NUMBER 014 03 000 REP 000 N 00 2 (14-16) Required. This number distinguishes one T4 Transaction from another. For a new T4 Transaction, use 999. This tells the system to assign the next available number. To correct a T4 Transaction that was entered erroneously, use the number that the system assigned to that T4 Transaction. This number can be determined from an employee Snapshot obtained via program EBA180 (Employee Snapshot Print). E EBDRC TABLE LEVEL 017 01 000 REP 000 X 00 3 (17-17) Specifies the table level. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 39 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T4 TEMP OVERRIDE TDB F 84 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN F EBDRD TABLE CODE 018 03 000 REP 000 X 00 3 (18-20) Required. This code identifies the specific tax, deduction or benefit to which the override applies. G EBDSH T4 PLAN CODE 021 03 000 REP 000 X 00 3 (21-23) Required for deduction or benefit override. Specifies the plan code portion of the key. H EBDSI T4 COV CODE 024 03 000 REP 000 X 00 3 (24-26) Required for deduction or benefit override. Specifies the coverage code portion of the key. I EBDRF AMOUNT 027 07 000 REP 000 S 00 3 (27-33) The amount which is to override (replace) or adjust the specified tax, deduction or benefit. There is an assumed decimal so that $300.12, for example, is coded 0030012. J EBDRG SIGN 034 01 000 REP 000 X 00 3 (34-34) If you want to override (replace) the amount of the tax, deduction or benefit, specify + or - to indicate whether the amount is positive or negative. Blank defaults to +. If this is an adjustment, leave this field blank; the FUNCTION field will indicate whether the amount is to be added or subtracted. K EBDRH FUNCTION 035 01 000 REP 000 X 00 3 (35-35) This field is used in conjunction with the AMOUNT and SIGN fields and indicates how the value in the AMOUNT field is to be handled. L EBDRK TAX GROSS AMOUNT 040 07 000 REP 000 S 00 3 (40-46) The amount which is to override (replace) or adjust the TAXABLE GROSS AMOUNT. There is an assumed decimal so that $300.12, for example, is coded 0030012. **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** M EBDRL TAX GROSS SIGN 047 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 40 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T4 TEMP OVERRIDE TDB F 84 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (47-47) If you want to override (replace) TAXABLE GROSS AMOUNT, specify + or - to indicate whether the amount is positive or negative. Blank defaults to +. If this is an adjustment, leave this field blank; the TAXABLE GROSS FUNCTION field will indicate whether the amount is to be added or subtracted. **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** N EBDRM TAX GROSS FUNCTION 048 01 000 REP 000 X 00 3 (48-48) This field is used in conjunction with the TAXABLE GROSS AMOUNT and TAXABLE GROSS SIGN fields and indicates how the value in the TAXABLE GROSS AMOUNT field is to be handled. **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** O EBDSJ T4 PAY TYPE 049 01 000 REP 000 X 00 3 (49-49) This field is optional, used only if the override must be taken only when a specific pay type is processed. **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** P EBDSK T4 PAY ID 050 01 000 REP 000 X 00 3 (50-50) This field is optional, used only if the override applies to a specific pay id (regular or extra). **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** Q EBDSL T4 PAY PERIOD 051 02 000 REP 000 X 00 3 (51-52) This field is optional, used only if the override applies only to a specific pay period number. **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 41 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT T4 TEMP OVERRIDE TDB F 84 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN R EBDSM T4 FISCAL YEAR 053 02 000 REP 000 X 00 3 (53-54) This field is optional, used only if the override should be taken in a fiscal yr. other than the current year. **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** S EBDSN T4 COMMENT 055 30 000 REP 000 X 00 3 (55-84) This field can be used for a free-form comment about this override. DATE RUN 04/08/03 Auburn University REPORT PAGE 42 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 001 DEMOGRAPHIC F 80 EA 000 The 001 Transaction is used to enter certain biographic personal data concerning an employee. **************************************************************** Change Log: 11/16/99 BF HRIBM175 (HRP193) **************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDEFFFFFFFFGGHIIJJKLMNNNNNNNNNOPPQQQQQQRSSSSSSS . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '001'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAAAQ SEX CODE 013 01 000 REP 000 X 00 3 (13-13) The sex of the employee. D EAAAR ETHNIC CODE 014 01 000 REP 000 X 00 3 (14-14) Employee's racial or ethnic origin. E EAAAS TRUE MARITAL STATUS 015 01 000 REP 000 X 00 3 (15-15) The actual marital status of an employee (not used for tax computations). F EAAAU BIRTH DATE 016 08 000 REP 000 P 00 3 (16-23) Employee's date of birth. G EAAAZ DISABILITY CODE 024 02 000 REP 000 X 00 3 (24-25) Indication of employee's physical impairment which may require arrangements. H EAABA VETERAN CODE 026 01 000 REP 000 X 00 3 (26-26) Identifies the employee's prior or continuing military service. I EAABB ACTUAL NBR OF DEPEND 027 02 000 REP 000 N 00 3 (27-28) The number of dependents an employee has (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 43 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 001 DEMOGRAPHIC F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN regardless of tax considerations. J EAABC EDUCATIONAL LEVEL 029 02 000 REP 000 X 00 3 (29-30) Indicates the number of years of education an employee has had. This is a value range of 00 to 25. If it is left blank, it defaults to unknown. K EAAIB C.P.P. EXEMPT FLAG 031 01 000 REP 000 X 00 3 (31-31) This flag indicates whether or not the employee has been exempt from CPP (or QPP if applicable) at any time during the calendar year. There is no direct connection between this flag and any CPP (or QPP) taxation routines. See the T4/T4A manual regarding conditions governing the use of this flag. L EAAIC U.I.C. EXEMPT FLAG 032 01 000 REP 000 X 00 3 (32-32) This flag indicates whether or not the employee has been exempt from UIC taxation at any time during the calendar year. There is no direct connection between this flag and the UIC taxation routines. See the T4/T4A manual regarding conditions governing the use of this flag. M EAAIA STATS CANADA FLAG 033 01 000 REP 000 X 00 3 (33-33) This flag indicates that the employee is to be included on the Statistics Canada report. See the Statistics Canada Manual for rules governing the selection criteria for employees. N EAACD SOCIAL INSURANCE NO. 034 09 000 REP 000 N 00 3 (34-42) Required. The Canadian Social Insurance number of the employee. Used in Record of Employment, Statistics Canada and T4/T4A processing. O EAACA SECURITY VALUE 043 01 000 REP 000 A 30 3 (43-43) Refer to HRS Value-Based Security Manual for explanation. P EAACC MILITARY RESERVE STA 044 02 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 44 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 001 DEMOGRAPHIC F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (44-45) Enter the 2 position military reserve status code. Q EAABU LAST PHYS. EXAM DATE 046 06 000 REP 000 M 00 3 (46-51) Enter the 6 digit date of last physical - format mmyyyy. R EAABH TUITION DISC INDICAT 052 01 000 REP 000 X 00 3 (52-52) Indicator to determine whether the employee has received a tuition discount. S EAABI TUITION DISC AMOUNT 053 07 000 REP 000 N 00 3 (53-59) Amount of tuition discount the employee has received. DATE RUN 04/08/03 Auburn University REPORT PAGE 45 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 002 HOME ADDRESS F 113 EA 000 The 002 Transaction is used to enter an employee's home address information. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFFFFFGG . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '002'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAAHB HOME ADDRESS LINE1 013 32 000 REP 000 X 00 3 (013-044) First line of street address or post office box. Maximum of 32 characters. D EAAHC HOME ADDRESS LINE2 045 32 000 REP 000 X 00 3 (045-076) Second line of street address or post office box. Maximum of 32 characters. E EAAHD CITY/STATE LINE 077 25 000 REP 000 X 00 3 (077-101) City and state/province or city and country. The format is city, state/province, or country. F EAAHE HOME ZIP CODE 102 09 000 REP 000 X 00 3 (102-110) Post office Zip/Postal Code. This field has been expanded so that if the United States post office expands the code to nine, the record can handle it. Leave the last four blank until Zip/Postal Code has been expanded. The Canadian Postal Code is input as seven characters in the format XXX followed by a blank XXX, in positions 70-76. G EAAHF 210 ELIGIBLE 111 02 000 REP 000 X 00 3 (111-112) Postal delivery point code for the address. DATE RUN 04/08/03 Auburn University REPORT PAGE 46 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 003 PHONE & RES. CODES F 112 EA 000 This transaction type is used to record the employee's home telephone number and directory information. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCCCDDEEFFGGHIJJJJJJJJJJKKKKKKKKKKLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '003'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAAHN HOME PHONE NUMBER 013 10 000 REP 000 N 00 3 (013-022) Consists of three-digit area code, three-digit exchange, and four-digit number. D EAAHT RESIDENCE CITY 023 02 000 REP 000 X 00 3 (023-024) Two-character code indicating city or town of employee's residence. E EAAHU RESIDENCE STATE 025 02 000 REP 000 X 00 3 (025-026) Employee's residence state/province. F EAAHV RESIDENCE COUNTY 027 02 000 REP 000 X 00 3 (027-028) U.S.: The county the employee resides in. Canada: The province the employee will be taxed in. G EAAHX RESIDENCE COUNTRY 029 02 000 REP 000 X 00 3 (029-030) Country in which employee resides. H EAAHY DIRECTORY PRINT IND 031 01 000 REP 000 X 00 3 (031-031) Indicates whether or not employee's home phone number and residence data may be printed in directories. I EAAHZ INTERNET RELEASE 032 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 47 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 003 PHONE & RES. CODES F 112 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (032-032) Indicates the priority of the employee within the University. This allows the institu- tion's organization directory to be printed by job priority within its respective department. (This code ensures that the supervisor would be the first employee printed, followed by the other employees in the department.) J EAAID PHONE NUMBER 2 033 10 000 REP 000 N 00 3 (033-042) Indicates the FAX number of the employee. K EAAIE CONTACT AT WORK 043 10 000 REP 000 X 00 3 (043-052) Indicates the pager number of the employee. L EAAJA BUSINESS EMAIL ADDRE 053 30 000 REP 000 X 00 3 (053-082) Indicates the business Email address of the employee. M EAAJB PERSONAL EMAIL ADDRE 083 30 000 REP 000 X 00 3 (083-112) Indicates the personal Email address of the employee. DATE RUN 04/08/03 Auburn University REPORT PAGE 48 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 004 EMPLOYEE NAME F 80 EA 000 The 004 Transaction is used to describe an employee's full, legal name. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCCCCCCCCDDDDDDDDDDDDDDDEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFGGGGGHH . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '004'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAAAH EMPLOYEE FIRST NAME 013 15 000 REP 000 X 00 0 (13-27) Required. This field contains the first name of the employee. D EAAAI EMPLOYEE MIDDLE NAME 028 15 000 REP 000 X 00 3 (28-42) Optional. This field contains the middle name of the employee. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** E EAAAJ EMPLOYEE LAST NAME 043 25 000 REP 000 X 00 0 (43-67) Required. This field contains the last name of the employee. F EAAAK EMPLOYEE SALUTATION 068 05 000 REP 000 X 00 3 (68-72) Optional. This field contains the salutation that should be used to address the employee. G EAAAL EMPLOYEE SUFFIX 073 05 000 REP 000 X 00 3 (73-77) Optional. This field contains the suffix that is appropriate for the employee. H EAAAP EMPLOYEE INITIALS 078 02 000 REP 000 X 00 3 (78-79) The employee's first and middle initials. Used for Canadian reporting. DATE RUN 04/08/03 Auburn University REPORT PAGE 49 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 005 MAILING ADDRESS F 113 EA 000 The 005 Transaction is used to enter an employee's check mailing address if it is different from his/her home address. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFFFFFGG . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '005'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAAKB MAILING ADDRESS1 013 32 000 REP 000 X 00 3 (013-044) The first line of the street address or post office box to which the employee's check is to be sent. D EAAKC MAILING ADDRESS2 045 32 000 REP 000 X 00 3 (045-076) The second line of the street address or post office box to which the employee's check is to be sent. E EAAKD MAILING CITY & STATE 077 25 000 REP 000 X 00 3 (077-101) The city and state/province or city and country to which the employee's check is to be sent. The format is city, state/province or country. F EAAKH MAILING ZIP CODE 102 09 000 REP 000 X 00 3 (102-110) Post office Zip/Postal Code. This field has been expanded so that if the post office expands the code to nine, the record can handle it. Leave the last four blank until the code has been expanded. The Canadian Postal Code is input as seven characters in the format XXX followed by a blank XXX, in positions 64-70. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 50 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 005 MAILING ADDRESS F 113 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN G EAAKI MAILING DELIVERY POI 111 02 000 REP 000 X 00 3 (111-112) The postal delivery point code for the address. DATE RUN 04/08/03 Auburn University REPORT PAGE 51 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 006 INTERNATIONAL F 128 EA 000 This transaction is used to enter visa I9 and immigration information. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCDDDDDDDDEFFGGGGGGGGGGGGGGGGGGGGHHHHHIIIIIIIIJJJJJKKKKKKKKLLLLLMMMMMNNNNNOOOOOOOOOOOOOOOOOOOOPQQQQQQQQRSSSSSSSS . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '006'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAAMD CURRENT VISA TYPE 013 05 000 REP 000 X 00 1 (013-017) Indicates the current visa type of the employee. D EAAML VISA EXPIRE DATE 018 08 000 REP 000 D 00 1 (018-025) Indicates the expiration date of current visa. E EAAND SPOUSE INDICATOR 026 01 000 REP 000 X 00 3 (026-026) Indicates whether the employee is a spouse on the visa. F EAANE NUMBER OF DEPENDENTS 027 02 000 REP 000 N 00 3 (027-028) The number of dependents the employee has. G EAAMZ ALIEN REGISTRATION N 029 20 000 000 X 00 3 (029-048) The alien registration number of the employee. H EAAMQ ENTRY VISA TYPE 049 05 000 000 X 00 3 (049-053) The entry visa type of the employee. I EAAMF ORIG VISA DATE 054 08 000 000 D 00 3 (054-061) The original date of the entry visa. J EAAMR PORT OF ENTRY 062 05 000 000 X 00 3 (062-066) Indicates the port of entry of the employee. K EAAMT ENTRY DATE 067 08 000 000 D 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 52 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 006 INTERNATIONAL F 128 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (067-074) The entry date of the employee into the U.S. L EAANA BIRTH NATIONALITY 075 05 000 000 X 00 3 (075-079) The birth nationality of the employee. M EAANB CITIZEN NATIONALITY 080 05 000 000 X 00 3 (080-084) The citizen nationality of the employee. N EAANC NATIVE LANGUAGE 085 05 000 000 X 00 3 (085-089) The native language of the employee. O EAANF FOREIGN INS NUMBER 090 20 000 000 X 00 3 (090-109) The foreign insurance number of the employee. P EAANG I9 FLAG 110 01 000 000 X 00 3 (110-110) The I9 flag that indicates if the employee has filed an I9 form. Q EAANI I9 DATE 111 08 000 000 D 00 3 (111-118) The date of record for the I9 form. R EAANN I9 WORK ELIGIBILITY 119 01 000 000 X 00 3 (119-119) The I9 work eligibility code of the employee. S EAANP I9 EXPIRE DATE 120 08 000 000 D 00 3 (120-127) The expiration date of the I9 form. DATE RUN 04/08/03 Auburn University REPORT PAGE 53 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 007 MEDICAL F 80 EA 000 This transaction is used to enter medical information for employees. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDEEEEEFFFFF . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '007'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAARC OCCURRENCE CODE 013 03 000 REP 000 X 00 0 (13-15) Required. Contains the code that distinguishes the segment from other medical segments. D EAARD MEDICAL CODE 016 05 000 REP 000 X 00 3 (16-20) Contains the medical code associated with the employee's medical condition. E EAARE EQUIPMENT CODE 021 05 000 REP 000 X 00 3 (21-25) Contains the medical equipment code for the equipment the employee must use to perform tasks. F EAARF WORK EQUIP CODE 026 05 000 REP 000 X 00 3 (26-30) Contains the work equipment code for the equipment the employee must use to perform work tasks. DATE RUN 04/08/03 Auburn University REPORT PAGE 54 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 008 FAMILY MEMBER 1 F 89 EA 000 This transaction is used to enter information about an employee's family members (typically spouse and legal dependents). .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDEEFFFFFFFFGHHHHHHHHHIJKLMMMMMMMNNNNNNNNOOP . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '008'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EACIA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. This code distinguishes the records of a particular family member segment. To enter new data, use code 999. To modify existing data, use the occurrence of the segment containing the old data. D EACIB FAM. MEMBER NAME 1 016 32 000 REP 000 X 00 3 (16-47) First name or the full name of the family member, depending on whether the last name of a family member differs from the last name. The name entered on the record must be left-justified. E EACIC FAM. MEMBER RELATN 1 048 02 000 REP 000 X 00 3 (48-49) The relationship of the family member to this employee. F EACIE BIRTH/EFFECTIVE DATE 050 08 000 REP 000 D 00 3 (50-57) Date of birth of this family member. For date format, see Section 3.6.1 of the Users Reference Manual. G EACIJ FAM. MEMBER TUITIO 1 058 01 000 REP 000 X 00 3 (58-58) Indicates whether this family is eligible for tuition benefits. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 55 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 008 FAMILY MEMBER 1 F 89 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN H EACIK FAM. MEMBER SSN 059 09 000 REP 000 N 00 3 (59-67) Contains the Social Security Number of the family member. I EACIL FAM. MEMBER GENDER 068 01 000 REP 000 X 00 3 (68-68) Contains the gender code of the family member. J EACIM FAM. MEMBER DEPENDEN 069 01 000 REP 000 X 00 3 (69-69) Indicates whether the family member is a dependent of the employee. K EACIN FAM. MEMBER INSURED 070 01 000 REP 000 X 00 3 (70-70) Indicates whether the family member is insured through the employee's benefits. L EACIO BENEFICIARY STATUS 071 01 000 REP 000 X 00 3 (71-71) Indicates whether the family member is receiving a tuition discount. M EACIP DESIGNATED PERCENTAG 072 07 000 REP 000 N 00 3 (72-78) Contains the amount of the discount that the family member has received. N EACJO FAM. REL END DATE 079 08 000 REP 000 D 00 3 (79-86) Contains the date the relationship between the employee and dependent/beneficiary ended. O EACJS FAM. END RSN 087 02 000 REP 000 X 00 3 (87-88) Contains the reason the relationship between the employee and dependent/beneficiary ended. P EACJT FAM. MEM ATTEND COLL 089 01 000 REP 000 X 00 3 (89-89) Contains a flag that indicates if the dependent/beneficiary attends college. DATE RUN 04/08/03 Auburn University REPORT PAGE 56 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 009 FAMILY MEDICAL F 80 EA 000 This transaction is used to enter information about an employee's family medical leave. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEEEEEEFFFFFFFFGGGHIIIJKKKKKKKKLLLLLLLLM . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '009'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EABNC OCCURRENCE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. This code distinguishes the records of a particular dependent/beneficiary segment. To enter new data, use code 999. To modify existing data, use the occurrence of the segment containing the old data. D EABNE LEAVE BEGIN DATE 016 08 000 REP 000 D 00 0 (16-23) Required. This contains the date the employee started the family medical leave. E EABNK LEAVE END DATE 024 08 000 REP 000 D 00 3 (24-31) This contains the date the employee ended the family medical leave. F EABNQ LEAVE SW DATE 032 08 000 REP 000 D 00 3 (32-39) This contains the scheduled back to work date for the employee. G EABOB LEAVE LENGTH 040 03 000 REP 000 N 00 3 (40-42) This contains the length of time the employee is on family medical leave. H EABOC LEAVE LENGTH MEASURE 043 01 000 REP 000 X 00 3 (43-43) This contains a code that determines how the length field has been entered, either hours, days, or weeks. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 57 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 009 FAMILY MEDICAL F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN I EABOD LEAVE REASON 044 03 000 REP 000 X 00 3 (44-46) This contains a reason code that determines why the employee has taken the family medical leave. J EABOE LEAVE BENEFIT CONTIN 047 01 000 REP 000 X 00 3 (47-47) This contains a flag that determines if the employee wants his/her benefits to continue while on leave. K EABOK LEAVE REQUEST DATE 048 08 000 REP 000 D 00 3 (48-55) This contains the date the leave was requested by the employee. L EABOQ LEAVE APPROVE DATE 056 08 000 REP 000 D 00 3 (56-63) This contains the date the leave was approved by the university. M EABOW LEAVE CERTIFIED 064 01 000 REP 000 X 00 3 (64-64) This contains an indicator that determines if the university has received medical certification for the leave. DATE RUN 04/08/03 Auburn University REPORT PAGE 58 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 010 PARKING INFORMATION F 106 EA 000 This transaction is used to add or change employee parking information. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDDDDDDDDDDDDDEEEEEEEEEEEEEEEEEEEEFFFFFFFFFFGGGGHHHHHIIIIIIIIIIJJJJJJJJJJKKKKKKKKKKLL . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '010'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAATC OCCURRENCE CODE 013 03 000 REP 000 X 00 0 (013-015) Required. This contains the unique cod that identifies this parking segment. D EAATD PARK LOT ID 016 20 000 REP 000 X 00 3 (016-035) This contains the parking lot id where the employee is permitted to park. E EAATE PARK LOT LOCATION 036 20 000 REP 000 X 00 3 (036-055) This contains the parking lot location where the employee is permitted to park. F EAATF PARKING PERMIT NUMBE 056 10 000 REP 000 X 00 3 (056-065) This contains the parking permit number the employee has. G EAATG PARKING SPACE NUMBER 066 04 000 REP 000 X 00 3 (066-069) This contains the parking lot space number the employee has. H EAATH VEHICLE MAKE 070 05 000 REP 000 X 00 3 (070-074) This contains the make of the vehicle that the employee has the parking permit for. I EAATI VEHICLE MODEL 075 10 000 REP 000 X 00 3 (075-084) This contains the model of the vehicle that the employee has the parking permit for. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 59 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 010 PARKING INFORMATION F 106 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN J EAATJ VEHICLE COLOR 085 10 000 REP 000 X 00 3 (085-094) This contains the color of the vehicle that the employee has the parking permit for. K EAATK VEHICLE PLATE NUMBER 095 10 000 REP 000 X 00 3 (095-104) This contains the license plate number of the vehicle the employee has the parking permit for. L EAATL VEHICLE PLATE STATE 105 02 000 REP 000 X 00 3 (105-106) This contains the state the license plate was issued. DATE RUN 04/08/03 Auburn University REPORT PAGE 60 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 011 ROOT INFORMATION F 85 EB 000 This transaction is used to add or change certain employment-related data, including data used in various EEO reports. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEEEEEEFFFFFFFFGGGGGGGGHIJKLLLMMMMMNNNNNOOOOOOOOPQRSSSTUUUUUUUUVWXXY . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '011'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBAAH EMPLOYMENT STATUS 013 01 000 REP 000 X 00 3 (13-13) Specifies whether employee is active, on leave, retired, etc. D EBABI SEPARATION REASON 014 03 000 REP 000 N 00 3 (14-16) Reason for employee's termination. E EBABM SEPARATION DATE 017 08 000 REP 000 D 00 3 (17-24) Last day employee worked prior to separation. For date format, see Section 3.6.1 of the Users Reference Manual. F EBAAX CALC SERVICE DATE 025 08 000 REP 000 D 00 3 (25-32) Date from which to calculate service to the corporation. For date format, see Section 3.6.1 of the Users Reference Manual. G EBACE ORIGINAL HIRE DATE 033 08 000 REP 000 D 00 3 (33-40) The date the employee was originally hired. For date format, see Section 3.6.1 of the Users Reference Manual. H EBAAL SUBJECT TO FICA 041 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 61 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 011 ROOT INFORMATION F 85 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (41-41) U.S.: Specifies whether employee's pay is subject to FICA withholding. I EBAAM SUBJECT TO FEDERAL 042 01 000 REP 000 X 00 3 (42-42) U.S.: Specifies whether employee's pay is subject to federal withholding J EBAAN SUBJECT TO STATE 043 01 000 REP 000 X 00 3 (43-43) U.S.: Specifies whether employee's pay is subject to state withholding. K EBAAO EARNED INCOME CREDIT 044 01 000 REP 000 X 00 3 (44-44) Indicates whether a W5 federal tax form has been filed with this university. L EBAAI PRIMARY DIVISION 045 03 000 REP 000 X 00 3 (45-47) Division in which employee primarily works. M EBAAJ PRIMARY DEPARTMENT 048 05 000 REP 000 X 00 3 (48-52) Department in which employee primarily works. N EBAAK PRIMARY UNIT 053 05 000 REP 000 X 00 3 (53-57) Unit in which employee primarily works. O EBABD BENEFIT ELIGIBILITY 058 08 000 REP 000 D 00 3 (58-65) The expected retirement date of this employee. For date format, see Section 3.6.1 of the Users Reference Manual. P EBABZ W2 FLAG 066 01 000 REP 000 X 00 3 (66-66) Indicates if an employee will get a W2 or 1099 format at the end of the year reporting his/her wages. Q EBACB PENSION PLAN FLAG 067 01 000 REP 000 X 00 3 (67-67) Indicates if an employee belongs to a private pension plan. R EBAFU TIME CERTIFIC FLAG 068 01 000 REP 000 X 00 3 (68-68) Indicates if a time certification sheet is printed for an employee. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 62 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 011 ROOT INFORMATION F 85 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN S EBACC CHECK DISTRIB. CODE 069 03 000 REP 000 X 00 3 (69-71) Specifies where the check is to be sent for distribution. T EBAGG LOW INCOME INDICATOR 072 01 000 REP 000 X 00 3 (72-72) Indicates whether or not the income of the Canadian employee is below a predetermined amount. See BSI documentation for more in- formation on the use of this field. U EBAAR CURRENT HIRE DATE 073 08 000 REP 000 D 00 3 (73-80) The date the employee was hired in this most recent afffiliation with the university. For date format, see Section 3.6.1 of the Users Reference Manual. V EBACJ WORKMAN'S COMP FLAG 081 01 000 REP 000 X 00 3 (81-81) Canada: The Employee's Status for coverage under workman's compensation. W EBACA ROE FLAG 082 01 000 REP 000 X 00 3 (82-82) This flag indicates whether or not a record of employment form will be printed for this employee. X EBADU CURR ELIG GROUP 083 02 000 REP 000 X 00 3 (83-84) Employee's eligibility group Y EBACS ELIG GRANDFATHER 085 01 000 REP 000 X 00 3 (85-85) Eligibility group grandfather flag DATE RUN 04/08/03 Auburn University REPORT PAGE 63 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 012 ACCRUAL F 80 EB 000 The 012 Transaction is used to update accumulators containing amounts of vacation and sick leave accrued by an employee. All the accrual amounts fields (total hours) contain an assumed decimal, so that 231.5 hours, for example, is coded as 0023150. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCC DDDDDDD EEEEEEE FFFFFFF GGGGG HHHHH IIIII . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '012'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBAFF SICK ACCRUAL BAL 013 07 020 021 000 S 00 3 (13-19) The total sick leave hours a full-time permanent employee has accrued during his/her employment. D EBAFH MILITARY BAL 022 07 029 030 000 S 00 3 (22-28) The total sick leave hours a half-time permanent employee has accrued during his/her employment. E EBAFB ANNUAL ACRL BAL 031 07 038 039 000 S 00 3 (31-37) The total vacation hours a permanent employee has accrued during his/her employment time. F EBAFD PERSONAL ENTITLEMENT 040 07 047 048 000 S 00 3 (40-46) An annually awarded entitlement for personal leave. G EBAFI VACATION CUR ACRL 049 05 054 055 000 S 00 3 (49-53) Future. The total number of vacation hours an employee has accrued during the current (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 64 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 012 ACCRUAL F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN period. H EBAFJ SICK CURRENT ACRL 056 05 061 062 000 S 00 3 (56-60) Future. The total number of sick hours a full salaried employee has accrued during the current period. I EBAFK VACATION FISCAL ACRL 063 05 068 069 000 S 00 3 (63-67) Future. The total number of vacation hours an employee has accrued during the current fiscal year. DATE RUN 04/08/03 Auburn University REPORT PAGE 65 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 013 INJURY/ILLNESS F 80 EA 000 This transaction is used to add or change employee injury/illness information. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDEEEEEFFFFFFFFGGGGGHHHHHIIIIIJJJJJJJJKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '013'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAAVC OCCURRENCE CODE 013 03 000 REP 000 N 00 0 (13-15) Required. This contains the unique code that identifies this injury/illness segment. D EAAVD SEGMENT TYPE 016 02 000 REP 000 X 00 0 (16-17) This contains a code that designates the segment type. Either an IL for illness, or IJ for injury. E EAAVE INJURY/ILLNESS TYPE 018 05 000 REP 000 X 00 3 (18-22) This contains a code that designates the code of the injury or illness. F EAAVG INJURY/ILLNESS DATE 023 08 000 REP 000 D 00 3 (23-30) This contains the date the injury occured or the date the illness started. G EAAVL INJURY/ILLNESS DEPT 031 05 000 REP 000 X 00 3 (31-35) This contains the department the employee was working in when the injury or illness occured. H EAAVN INJURY/ILLNESS DAYS 036 05 000 REP 000 N 00 3 (36-40) This contains the number of days the employee was on restricted duty due to the illness or injury. I EAAVO INJURY/ILLNESS DAYS 041 05 000 REP 000 N 00 3 (41-45) This contains the number of days the employee was not able to work due to the illness or injury. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 66 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 013 INJURY/ILLNESS F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN J EAAVQ INJURY/ILLNESS FATAL 046 08 000 REP 000 D 00 3 (46-53) This contains the date the injury or illness was fatal to the employee. K EAAVV INJURY/ILLNESS POSIT 054 06 000 REP 000 X 00 3 (54-59) This contains the position number the employee held at the time of injury or illness. DATE RUN 04/08/03 Auburn University REPORT PAGE 67 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 014 JOB DESCRIPTION F 80 EB 000 The 014 Transaction is used to add or change data related to job status. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDEEEEEEEEFFGGHHHHHHHHIIIIIIIIJJJJJJJJKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '014'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBAZA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. The code for the job to which this transaction applies. See the Table Code Control Master (Job Attributes) Listing for values. D EBAZF LEAVE OF ABSENCE REA 014 02 000 REP 000 X 00 3 (14-15) Reason for layoff or leave of absence. E EBAZH EXPECTED RETURN DATE 016 08 000 REP 000 D 00 3 (16-23) Date of employee's expected return from layoff or leave of absence. For date format, see Section 3.6.1 of the Users Reference Manual. F EBAZM LAYOFF RECALL STATUS 024 02 000 REP 000 X 00 3 (24-25) Classification of employee with respect to his/her being recalled from layoff. G EBBAI CURRENT JOB STATUS 026 02 000 REP 000 X 00 3 (26-27) Employee's current status. H EBBAK CURR. EFFECT. DATE 028 08 000 REP 000 D 00 3 (28-35) Service date for this job (when benefits started). For date format, see Section 3.6.1 of the Users Reference Manual. I EBAZR LEAVE ACCRUAL DATE 036 08 000 REP 000 D 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 68 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 014 JOB DESCRIPTION F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (36-43) Date used to calculate vacation accrual. For date format, see Section 3.6.1 of the Users Reference Manual. J EBAZX EXTENDED ASSIGN END 044 08 000 REP 000 D 00 3 (44-51) Date the employee receives his/her next review. For date format, see Section 3.6.1 of the Users Reference Manual. K EBBAD NEXT INCREMENT DATE 052 08 000 REP 000 D 00 3 (52-59) Date the next salary increment is due. (It is not automatically controlled.) For date format, see Section 3.6.1 of the Users Reference Manual. DATE RUN 04/08/03 Auburn University REPORT PAGE 69 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 016 ASSIGNMENT UPDATE F 80 EB 000 This transaction is used to add data to an employee's assignment record which was originally created by an AG Transaction. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEFGHIIIIIJJJJJKKKKLMMMMNNNNNNNNOPQRRRRRRRRRSTTUUU . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '016'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBBWA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. The job code associated with the assignment affected by this transaction. D EBBWB ASSIGN NBR/CODE 014 03 000 REP 000 N 00 0 (14-16) Required. Three-digit number that identifies the assignments. E EBBXG ASSGN EARNINGS CODE 017 03 000 REP 000 N 00 3 (17-19) Three-digit number that identifies the earning code associated with the assignment. F EBBXH DIFFERENTIAL 1 020 01 000 REP 000 X 00 3 (20-20) Identifies employee's primary work shift. G EBBXI LEAD PAY 021 01 000 REP 000 X 00 3 (21-21) Indicates whether this is a hazardous duty assignment. H EBBXJ SALARY HOLD FLAG 022 01 000 REP 000 X 00 3 (22-22) Used to prevent salary increase for the assignment. I EBBXK RED CIRCLE RATE 023 05 000 REP 000 S 00 3 (23-27) Used for out-of-bracket salary rate during probationary period. Format is $$$$$. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 70 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 016 ASSIGNMENT UPDATE F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN J EBBXL OUT OF CLASS PAY AMT 028 05 000 REP 000 S 00 3 (28-32) A bonus paid for extra work out of the employee's assigned position. Format is $$$$$. K EBBXM CLASSIFICATION CODE 033 04 000 REP 000 X 00 3 (33-36) Link to Job Classification File (JCFILE) where job title is stored. L EBBXY STUDENT FLAG 037 01 000 REP 000 X 00 3 (37-37) Indicates special student program. M EBBYA LABOR OBJECT CODE 038 04 000 REP 000 N 00 3 (38-41) The object of expenditure code for the assignment. N EBBXT EXTENDED PAY DATE 042 08 000 REP 000 D 00 3 (42-49) Date through which payment can be made for an assignment which has expired. For date format, see Section 3.6.1 of the Users Reference Manual. O EBBWS CALENDAR IDENT 050 01 000 REP 000 X 00 3 (50-50) The system calendar to be used for this assignment. P EBBYF PRIMARY ASSIGN FLAG 051 01 000 REP 000 X 00 3 (51-51) Canada: This flag will indicate whether or not this is the primary assignment for the employee. In a Canadian corporation, an employee must have a primary assignment or rejection will occur in the calculation process. Also, more than one active assign- ment flagged as primary will cause the employee to be rejected for pay. Q EBBYG POSITION CONTROL FLG 052 01 000 REP 000 X 00 3 (52-52) This flag will indicate whether or not this assignment will use the position control system. R EBBYI ANNUAL SALARY 053 09 000 REP 000 S 00 3 (53-61) Annual salary amount entered with the annual salary flag of 'N' prevents a recalculation (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 71 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 016 ASSIGNMENT UPDATE F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN of the annual salary. S EBBYJ ANNUAL SALARY FLAG 062 01 000 REP 000 X 00 3 (62-62) The annual salary flag determines formula to be used in determining the annual salary amount. T EBBYL ASSIGNMENT CAMPUS CD 063 02 000 REP 000 X 00 3 (63-64) The campus code that will be defaulted to if not entered on either time input or permanent distribution. U EBCAN SEVIS EV POS CODE 065 03 000 000 X 00 3 (65-67) For non-resident aliens with F J or M visas, this is the SEVIS- defined position code. For employees being tracked under SEVIS, this field should be entered on the primary assignment. It is not needed for employees who US citizens or have other visa types. DATE RUN 04/08/03 Auburn University REPORT PAGE 72 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 017 ASSIGNMENT UPDATE F 80 EB 000 This transaction is used to change data in an employee's assignment record which was originally created by an AG Transaction. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEEFFFGGGGGHHHHHIIIJ . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '017'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBBWA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. The job code associated with the assignment affected by this transaction. D EBBWB ASSIGN NBR/CODE 014 03 000 REP 000 N 00 0 (14-16) Required. Three-digit number that identifies the assignment. E EBBYA LABOR OBJECT CODE 017 04 000 REP 000 N 00 3 (17-20) U.S.: The object of expenditure code for this assignment. Canada: The object of expenditure code for this assignment. F EBBYB ASSGN DIVISION/COLLE 021 03 000 REP 000 X 00 3 (21-23) U.S.: Code for the division in which this employee will be working. Canada: code for the division in which this employee will be working. G EBBYC ASSGN DEPARTMENT 024 05 000 REP 000 X 00 3 (24-28) U.S.: Code for the department in which this employee will be working. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 73 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 017 ASSIGNMENT UPDATE F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN Canada: Code for the department in which this employee will be working. H EBBYD ASSGN UNIT 029 05 000 REP 000 X 00 3 (29-33) U.S.: Code for the unit in which this employee will be working. Canada: Code for the unit in which this employee will be working. I EBBYE TIMEKEEPING LOCATION 034 03 000 REP 000 X 00 3 (34-36) U.S.: Timekeeping location for this assignment. Canada: Timekeeping location for this assignment. J EBBYF PRIMARY ASSIGN FLAG 037 01 000 REP 000 X 00 3 (37-37) Canada: This flag will indicate whether or not this is the primary assignment for the employee. In a Canadian corporation, an employee must have a primary assignment or rejection will occur in the calculation process. Also, more than one active assign- ment flagged as primary will cause the employee to be rejected for pay. DATE RUN 04/08/03 Auburn University REPORT PAGE 74 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 018 EMERGENCY CONTACT F 112 EA 000 This transaction is used to record the name and telephone number of a person to be contacted in an emergency involving the employee. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCDDEEEEEEEEEEFFFFFGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGHHHHHHHHHHIIIIIIIIII . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '018'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EADUA EMERG. CONTACT NAME 013 32 000 REP 000 X 00 3 (013-044) Name of person to be contacted in case of emergency involving employee. An address style or directory style name format may be used. Both parents may be specified (that is, John and Mary Doe). D EADUB EMERG. CONTACT RELAT 045 02 000 REP 000 X 00 3 (045-046) Relationship of named person to employee. E EADUC EMERG. PHONE NUMBER 047 10 000 REP 000 N 00 3 (047-056) Telephone number where the named person can be reached in case of an emergency. (This includes the area code, exchange and number.) F EADUI EMERG PHONE EXT 057 05 000 REP 000 X 00 3 (057-061) The telephone extension number where the named person can be reached in case of an emergency. G EADUR PHYSICIAN NAME 062 30 000 REP 000 X 00 3 (062-091) The name of the physician to reach in an emergency. H EADUS PHYSICIAN OFFICE PHO 092 10 000 REP 000 N 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 75 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 018 EMERGENCY CONTACT F 112 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (092-101) The office telephone number of the physician. I EADUT PHYSICIAN EMERG PHON 102 10 000 REP 000 N 00 3 (102-111) The emergency telephone number of the physician. DATE RUN 04/08/03 Auburn University REPORT PAGE 76 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 019 EMERGENCY ADDRESS F 80 EA 000 This transaction is used to record address data of a person to be contacted in an emergency situation involving the employee. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCCCCCCCCCCCCCDDDDDDDDDDDDDDDDDDDD . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '019'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EADUJ EMERG ADDRESS 013 20 000 REP 000 X 00 3 (13-32) First line of address for emergency contact (see 018 Transaction for name and telephone). D EADUK EMERG ADDRESS LINE 2 033 20 000 REP 000 X 00 3 (33-52) Second line of address for emergency contact. DATE RUN 04/08/03 Auburn University REPORT PAGE 77 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 020 EDUCATION F 80 EA 000 This transaction records or modifies information about licenses held by an employee, degrees attained or in progress, and training courses completed. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDEEEEFFGGGGHHHHHHHHHHHHHHHHHHHHIIIIIJJJKKKLLLLLLLL . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '020'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAENA CODE NUMBER 013 03 000 REP 000 N 00 1 (13-15) This field is required if any of the following fields in the transaction are to be coded. The CODE NUMBER distinguishes one education record from another when they are both for the same employee, for example, when an employee has two degrees you wish to record. D EAENB EDUCATION DEGREE TYP 016 02 000 REP 000 X 00 3 (16-17) This defines the type of record described by the following fields. E EAENE DEGREE YEAR 018 04 000 REP 000 N 00 3 (18-21) The year the degree work was completed or the estimated future date for a planned or in-progress program. F EAENC DEGREE 022 02 000 REP 000 X 00 3 (22-23) This identifies the work done toward a de- gree, or a degree or certificate obtained, or other completed education. There is a range of 1-11 to show last year of school attended below high school graduation. G EAENG DEGREE MAJOR FIELD 024 04 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 78 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 020 EDUCATION F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (24-27) Area of major for degree. H EAENK DEGREE INSTITUTION 028 20 000 REP 000 X 00 3 (28-47) Name of the university where the degree was granted. I EAENL DEGREE 048 05 000 REP 000 X 00 3 (48-52) Canada: Country in which the employee earned the degree reported in this occurrence of this segment. See Statistics Canada Manual for required codes and further information on this element. J EAEOG HOURS COMPLETED 053 03 000 REP 000 N 00 3 (53-55) Number of hours completed towards degree. K EAEOH YEARS ATTENDED 056 03 000 REP 000 X 00 3 (56-58) Contains the number of years the applicant/employee attended the university. L EAEOI PLANNED GRAD DATE 059 08 000 REP 000 D 00 3 (59-66) Contains the planned graduation date for the applicant/employee. DATE RUN 04/08/03 Auburn University REPORT PAGE 79 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 021 SKILLS F 80 EA 000 This transaction is used to record an employee's special skills and information about those skills. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDEEEEEFFGGGHHHHIJ . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '021'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAFHA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. This number distinguishes one special skills record from another when they are both for the same employee. To change data in an existing special skills record, you must use the correct code number for that record. When creating a special skills record, use 999 and the system will assign the first available sequence number. D EAFHB SKILL SEGMENT TYPE 016 01 000 REP 000 X 00 3 (16-16) This identifies a broad category into which the specific skill falls. This along with the number and modifier make up the Skill Code. E EAFHC SKILL CODE 017 05 000 REP 000 X 00 3 (17-21) A code identifying a specific skill. F EAFHI SKILL CODE MODIFIER 022 02 000 REP 000 X 00 3 (22-23) This qualifies the skill code as, for ex- ample, a career interest, training need, primary skill in current position, etc. G EAFHL SK MONTHS EXPERIENCE 024 03 000 REP 000 N 00 3 (24-26) The number of months the skill has been (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 80 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 021 SKILLS F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN practiced. H EAFHN SK LAST YEAR PRACTIC 027 04 000 REP 000 N 00 3 (27-30) The last year in which the skill was practiced, for example, 1981. I EAFHQ SK MANAGERIAL LVL 031 01 000 REP 000 X 00 3 (31-31) The level at which the employee practiced management in connection with the skill. J EAFHR SKILL PROFICIENCY 032 01 000 REP 000 X 00 3 (32-32) The extent of the employee's expertise in connection with the skill. DATE RUN 04/08/03 Auburn University REPORT PAGE 81 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 022 WORK LOCATOR F 80 EB 000 This transaction is used to record an employee's work location data. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCCCDDDDDEEEFFFGGGGHI . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '022'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBAFW WK PHONE NUMBER 013 10 000 REP 000 N 00 3 (13-22) The telephone number of an employee's work location. D EBAGC WORK PHONE - EXT 023 05 000 REP 000 X 00 3 (23-27) The extension number of the employee's work location phone. E EBAGD PRIMARY BUILDING 028 03 000 REP 000 X 00 3 (28-30) The number of the building where an employee works. F EBAGE PRIMARY FLOOR 031 03 000 REP 000 X 00 3 (31-33) The number of the floor where an employee works. G EBAGF PRIMARY ROOM 034 04 000 REP 000 X 00 3 (34-37) The number of the room where an employee does most of his/her work. H EAAHY DIRECTORY PRINT IND 038 01 000 REP 000 X 00 3 (38-38) This specifies limits on what is to print in a directory. I EAAHZ INTERNET RELEASE 039 01 000 REP 000 X 00 3 (39-39) This prioritizes the listing of individuals in a directory. The values start with 1 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 82 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 022 WORK LOCATOR F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (highest priority) and go down to 9 (no priority). The default value is 9. A DATE RUN 04/08/03 Auburn University REPORT PAGE 83 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 024 GRIEVANCE F 84 EA 000 This transaction is used to record grievance information for an employee. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDEEEEEEEEFFFFFFFFFFGGGGGHHIJJJJJJJJJJJJ . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '024'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EABGC OCCURRENCE CODE 013 03 000 REP 000 N 00 0 (13-15) Required. Contains the unique code that designates this grievance segment. D EABGD GRIEVANCE TYPE 016 30 000 REP 000 X 00 3 (16-45) Contains the type of grievance. This is a 30 character free-form field. E EABGF GRIEVANCE DATE 046 08 000 REP 000 D 00 3 (46-53) This contains the date the grievance was filed. F EABGK GRIEVANCE FILE NUMBE 054 10 000 REP 000 X 00 3 (54-63) This contains the file number of the grievance. G EABGL GRIEVANCE UNION 064 05 000 REP 000 X 00 3 (64-68) This contains the union code associated with the grievance. H EABGM GRIEVANCE LAST STEP 069 02 000 REP 000 X 00 3 (69-70) This contains the last step in the grievance process that this grievance has reached. I EABGN GRIEVANCE SETTLE COM 071 01 000 REP 000 X 00 3 (71-71) This contains an indicator that indicates if the grievance has been ocmpleted. J EABGP GRIEVANCE SETTLE AMN 072 12 000 REP 000 N 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 84 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 024 GRIEVANCE F 84 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (72-83) This contains the settlement amount for this grievance. Format is 9999999999.99. DATE RUN 04/08/03 Auburn University REPORT PAGE 85 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 025 FACULTY F 80 EB 000 This transaction is used to record faculty rank, tenure and sabbatical eligiblilty, and HEGIS-related data. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCDEEEEEEEEFFGGGGGGGGHIIIIIIIIJJKLMMMNNNOPQQRSSS . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '025'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBJDA FACULTY RANK 013 02 000 REP 000 X 00 3 (13-14) Indicates the employee's faculty rank, which is specific to the university. It may be the same as the EEO Faculty Rank. D EBJDB FACULTY SABBAT ELIG 015 01 000 REP 000 X 00 3 (15-15) Describes the employee's eligibility for sabbatical. E EBJDD SABBATICAL SRVC DATE 016 08 000 REP 000 D 00 3 (16-23) Date to be used for determining length of service for calculation of eligibility for sabbatical. For date format, see Section 3.6.1 of the Users Reference Manual. F EBJDI EEO FAC RANK 024 02 000 REP 000 X 00 3 (24-25) The faculty member's rank as it must be indicated on the EEO-6 report. G EBJDK EEO FAC RANK DATE 026 08 000 REP 000 D 00 3 (26-33) Date on which faculty member achieved current EEO FACULTY RANK. For date format, see Section 3.6.1 of the Users Reference Manual. H EBJDP EEO TENURE STATUS 034 01 000 REP 000 X 00 3 (34-34) For the EEO-6 report, the federally required (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 86 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 025 FACULTY F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN categorization of tenure status. I EBJDR TENURE DATE 035 08 000 REP 000 D 00 3 (35-42) The estimated future date, or the actual date, of tenure receipt. For date format, see Section 3.6.1 of the Users Reference Manual. J EBJDW EEO FAC RANK AT HIRE 043 02 000 REP 000 X 00 3 (43-44) Specifies the EEO FACULTY RANK AT HIRE. K EBJDX GRADUATE FACULTY STA 045 01 000 REP 000 X 00 3 (45-45) Specifies the HEGIS REPORT INCLUSION. L EBJDY HEGIS CONTRIB ON MIL 046 01 000 REP 000 X 00 3 (46-46) Specifies the HEGIS CONTRIBUTORY OR MILITARY. M EBJDZ EEO OCCUPATION 047 03 000 REP 000 X 00 3 (47-49) Government codes for various occupations. N EBJEA EEO ESTABLISHMENT 050 03 000 REP 000 X 00 3 (50-52) Employee's primary work location, that is, the section of the organization under which he/she will be counted for EEO-6 report. O EBJEB EEO OFFICIAL EXEMPT 053 01 000 REP 000 X 00 3 (53-53) Indicates whether this person is an elected or appointed official who is exempt from being counted. P EBJEC EEO SOFT MONEY FLAG 054 01 000 REP 000 X 00 3 (54-54) For EEO-6 report. Indicates if the employee is full-time, non-tenured and paid entirely from government or foundation funds. Q EBJED EEO CONTRACT CLASS 055 02 000 REP 000 X 00 3 (55-56) Government-defined values for EEO-6 report. Also used HEGIS reporting. It indicates the length of the contract the employee has. R EBJFF FULL/PT STATUS 057 01 000 REP 000 X 00 3 (57-57) The employee's status for EEO reporting. S EBJFG EEO FUNCTION 058 03 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 87 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 025 FACULTY F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (58-60) Government codes for various functions of employment for EEO-4 report. DATE RUN 04/08/03 Auburn University REPORT PAGE 88 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 026 INTERVIEW INFO F 89 EA 000 This transaction is used to create or update interview information. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDEEEEEEEEEEFFFGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGHHHHHHHHIIIIIJJJJJJJJJJKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '026'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the applicant. C EAKEA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. Identifies the CODE NUMBER. D EAKEB USER 016 03 000 REP 000 N 00 3 (16-18) Identifies the corp that the requisition belongs to E EAKEC REQUISITION ID 019 10 000 REP 000 X 00 3 (19-28) Identifies the requisition that the application F EAKED INTERVIEW NUMBER 029 03 000 REP 000 N 00 3 (29-31) Identifies the number of interview this is for the interviewer and applicant for the position identified by the requisition id. G EAKEE INTERVIEWER NAME 032 30 000 REP 000 X 00 3 (32-61) Contains the interviewer's name H EAKEF REFERRAL DATE 062 08 000 REP 000 D 00 3 (62-69) Contains the date the interview occured. I EAKEG INTERVIEW TIME 070 05 000 REP 000 X 00 3 (70-74) Identifies the time the interview occured. J EAKEH TELEPHONE NUMBER 075 10 000 REP 000 N 00 3 (75-84) Contains the telephone number of the interviewer. K EAKEI TELEPHONE EXTENSION 085 05 000 REP 000 X 00 3 (85-89) Contains the telephone extension of the interviewer. DATE RUN 04/08/03 Auburn University REPORT PAGE 89 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 027 APPLICATION 1 F 118 EA 000 This transaction is used to create or update application information. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDEEEEEEEEEEFFFFFFFFGGGGGGGGHHHHHHHHIIJJKKLLLLLLLLLLLLLLLMMMMMMMMNNNNNNNNOPPPPPPPPQRSSTTUUVVWWWWWWWWXX . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '027'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the applicant. C EAKAA CODE NUMBER 013 03 000 REP 000 N 00 0 (013-015) Required. Identifies the CODE NUMBER. D EAKAB REQ CORP 016 03 000 REP 000 N 00 3 (016-018) Required. Identifies the Corporation Number. E EAKAC REQUISITION ID 019 10 000 REP 000 X 00 0 (019-028) Required. Identifies the requisition that the application is for. F EAKAD APPLICATION DATE 029 08 000 REP 000 D 00 3 (029-036) Contains the application date. G EAKAE EXPIRATION DATE 037 08 000 REP 000 D 00 3 (037-044) Contains the expiration date. H EAKAF INQUIRY DATE 045 08 000 REP 000 D 00 3 (045-052) Contains the latest date the applicant inquired about the application. I EAKAG REFERRAL SOURCE ONE 053 02 000 REP 000 X 00 3 (053-054) Contains the first referral source code. J EAKAH REFERRAL SOURCE TWO 055 02 000 REP 000 X 00 3 (055-056) Contains the second referral source code. K EAKAI REFERRAL SOURCE THRE 057 02 000 REP 000 X 00 3 (057-058) Contains the third referral source code. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 90 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 027 APPLICATION 1 F 118 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN L EAKAJ REFERRAL NAME 059 15 000 REP 000 X 00 3 (059-073) Contains the referral source name. M EAKAK DESIRED SALARY 074 08 000 REP 000 S 00 3 (074-081) Contains the desired salary figure. N EAKAL DESIRED HOURLY RATE 082 08 000 REP 000 S 00 3 (082-089) Contains the desired hourly rate. O EAKAM FULL/PART TIME 090 01 000 REP 000 X 00 3 (090-090) Indicates whether the applicant is available for full or part time employment. P EAKAN AVAILABLE DATE 091 08 000 REP 000 D 00 3 (091-098) Contains the date the applicant is available to start. Q EAKAO APPLICANT TYPE 099 01 000 REP 000 X 00 3 (099-099) Indicates whether the applicant is already an employee. R EAKAP PRIOR SERVICE CREDIT 100 01 000 REP 000 X 00 3 (100-100) Indicates whether this applicant is eligible for prior service credit. S EAKAQ DISPOSITION CODE 101 02 000 REP 000 X 00 3 (101-102) Indicates the disposition code for the application. T EAKAR CORRESPONDENCE CODE 103 02 000 REP 000 X 00 3 (103-104) Indicates the correspondence code for the application. U EAKAS STATUS CODE 105 02 000 REP 000 X 00 3 (105-106) Indicates the status of the application. V EAKAW INTERVIEW NUMBER 107 02 000 REP 000 N 00 3 (107-108) Contains the number of interviews the applicant has had regarding this application. W EAKAX INTERVIEW DATE 109 08 000 REP 000 D 00 3 (109-116) Contains the date of the latest interview. X EAKAY REJECT REASON 117 02 000 REP 000 X 00 3 (117-118) Indicates the reason the applicant was rejected for the position. DATE RUN 04/08/03 Auburn University REPORT PAGE 91 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 028 TIAA/CREF F 84 EB 000 This transaction is used to record TIAA (Teachers' Insurance and Annuity Association) and CREF (College Retirement Equities Fund) data. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDEEEFFFGGGHHHHHHHHIIIIIIIIJJJJJJJJJJKKKKKKKKKKLLLLLLLLLLMMMMMMMMMM . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '028'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBKHG TIAA PAYMENT MODE 013 03 000 REP 000 X 00 3 (13-15) TIAA code that indicates when TIAA can expect payment. D EBKGA BASIC PERCENTAGE 016 03 000 REP 000 N 00 3 (16-18) Percentage of basic deduction which goes to TIAA; remainder goes to CREF. Fifty percent, for example, is coded as 050. E EBKGB ADDITIONAL REDUCT PC 019 03 000 REP 000 N 00 3 (19-21) Percentage of additional reduction that goes to TIAA; the remainder goes to CREF. Fifty percent, for example, is coded as 050. F EBKGC ADDITIONAL DEDUCT PC 022 03 000 REP 000 N 00 3 (22-24) Percentage of additional deduction that goes to TIAA; the remainder goes to CREF. Fifty percent, for example, is coded as 050. G EBKGD SRA REDUCTION PCT 025 03 000 REP 000 N 00 3 (25-27) Percentage that goes to Supplemental Retirement Annuity (SRA). H EBKGF TIAA EFFECTIVE DATE 028 08 000 REP 000 D 00 3 (28-35) Date the employee's TIAA contract becomes (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 92 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 028 TIAA/CREF F 84 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN effective. For date format, see Section 3.6.1 of the Users Reference Manual. I EBKGL TIAA SRA EFFCTV DATE 036 08 000 REP 000 D 00 3 (36-43) Date the employee's TIAA SRA contract becomes effective. For date format, see Section 3.6.1 of the Users Reference Manual. J EBKGQ TIAA POLICY NO. 044 10 000 REP 000 X 00 3 (44-53) Basic TIAA policy number. K EBKGU CREF POLICY NO. 054 10 000 REP 000 X 00 3 (54-63) Basic CREF policy number. L EBKGY TIAA SRA POLICY NO. 064 10 000 REP 000 X 00 3 (64-73) TIAA Supplemental Retirement Annuity policy number. M EBKHC CREF SRA POLICY NO. 074 10 000 REP 000 X 00 3 (74-83) CREF Supplemental Retirement Annuity policy number. DATE RUN 04/08/03 Auburn University REPORT PAGE 93 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 029 UNION F 80 EB 000 This transaction is used to enter union-related data on an employee's master record. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCCCDDEEEEEEEEFFFFFFFFGGGGGGGGH . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '029'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBJEG BARG UNIT ENTRY DT 013 08 000 REP 000 D 00 3 (13-20) Date the employee became a member of the bargaining unit. For date format, see Section 3.6.1 of the Users Reference Manual. D EBJEL SPEC SENIORITY RTS 021 02 000 REP 000 X 00 3 (21-22) A code used to identify employees with over- riding non-standard seniority rights. Possible categories might be supervisor, union official, special skills, apprentice/trainee, etc. E EBJEN SENIORITY DATE A 023 08 000 REP 000 D 00 3 (23-30) Two seniority dates (A and B) are provided because of the complexity of seniority. Frequently this date is used for company-wide seniority. Plant, occupational, or other seniority may be kept instead or in addition. For date format, see Section 3.6.1 of the Users Reference Manual. F EBJET SENIORITY DATE B 031 08 000 REP 000 D 00 3 (31-38) Frequently this date is used to record seniority in a department. See the discussion under SENIORITY DATE A. For date format, see Section 3.6.1 of the Users (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 94 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 029 UNION F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN Reference Manual. G EBJEZ SEN-LAST JOB CHG DT 039 08 000 REP 000 D 00 3 (39-46) Date of last job change if relevant to seniority. For date format, see Section 3.6.1 of the Users Reference Manual. H EBJFE TICKET ELIGIBILITY 047 01 000 REP 000 X 00 3 (47-47) Code indicating position in union. DATE RUN 04/08/03 Auburn University REPORT PAGE 95 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 030 DISTRIBUTION F 82 EB 000 This transaction is used to create or update a permanent account distribution (400) segment. The 400 Segment is sequenced, which means that there can be multiple permanent account distribution segments for one employee; each of these is said to be an occurrence of the 400 Segment. There must be at least one occurrence of the segment in an employee's master record for each position for which that employee is to be paid. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEFFGGGGGGHHHHIIJJJJJJKLLLLLLLLLLMMMMMMMMNNNNNNNNOOPPQQQQQQQQQQRRR . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '030'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBFTA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. The job code for the position to which this transaction relates. It must be a valid code from the Job Attribute Table. D EBFTB CODE NUMBER 014 03 000 REP 000 N 00 0 (14-16) Required. Specifies the CODE NUMBER. E EBFTC LABOR ACCT FISCAL YR 017 02 000 REP 000 X 00 3 (17-18) The fiscal year that the labor for this distribution will be charged to. If this is left blank the current fiscal year will will be used. F EBFTD LABOR ACCT CAMPUS CD 019 02 000 REP 000 X 00 3 (19-20) The campus code that the labor for this distribution will be charged to. If this is left blank the campus code on the assignment (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 96 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 030 DISTRIBUTION F 82 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN will be used. G EBFTE LABOR ACCT NUMBER 021 06 000 REP 000 N 06 3 (21-26) The accounting system number to which labor is to be charged. It should be blank only if the transaction corresponds to an existing occurrence. It must be input if this trans- action is creating a new occurrence. H EBFTF LABOR OBJECT CODE 027 04 000 REP 000 N 00 3 (27-30) The object code (subcode) to which labor will be charged. I EBFTG TYPE OF EFFORT 031 02 000 REP 000 X 00 3 (31-32) This is recorded when time is an overhead charge for a grant. Standard categories are instruction, research, and administration. J EBFUB EMPLOYEE POSITION NU 033 06 000 REP 000 X 00 3 (33-38) The position identifier to which this distribution relates. K EBFTH DIST. AMT/PCT CODE 039 01 000 REP 000 X 00 1 (39-39) Indicates whether an amount or a percent is being entered in the AMOUNT OR PERCENT field. L EBFTI DIST. AMT/PCT 040 10 000 REP 000 S 00 1 (40-49) The amount or percent which is to be distributed to the specified LABOR ACCOUNT NUMBER. There is an assumed decimal; for example, $252.11 is coded 0025211 and 12% is coded 0000012. Format is NNNNN.NNNNN. M EBFTL START DATE DIST. 050 08 000 REP 000 B 00 1 (50-57) The date on which this distribution becomes effective. For date format, see Section 3.6.1 of the Users Reference Manual. N EBFTR END DATE DIST. 058 08 000 REP 000 D 00 1 (58-65) The date on which this distribution will cease to be effective. For date format, see Section 3.6.1 of the Users Reference Manual. If this field is blank the Distribution (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 97 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 030 DISTRIBUTION F 82 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN remains effective indefinitely. O EBFTW BENEFIT ACCT FISC YR 066 02 000 REP 000 X 00 3 (66-67) The fiscal year that the benefits for this distribution will be charged to. If this is left blank the labor fiscal year will will be used. P EBFTX BENEFIT ACCT CAMP CD 068 02 000 REP 000 X 00 3 (68-69) The campus code that the benefits for this distribution will be charged to. If this is left blank the labor campus code will be used. Q EBFTY BENEFIT ACCOUNT NUMB 070 10 000 REP 000 N 06 3 (70-79) The special account to which benefits for this distribution will go if they are not chargeable to the regular labor account. R EBFTJ EARNINGS CODE 080 03 000 REP 000 N 00 3 (80-82) Used to override normal distribution when you have a special earnings category. DATE RUN 04/08/03 Auburn University REPORT PAGE 98 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 031 DIRECT DEPOSIT F 80 EB 000 This transaction creates or updates a demand deposit segment. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDEFFFFFFFFFGGGGGGGGGGGGGGGGGHHHIJKKKKKKKKKLLLLLLLLLLLLLLLLL . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '031'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBGQB DEDUCTION CODE 1 013 03 000 REP 000 X 00 3 (13-15) Identifies the deduction code number to which the next three fields relate. D EBGQC TRANSACTION TYPE 1 016 01 000 REP 000 X 00 3 (16-16) Identifies the transaction code of the bank involved in the demand deposit. E EBGQD PRENOTIFICATION FLAG 017 01 000 REP 000 X 00 3 (17-17) Enter 2. F EBGQE ROUTING NUMBER 1 018 09 000 REP 000 N 00 3 (18-26) Identifies the bank to which the demand deposit is going. G EBGQF BANK ACCOUNT NO 1 027 17 000 REP 000 X 00 3 (27-43) Identifies the employee's bank account number. H EBGQG DEDUCTION CODE 2 044 03 000 REP 000 X 00 3 (44-46) Identifies the deduction code number to which the next three fields relate. I EBGQH TRANSACTION TYPE 2 047 01 000 REP 000 X 00 3 (47-47) Identifies the transaction code of the bank involved in the demand deposit. J EBGQI PRENOTIFICATION FLAG 048 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 99 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 031 DIRECT DEPOSIT F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (48-48) Enter 2. K EBGQJ ROUTING NUMBER 2 049 09 000 REP 000 N 00 3 (49-57) Identifies the bank to which the demand deposit is going. L EBGQK BANK ACCOUNT NO 2 058 17 000 REP 000 X 00 3 (58-74) Identifies the employee's bank account number. DATE RUN 04/08/03 Auburn University REPORT PAGE 100 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 032 DISCIPLINE F 80 EA 000 This transaction creates or updates a employee discipline segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDEEEEEEEEFFFGGGGGHHHHHHHHIIIIIJJJJJJJJKKKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '032'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EABJC OCCURRENCE CODE 013 03 000 REP 000 N 00 0 (13-15) Identifies a unique code to identify the discipline segment from other discipline segments. D EABJD VIOLATION TYPE 016 05 000 REP 000 X 00 3 (16-20) Indicates the violation type that the discipline is for. E EABJF VIOLATION DATE 021 08 000 REP 000 D 00 3 (21-28) Indicates the date the violation occured. F EABJK VIOLATION NUMBER 029 03 000 REP 000 N 00 3 (29-31) Indicates the number of the violations. G EABJL VIOLATION STATUS 032 05 000 REP 000 X 00 3 (32-36) Indicates the status of the discipline. H EABJN VIOLATION STATUS DAT 037 08 000 REP 000 D 00 3 (37-44) Indicates the date of the status. I EABJS DISCIPLINE ACTION TY 045 05 000 REP 000 X 00 3 (45-49) Indicates the type of action for the violation. J EABJU DISCIPLINE ACTION DA 050 08 000 REP 000 D 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 101 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 032 DISCIPLINE F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (50-57) Indicates the date the action occured. K EABJZ CIP CODE 058 10 000 REP 000 X 00 3 (58-67) Indicates the file number of the discipline record. DATE RUN 04/08/03 Auburn University REPORT PAGE 102 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 033 CERT/LIC/EXAM F 80 EA 000 This transaction creates or updates a employee certificate/license/exam segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDEEEEEFFFFFFFFGGGGGGGGHHHHHHHHHHHHHHHHHHHHIIIJJJK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '033'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAFMC CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Identifies a unique code to identify the certificate/ license/exam segment from other cert/lic/exam segments. D EAFMD CLE SEGMENT TYPE 016 01 000 REP 000 X 00 3 (16-16) Indicates the type of segment - certificate, license or exam. E EAFME CLE CODE 017 05 000 REP 000 X 00 3 (17-21) Indicates the code for the entry. What type of certificate, license, or exam is being added/updated. F EAFMG KBD SCORE 022 08 000 REP 000 D 00 3 (22-29) Contains the issue date of the certificate,license or exam. G EAFMM CLE EXPIRE DATE 030 08 000 REP 000 D 00 3 (30-37) Contains the expiration date of the certificate, license or exam. H EAFMR CLE ID 038 20 000 REP 000 X 00 3 (38-57) Contains the ID of the certificate, license or exam. I EAFMS CLE STATE/COUNTRY IS 058 03 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 103 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 033 CERT/LIC/EXAM F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (58-60) Contains the state code where the certificate, license or exam was issued. J EAFMT CLE EXAM PERCENT 061 03 000 REP 000 N 00 3 (61-63) Contains the percentile the employee/applicant scored on the exam. K EAFMU CLE EXAM PASS/FAIL 064 01 000 REP 000 X 00 3 (64-64) Contains an indicator that indicates whether the employee/applicant passed or failed the exam. DATE RUN 04/08/03 Auburn University REPORT PAGE 104 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 034 WORK/MIL EXPERIENCE F 107 EA 000 This transaction creates or updates a employee work/military experience segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDEEEEEEEEFFFFFFFFGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGHHHHHH . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '034'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAFPC OCCURRENCE NUMBER 013 03 000 REP 000 N 00 0 (013-015) Identifies a unique code to identify the work/military experience segment. D EAFPP WORK EMPLOYER NAME 016 40 000 REP 000 X 00 3 (016-055) Contains the name of the employer or service this work/military service was for. E EAFPE WORK START DATE 056 08 000 REP 000 D 00 3 (056-063) Contains the start date of the work/military service. F EAFPK WORK END DATE 064 08 000 REP 000 D 00 3 (064-071) Contains the end date of the work/military service. G EAFPQ WORK LAST TITLE/RANK 072 30 000 REP 000 X 00 3 (072-101) Contains the last title or rank held while at this employer. H EAFPT WORK SUPERVISED NUMB 102 06 000 REP 000 N 00 3 (102-107) Contains the number of employees supervised. DATE RUN 04/08/03 Auburn University REPORT PAGE 105 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 035 REFERENCE F 125 EA 000 This transaction creates or updates a employee reference segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFFFFFFFFFFFGGHHHHHHHHHIIJJJJJKLLLLLLLLLL . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '035'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAFSC OCCURRENCE NUMBER 013 03 000 REP 000 N 00 0 (013-015) Identifies a unique code to identify the reference segment. D EAFSD REFERENCE NAME 016 40 000 REP 000 X 00 3 (016-055) Contains the reference name. E EAFSE REFERENCE ADDRESS 1 056 25 000 REP 000 X 00 3 (056-080) Contains the street address for the reference. F EAFSG REFERENCE CITY 081 15 000 REP 000 X 00 3 (081-095) Contains the city name for the reference address. G EAFSH REFERENCE STATE 096 02 000 REP 000 X 00 3 (096-097) Contains the state code for the reference address. H EAFSI REFERENCE ZIP/POSTAL 098 09 000 REP 000 X 00 3 (098-106) Contains the zip/postal code for the reference address. I EAFSJ REFERENCE DELIVERY P 107 02 000 REP 000 X 00 3 (107-108) Contains the delivery point code for the reference address. J EAFSM REFERENCE TYPE 109 05 000 REP 000 X 00 3 (109-113) Contains the type of reference this is. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 106 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 035 REFERENCE F 125 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN K EAFSN REFERENCE CONTACTED 114 01 000 REP 000 X 00 3 (114-114) Indicates whether the reference has been contacted. L EAFSK REFERENCE TELEPHONE 115 10 000 REP 000 X 00 3 (115-124) Contains the telephone number of the reference. DATE RUN 04/08/03 Auburn University REPORT PAGE 107 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 036 PUBLICATIONS F 127 EA 000 This transaction creates or updates a employee publication segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEEEFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '036'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAFVC OCCURRENCE NUMBER 013 03 000 REP 000 N 00 0 (013-015) Identifies a unique code to identify the publication segment. D EAFVH PUBLICATION DATE 016 08 000 REP 000 D 00 3 (016-023) Contains the date the publication was published. E EAFVD PUBLICATION TYPE 024 05 000 REP 000 X 00 3 (024-028) Contains the type of publication. F EAFVE PUBLICATION TITLE 029 50 000 REP 000 X 00 3 (029-078) Contains the title of the publication. G EAFVF PUBLICATION PUBLISHR 079 48 000 REP 000 X 00 3 (079-126) Contains the name of the publisher. DATE RUN 04/08/03 Auburn University REPORT PAGE 108 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 037 MEMBERSHIPS F 91 EA 000 This transaction creates or updates a employee membership segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFFFFGGGGGGGGHHHHH . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '037'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAFYC OCCURRENCE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Identifies a unique code to identify the membership segment. D EAFYD MEMBERSHIP TYPE 016 05 000 REP 000 X 00 3 (16-20) Contains the type of meembership the employee/applicant has. E EAFYE MEMBERSHIP ORGANIZAT 021 50 000 REP 000 X 00 3 (21-70) Contains the name of the organization that the employee/applicant is a member of. F EAFYG MEMBERSHIP BEGIN DAT 071 08 000 REP 000 D 00 3 (71-78) Contains the date the employee/applicant joined the organization. G EAFYM MEMBERSHIP END DATE 079 08 000 REP 000 D 00 3 (79-86) Contains the date the employee/applicant left the organization. H EAFYR MEMBERSHIP POSITION 087 05 000 REP 000 X 00 3 (87-91) Contains the last position held by the employee/applicant within the organization. DATE RUN 04/08/03 Auburn University REPORT PAGE 109 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 038 AWARDS F 94 EA 000 This transaction creates or updates a employee award segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFFFFFFFFFFFFFFFF . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '038'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EAGBC OCCURRENCE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Identifies a unique code to identify the award segment. D EAGBE AWARD DATE 016 08 000 REP 000 D 00 3 (16-23) Contains the date the employee/applicant received the award. E EAGBJ AWARD TITLE 024 50 000 REP 000 X 00 3 (24-73) Contains the title of the award. F EAGBK AWARD SOURCE 074 20 000 REP 000 X 00 3 (74-93) Contains the source of the award. DATE RUN 04/08/03 Auburn University REPORT PAGE 110 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 039 WORKER'S COMP F 106 EA 000 This transaction creates or updates a employee worker's comp injuries segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDEEEEEEEEFFFFFFFFGGGGGGGGHHHHHHHHIIIIIIIIJJJJJJJJJKKKKKKKKKKKKLLLLLLLLLLLLMMMMMMMMMMMM . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '039'. 001 03 (001-003) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EAAZC WORKERS OCCURRENCE 013 03 000 REP 000 X 00 0 (013-015) Identifies a unique code to identify the worker's comp segment. D EAAZD COMP CASE NUMBER 016 05 000 REP 000 X 00 3 (016-020) Contains the worker's compensation case number. E EAAZF COMP ENTRY DATE 021 08 000 REP 000 D 00 3 (021-028) Contains the date the worker's comp case was started. F EAAZL COMP FIRST DATE 029 08 000 REP 000 D 00 3 (029-036) Contains the date the supervisor first reported the claim. G EAAZR COMP NOTIFY DATE 037 08 000 REP 000 D 00 3 (037-044) Contains the date the supervisor was first notified. H EAAZX COMP SW DATE 045 08 000 REP 000 D 00 3 (045-052) Contains the date the employee is scheduled to return to work. I EABAD COMP AW DATE 053 08 000 REP 000 D 00 3 (053-060) Contains the date the employee actually returns to work. J EABAI COMPENSATION RATE 061 09 000 REP 000 N 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 111 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 039 WORKER'S COMP F 106 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (061-069) Contains the compensation rate. K EABAL COMP RECEIVED 070 12 000 REP 000 N 00 3 (070-081) Contains the amount of compensation the employee has received. L EABAJ COMP SETTLE AMOUNT 082 12 000 REP 000 N 00 3 (082-093) Contains the settlement amount. M EABAK COMP INST EXPENSE 094 12 000 REP 000 N 00 3 (094-105) Contains the amount of university expense. DATE RUN 04/08/03 Auburn University REPORT PAGE 112 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 040 EARNINGS ACCUM. F 80 EB 000 Transactions 040, 041 and 042 are used to establish a new earnings (300) segment in the employee's master record, or to update an existing earnings segment. All earnings segments have the same format; the earnings code indicates which type of earnings is recorded in a given segment, for example: 010 Regular monthly pay 180 Full-salary sick leave 230 Military leave All hours and amounts associated with a specific earnings category are stored together on the file. Essentially, the earnings segment holds many accumulators, and Transactions 040, 041 and 042 are used to enter starting amounts in them or to change existing amounts. The 040 Transaction is used for hours worked or accrued. The 041 Transaction is used for dollar amounts earned. The 042 Transaction is used for both hour and dollar accumulators. HRS begins adding into the accumulators on the first payroll when hours are worked under that earnings code. If no segment has been set up for an earnings code and hours are worked under it (a T2 Transac- tion contains a new earnings code or an automatically generated salary payment to the assignment's base earnings code), the system will automatically set up an earnings segment with all accumulators set to zero. For additional information regarding the use of the sign and function fields, see Coding Rules for Accumulators in Section 3.6.2 of the Users Reference Manual. DATE RUN 04/08/03 Auburn University REPORT PAGE 113 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 040 EARNINGS ACCUM. F 80 EB 000 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEEEFFFFFFF GGGGGGG HHHHHHH IIIIIII JJJJJJJ . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '040'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBEOA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. Identifies the job attribute category into which these earnings fall. D EBEOB EARNINGS CODE 014 03 000 REP 000 N 00 0 (14-16) Required. The earnings code which identifies the type of earnings to which this transaction applies. E EBEOD CWSP EARN LIMIT 017 05 000 REP 000 S 00 3 (17-21) The maximum amount approved for payment under this earnings code if the employee is a student paid with college work-study program funds. Format is $$$$$. F EBEOF MTD HOURS 022 07 029 030 000 S 00 3 (22-28) The accumulated hours (or units) reported in the current month. There is an assumed decimal, so that 213.4 hours, for example, is coded as 0021340. G EBEOG QTD HOURS 031 07 038 039 000 S 00 3 (31-37) The accumulated hours (or units) reported in the current quarter. The field has an assumed decimal, so that 129.5 hours, for example, is coded as 0012950. H EBEOH FYTD HOURS 040 07 047 048 000 S 00 3 (40-46) The accumulated number of hours (or units) reported during the fiscal year. The field has an assumed decimal, so that 25.25 hours, for example, is coded as 0002525. I EBEOI CYTD HOURS 049 07 056 057 000 S 00 3 (49-55) The accumulated hours (or units) reported during the calendar year. The field has an assumed decimal, so that 10 hours, for example, is coded as 0001000. J EBEOJ RTD HOURS 058 07 065 066 000 S 00 3 (58-64) Accumulated report-to-date (fiscal-month-to- (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 114 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 040 EARNINGS ACCUM. F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN date) hours. The field has an assumed decimal, so that 37.5 hours, for example, is coded as 0003750. DATE RUN 04/08/03 Auburn University REPORT PAGE 115 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 041 EARNINGS ACCUM. F 80 EB 000 See description of Transaction 040. For information on the Sign and Function fields, see Section 3.6.2 of the Users Reference Manual. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEEEEEEE FFFFFFFFF GGGGGGGGG HHHHHHHHH IIIIIIIII . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '041'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBEOA JOB CODE 013 01 000 REP 000 X 00 0 (13-13) Required. Identifies the job attribute category into which these earnings fall. D EBEOB EARNINGS CODE 014 03 000 REP 000 N 00 0 (14-16) Required. The earnings code which identifies the type of earnings to which this transaction applies. E EBEOL MTD AMOUNT 017 09 026 027 000 S 00 3 (17-25) The accumulated amount paid during the current month. Format is $$$$$$$cc. F EBEOM QTD AMOUNT 028 09 037 038 000 S 00 3 (28-36) The accumulated amount paid during the current quarter. Format is $$$$$$$cc. G EBEON FYTD AMOUNT 039 09 048 049 000 S 00 3 (39-47) The accumulated amount paid during the fiscal year. Format is $$$$$$$cc. H EBEOO CYTD AMOUNT 050 09 059 060 000 S 00 3 (50-58) The accumulated amount paid during the calendar year. Format is $$$$$$$cc. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 116 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 041 EARNINGS ACCUM. F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN I EBEOP RTD AMOUNT 061 09 070 071 000 S 00 3 (61-69) Accumulated report-to-date (fiscal-month-to- date) amount. Format is $$$$$$$cc. DATE RUN 04/08/03 Auburn University REPORT PAGE 117 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 042 EARNINGS ACCUM. F 108 EB 000 See description of Transaction 040. For information on the Sign and Function fields, see Section 3.6.2 of the Users Reference Manual. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCDDDEEEEE FFFFF GGGGG HHHHHHH IIIIIIIII JJJJJJJ KKKKKKKKK LLLLLLLLL MMMMMMM NNNNNNNNN . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '042'. 001 03 (001-003) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EBEOA JOB CODE 013 01 000 REP 000 X 00 0 (013-013) Required. Identifies the job attribute category into which these earnings fall. D EBEOB EARNINGS CODE 014 03 000 REP 000 N 00 0 (014-016) Required. The earnings code which identifies the type of earnings to which this transaction applies. E EBEOQ HOURS PRIOR MONTH 017 05 022 023 000 S 00 3 (017-021) The accumulated hours reported in the month prior to the current month. The field has an assumed decimal, so that 291.5 hours, for example, is coded as 29150. F EBEOR HRS PRIOR MO. LESS 1 024 05 029 030 000 S 00 3 (024-028) The accumulated hours reported in the month preceding the prior month. For example, if the current month is June, the prior month less one is April. The field has an assumed decimal, so that 123.45 hours, for example, is coded as 12345. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 118 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 042 EARNINGS ACCUM. F 108 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN G EBEOS HRS PRIOR MO. LESS 2 031 05 036 037 000 S 00 3 (031-035) The accumulated hours reported in the third month prior to the current month. For example, if the current month is June, this is the hours accumulated in March. The field has an assumed decimal, so that 6.5 hours, for example, is coded 00650. H EBEOT HOURS PRIOR QUARTER 038 07 045 046 000 S 00 3 (038-044) The accumulated hours for the quarter preceding the current quarter. The field has an assumed decimal, so that 612.4 hours, for example, is coded 0061240. I EBEOU AMOUNT PRIOR QUARTER 047 09 056 057 000 S 00 3 (047-055) The accumulated amount paid during the prior quarter. Format is $$$$$$$cc. J EBEOV HOURS PRIOR YEAR 058 07 065 066 000 S 00 3 (058-064) The accumulated hours for the prior calendar year. The field has an assumed decimal, so that 215.3 hours, for example, is coded 0021530. K EBEOW AMOUNT PRIOR YEAR 067 09 076 077 000 S 00 3 (067-075) The accumulated amount paid during the prior calendar year. Format is $$$$$$$cc. L EBEPU AMOUNT PRIOR MONTH 078 09 087 088 000 S 00 3 (078-086) The accumulated amount paid during the prior month. Format is $$$$$$$cc. *Change log: 11/29/00 re sct tos changes hribm220 (hrs220) * M EBEPV HOURS PRIOR FSCL YR 089 07 096 097 000 S 00 3 (089-095) The accumulated hours for the prior fiscal year. The field has an assumed decimal, so that 215.3 hours, for example, is coded 0021530. *Change log: 11/29/00 re sct tos changes hribm220 (hrs220) * N EBEPW AMOUNT PRIOR FSCL YR 098 09 107 108 000 S 00 3 (098-106) The accumulated amount paid during the prior (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 119 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 042 EARNINGS ACCUM. F 108 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN fiscal year. Format is $$$$$$$cc. DATE RUN 04/08/03 Auburn University REPORT PAGE 120 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 043 COUNSELING F 90 EA 000 This transaction creates or updates a employee counseling segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGHI . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '043'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EABDC COUNSEL OCCURRENCE 013 03 000 REP 000 N 00 3 (13-15) Identifies a unique code to identify the counseling segment. D EABDE COUNSEL DATE 016 08 000 REP 000 D 00 3 (16-23) Contains the date the counseling was given. E EABDJ COUNSELOR ID 024 30 000 REP 000 X 00 3 (24-53) Contains the id of the counselor. F EABDK COUNSEL TYPE 054 05 000 REP 000 X 00 3 (54-58) Contains the type of counseling given. G EABDL COUNSEL REASON 059 30 000 REP 000 X 00 3 (59-88) Contains the reason the counseling was given. H EABDM COUNSEL REFER EAP 089 01 000 REP 000 X 00 3 (89-89) Indicates whether the employee was referred to the Employee Assistance Program (EAP). I EABDN COUNSEL SUPER NOTIFY 090 01 000 REP 000 X 00 3 (90-90) Indicates whether the supervisor was notified. ****************************************************************** ** ** (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 121 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 043 COUNSELING F 90 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN ** SCT RESERVED TRANSACTIONS ** ** ** ** The following transactions are reserved for Systems ** ** & Computer Technology for future use: ** ** ** ** Transactions reserved: 044 - 049 ** ** ** ****************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 122 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 050 TAX ACCUMULATOR F 80 EB 000 Transactions 050, 051, 052 and 053 are used to establish a new tax (310) segment in the employee's master record or to update an existing tax segment. Each tax segment contains a taxing definition for that tax only, plus accumulators for tax amounts withheld and accumulators for taxable gross. The 050 Transaction is used for the taxing definition. The 051 Transaction is used for tax amounts. The 052 Transaction is used for taxable gross. The 053 Transaction is used for prior quarter and prior year tax amount and taxable gross. It is not necessary to establish a tax segment in order for a tax to be calculated for an employee. The segments will be created automatically by HRS as they are needed, based upon an employee's "subject to tax" flags in the 200 Segment. You may establish a tax segment with all the accumulators set at zero, but you must give the taxing definitions (that is, marital status, exemptions, residence, additional tax amount); otherwise, HRS cannot properly calculate the tax. Defaults can be established for these definitions in the Data Base. For additional information regarding the use of the Sign and Function fields, see Coding Rules for Accumulators in Section 3.6.2 of the Users Reference Manual. DATE RUN 04/08/03 Auburn University REPORT PAGE 123 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 050 TAX ACCUMULATOR F 80 EB 000 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCC DEFFFFFGGGGGGGHHH . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '050'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBERA TAX CODE 013 03 000 REP 000 N 00 0 (13-15) Required. The tax code that identifies the type of tax to which this transaction applies. D EBERC MARITAL STATUS 025 01 000 REP 000 X 00 1 (25-25) Specifies the MARITAL STATUS. E EBERE RESIDENT CODES 026 01 000 REP 000 X 00 1 (26-26) Specifies the RESIDENT CODES. F EBERG NO. EXEMPTIONS 027 05 000 REP 000 S 00 1 (27-31) The number of exemptions claimed for calculating federal and state income taxes. G EBERH ADDITIONAL AMOUNT 032 07 000 REP 000 S 00 1 (32-38) Additional tax to be added to the tax, computed from the tax tables. The format is $$$$$cc. H EBERB PERCENT OF TIME 039 03 000 REP 000 S 00 1 (39-41) Indicates the percent of an employee's time that is taxable. This field has three uses: 1. The normal content is 100, indicating that 100% of the employee's taxable earnings will be subject to tax for this particular taxing agency. An employee may choose to have an additional amount of tax taken on top of the tax table calculation, in which case the percent of time will be 100, and a value placed in "additional amount". 2. The content of 999 will instruct the system to bypass the tax table computa- tion of the tax for this agency, and use the dollar amount in the field "additional amount" as the sole tax computation. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 124 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 050 TAX ACCUMULATOR F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN 3. The content of 000 will instruct the system to bypass all tax computations. Overrides (T4 Transactions) will still be processed, but no taxable gross will be computed. DATE RUN 04/08/03 Auburn University REPORT PAGE 125 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 051 TAX ACCUMULATOR F 80 EB 000 This transaction is used to record an employee's tax amounts. For additional information about this transaction, including the use of the Sign and Function fields, see Sections 3.7.46 and 3.6.2 of the Users Reference Manual. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDD EEEEEEEEE FFFFFFFFF GGGGGGGGG HHHHHHHHH . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '051'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBERA TAX CODE 013 03 000 REP 000 N 00 0 (13-15) Required. The tax code that identifies the type of tax to which this transaction applies. D EBERJ TAX AMOUNT MTD 016 09 025 026 000 S 00 3 (16-24) Accumulated taxes during the current month. Format is $$$$$$$cc. E EBERK TAX AMOUNT QTD 027 09 036 037 000 S 00 3 (27-35) Accumulated taxes during the current quarter. Format is $$$$$$$cc. F EBERL TAX AMOUNT FYTD 038 09 047 048 000 S 00 3 (38-46) Accumulated taxes during the fiscal year. Format is $$$$$$$cc. G EBERM TAX AMOUNT CYTD 049 09 058 059 000 S 00 3 (49-57) Accumulated taxes during the calendar year. Format is $$$$$$$cc. H EBERN TAX AMOUNT RTD 060 09 069 070 000 S 00 3 (60-68) Accumulated report-to-date (fiscal-month-to- (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 126 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 051 TAX ACCUMULATOR F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN date) taxes paid. Format is $$$$$$$cc. DATE RUN 04/08/03 Auburn University REPORT PAGE 127 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 052 TAX ACCUMULATOR F 80 EB 000 This transaction is used to record an employee's taxable gross. For additional information about this transaction, including the use of the Sign and Function fields, see Section 3.6.2 of the Users Reference Manual. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDD EEEEEEEEE FFFFFFFFF GGGGGGGGG HHHHHHHHH . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '052'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBERA TAX CODE 013 03 000 REP 000 N 00 0 (13-15) Required. The tax code that identifies the type of tax to which this transaction applies. D EBERP TAXABLE GROSS MTD 016 09 025 026 000 S 00 3 (16-24) Accumulated taxable income during the current month. Format is $$$$$$$cc. E EBERQ TAXABLE GROSS QTD 027 09 036 037 000 S 00 3 (27-35) Accumulated taxable income during the current quarter. Format is $$$$$$$cc. F EBERR TAXABLE GROSS FYTD 038 09 047 048 000 S 00 3 (38-46) Accumulated taxable income during the fiscal year. Format is $$$$$$$cc. G EBERS TAXABLE GROSS CYTD 049 09 058 059 000 S 00 3 (49-57) Accumulated taxable income during the calendar year. Format is $$$$$$$cc. H EBERT TAXABLE GROSS RTD 060 09 069 070 000 S 00 3 (60-68) Accumulated report-to-date (fiscal-month-to- (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 128 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 052 TAX ACCUMULATOR F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN date) taxable gross income. Format is $$$$$$$cc. DATE RUN 04/08/03 Auburn University REPORT PAGE 129 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 053 TAX ACCUMULATOR F 103 EB 000 This transaction is used to record an employee's taxes for the prior quarter and prior year. For additional information about this transaction, including the use of the sign and function fields, see Section 3.6.2 of the Users Reference Manual. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDD EEEEEEEEE FFFFFFFFF GGGGGGGGG HHHHHHHHH IIIIIIIII JJJJJJJJJ KKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '053'. 001 03 (001-003) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EBERA TAX CODE 013 03 000 REP 000 N 00 0 (013-015) Required. The tax code that identifies the type of tax to which this transaction applies. D EBERU TAX AMOUNT PRIOR QTD 016 09 025 026 000 S 00 3 (016-024) Accumulated tax during prior quarter. Format is $$$$$$$cc. E EBERV TAXABLE GROSS PRIOR 027 09 036 037 000 S 00 3 (027-035) Accumulated taxable income during prior quarter. Format is $$$$$$$cc. F EBERW TAX AMOUNT PRIOR YR 038 09 047 048 000 S 00 3 (038-046) Accumulated tax during prior calendar year. Format is $$$$$$$cc. G EBERX TAXABLE GROSS PR YR 049 09 058 059 000 S 00 3 (049-057) Accumulated taxable income during prior calendar year. Format is $$$$$$$cc. H EBESS TAX AMOUNT PRIOR MO 060 09 069 070 000 S 00 3 (060-068) Accumulated tax during prior month. Format (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 130 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 053 TAX ACCUMULATOR F 103 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN is $$$$$$$cc. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * I EBEST TAXABLE GROSS PR MO 071 09 080 081 000 S 00 3 (071-079) Accumulated taxable income during prior month. Format is $$$$$$$cc. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * J EBESU TAX AMOUNT PRIOR FYR 082 09 091 092 000 S 00 3 (082-090) Accumulated tax during prior fiscal year. Format is $$$$$$$cc. K EBESV TAXABLE GROSS PR FYR 093 09 102 103 000 S 00 3 (093-101) Accumulated taxable income during prior fiscal year. Format is $$$$$$$cc. ****************************************************************** ** ** ** SCT RESERVED TRANSACTIONS ** ** ** ** The following transactions are reserved for Systems ** ** & Computer Technology for future use: ** ** ** ** Transactions reserved: 054 - 056 ** ** ** ****************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 131 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 057 FICA ACCUMULATOR F 80 EB 000 This transaction is used to establish or update the quarterly FICA accumulators (510) segment on the employee's master record. For additional information about the sign and function fields, see Coding Rules for Accumulators in Section 3.6.2 of the Users Reference Manual. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCC DDDDDDDDD EEEEEEE FFFFFFFFF . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '057'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EBHLA FICA AMOUNT QTD 1 013 07 020 021 000 S 00 3 (13-19) The total amount withheld for FICA during the first quarter. Format is $$$$$cc. D EBHLB FICA GROSS QTD 1 022 09 031 032 000 S 00 3 (22-30) The gross earnings on which FICA withholding was based for the first quarter. Format is $$$$$$$cc. E EBHLC FICA AMOUNT QTD 2 033 07 040 041 000 S 00 3 (33-39) The total amount withheld for FICA during the second quarter. Format is $$$$$cc. F EBHLD FICA GROSS QTD 2 042 09 051 052 000 S 00 3 (42-50) The gross earnings on which FICA withholding was based for the second quarter. Format is $$$$$$$cc. DATE RUN 04/08/03 Auburn University REPORT PAGE 132 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 058 FICA ACCUMULATOR F 80 EB 000 This transaction is used to establish or update the quarterly FICA Accumulators Segment (510) on the employee's master record. For additional information about the sign and function fields, see Coding Rules for Accumulators in Section 3.6.2 of the Users Reference Manual. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCCCCC DDDDDDDDD EEEEEEE FFFFFFFFF . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '058'. 001 03 (01-03) B EBAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) U.S. only: Required. Identifies the employee affected by this transaction. C EBHLE FICA AMOUNT QTD 3 013 07 020 021 000 S 00 3 (13-19) U.S. only: The total amount withheld for FICA during the third quarter. Format is $$$$$cc. D EBHLF FICA GROSS QTD 3 022 09 031 032 000 S 00 3 (22-30) U.S. only: The gross earnings on which FICA withholding was based for the third quarter. Format is $$$$$$$cc. E EBHLG FICA AMOUNT QTD 4 033 07 040 041 000 S 00 3 (33-39) U.S. only: The total amount withheld for FICA during the fourth quarter. Format is $$$$$cc. F EBHLH FICA GROSS QTD 4 042 09 051 052 000 S 00 3 (42-50) U.S. only: The gross earnings on which FICA withholding was based for the fourth quarter. Format is $$$$$$$cc. ****************************************************************** ** ** ** SCT RESERVED TRANSACTIONS ** ** ** (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 133 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 058 FICA ACCUMULATOR F 80 EB 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN ** The following transactions are reserved for Systems ** ** & Computer Technology for future use: ** ** ** ** TRANSACTIONS RESERVED: 059 ** ** ** ****************************************************************** *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 134 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 060 EMPLOYEE BENEFITS F 114 EF 000 Transactions 060, 061 and 062 are used to establish a new employee benefit (820) segment on the employee's benefits master record or to update an existing segment. Because there can be more than one deduction from an employee's pay (and therefore multiple occurrences of the 820 Segment on the employee's master record), employee benefits are assigned a plan type, plan code, coverage code, coverage start date and possibly a job code to distinguish one from another. Benefits segments should exist only for those deductions being taken out of the employee's pay. Conversely, if the benefit segment is not on the record, no deduction can be taken. If a T4 (Temporary Override) Transaction is to be effective, there must be an employee benefit segment for the deduction specified on the T4 Transaction. Each benefit segment contains a definition of the deduction and method of calculation (060 Transaction), and accumulators for various time periods (061,062 Transactions). If you want to establish an employee benefit segment with all the accumulators set to zero, you must define the deduction and specify the rules for calculation (060 Transaction); otherwise, the system cannot properly calculate the deduction. If the benefit is defined on the plan table, the begin and end dates entered can be used to obtain the standard plan information as default values. To set up a new deduction with values from the plan table, you MUST enter at least one field of data that is not in a key field (e.g. set approval flag to Y) or the transaction will be rejected as a 'NULL' transaction. The plan table will provide default values for other fields. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * 04/18/01 PB sct tos changes HRIBM228(HRS228) * DATE RUN 04/08/03 Auburn University REPORT PAGE 135 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 060 EMPLOYEE BENEFITS F 114 EF 000 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEFFFGHIJKLLLLLLL MMMMMMM NNNNNNN OOOOOOO PPPPPPP QQQQQQQQRRRRRRRRSSSSSSSSTUUUUUUUUUU . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '060'. 001 03 (001-003) B EFAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EFAAE EMP PLAN TYPE 013 03 000 REP 000 N 00 0 (013-015) Required. When a benefit plan type is entered here that is not present on the master record for this employee, the benefit segment will be added. To change data in an existing benefit, the plan type, plan code coverage date, coverage code and job code must match the existing benefit key information. D EFAAF EMP COV START DATE 016 08 000 REP 000 D 00 0 (016-023) Required. The date on which the benefit coverage begins. If the benefit is defined in the benefit plan table, it is used to determine which plan is in effect. If a coverage date is entered here that is not present on the master record for this employee, the employee benefit segment will be added. To change data in an existing benefit, the plan type, plan code coverage date, coverage code and job code must match the existing benefit key information. The date is entered in mmddyyyy format. E EFAAM EMP PLAN CODE 024 03 000 REP 000 X 00 0 (024-026) Required. When a benefit plan code is entered here that is not present on the master record for this employee, the benefit segment will be added. To change data in an existing benefit, the plan type, plan code coverage date, coverage code and job code must match the existing benefit key information. F EFAAN EMP COVERAGE CODE 027 03 000 REP 000 X 00 0 (027-029) Required. When a benefit coverage code is entered here that is not present on the master record for this employee, the employee benefit segment will be added. To change data in an existing benefit, the plan type, plan code coverage date, coverage code and job code must match the existing benefit key information. G EFAAO EMP JOB CODE 030 01 000 REP 000 X 00 1 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 136 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 060 EMPLOYEE BENEFITS F 114 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (030-030) The job code for this benefit. If the benefit is not job-qualified (tied to a particular job group), leave this field blank. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** H EFABB EMP ACTN AMT 031 01 000 REP 000 X 00 1 (031-031) The action-amount field tells the system whether to take any deduction and whether to take a fixed amount or a percentage. The amount or percent is entered in the deduction amount/percent field. Codes 6-9 are unassigned, and may be defined by the organization. If this is a new benefit and the benefit is on the plan table, the default for this field will come from the plan table. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** I EFABC EMP ACTN GOAL 032 01 000 REP 000 X 00 1 (032-032) The action-goal field tells the system whether the deduction should continue until a certain dollar amount is reached and what to do when that dollar amount has been deducted. If this is a new deduction and the deduction is on the plan table, the default for this field will come from the plan table. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** J EFABD EMP ACTN ARR 033 01 000 REP 000 N 00 1 (033-033) The action-arrears field is used to define to the system what steps to take when the deduction amount is larger than the available net pay left to the employee at the point when the system attempts to subtract the deduction amount from net pay. When net pay becomes a negative figure, there are four options from which to choose. Assume that a deduction for $10 could not be satisfied with an available net pay of $6. In the descrip- (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 137 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 060 EMPLOYEE BENEFITS F 114 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN tions below, "arrears" means that portion of the deduction which the system was unable to deduct from net pay ($4). 0 Take a partial deduction ($6). Do not add remainder ($4) to arrears. 1 Take a partial deduction ($6). Add the remainder ($4) to arrears, to be retrieved next pay period. 2 Do not take a partial deduction. Do not add deduction amount ($10) to arrears. 3 Do not take a partial deduction. Add the whole deduction amount ($10) to arrears, to be retrieved next pay period. If this is a new benefit and the benefit is on the plan table, the default for this field will come from the plan table. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** K EFACD EMP SHELTER INDICATO 034 01 000 REP 000 X 00 1 (034-034) The shelter indicator tells whether the deduction should be taken before any taxes in order to reduce the taxable gross. If this is a new benefit and the benefit is on the plan table, the default for this field will come from the plan table. L EFABF EMP AMOUNT PERCENT 035 07 042 043 000 S 00 1 (035-041) The amount or percent to be deducted. Whether it is an amount or percent is determined by ACTION-AMOUNT (column 31). The field format is $$$$ccc. There is an assumed decimal, so that $129.35, for example, is coded 0129350, and 29.7% is coded 0029700. If this is a new benefit and the benefit (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 138 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 060 EMPLOYEE BENEFITS F 114 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN is on the plan table, the default for this field will come from the plan table. M EFABG EMP GOAL 044 07 051 052 000 S 00 3 (044-050) A maximum amount to be deducted according to the rules described in the ACTION-GOAL field (column 32). It is left blank if there is no goal. Format is $$$$$cc. N EFABH EMP GOAL PAID 053 07 060 061 000 S 00 3 (053-059) The amount which is accumulated and compared to the DEDUCTION GOAL to determine when the goal has been reached. It is left blank if there is no goal. Format is $$$$$cc. O EFABI EMP ARREARS 062 07 069 070 000 S 00 3 (062-068) An amount that was not able to be deducted from the employee's pay. ACTION-ARREARS (column 33) determines how arrears are to be handled. Format is $$$$$cc. P EFABE EMP DED NOT TAKEN 071 07 078 079 000 S 00 3 (071-077) An amount that was not able to be deducted from the employee's pay during the current pay cycle. There was not enough money left in net pay to take this deduction so, depending on the value in ACTION ARREARS, the arrears amount may be placed here. Format is $$$$$cc. Q EFABW EMP COV END DATE 080 08 000 REP 000 D 00 3 (080-087) The last day on which the benefit coverage is effective. For a new benefit, if this date is not specified, the default date from the plan table is used. Format is mmddyyyy. R EFABJ EMP PAY START DATE 088 08 000 REP 000 D 00 3 (088-095) The date of the first payroll cycle on which the benefit coverage is effective. For a new benefit, if this date is not specified, this field will default to the date on the plan table. Format is mmddyyyy. S EFABQ EMP PAY END DATE 096 08 000 REP 000 D 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 139 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 060 EMPLOYEE BENEFITS F 114 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (096-103) The date of the last payroll cycle on which the benefit coverage is effective. For a new benefit, if this date is not specified, this field will default to the date on the plan table. Format is mmddyyyy. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** T EFACC EMP APPROVAL IND 104 01 000 REP 000 X 00 3 (104-104) The approval indicator tells the system whether the benefit has been approved for payroll by the benefits office. U EFABA EMP REF ID 105 10 000 REP 000 X 00 3 (105-114) Reference ID may be left blank or it may be used for a policy number, or some such data relating to this benefit for this employee. DATE RUN 04/08/03 Auburn University REPORT PAGE 140 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 061 EMP. BENEFIT ACCUM. F 96 EF 000 For additional information about this transaction, see Transaction 060. This transaction is not used to set up a new employee benefit but can be used to adjust values of an existing benefit or one added by a previous transaction 060. To change the value of a field to zero, of that field. **************************************************************** *Change Log: 07/22/98 DS sct-tos hrp133 ** * 11/29/00 re sct-tos hribm220(hrs220) ** **************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEFFFGHHHHHHHHH IIIIIIIII JJJJJJJJJ KKKKKKKKK LLLLLLLLL MMMMMMMMM . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '061'. 001 03 (01-03) B EFAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EFAAE EMP PLAN TYPE 013 03 000 REP 000 N 00 0 (13-15) Required. The benefit plan type entered here must be present on the master record for this employee. If found, this transaction will update the employee benefits master segment. D EFAAF EMP COV START DATE 016 08 000 REP 000 D 00 0 (16-23) Required. The date on which the benefit coverage begins. This coverage date should exist on the employee benefits master file. Format is mmddyyyy. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** E EFAAM EMP PLAN CODE 024 03 000 REP 000 X 00 0 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 141 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 061 EMP. BENEFIT ACCUM. F 96 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (24-26) Required. The benefit plan code entered here should be present on the master record for this employee. If found this transaction will update the employee benefits master segment. F EFAAN EMP COVERAGE CODE 027 03 000 REP 000 X 00 0 (27-29) Required. The benefit coverage code entered here should be present on the master record for this employee. If found this transaction will update the employee benefits master segment. G EFAAO EMP JOB CODE 030 01 000 REP 000 X 00 1 (30-30) The job code for this benefit. If the benefit is not job-qualified (tied to a particular job group), leave this field blank. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** H EFACE EMP CURRENT 031 09 040 041 000 S 00 3 (31-39) The amount withheld during the current pay period. Format is $$$$$$$cc. I EFACF EMP MTD 042 09 051 052 000 S 00 3 (42-50) The accumulated total for the month. Format is $$$$$$$cc. J EFACG EMP QTD 053 09 062 063 000 S 00 3 (53-61) The accumulated total for the current quarter. Format is $$$$$$$cc. K EFACH EMP FYTD 064 09 073 074 000 S 00 3 (64-72) The accumulated total for the fiscal year. Format is $$$$$$$cc. L EFACI EMP CYTD 075 09 084 085 000 S 00 3 (75-83) The accumulated total for the calendar year. Format is $$$$$$$cc. M EFACJ EMP RTD 086 09 095 096 000 S 00 3 (86-94) The accumulated total for the report period. Format is $$$$$$$cc. DATE RUN 04/08/03 Auburn University REPORT PAGE 142 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 062 EMP. BENEFIT ACCUM2 F 80 EF 000 For additional information about this transaction, see Transaction 060. This transaction is not used to set up a new employee benefit but can be used to adjust prior values of an existing benefit or one added by a previous transaction 060. To change the value of a field to zero, put an equal sign in the high position of that field. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEFFFGHHHHHHHHH IIIIIIIII JJJJJJJJJ KKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '062'. 001 03 (01-03) B EFAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EFAAE EMP PLAN TYPE 013 03 000 REP 000 N 00 0 (13-15) Required. The benefit plan type entered here must be present on the master record for this employee. If found, this transaction will update the employee benefits master segment. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * D EFAAF EMP COV START DATE 016 08 000 REP 000 D 00 0 (16-23) Required. The date on which the benefit coverage begins. This coverage date should exist on the employee benefits master file. Format is mmddyyyy. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * E EFAAM EMP PLAN CODE 024 03 000 REP 000 X 00 0 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 143 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 062 EMP. BENEFIT ACCUM2 F 80 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (24-26) Required. The benefit plan code entered here should be present on the master record for this employee. If found this transaction will update the employee benefits master segment. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * F EFAAN EMP COVERAGE CODE 027 03 000 REP 000 X 00 0 (27-29) Required. The benefit coverage code entered here should be present on the master record for this employee. If found this transaction will update the employee benefits master segment. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * G EFAAO EMP JOB CODE 030 01 000 REP 000 X 00 1 (30-30) The job code for this benefit. If the benefit is not job-qualified (tied to a particular job group), leave this field blank. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * H EFACO EMP PRIOR MO 031 09 040 041 000 S 00 3 (31-39) The accumulated total for the prior month. Format is $$$$$$$cc. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * I EFACK EMP PRIOR QTD 042 09 051 052 000 S 00 3 (42-50) The accumulated total for the prior quarter. Format is $$$$$$$cc. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * J EFACP EMP PRIOR FYR 053 09 062 063 000 S 00 3 (53-61) The accumulated total for the prior fiscal year. Format is $$$$$$$cc. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * K EFACL EMP PRIOR YTD 064 09 073 074 000 S 00 3 (64-72) The accumulated total for the prior calendar (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 144 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 062 EMP. BENEFIT ACCUM2 F 80 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN year. Format is $$$$$$$cc. ** **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** ****************************************************************** ** ** ** SCT RESERVED TRANSACTIONS ** ** ** ** The following transactions are reserved for Systems ** ** & Computer Technology for future use: ** ** ** ** Transactions reserved: 063 - 069 ** ** ** ****************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 145 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 070 EMPLOYER BENEFITS F 114 EF 000 Transactions 070 071 and 072 are used to establish a new employer benefits (830) segment on the employee's master record, or to update an existing segment. Because an employee may be eligible for several benefits (and therefore multiple occurrences of the 830 segment on the master record), benefits are assigned a plan type, plan code, coverage code, coverage start date and possibly a job code to distinguish one from another. An employee must have a benefits segment established for any benefit which the system is expected to calculate. Each benefit segment contains a definition of the benefit and method of calculation (070 Transaction), and accumulators for various time periods (071 transaction) and prior time periods (072 transaction). If you want to establish a benefits segment with all the accumulators set to zero, you must define the benefit and specify the rules for calculation (070 Transaction); otherwise the system cannot properly calculate the benefit. If the coverage begin and end dates are specified for a benefit that is on the benefit plan table, the standard values for that plan will be default values. To set up a new benefit with values from the plan table, you must enter at least one field of data that is not in a key field (e.g. set approval flag to Y). The plan table will provide default values for other fields. **************************************************************** *Change Log: 07/22/98 DS sct-tos hrp133 ** * 11/29/00 re sct-tos hribm220(hrs220) ** **************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 146 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 070 EMPLOYER BENEFITS F 114 EF 000 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEFFFGHIJKLLLLLLL MMMMMMM NNNNNNN OOOOOOO PPPPPPP QQQQQQQQRRRRRRRRSSSSSSSSTUUUUUUUUUU . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '070'. 001 03 (001-003) B EFAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (004-012) Required. Identifies the employee affected by this transaction. C EFCAQ EMPR PLAN TYPE 013 03 000 REP 000 N 00 0 (013-015) Required. When a benefit plan type is entered here that is not present on the master record for this employee, the benefit segment will be added. To change data in an existing benefit, the plan type, plan code coverage date, coverage code and job code must match the existing benefit key information. D EFCAR EMPR COV START DATE 016 08 000 REP 000 D 00 0 (016-023) Required. The date on which the benefit coverage begins. If the benefit is in the benefit plan table, it is used to determine which plan is in effect. If a coverage date is entered here that is not present on the master record for the employee, the benefit segment will be added. To change data in an existing benefit, the plan type, plan code coverage date, coverage code and job code must match the existing benefit key information. The date is entered in mmddyyyy format. E EFCAT EMPR PLAN CODE 024 03 000 REP 000 X 00 0 (024-026) Required. When a benefit plan code is entered here that is not present on the master record for this employee, the benefit segment will be added. To change data in an existing benefit, the plan type, plan code coverage date, coverage code and job code must match the existing benefit key information. F EFCAU EMPR COVERAGE CODE 027 03 000 REP 000 X 00 0 (027-029) Required. When a benefit coverage code is entered here that is not present on the master record for this employee, the benefit segment will be added. To change data in an existing benefit, the plan type, plan code coverage date, coverage code and job code must match the existing benefit key information. G EFCAV EMPR JOB CODE 030 01 000 REP 000 X 00 1 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 147 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 070 EMPLOYER BENEFITS F 114 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (030-030) The job code for this benefit. if the benefit is not job-qualified (tied to a particular job group), leave this field blank. H EFCBB EMPR ACTN AMT 031 01 000 REP 000 X 00 1 (031-031) The action-amount field tells the system whether the benefit is an amount or a percentage and establishes the rules for processing. The specific amount or percent is entered in the AMOUNT/PERCENT field. Codes 6-9 are unassigned, and may be defined by the organization. If this is a new benefit and the benefit is on the plan table, the default for this field will come from the plan table. I EFCBC EMPR ACTN GOAL 032 01 000 REP 000 X 00 1 (032-032) The benefit action-goal field tells the system whether the benefit should continue until a certain dollar amount is reached and what to do when that amount has been reached. If this is a new benefit and the benefit is on the plan table, the default for this field will come from the plan table. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** J EFCBD EMPR ACTN ARR 033 01 000 REP 000 N 00 1 (033-033) Leave blank; not used. K EFCCD EMPR SHELTER INDICAT 034 01 000 REP 000 X 00 1 (034-034) The shelter indicator tells whether the taxable gross amount is to be increased by the benefit amount. The value '5' identifies a 40(k) retirement plan contribution. The value '7' identifies a 403(b) plan contribution. These values are required for year-end W2's and federal tapes. If this is a new benefit and the benefit is on the plan table, the default for this field will come from the plan table. L EFCBF EMPR AMOUNT PERCENT 035 07 042 043 000 S 00 1 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 148 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 070 EMPLOYER BENEFITS F 114 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (035-041) The benefit amount or percent of gross. Whether it is an amount or percent is determined by ACTION-AMOUNT (column 31). The format is $$$$ccc. There is an assumed decimal, so that $123.45, for example, is coded 0123450, and 23.4% is coded 0023400. If the benefit code is Group Life Insurance, the premium amount of benefit by pay period should be entered in this field. If this is a new benefit and the benefit is on the plan table, the default for this field will come from the plan table. M EFCBG EMPR GOAL 044 07 051 052 000 S 00 3 (044-050) A maximum amount to be calculated according to the rules described in the ACTION-GOAL field (column 32). It is left blank if there is no goal. Format is $$$$$cc. If the benefit code is Group Life Insurance, amount of insurance coverage should be entered in this field in thousands; for example, if coverage is $60,000 enter 0006000. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** N EFCBH EMPR GOAL PAID 053 07 060 061 000 S 00 3 (053-059) The amount which is accumulated and compared to the BENEFIT GOAL to determine when the goal has been reached. It is left blank if there is no goal. Format is $$$$$cc. O EFCBI EMPR ARREARS 062 07 069 070 000 S 00 3 (062-068) Leave blank; not used. P EFCBE EMPR DED NOT TAKEN 071 07 078 079 000 S 00 3 (071-077) Leave blank; not used. Q EFCBW EMPR COV END DATE 080 08 000 REP 000 D 00 3 (080-087) The last day on which the benefit coverage is effective. For a new benefit, if this date is not entered, the date on the plan table will be used. Format is mmddyyyy. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 149 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 070 EMPLOYER BENEFITS F 114 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN R EFCBJ EMPR PAY START DATE 088 08 000 REP 000 D 00 3 (088-095) The date of the first payroll cycle on which the benefit coverage is effective. For a new benefit, if this date must be specified, the date on the plan table will be used. Format is mmddyyyy. S EFCBQ EMPR PAY END DATE 096 08 000 REP 000 D 00 3 (096-103) The date of the last payroll cycle on which the benefit coverage is effective. For a new benefit, if this date is not specified, the date on the plan table will be used. Format is mmddyyyy. T EFCCC EMPR APPROVAL IND 104 01 000 REP 000 X 00 3 (104-104) The approval indicator tells the system whether the benefit has been approved for payroll by the benefits office. U EFCBA EMPR REF ID 105 10 000 REP 000 X 00 3 (105-114) Reference ID may be left blank or it may be used for a policy number, or some such data relating to this benefit for this employee. DATE RUN 04/08/03 Auburn University REPORT PAGE 150 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 071 EMPR. BENEFIT ACCUM F 96 EF 000 For additional information about this transaction, see Transaction 070. This transaction is not used to set up a new employer benefit but can be used to adjust values of an existing benefit or one added by a previous transaction 070. To change the value of a field to zero, put an equal sign in the high position of that field. **************************************************************** *Change Log: 07/22/98 DS sct-tos hrp133 ** * 11/29/00 re sct-tos hribm220(hrs220) ** **************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEFFFGHHHHHHHHH IIIIIIIII JJJJJJJJJ KKKKKKKKK LLLLLLLLL MMMMMMMMM . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '071'. 001 03 (01-03) B EFAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EFCAQ EMPR PLAN TYPE 013 03 000 REP 000 N 00 0 (13-15) Required. The benefit plan type entered here must be present on the master record for this employee. If found, this transaction will update the employee benefits master benefit segment. D EFCAR EMPR COV START DATE 016 08 000 REP 000 D 00 0 (16-23) Required. The date on which the benefit coverage begins. This coverage date should exist on the employee benefits master file. Format is mmddyyyy. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** E EFCAT EMPR PLAN CODE 024 03 000 REP 000 X 00 0 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 151 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 071 EMPR. BENEFIT ACCUM F 96 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (24-26) Required. The benefit plan code entered here should be present on the master record for this employee. If found this transaction will update the employee benefits master benefit segment. F EFCAU EMPR COVERAGE CODE 027 03 000 REP 000 X 00 0 (27-29) Required. The benefit coverage code entered here should be present on the master record for this employee. If found this transaction will update the employee benefits master benefit segment. G EFCAV EMPR JOB CODE 030 01 000 REP 000 X 00 1 (30-30) The job code for this benefit. If the benefit is not job-qualified (tied to a particular job group), leave this field blank. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** H EFCCE EMPR CURRENT 031 09 040 041 000 S 00 3 (31-39) The amount calculated during the current pay period. Format is $$$$$$$cc. I EFCCF EMPR MTD 042 09 051 052 000 S 00 3 (42-50) The accumulated total for the month. Format is $$$$$$$cc. J EFCCG EMPR QTD 053 09 062 063 000 S 00 3 (53-61) The accumulated total for the current quarter. Format is $$$$$$$cc. K EFCCH EMPR FYTD 064 09 073 074 000 S 00 3 (64-72) The accumulated total for the fiscal year. Format is $$$$$$$cc. L EFCCI EMPR CYTD 075 09 084 085 000 S 00 3 (75-83) The accumulated total for the calendar year. Format is $$$$$$$cc. M EFCCJ EMPR RTD 086 09 095 096 000 S 00 3 (86-94) The accumulated total for the report period. Format is $$$$$$$cc. DATE RUN 04/08/03 Auburn University REPORT PAGE 152 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 072 EMPR. BENEFIT ACCUM2 F 80 EF 000 For additional information about this transaction, see Transaction 070. This transaction is not used to set up a new employer benefit but can be used to adjust prior values of an existing benefit or one added by a previous transaction 070. To change the value of a field to zero, put an equal sign in the high position of that field. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDDDDDDEEEFFFGHHHHHHHHH IIIIIIIII JJJJJJJJJ KKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '072'. 001 03 (01-03) B EFAAD IDENTIFICATION NUMBR 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * C EFCAQ EMPR PLAN TYPE 013 03 000 REP 000 N 00 0 (13-15) Required. The benefit plan type entered here must be present on the master record for this employee. If found, this transaction will update the employee benefits master benefit segment. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * D EFCAR EMPR COV START DATE 016 08 000 REP 000 D 00 0 (16-23) Required. The date on which the benefit coverage begins. This coverage date should exist on the employee benefits master file. Format is mmddyyyy. *Change log: 11/29/00 re sct tos changes hribm220(hrs220) * (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 153 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 072 EMPR. BENEFIT ACCUM2 F 80 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN E EFCAT EMPR PLAN CODE 024 03 000 REP 000 X 00 0 (24-26) Required. The benefit plan code entered here should be present on the master record for this employee. If found this transaction will update the employee benefits master benefit segment. F EFCAU EMPR COVERAGE CODE 027 03 000 REP 000 X 00 0 (27-29) Required. The benefit coverage code entered here should be present on the master record for this employee. If found this transaction will update the employee benefits master benefit segment. G EFCAV EMPR JOB CODE 030 01 000 REP 000 X 00 1 (30-30) The job code for this benefit. If the benefit is not job-qualified (tied to a particular job group), leave this field blank. H EFCCO EMPR PRIOR MO 031 09 040 041 000 S 00 3 (31-39) The accumulated total for the prior month. Format is $$$$$$$cc. I EFCCK EMPR PRIOR QTD 042 09 051 052 000 S 00 3 (42-50) The accumulated total for the prior quarter. Format is $$$$$$$cc. J EFCCP EMPR PRIOR FYR 053 09 062 063 000 S 00 3 (53-61) The accumulated total for the prior fiscal year. Format is $$$$$$$cc. K EFCCL EMPR PRIOR YTD 064 09 073 074 000 S 00 3 (64-72) The accumulated total for the prior calendar year. Format is $$$$$$$cc. ** **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** ****************************************************************** ** ** ** SCT RESERVED TRANSACTIONS ** ** ** ** The following transactions are reserved for Systems ** ** & Computer Technology for future use: ** (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 154 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 072 EMPR. BENEFIT ACCUM2 F 80 EF 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN ** ** ** TRANSACTIONS RESERVED: 073 - 079 ** ** ** ****************************************************************** *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) *************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 155 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 080 POSITION INPUT F 88 EP 000 This transaction is used to change the attributes of a position (created by an AP Transaction). .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDDDDEEEEFFFFFFFFGGGGGGGGHIJK L MMM NNNNNOOOOOPQQQQQRRRRRSTUUUVVVVWXXXYZ . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '080'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Two-digit number in which the fiscal year ends, for example, 82 for the fiscal year ending in 1982. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. Identifies position record affected by this transaction. D EPAAI SUPERVISOR'S POSITN 014 06 000 REP 000 X 00 3 (14-19) The position number of the person who is the direct supervisor of this position. E EPAAN CLASSIFICATION CODE 020 04 000 REP 000 N 00 3 (20-23) The code that identifies the job classifica- tion of this position, linking it to the Job Classification Master File where the title is stored. F EPAAS POSITION BEGIN DATE 024 08 000 REP 000 B 00 3 (24-31) With the POSITION END DATE, specifies the effective period of this position. The range may not overlap fiscal year boundaries. Format is yymmdd. G EPAAY POSITION END DATE 032 08 000 REP 000 E 00 3 (32-39) The last day the position is effective. Format is yymmdd. H EPABD POSITION TYPE 040 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 156 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 080 POSITION INPUT F 88 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (40-40) Specifies the Position Type. I EPABE POSITION AUTHORIZED 041 01 000 REP 000 X 00 3 (41-41) Specifies the Position Authorized. J EPABF POSITION FROZEN 042 01 000 REP 000 X 00 3 (42-42) Specifies the Position Frozen. K EPABG PERM/TEMP INDICATOR 043 01 000 REP 000 X 00 3 (43-43) Specifies whether Permanent or Temporary. L EPABH RESTRICTED POSITION 045 01 000 REP 000 X 00 3 (45-45) Specifies Restricted Position. M EPABJ DIVISION 048 03 000 REP 000 X 00 3 (48-50) Code for the division in which an employee assigned to this position will be working. N EPABM DEPARTMENT 053 05 000 REP 000 X 00 3 (53-57) Code for the department in which an employee assigned to this position will be working. O EPABN UNIT 058 05 000 REP 000 X 00 3 (58-62) Code for the unit in which an employee assigned to this position will be working. P EPABR CALENDAR IDENT 063 01 000 REP 000 X 00 3 (63-63) The system calendar to be used for this position. Q EPABV LOW SALARY SCHEDULE 064 05 000 REP 000 X 00 3 (64-68) The low end of the range of the salary schedule which is allowed for assignments to this position. See the Bracket/Step Master List for values, which have three components: Schedule ID, Class/Range and Step. Format is xnnnx. R EPACB HIGH SALARY SCHEDULE 069 05 000 REP 000 X 00 3 (69-73) Same as LOW SALARY SCHEDULE except this specifies the upper end of the range. Format is xnnnx. S EPACH DIFFERENTIAL 1 074 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 157 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 080 POSITION INPUT F 88 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (74-74) The primary work shift for persons assigned to this position. T EPACI DIFFERENTIAL 2 075 01 000 REP 000 X 00 3 (75-75) This indicates whether this position is considered to be a hazardous duty assignment. U EPACJ BASE EARNINGS CODE 076 03 000 REP 000 N 00 3 (76-78) The primary earnings code to be established on assignments made to this position. If earnings code is blank on an assignment, this earnings code will be used. V EPACK OVERRIDE OBJECT CODE 079 04 000 REP 000 N 00 3 (79-82) The object of expenditure code to be estab- lished on assignments to this position. W EPACN GRANT CONTRACT FLAG 083 01 000 REP 000 X 00 3 (83-83) Grant Contract flag for this position. X EPABI TIMEKEEPING LOCATION 084 03 000 REP 000 X 00 3 (84-86) Physical location to which an employee's timesheet goes. Y EPACS POSITION ROLL FLAG 087 01 000 REP 000 X 00 3 (87-87) Position Roll flag. Z EPACT POSITION OVR DIST ME 088 01 000 REP 000 X 00 3 (88-88) the Override Distribution flag for this position. DATE RUN 04/08/03 Auburn University REPORT PAGE 158 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 081 POSITION INPUT F 80 EP 000 The 081 Transaction is an expanded version of the 085 Transaction. For information about the sign and function fields, see Coding Rules for Accumulators in Section 3.6.2 of the Users Reference Manual. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DEFGGGGGGGGG HHHHHHHHH IJJJJJJJJJ KKKKKKKKK LMNNNNNNOOOP . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '081'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Two-digit number in which the fiscal year ends. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this transaction applies. D EPAHA BUDGETED POSITION 013 01 000 REP 000 X 00 3 (13-13) A code indicating whether or not the position is budgeted. E EPAHB BUDGET FEED FLAG 014 01 000 REP 000 X 00 3 (14-14) Flag indicating the budget feed for this position. F EPAHC ENCUMBER PROCESS FLG 015 01 000 REP 000 X 00 3 (15-15) Encumbrance process flag for this position. G EPAHD ORIGINAL BUDGET 016 09 025 026 000 S 00 3 (16-24) Original budget figure for this position. H EPAHE REVISED BUDGET 027 09 036 037 000 S 00 3 (27-35) Revised budget figure for this position. I EPAHL BYPASS FTE 038 01 000 REP 000 X 00 3 (38-38) This field contains the value of the Bypass FTE flag for this position. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 159 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 081 POSITION INPUT F 80 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN J EPAHM ORIGINAL FTE 039 09 048 049 000 S 00 3 (39-47) The original FTE (full-time equivalent) assigned to this position. Default is 1.00. The field has an assumed decimal, so that 1.0, for example, is coded 01000. K EPAHN REVISED FTE 050 09 059 060 000 S 00 3 (50-58) Revised FTE assigned to this position. Default is 1.0. The field has an assumed decimal, so that 1.0, for example, is coded 01000. L EPACP BENCHMARK DESIGN. 061 01 000 REP 000 X 00 3 (61-61) this holds the Benchmark Design for the position. M EPACQ SALARY SURVEY CODE 062 01 000 REP 000 X 00 3 (62-62) Salary Survey code for this position. N EPACU POSITION PRIOR POSIT 063 06 000 REP 000 X 00 3 (63-68) this holds the Prior Position number for this position. O EPACO EEO OCCUP. CODE 069 03 000 REP 000 X 00 3 (69-71) * THIS HOLDS THE EQUAL EMPLOYMENT OPPORTUNITY CODE VALUE P EPABP FLSA EXEMPT CODE 072 01 000 REP 000 X 00 3 (72-72) * THIS HOLDS THE FLSA FLAG VALUE DATE RUN 04/08/03 Auburn University REPORT PAGE 160 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 082 POSITION INPUT F 86 EP 000 This transaction specifies or changes a WORK/MILITARY OR OTHER requirement for a position. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEFFFFFGGGGGHHIIIJJJKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '082'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAUA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Code number for this requirement record for the position. E EPAUB REQUIREMENT TYPE 016 02 000 REP 000 X 00 3 (16-17) The type of requirement. F EPAUC REQUIREMENT CODE 018 05 000 REP 000 X 00 3 (18-22) The code for the requirement that is assoicated with the requirement type. G EPAUG PROFICIENCY LEVEL 023 05 000 REP 000 X 00 3 (23-27) The proficiency level of the requirement. H EPAUK YEARS EXPERIENCE 028 02 000 REP 000 N 00 3 (28-29) The number of years of experience required. I EPAUL REQUIREMENT RANK 030 03 000 REP 000 N 00 3 (30-32) The rank of this requirement within the position. J EPAUM PERCENT OF TIME USED 033 03 000 REP 000 N 00 3 (33-35) The percentage of time this requirement is used within the position. K EPAUN FIRST COMMENT 036 50 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 161 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 082 POSITION INPUT F 86 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (36-85) Free-form 50 character comment about the requirement. DATE RUN 04/08/03 Auburn University REPORT PAGE 162 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 083 POSITION INPUT F 80 EP 000 This transaction specifies or changes information for a requirement for a position. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '083'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAUA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Code number for this requirement record for the position. E EPAUO SECOND COMMENT 016 50 000 REP 000 X 00 3 (16-65) Free-form 50 character comment about the requirement. DATE RUN 04/08/03 Auburn University REPORT PAGE 163 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 084 POSITION INPUT F 107 EP 000 This transaction specifies or changes the job information for a position. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DEFFFFGGGGHHHHHIJKLMNNNOOOPPPQQQRRRSSSSSSTTTTTTUUUUUUVVVVVVWWWWWWXXXXXXYYYYYYZZZZZZAAAAAABBBBBB . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '084'. 001 03 (001-003) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (004-005) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (006-011) Required. The identifier of the position to which this applies. D EPARA ON-CALL INDICATOR 013 01 000 REP 000 X 00 3 (013-013) This is the on-call indicator for the position. E EPARB LEAD WORKER IND 014 01 000 REP 000 X 00 3 (014-014) This is the lead worker indicator for the position. F EPARC WORK DAY START 015 04 000 REP 000 X 00 3 (015-018) This is the work day start time. G EPARD WORK DAY END 019 04 000 REP 000 X 00 3 (019-022) This is the work day end time. H EPARE TOTAL WEEKLY HOURS 023 05 000 REP 000 N 00 3 (023-027) This is the total number of work hours per week for this position. I EPARF PHYSICAL REQUIRED IN 028 01 000 REP 000 X 00 3 (028-028) This indicates whether a physical exam is required after hiring. J EPARG POLICE CHECK IND 029 01 000 REP 000 X 00 3 (029-029) Indicates whether a police background check is required. K EPARH FINGERPRINT IND 030 01 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 164 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 084 POSITION INPUT F 107 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (030-030) Indicates whether fingerprinting is required for this position. L EPARI CHILD CARE CHECK IND 031 01 000 REP 000 X 00 3 (031-031) Indicates whether a security check on child care provider status is required for the position. M EPARJ TIME LIMITED IND 032 01 000 REP 000 X 00 3 (032-032) Indicates whether this position is for a limited time. N EPARV AUTHORIZATION CODE-1 033 03 000 REP 000 X 00 3 (033-035) This is the first authorization code required for the position. O EPARW AUTHORIZATION CODE-2 036 03 000 REP 000 X 00 3 (036-038) This is the second authorization code required for the position. P EPARX AUTHORIZATION CODE-3 039 03 000 REP 000 X 00 3 (039-041) This is the third authorization code required for the position. Q EPARY AUTHORIZATION CODE-4 042 03 000 REP 000 X 00 3 (042-044) This is the fourth authorization code required for the position. R EPARZ AUTHORIZATION CODE-5 045 03 000 REP 000 X 00 3 (045-047) This is the fifth authorization code required for the position. S EPARK REPORT POSITION ONE 048 06 000 EP 000 X 00 3 R (048-053) This is the first position that directly reports to this position. T EPARL REPORT POSITION TWO 054 06 000 EP 000 X 00 3 R (054-059) This is the second position that directly reports to this position. U EPARM REPORT POSITION THRE 060 06 000 EP 000 X 00 3 R (060-065) This is the third position that directly reports to this position. V EPARN REPORT POSITION FOUR 066 06 000 EP 000 X 00 3 R (066-071) This is the fourth position that directly reports to this position. W EPARO REPORT POSITION FIVE 072 06 000 EP 000 X 00 3 R (072-077) This is the fifth position that directly reports to this position. X EPARP REPORT POSITION SIX 078 06 000 EP 000 X 00 3 R (078-083) This is the sixth position that directly reports to this position. Y EPARQ REPORT POSITION SEVE 084 06 000 EP 000 X 00 3 R (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 165 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 084 POSITION INPUT F 107 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (084-089) This is the seventh position that directly reports to this position. Z EPARR REPORT POSITION EIGH 090 06 000 EP 000 X 00 3 R (090-095) This is the eigth position that directly reports to this position. A EPARS REPORT POSITION NINE 096 06 000 EP 000 X 00 3 R (096-101) This is the ninth position that directly reports to this position. B EPART REPORT POSITION TEN 102 06 000 EP 000 X 00 3 R (102-107) This is the tenth position that directly reports to this position. DATE RUN 04/08/03 Auburn University REPORT PAGE 166 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 085 POSITION INPUT F 80 EP 000 This transaction specifies or changes the budget and full-time equivalent for this position. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEFFGGGGGGGGGGHHIIIIIIIII JJJJJJJJKKKKKKKKLLMNNNNNNNNNNOOOPQRS . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '085'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAMA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Code number for this fund record for the position. E EPAMB FUND ACCT FISCAL YR 016 02 000 REP 000 X 00 3 (16-17) The fiscal year that the labor for this fund will be fed to the accounting system. If left blank the current fiscal year will be used. Labor charges for assignments against this position will also be fed for this fiscal unless overriden by changing the Permanent Distribution. F EPAMC FUND ACCT CAMPUS CD 018 02 000 REP 000 X 00 3 (18-19) The campus code that the labor for this fund will be charged in the accounting system. If left blank the default FRS campus code for this account will be used. Labor charges for assignments against this position will also use this campus code unless overriden by changing the Permanent Distribution. G EPAMD FUND ACCOUNT NUMBER 020 10 000 REP 000 N 05 3 (20-29) The accounting system labor account number to which labor charges for assignment to this position will be made. You may override it by changing the Permanent Distribution (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 167 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 085 POSITION INPUT F 80 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN Segment (400) of the Payroll Master (036 Transaction). H EPAMH FUND FEED YEAR 030 02 000 REP 000 X 00 3 (30-31) This is the feed year for this fund. I EPAMI ORIGINAL FUNDED AMT 032 09 041 042 000 S 00 3 (32-40) Original funded amount for this code. J EPAMS FUND START DATE 043 08 000 REP 000 D 00 3 (43-50) Fund start date for this code. K EPAMY FUND END DATE 051 08 000 REP 000 D 00 3 (51-58) Fund end date for this code. L EPAND TYPE OF EFFORT 059 02 000 REP 000 X 00 3 (59-60) Type of Effort code for this fund code. M EPANE DIST. AMT/PCT CODE 061 01 000 REP 000 X 00 3 (61-61) This is the distribution amount/percent code for this fund code of the position. N EPANF DIST. AMT/PCT 062 10 000 REP 000 S 00 3 (62-71) This is the distribution amount/percent for this fund code of the position. O EPANG EARNINGS CODE 072 03 000 REP 000 N 00 3 (72-74) This is the Earnings Code for this fund code of this position. P EPANZ FUND USER FLAG #1 075 01 000 REP 000 X 00 3 (75-75) This is the Fund User flag for this fund code of this position. Q EPAOA FUND USER FLAG #2 076 01 000 REP 000 X 00 3 (76-76) This is the Fund User flag #2. R EPAOB FUND USER FLAG #3 077 01 000 REP 000 X 00 3 (77-77) this is the Fund User flag #3. S EPAOC FUND FRS SUMMARY 078 01 000 REP 000 X 00 3 (78-78) This is the FRS Summary field for this fund code of this position. DATE RUN 04/08/03 Auburn University REPORT PAGE 168 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 086 POSITION INPUT F 80 EP 000 This is the 86 trans. It is used to update the Position Control fund records. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEFFGGGGGGGGGGHHIIIIIIIII JJJJJJJJKKKKKKKKLLMNNNNNNNNNNOOOPQRS . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '086'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAMA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. Code number for this fund record for the position. Change Log: 04/17/01 PB SCT TOS HRIBM228 (HRS228) E EPAMB FUND ACCT FISCAL YR 016 02 000 REP 000 X 00 3 (16-17) The fiscal year that the labor for this fund will be fed to the accounting system. If left blank the current fiscal year will be used. Labor charges for assignments against this position will also be fed for this fiscal unless overriden by changing the Permanent Distribution. F EPAMC FUND ACCT CAMPUS CD 018 02 000 REP 000 X 00 3 (18-19) The campus code that the labor for this fund will be charged in the accounting system. If left blank the default FRS campus code for this account will be used. Labor charges for assignments against this position will also use this campus code unless overriden by changing the Permanent Distribution. G EPAMD FUND ACCOUNT NUMBER 020 10 000 REP 000 N 05 3 (20-29) The accounting system labor account number to which labor charges for assignment to this position will be made. You may override it by changing the Permanent Distribution (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 169 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 086 POSITION INPUT F 80 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN Segment (400) of the Payroll Master (036 Transaction). H EPAMH FUND FEED YEAR 030 02 000 REP 000 X 00 3 (30-31) This is the feed year for this fund. I EPAMK REVISED FUNDED AMT 032 09 041 042 000 S 00 3 (32-40) Revised funded amount for this code. J EPAMS FUND START DATE 043 08 000 REP 000 D 00 3 (43-50) Fund start date for this code. K EPAMY FUND END DATE 051 08 000 REP 000 D 00 3 (51-58) Fund end date for this code. L EPAND TYPE OF EFFORT 059 02 000 REP 000 X 00 3 (59-60) Type of Effort code for this fund code. M EPANE DIST. AMT/PCT CODE 061 01 000 REP 000 X 00 3 (61-61) This is the distribution amount/percent code for this fund code of the position. N EPANF DIST. AMT/PCT 062 10 000 REP 000 S 00 3 (62-71) This is the distribution amount/percent for this fund code of the position. O EPANG EARNINGS CODE 072 03 000 REP 000 N 00 3 (72-74) This is the Earnings Code for this fund code of this position. P EPANZ FUND USER FLAG #1 075 01 000 REP 000 X 00 3 (75-75) This is the Fund User flag for this fund code of this position. Q EPAOA FUND USER FLAG #2 076 01 000 REP 000 X 00 3 (76-76) This is the Fund User flag #2. R EPAOB FUND USER FLAG #3 077 01 000 REP 000 X 00 3 (77-77) this is the Fund User flag #3. S EPAOC FUND FRS SUMMARY 078 01 000 REP 000 X 00 3 (78-78) DATE RUN 04/08/03 Auburn University REPORT PAGE 170 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 087 POSITION INPUT F 80 EP 000 This is the 087 position transaction. It updates fields from the position fund records. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEFFGGGGGGGGGGHIIIIIIJJKKLLLLLLLLLLMNNNNNNNNNOPPPPPPPPPQQQRS . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '087'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) This is the fiscal year associated with the position. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAMA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Code number for this fund record for the position. E EPANH BENEFIT ACCT FISC YR 016 02 000 000 X 00 3 (16-17) The fiscal year that the benefit for the fund will be fed to in the accounting system. If left blank the fund fiscal year will be used. Benefit charges for assignments against this position will also be fed for this fiscal unless overriden by changing the Permanent Distribution. F EPANI BENEFIT ACCT CAMP CD 018 02 000 000 X 00 3 (18-19) The campus code that the fund will be charged to in the accounting system. If left blank the fund campus code for this account will be used. Labor charges for assignments against this position will also use this campus code unless overriden by changing the Permanent Distribution. G EPANJ BENEFIT ACCOUNT NUMB 020 10 000 000 N 06 3 (20-29) This is the Benefit account number for this fund code. H EPANN BENEFIT BUDGET TYPE 030 01 000 000 X 00 3 (30-30) This is the Benefit Budget type for this fund code. I EPANO BEN BUD AMT/PCT 031 06 000 000 S 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 171 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 087 POSITION INPUT F 80 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (31-36) This is the Benefit Budget Amount/Percent for this fund code. J EPANP LAPSE ACCT FISCAL YR 037 02 000 000 X 00 3 (37-38) This is the fiscal year for the Lapse Account. K EPANQ LAPSE ACCT CAMPUS CD 039 02 000 000 X 00 3 (39-40) This is the campus code for the Lapse Account. L EPANR LAPSE ACCOUNT NUMBER 041 10 000 000 N 06 3 (41-50) This is the Lapse Account number for this fund code. M EPANV LAPSE TYPE 051 01 000 000 X 00 3 (51-51) This is the Lapse type for this fund code. N EPANW LAPSE AMT/RATE 052 09 000 000 S 00 3 (52-60) This is the Lapse Amount/Rate for this fund code. O EPANX FUND ROLL FLAG 061 01 000 000 X 00 3 (61-61) This is the Roll Flag for this fund code. P EPANY FUND ROLL AMOUNT 062 09 000 000 S 00 3 (62-70) This is the Roll Amount for the fund code. Q EPAOD FUND LINK CODE 071 03 000 000 N 00 3 (71-73) Occurrence number of the fund that this source is linked to. R EPAOE FUND START EVENT CDE 074 01 000 000 X 00 3 (74-74) Starting link to this fund source from the previous fund source. S EPAOF FUND STOP EVENT CDE 075 01 000 000 X 00 3 (75-75) Flag to link current fund source to future fund source. DATE RUN 04/08/03 Auburn University REPORT PAGE 172 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 088 FEED FROM BDS F 84 EP 000 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDD EEEEEEEEEEFFFFFFFFF GGGGGGGGHHHHHHHHIJJJJJJJJJJKKKKKKKKKKLMMMMMM . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '088'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 000 N 00 0 (04-05) * this is the fiscal year associated with the position that this * funding transaction is for. C EPAAE POSITION NUMBER 006 06 000 000 X 00 0 (06-11) * This is the position number associated with this funding record. D EPAMA CODE NUMBER 013 03 000 000 N 00 0 (13-15) * This is the code number for the funding record. E EPAMD FUND ACCOUNT NUMBER 020 10 000 000 N 05 3 (20-29) * This is the account number of the funds in this record. F EPAMI ORIGINAL FUNDED AMT 030 09 039 040 000 S 00 3 (30-38) * This is the original amount of funding for the funding record. G EPAMS FUND START DATE 041 08 000 000 D 00 3 (41-48) * This is the start date of the funding record. H EPAMY FUND END DATE 049 08 000 000 D 00 3 (49-56) * This is the end date of the funding record. I EPANE DIST. AMT/PCT CODE 057 01 000 000 X 00 3 (57-57) * This is the amount/percent indicator. J EPANF DIST. AMT/PCT 058 10 000 000 S 00 3 (58-67) * This is the distribution amount or percent. K EPANJ BENEFIT ACCOUNT NUMB 068 10 000 000 N 06 3 (68-77) * This is the benefit account number associated with this funding * amount. L EPANN BENEFIT BUDGET TYPE 078 01 000 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 173 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 088 FEED FROM BDS F 84 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (78-78) * This is the type of benefit that is associated with the benefit * account. M EPANO BEN BUD AMT/PCT 079 06 000 000 S 00 3 (79-84) * This is the benefit percent associated with the benefit type and * benefit account. DATE RUN 04/08/03 Auburn University REPORT PAGE 174 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 089 POSITION INPUT F 90 EP 000 This transaction specifies or changes the root duty information required for a duty segment. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEEFGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '089'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAWA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. The unique code assigned to the duty. E EPAWB DUTY PERFORMED PERCE 016 03 000 REP 000 N 00 3 (16-18) The percent of time the duty is performed. F EPAWC ADA INDICATOR 019 01 000 REP 000 X 00 3 (19-19) This field contains an indicator that determines whether this duty is an Essential or Marginal duty as defined within the Americans with Disabilities Act. G EPAWE DUTY LINE 1 020 70 000 REP 000 X 00 3 (20-89) Contains the first free-form descriptor line for the duty. DATE RUN 04/08/03 Auburn University REPORT PAGE 175 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 090 POSITION INPUT F 86 EP 000 This transaction specifies or changes the second line of descriptor information for a duty segment. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '090'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAWA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. The unique code assigned to the duty. E EPAWH DUTY LINE 2 016 70 000 REP 000 X 00 3 (16-85) The second descriptor line for the duty. DATE RUN 04/08/03 Auburn University REPORT PAGE 176 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 091 POSITION INPUT F 86 EP 000 This transaction specifies or changes the third line of descriptor information for a duty segment. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '091'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAWA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. The unique code assigned to the duty. E EPAWK DUTY LINE 3 016 70 000 REP 000 X 00 3 (16-85) The third descriptor line for the duty. DATE RUN 04/08/03 Auburn University REPORT PAGE 177 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 092 POSITION REQ ADD/UPD F 122 EJ 000 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBBCCDDDDDDEEEEEEEEFFFFFFFFGGGGGGGGHHHHHHHHIIIIIIIIJKLLMNNNNNNOOOOOOOOOOOOOOOPPPPPPPPPPPPPPPQQRSTUUUVVVWWWXXXYYY . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '092'. 001 03 (001-003) B EJAAD REQUISITION ID 004 10 000 000 X 00 0 (004-013) * This is the position requisition number. C EJAAK FSCL YEAR 014 02 000 000 N 00 0 (014-015) * This is the fiscal year for the position requisition D EJAAL POSITION NO 016 06 000 000 X 00 3 (016-021) * This is the position number associated with the requisition. E EJAAM REQ OPEN DATE 022 08 000 000 D 00 0 (022-029) * This is the date the requisition was opened F EJABG AUTHORIZED HIRE DATE 030 08 000 000 D 00 3 (030-037) * This is the date the applicant can be hired. G EJAAN REQ EXPIRE DATE 038 08 000 000 D 00 3 (038-045) * This is the requisition expiration date. H EJABJ POS VACANCY DATE 046 08 000 000 D 00 3 (046-053) * This is the date the position will be vacant. I EJAAO APPLIC DEADLINE 054 08 000 000 D 00 3 (054-061) * This is the application deadline date. J EJAAP REQ TYPE 062 01 000 000 X 00 3 (062-062) * This is the requisition type and determines if the position is * external or internal. K EJABD POSITION TYPE 063 01 000 000 X 00 3 (063-063) * This is the position type and determines if the position is new * or old. L EJAAQ REQ STATUS 064 02 000 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 178 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 092 POSITION REQ ADD/UPD F 122 EJ 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (064-065) * This is the status of the requisition. M EJABH RELOCATION IND 066 01 000 000 X 00 3 (066-066) * This is the relocation indicator. N EJABE REPLACE POSITION NO 067 06 000 000 X 00 3 (067-072) * This is the replacement position number. O EJABP RECRUITER ID 073 15 000 000 X 00 3 (073-087) * This is the recruiters ID. P EJABQ SUPERVISOR 088 15 000 000 X 00 3 (088-102) * This is the hiring managers ID. Q EJABS COMMITTEE INDICATOR 103 02 000 000 X 00 3 (103-104) * This is the committee indicator that determines if the recruitment * is to be handled by a committee. R EJABT SHIFT INDICATOR 105 01 000 000 X 00 3 (105-105) * This is the shift indicator. S EJACB TENURE 106 01 000 000 X 00 3 (106-106) * This is the tenure status. T EJACA TRACK 107 01 000 000 X 00 3 (107-107) * This is the track indicator. U EJABK AUTHORIZATION CODE 1 108 03 000 000 X 00 3 (108-110) * This is the authorization code 1. V EJABL AUTHORIZATION CODE 2 111 03 000 000 X 00 3 (111-113) * This is the authorization code 2. W EJABM AUTHORIZATION CODE 3 114 03 000 000 X 00 3 (114-116) * This is the authorization code 3. X EJABN AUTHORIZATION CODE 4 117 03 000 000 X 00 3 (117-119) * This is the authorization code 4. Y EJABO AUTHORIZATION CODE 5 120 03 000 000 X 00 3 (120-122) * This is the authorization code 5. DATE RUN 04/08/03 Auburn University REPORT PAGE 179 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 093 POSITION REQ UPD F 80 EJ 000 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBBCCCCCCCCCCCCCCCDDDDDDDDEE . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '093'. 001 03 (01-03) B EJAAD REQUISITION ID 004 10 000 000 X 00 0 (04-13) * This is the position requisition number. C EJABR APPLICANT HIRED 014 15 000 000 X 00 3 (14-28) * This is the ID of the successful candidate. D EJABI POS FILLED DATE 029 08 000 000 D 00 3 (29-36) * This is the date the requisition was opened E EJAAQ REQ STATUS 037 02 000 000 X 00 3 (37-38) * This is the status of the requisition. DATE RUN 04/08/03 Auburn University REPORT PAGE 180 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 094 REQ ADVERT ADD F 87 EJ 000 .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBBCCCDDDEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEFFFFFFFFGGGHHHHHIIIIIIIJJKKLLLLLLLLLL . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '094'. 001 03 (01-03) B EJAAD REQUISITION ID 004 10 000 000 X 00 0 (04-13) * This is the position requisition number. C EJAIC CODE NUMBER 014 03 000 000 N 00 0 (14-16) * This is the code. D EJAID PUBLICATION CODE 017 03 000 000 X 00 0 (17-19) * This is the publication code. E EJAIE PUBLICATION NAME 020 30 000 040 000 X 00 3 (20-49) * This is the name of the publication. F EJAIF PUBLICATION DATE 050 08 000 000 D 00 3 (50-57) * This is the date of the publication. G EJAIH NUMBER OF ISSUES 058 03 000 000 N 00 3 (58-60) * This is the number of issues. H EJAIP NUMBER OF RESPONSES 061 05 000 000 N 00 3 (61-65) * This is the number of responses to the advert. I EJAIG ADVERTISING COST 066 07 000 000 S 00 3 (66-72) * This is the advertisement cost. J EJAII EXPENSE ACCOUNT FY 073 02 000 000 X 00 3 (73-74) * This is the expense account fiscal year. K EJAIJ EXPENSE ACCOUNT CC 075 02 000 000 X 00 3 (75-76) * This is the expense account campus code. L EJAIK EXPENSE ACCOUNT NUM 077 10 000 000 N 06 3 (77-86) * This is the expense account number. ****************************************************************** (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 181 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 094 REQ ADVERT ADD F 87 EJ 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN ** ** ** SCT RESERVED TRANSACTIONS ** ** ** ** The following transactions are reserved for Systems ** ** & Computer Technology for future use: ** ** ** ** Transactions reserved: 095 - 098 ** ** ** ****************************************************************** **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 182 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 099 GENERAL DATA INPUT F 80 EA 000 This transaction indicates to the system if records should or should not be written to a history file. There are actually two values for this required field: 098 Transactions do NOT go to the FM Change History File. 099 Transactions do go to the FM Change History File. This transaction cannot be used to set up a new segment or change the key on an existing segment. *************************************************************** * Change Log: 02/25/98 DS SCT-TOS HRIBM097 (HRP107) 07/22/98 DS sct-tos hrp133 ** *************************************************************** .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBB . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '099'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Identifies the employee affected by this transaction. Note: The following fields are also required for the transaction, but are not data elements. Data Element Number (positions 13-17). Required. Identifies the field whose data value will be replaced by the value starting in position 22. This data element cannot be flagged as a key element on the DBD. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 183 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 099 GENERAL DATA INPUT F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN Job (position 18). Used on job-qualified data elements only; enter the appropriate job group from the employee's segment where the data is to be changed. For non-job-oriented segments or for benefits, leave blank. Code (positions 19-21). Required. For fixed segments, enter "000". For sequential or pushdown segments, enter the sequence number of the segment where the data is to be changed. For keyed segments, enter the appropriate earnings/tax code or benefit plan type in which the data element placed in positions 13-17 is to be found. Coverage Start Date (positions 22-29). Required for benefits (segments 820-893). Leave blank for other segment types. Specifies the coverage start date of the appropriate benefit segment to be changed. Must match the key on the segment. Because of this, the format is yyyymmdd. Plan Code (position 30-32). Required for benefits (segments 820-893). Leave blank for other segment types. Specifies the plan code of the appropriate benefit segment to be changed. Coverage Code (position 33-35). Required for benefits (segments 820-893). Leave blank for other segment types. Specifies the coverage code of the appropriate benefit segment to be changed. Benefit job code (position 36). Entered if benefit is job qualified. Contains the appropriate job group from the benefit segment where the data is to be changed. For benefits that are not job oriented leave blank. (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 184 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 099 GENERAL DATA INPUT F 80 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN New Data Value (positions 37-68). Required. New data value to be placed in the employee's record. Value should be left-justified. See the DBD for the proper data entry. **************************************************************** Change Log: 07/22/98 DS sct-tos hrp133 ** **************************************************************** DATE RUN 04/08/03 Auburn University REPORT PAGE 185 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 102 POSITION INPUT F 86 EP 000 This transaction specifies or changes an EDUCATION requirement for a position. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEFFFF GG HHIIIJJJKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '102'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAUA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Code number for this requirement record for the position. E EPAUB REQUIREMENT TYPE 016 02 000 REP 000 X 00 3 (16-17) The type of requirement. F EPAUD REQUIREMENT CODE- ED 018 04 000 REP 000 X 00 3 (18-21) The code for the requirement that is assoicated with the requirement type. G EPAUH PROF LEVEL- EDUC 023 02 000 REP 000 X 00 3 (23-24) The proficiency level of the requirement. H EPAUK YEARS EXPERIENCE 028 02 000 REP 000 N 00 3 (28-29) The number of years of experience required. I EPAUL REQUIREMENT RANK 030 03 000 REP 000 N 00 3 (30-32) The rank of this requirement within the position. J EPAUM PERCENT OF TIME USED 033 03 000 REP 000 N 00 3 (33-35) The percentage of time this requirement is used within the position. K EPAUN FIRST COMMENT 036 50 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 186 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 102 POSITION INPUT F 86 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (36-85) Free-form 50 character comment about the requirement. DATE RUN 04/08/03 Auburn University REPORT PAGE 187 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 103 POSITION INPUT F 86 EP 000 This transaction specifies or changes a SKILL requirement for a position. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEFFFFFG HHIIIJJJKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '103'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAUA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Code number for this requirement record for the position. E EPAUB REQUIREMENT TYPE 016 02 000 REP 000 X 00 3 (16-17) The type of requirement. F EPAUE REQUIREMENT CODE- SK 018 05 000 REP 000 X 00 3 (18-22) The code for the requirement that is assoicated with the requirement type. G EPAUI PROF LEVEL- SKIL 023 01 000 REP 000 X 00 3 (23-23) The proficiency level of the requirement. H EPAUK YEARS EXPERIENCE 028 02 000 REP 000 N 00 3 (28-29) The number of years of experience required. I EPAUL REQUIREMENT RANK 030 03 000 REP 000 N 00 3 (30-32) The rank of this requirement within the position. J EPAUM PERCENT OF TIME USED 033 03 000 REP 000 N 00 3 (33-35) The percentage of time this requirement is used within the position. K EPAUN FIRST COMMENT 036 50 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 188 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 103 POSITION INPUT F 86 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (36-85) Free-form 50 character comment about the requirement. DATE RUN 04/08/03 Auburn University REPORT PAGE 189 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 104 POSITION INPUT F 86 EP 000 This transaction specifies or changes a CERTIFICATE/LICENSE/EXAM requirement for a position. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEFFFFFGGG HHIIIJJJKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '104'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAUA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Code number for this requirement record for the position. E EPAUB REQUIREMENT TYPE 016 02 000 REP 000 X 00 3 (16-17) The type of requirement. F EPAUF REQUIREMENT CODE- CL 018 05 000 REP 000 X 00 3 (18-22) The code for the requirement that is assoicated with the requirement type. G EPAUJ PROF LEVEL- CLE 023 03 000 REP 000 X 00 3 (23-25) The proficiency level of the requirement. H EPAUK YEARS EXPERIENCE 028 02 000 REP 000 N 00 3 (28-29) The number of years of experience required. I EPAUL REQUIREMENT RANK 030 03 000 REP 000 N 00 3 (30-32) The rank of this requirement within the position. J EPAUM PERCENT OF TIME USED 033 03 000 REP 000 N 00 3 (33-35) The percentage of time this requirement is used within the position. K EPAUN FIRST COMMENT 036 50 000 REP 000 X 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 190 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 104 POSITION INPUT F 86 EP 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (36-85) Free-form 50 character comment about the requirement. DATE RUN 04/08/03 Auburn University REPORT PAGE 191 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 105 POSITION INPUT F 80 EP 000 This transaction specifies or changes information for a requirement for a position. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBCCCCCC DDDEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '105'. 001 03 (01-03) B EPAAD POS FISCAL YEAR 004 02 000 REP 000 N 00 0 (04-05) Required. Position fiscal year. C EPAAE POSITION NUMBER 006 06 000 REP 000 X 00 0 (06-11) Required. The identifier of the position to which this applies. D EPAUA CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Code number for this requirement record for the position. E EPAUO SECOND COMMENT 016 50 000 REP 000 X 00 3 (16-65) Free-form 50 character second comment about the requirement. DATE RUN 04/08/03 Auburn University REPORT PAGE 192 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 106 TREATY SEGMENT INPUT F 80 EA 000 This transaction specifies or changes tax exemption treaty information for an employee. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCDDDDDDDDEEEEEEEEF . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '106'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Employee ID. C EABSB COUNTRY CODE 013 02 000 REP 000 X 00 0 (13-14) Required. The country code for the treaty. D EABSC EFFECTIVE DATE 015 08 000 REP 000 D 00 9 (15-22) The effective date of the treaty. E EABSI DATE 8233 FILED 023 08 000 REP 000 D 00 9 (23-30) The date the employee filed an 8233 form. F EABSO TAX-NONTAX 8233 031 01 000 REP 000 X 00 9 (31-31) INDICATOR THAT DETERMINES HOW TAXING IS DONE DURING THE 10 DAY WAITING PERIOD. DATE RUN 04/08/03 Auburn University REPORT PAGE 193 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 107 DEPENDENT COVERAGE F 83 EA 000 This transaction is used to enter coverage information for dependents or beneficiary. .................................................................................................................................. . 11111111111111111111111111111. . 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222. .12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678. . . .AAABBBBBBBBBCCCDDDEEEEEEEEFFFFFFFFGGGGGGGGHHIIIIIIIIJJKKKLLLMMMNOOOOOOOOOOOPPPQQQR . . . .................................................................................................................................. DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN A TRANSACTION CODE REQUIRED. MUST BE '107'. 001 03 (01-03) B EAAAD IDENTIFICATION NUM 004 09 000 REP 000 N 00 0 (04-12) Required. Identifies the employee affected by this transaction. C EABWZ CODE NUMBER 013 03 000 REP 000 N 00 0 (13-15) Required. This code distinguishes the records of a particular dependent/beneficiary segment. To enter new data, use code 999. To modify existing data, use the occurrence of the segment containing the old data. D EABXA DEP BEN OCCUR NUM 016 03 000 REP 000 X 00 3 (16-18) The number that uniquely defines the dependent or the beneficiary. E EABXB DEP BEN EFFECTIVE DT 019 08 000 REP 000 D 00 3 (19-26) The date that the coverage for the Dependent/Beneficiary is effective. F EABXG DEP BEN EXPIRE DT 027 08 000 REP 000 D 00 3 (27-34) The date that the coverage for the Dependent/Beneficiary expires. G EABXL DEP BEN COVER BEG DT 035 08 000 REP 000 D 00 3 (35-42) The date that the coverage for the Dependent/Beneficiary coverage begins. H EABXQ DEP BEN COV BEG RSN 043 02 000 REP 000 X 00 3 (43-44) Indicates the reason code for the coverage for Dependent/ Beneficiary begin. I EABXR DEP BEN COVER END DT 045 08 000 REP 000 D 00 3 (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 194 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 107 DEPENDENT COVERAGE F 83 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN (45-52) The date that the coverage for the Dependent/beneficiary ends. J EABXW DEP BEN COV END RSN 053 02 000 REP 000 X 00 3 (53-54) ndicates the reason code for the coverage for dependent or beneficiary policy coverage ending. K EABXX DEP BEN PLAN TYPE 055 03 000 REP 000 N 00 3 (55-57) Indicates type of plan providing coverage for dependent or beneficiary. L EABXY DEP BEN PLAN CODE 058 03 000 REP 000 X 00 3 (58-60) Indicates plan code of the benefit coverage. M EABXZ DEP COVERAGE CODE 061 03 000 REP 000 X 00 3 (61-63) Indicates the dependent coverage code. N EABYA DEP COVERAGE PRIOR 064 01 000 REP 000 X 00 3 (64-64) The benefit priority of coverage for the dependent. Primary or secondary. O EABYB DEP COVERAGE AMOUNT 065 11 000 REP 000 S 00 3 (65-75) Contains the amount of the covered benefit. P EABYC DEP BENEFIT PCT 076 03 000 REP 000 N 00 3 (76-78) Contains the percentage the beneficiary is to recieve. at tha priority of coverage. Q EABYD DEP EMP BEN PCT 079 03 000 REP 000 N 00 3 (79-81) Contains the percentage the beneficiary is to recieve. at tha priority of coverage. R EABYE DEP DEP BEN IND 082 01 000 REP 000 X 00 3 (82-82) Indicates a deduction or benefit coverage. ****************************************************************** ** ** ** SCT RESERVED TRANSACTIONS ** ** ** ** The following transactions are reserved for Systems ** ** & Computer Technology for future use: ** ** ** ** Transactions reserved: 108 - 200 ** ** ** ****************************************************************** (CONTINUED) DATE RUN 04/08/03 Auburn University REPORT PAGE 195 TIME RUN 08:25:01 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050 HUMAN RESOURCES SYSTEM BATCH FILE MAINTENANCE TRANSACTION LISTING TRAN TRANSACTION TRANSACTION TRANS FILE CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT 107 DEPENDENT COVERAGE F 83 EA 000 (CONTINUED) DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN ****************************************************************** ** ** ** USER RESERVED TRANSACTIONS ** ** ** ** The following transactions are reserved for user ** ** definition. ** ** ** ** Transactions reserved: 201 - 300 ** ** ** ****************************************************************** ****************************************************************** ** ** ** SCT RESERVED TRANSACTIONS ** ** ** ** The following transactions are reserved for Systems ** ** & Computer Technology for future use: ** ** ** ** Transactions reserved: 301 - 999 ** ** ** ******************************************************************