Request Number: 05965 Date Received: 6/01/1998 Reference: NEW-SCT HRS Description: ETHICS COMMISSION RPT This pgm should produce two reports. RPT1 - Active and Leave Employees w/salary 50,000 or Greater RPT2 - Coaches who were eliminated from the Ethics Commission Rpt. 1) Parms set-up in the JCL A=AU and M=AUM - This report can be run for both campus. 2) We need all active and leave employees excluding students that have an annual salary 50,000 or greater. However we need to include jobclass '3444' and '3240'. Both these jobclasses make purchases for the University and the state wants them on the rpt. 3) Need jobclass '3173' to be picked up and put on RPT2. This is Athletic Staff member and we need the one's that make less than 50,000, but are in this jobclass, because of the benefits given to this jobclass. 4) If AUM - pick up jobclass '7101' - Dir. of Purchasing for AUM. This jobclass will need to be on the rpt also. We need to following fields to print on the report.(Sort by Name) Name Title Curstreet Curcity Curst Curzip Annual Salary User Contact: Project Team: Phillips Request Number: 05977 Date Received: 7/17/1998 Reference: HRS Description: MODIFY PY7640Z1---FTP NEEDS TO INCLUDE the division breakdown as well as the tape hardcopy. User Contact: WANDA BARKER User Contact Phone: 43658 Project Team: Phillips Sapp Request Number: 05986 Date Received: 7/28/1998 Reference: PY7520 Description: PY7520-CONVERT TO PY1210 FOR SCT HRS PY7520 new name is PY1210 - Fidelity Annuity Information. This pgm n eeds to be converted to the new SCT HRS System. (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Greene JM Rosseau R Sapp Last Review Date: 7/07/1999 Review Comments: IS IN PRODUCTION Request Number: 05987 Date Received: 7/28/1998 Reference: PY1220 Description: PY7522-CONVERT TO PY1220 FOR SCT HRS PY7522 converted to PY1220 - TDA Report (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Last Review Date: 7/07/1999 Review Comments: ADDITIONAL CHANGES NEEDED Request Number: 05988 Date Received: 7/28/1998 Reference: PY1225 Description: PY7524 CONVERT TO PY1225 FOR SCT HRS PY7524 convert to PY1225 - TDA Employees who have become vested (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Greene JM Rosseau R Sapp Request Number: 05989 Date Received: 7/28/1998 Reference: PY1410 Description: PY7533 CONVERT TO PY1410 FOR SCT HRS PY7533 convert to PY1410 - Departmental Check/Advice List (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Pope R Last Review Date: 11/30/1999 Review Comments: TEST SENT 11/30/1999 Request Number: 05990 Date Received: 7/28/1998 Reference: PY1910 Description: PY7537Z1-Z2 CONVERT TO PY1910 SCT HRS PY7537Z1 - Z2 convert to PY1910 - Census Report (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Sapp Last Review Date: 7/17/2000 Review Comments: WAITING FOR SPECS FROM KAREN BROWN Request Number: 05991 Date Received: 7/28/1998 Reference: PY1915 Description: PY7539 CONVERT TO PY1915 FOR SCT HRS PY7539 convert to PY1915 - Federal Reserve Monthly Bond Tape (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Washingtn Request Number: 05992 Date Received: 7/28/1998 Reference: PY1425 Description: PY7541Z1-Z3 CONVERT TO PY1425 SCT HRS PY7541Z1-Z3--Convert to PY1425 for SCT HRS - Earnings Records (JP) . Test sent to ISS 12/09/1999 --dp User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Pope R Request Number: 05993 Date Received: 7/28/1998 Reference: PY7611 Description: PY7611 CONVERT TO PY1240 FOR SCT HRS PY7611 convert to PY1240 for SCT HRS - Preliminary Teacher's Retirement List (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Sapp Greene JM Last Review Date: 7/15/1999 Review Comments: APPROVED BY ELIZABETH 06-08-99 Request Number: 05994 Date Received: 7/28/1998 Reference: PY7612 Description: PY7612 CONVERT TO PY1245 FOR SCT HRS PY7612 convert to PY1245 for SCT HRS. T/R and PEIRAF (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Sapp Greene JM Last Review Date: 7/15/1999 Review Comments: APPROVED BY ELIZABETH 06-08-99 Request Number: 05995 Date Received: 7/28/1998 Reference: PY7613 Description: PY7613 CONVERT TO PY1250 FOR SCT HRS PY7613 convert to PY1250 for SCT HRS. Final T/R Report and Tape. (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Sapp Greene JM Last Review Date: 7/15/1999 Review Comments: APPROVED BY ELIZABETH 06-08-99 Request Number: 05996 Date Received: 7/28/1998 Reference: PY1281 Description: PY7632 CONVERT TO PY1281 FOR SCT HRS PY7632 convert to PY1281 for SCT HRS - FEGLI Insurance Report. (JP) User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Sapp Request Number: 06114 Date Received: 12/14/1998 Reference: PR7525 Description: PR7525X REVISIONS Need 3 changes: 1) include O/T total for the quarter instead of or in addiiton to YTD (for each record). 2) fix dept mane lookup. Some don't show a dept name at all, others show the wrong name. 3) Include only record with > 100 hrs O/T for the quarter. This is a report for Mike Hill in personnel. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 4/26/2000 Review Comments: WOULD BE PR1120 IF CONVERTED Request Number: 06142 Date Received: 1/20/1999 Reference: Description: MOVE EXTENDED END DT TO ASSIGN END DT HRS wants the date that is in the extended assignment end date field (EBAZX), which is on screen 15, to move into the assignment end date (EBBWJ), which is on screen 16, when it is before a fiscal year end date at the time the assignments are rolled. EXample: Extended Assignment date is 12/31/99...assignment end date is 09/30/99 date would move to the assignment end date. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 7/17/2000 Review Comments: COMPLETED FOR 1999, BUT REWRITE NEEDED Request Number: 06148 Date Received: 2/04/1999 Reference: Description: LIST GTN NUMBERS WITH G AND NO D BALANCE and vice versa. gtn #'s 045,105,106,108,111,122,123,128,153,155,157,160,161 User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-4183 Project Team: Phillips Greene JM Sapp Request Number: 06150 Date Received: 2/05/1999 Reference: Description: REPORT OF SCT POSITION INFORMATION position # title job class/job group department salary sch earnings code sort one list by position # and one by department We will be wanting to run this every couple of weeks until we go live then it will probably only be need once a quarter or so. User Contact: TAMMIE PATTERSON User Contact Phone: 4-5661 Project Team: Phillips Sapp Last Review Date: 8/10/1999 Review Comments: BO3901 IN PROD User Comments: APPROVED BY TAMMIE Request Number: 06155 Date Received: 2/10/1999 Reference: SCR012/016 Description: ADDING ADDITIONAL INFORMATION TO SCREENS Departments would like the following elements descriptions to be listed on the sceen, instead of just viewing a number, we would like the description to be listed under the field: ******************************************************************** SCREEN 12: Primary Department - EBAAJ SCREEN 12: Check Distribution Code - EBACC SCREEN 16: Timekeeping Location - EBBYE SCREEN 16: Assgn Department - EBBYC User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Fadden B Request Number: 06165 Date Received: 2/19/1999 Reference: Description: VALID VALUES FOR BANK ROUTING NO. Payroll needs valid values for Bank Routing No. (EBGQE) on screen 35 in SCT. Also, we need the Bank's Name displayed on screen 35 (under the Bank Routing No. ** I understand that this can be accomplished by reading the EDB and produce a summary report (or file) of all the routing numbers in use -- then read the bank table from the Control File to get the Bank Name. Thank you for your assistance. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 06186 Date Received: 2/25/1999 Reference: SCR011 Description: REMOVING DISABILITY CODE FROM SCREEN 11 Please remove Disability Code (EAAAZ) from screen 11. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Fadden B Last Review Date: 3/29/1999 Review Comments: REASSIGNED 3/29/99 Request Number: 06195 Date Received: 3/01/1999 Reference: PY1139 Description: PY1139X STUDENT FICA New #PY1139X (old #PY7139) - Studen Fica - Please convert. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Mills A Request Number: 06218 Date Received: 3/24/1999 Reference: Description: CHANGE THE NAME OF EBABD - RETIRE DATE Please change Element number EBABD from Retire Date to Benefit Eligibility Date. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 7/15/1999 Review Comments: COMPLETED ON SCREEN 12 Request Number: 06248 Date Received: 4/29/1999 Reference: Description: COMPARE SCT/INTERGRAL PAYROLLS User Contact: Project Team: Phillips Greene JM Sapp Request Number: 06285 Date Received: 5/17/1999 Reference: HR1350 Description: EBC352 - CREATE A FILE Please modify EBC352 to create a file and have it FTP. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 5/28/1999 Review Comments: HR1350Z5 Request Number: 06289 Date Received: 5/18/1999 Reference: Description: COMPARISON REPORTS FOR DEDUCT/BENEFITS User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-1776 Project Team: Phillips Greene JM Sapp Fadden B Request Number: 06290 Date Received: 5/18/1999 Reference: Description: COMPARISON REPORT FOR TAXES/TAX GROSSES User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-1776 Project Team: Phillips Sapp Request Number: 06291 Date Received: 5/18/1999 Reference: PP6000XX Description: SUMMARY REPORT OF TAXES/GROSSES User Contact: GAIL PUGH Project Team: Phillips Last Review Date: 7/15/1999 Review Comments: DUPLICATE REQUEST (# 6395) Request Number: 06296 Date Received: 5/20/1999 Reference: HR9040 Description: CREATE A WAY TO RESTORE THE CALC WORK HRS needs a way to restore the calc work file from a previous final payroll so that deduction registers, and whatever else might use this file, can be run again if necessary. Currently the calc work file from a final payroll is deleted when a trial payroll is next run so there is no way to re-run the deductions registers, etc.. thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 06297 Date Received: 5/21/1999 Reference: PY1103 Description: FTP BANK #'S & NAMES ftp file of bank numbers and bank names to iss for them to add to direct deposit adivces User Contact: TAMMIE PATTERSON User Contact Phone: 4-5661 Project Team: Phillips Fadden B Sapp Request Number: 06304 Date Received: 5/26/1999 Reference: HR1350 Description: HR1350Z3 MODIFICATION HR1350Z3 - Include an extract listing for "Employee Contribution Register - 590 - Credit Union". User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/28/1999 Review Comments: HR1350Z3 Request Number: 06305 Date Received: 5/26/1999 Reference: HR1350 Description: NEED ANOTHER Z VERSION HR1350Z HR1350Z? - create a new extract listing for the following "Employee Contribution Registers": 705 -Meals, 710 - Merit Award, 720 - Moving Exp - Nontaxable & 725 - Moving Exp-Taxable. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/28/1999 Review Comments: HR1350Z6 Request Number: 06310 Date Received: 6/02/1999 Reference: PY1333 Description: REPORT LISTING CHECKS WITH NETPAY OF 0 EBC371 does not list any checks that have a net pay of 0.00. We need a report that would list this information so we can keep track of them in the reconciliation process. ****************************************************************** Check# Amt. Employee ID Date issued Employee Name John would need to know this information in order to tell payroll to cancel the checks. If you need additional information please let me know. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Greene JM Request Number: 06319 Date Received: 6/04/1999 Reference: HRSDBD Description: UPDATE DBD, EBAAJ, EBBYC Please update DBD Element numbers EBAAJ and EBBYC (Department) to 00697 - Ctr for Adv Veh Elec-CAVE and Element numbers EBACC and EBBYE (Timekeeping Location and Check Distribution) to 155 - Ctr for Adv Veh Elec-CAVE. User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Lester M Garvey Request Number: 06330 Date Received: 6/10/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add new Bank (EBGQE) Auburn University Federal Credit Union - 262283908 x update is needed before next payroll runs to prevent errors. JP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06331 Date Received: 6/10/1999 Reference: Description: DIRECT DEPOSIT FILE Under Integral the direct deposit file was named DIRDEP and was ftp'd to our DEPLIB library. In SCT the direct deposit file is named DEPOSIT and is ftp'd to our FTPLIB library. Please change the currect SCT program so that the file is named DIRDEP and is ftp'd to our DEPLIB library. Thanks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 06336 Date Received: 6/10/1999 Reference: Description: EXCEPTION REGISTERS Payroll will need another z version for the Exception Registers and they will need this ran every final payroll. Thanks User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Sapp Request Number: 06345 Date Received: 6/15/1999 Reference: Description: TOTAL BENEFITS List of all employees - sorted by Div, which lists, Gross Pay, Individual Benefits and Individual Deductions. Also, Amounts of total Benefits and total Deductions, and all accounts and amounts that fund Gross pay. Payroll will need this report with every Final Payroll. Thanks User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Meadows S Last Review Date: 6/07/2000 Review Comments: TEST REPORT SENT TO ISS - 5/31/00 Request Number: 06346 Date Received: 6/15/1999 Reference: Description: SUMMARY REGISTER (EBC352) Payroll needs another z version of a Summary Register (EBC352). 960 and 970 - Savings and Checking. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Sapp Last Review Date: 7/15/1999 Review Comments: APPROVED BY ELIZABETH Request Number: 06348 Date Received: 6/15/1999 Reference: HRS DBD Description: DBD UPDATE This DBD update has to be done this week, before 6/18/99, because of the next run of a payroll. ******************************************************************** EBGQE- Bank routine codes and descriptions 265473582 - La Capital FCU 063107513 - First Union National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06349 Date Received: 6/15/1999 Reference: HRS DBD Description: DBD UPDATE Please delete 4020 - AS ASSOCIATE OF SCIENCE (EAENL) THANKS. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06355 Date Received: 6/17/1999 Reference: HR1314 Description: ANOTHER Z VERSION FOR HR1314 HRS needs another Z version of HR1314: Paytype = 3 Option J User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/21/1999 Review Comments: PRODUCTION JOB HR1314Z5 Request Number: 06362 Date Received: 6/21/1999 Reference: HRSDBD Description: DBD UPDATE - EDUCATION EAENG - MAJOR FIELD - ADD TO DBD VALUES 1138 Animal Breeding 1488 Soil Fertility 1525 Wildlife & Fisheries Science 3131 Counseling & Human Dev 3315 Foreign Lang Educ 3575 Science Education 4005 Acoustics Vibrat & Noise Cont 4065 Chemical Metallurgy 4215 Fluid Mechanics 4325 Microwaves 5115 Quant Method Forestry 6415 Health & Aging Policy 6545 Latin Amer History 6585 Mental Health 6635 Policy & Planning 6645 Public Affairs 6855 Trumpet 8448 Physiological Chemistry 9065 Experimental Pathology 9177 Neuropathology 9365 Veterinary Clinical Science ********************************** MAJOR FIELD - DELETE FROM DBD VALUES (EAENG) 9070 Fluid Mechanics ********************************** (EAENL) - DEGREES - ADD TO DBD VALUES 2045 DIPL. Nursing 4015 BC Bachiller en Ciencias 4265 BSAE Bach of Sci in Aero Engr 4305 BSCE Bach of Sci in Civil Engr 4345 BSM Bach of Sci in Met Engr 4445 DE Diploma of Engineer 4446 Dipl. Diplomiertes Chem ETH 5033 DEA Dipl. D'etudes Approfondies 5035 DI Diplom Ingenieur 5055 FNP Family Nurse Practitioner 5433 MS Master of Sci in Aero Engr 5435 Mia Master of Sci in Agric 9565 ACT Dipl. Amer Col Thar 9566 DACES Dipl. Amer Col Vet Surg 9567 DIM Dipl. Amer Col Int Med ************************************** DEGREES - DELETE FROM DBD VALUES (EAENL) 9020 DACES Dipl. Amer Col Vet Surg User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06365 Date Received: 6/23/1999 Reference: HR1210 Description: HR1210R Z VERSION FOR HR1210Z1 Personnel needs another Z version for the HR1210Z1. They need to be able to use the on-line parms in order to process indiviual PAF's and select them by IDNUM. Please let Mary Turner or myself know if you need any additional information. Thank you. User Contact: MARY TURNER User Contact Phone: 41607 Project Team: Phillips Sapp Last Review Date: 6/29/1999 Review Comments: APPROVED BY KAREN BROWN Request Number: 06367 Date Received: 6/23/1999 Reference: DBD UPDATE Description: UPDATE XDE61 - DE STATUS SHEET FLAG Please update XDE61 - DE Status Sheet flag with the following changes ********************************************************************* EAAAD - Y EAAAK - N EAAAL - N EAAAP - N EAAAS - N EAABB - N EAABC - B EAABU - N EAABV - N EAABW - N EAACC - N EAAHB - B EAAHC - B EAAHD - B EAAHE - B EAAHF - N EAAHN - B EAAHY - N EAAHZ - N EADUA - B EADUB - B EADUI - B EADUJ - B EADUK - B EBAAL - N EBAAM - N EBAAN - N EBAAO - N EBBWJ - A EBBXC - A EBBXR - A EBBYI - A EBGQB - N EBGQE - N EBGQF - N EBGQG - N EBGQJ - N EBGQK - N EBJDA - N EBJDR - N 0BJDS - N EBJDT - N EBJDU - N *************************************************************** These DE transactions need to be fixed ASAP, because this is causing mass unnecessary printing of PAF's, therefore, causing mass confusion in Personnel. Thank you for your assistance. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06369 Date Received: 6/24/1999 Reference: HR1340 Description: ANOTHER Z VERSION FOR HR1340Z2 I'm requesting that another Z version of HR1340 be setup to run with the trial payroll instead of the Z2 that currently runs. Please copy the HR1340Z2 JCL and replace the new version that is currently running with the trials with this new version. If I need to provide additional information, please let me know. Thanks. User Contact: WANDA BARKER User Contact Phone: 43658 Project Team: Phillips Sapp Request Number: 06373 Date Received: 6/28/1999 Reference: HRSDBD Description: DBD UPDATE Dept name change: (EBAAJ) (EBBYC) 00110 - Biosystems Engineering User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06382 Date Received: 7/01/1999 Reference: HRSDBD Description: DBD UPDATE FOR DEPT Add the following department to (EBAAJ) and (EBBYC) 90510 - AU Medical Clinic User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06390 Date Received: 7/06/1999 Reference: HRSDBD Description: DBD UPDATE Delete the following, they are no longer valid values in HRS: (EBAAJ)*(EBBYC) - 01262, 01259, 01279, 01283 (EBAAK)*(EBBYD) - 02988, 02976, 02978, 02979 (EBBYE)*(EBACC) - 882, 881, 968, 970, 971 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06392 Date Received: 7/07/1999 Reference: Description: LIST OF EMPLOYEES JOB GROUP J list of J job group employees with an assignment start date prior to 6/16/99 User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp Last Review Date: 7/13/1999 Review Comments: FORMERLY REQDS20X User Comments: ONE TIME REQUEST Request Number: 06393 Date Received: 7/09/1999 Reference: HRSDBD Description: UPDATE DBD, EBAAJ, EBBYC Please update the DBD Element numbers EBAAJ and DBBYC (Department) for 01318. The new Department name is AU Hotel & Conf Center. User Contact: LINDA PEARCE User Contact Phone: 4-4623 Project Team: Lester M Garvey Request Number: 06395 Date Received: 7/09/1999 Reference: Description: W2 CONFIRM. LISTING totals of taxes and grosses ytd also include any benefits that will bump up grosses. User Contact: ELIZABETH MCCOR/GAIL WARD User Contact Phone: 4183 Project Team: Phillips Sapp Last Review Date: 7/30/1999 Review Comments: (PY1106 IN PRODUCTION BUT STILL NEEDS WO User Comments: RK) Request Number: 06397 Date Received: 7/12/1999 Reference: HRSDBD Description: DBD UPDATE (EBGQE) Add: BankCorpSouth Bank - 062003977 Delete:1st National Bank of Opelika - 062201083 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06399 Date Received: 7/12/1999 Reference: Description: LIST OF CHECKS AND ADVICES PER SCHEDULE Need a report like HR1332, but in check and advice order. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/15/1999 Review Comments: APPROVED BY KAREN 07-13-99 Request Number: 06411 Date Received: 7/15/1999 Reference: HRSDBD Description: DBD UPDATE - BANK Please add the following routing code; (EBGQE) Wachovia Bank, NA - 053107633 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06413 Date Received: 7/16/1999 Reference: HRSDBD Description: DBD UPDATE - DEPT Please add the following elements: (EBBYE) (EBACC) - 206 - Biological Sciences (EBAAJ) (EBBYC) - 00500 - Biological Sciences ********************************************* Please change the following elements: (EBBYE) (EBACC) - 005 - Biosystems Engineering User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06416 Date Received: 7/20/1999 Reference: Description: CREATE FILE FOR EBC310 EBC310, which is a portion of HR1320, we need to replace that portion of the report with a D/L and have it FTP to the AS/400. EBC310 has a form type of 6005. If you have any questions please call me. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/27/1999 Review Comments: APPROVED BY DEBRA HARPER Request Number: 06421 Date Received: 7/23/1999 Reference: Description: FICA/MEDICARE MISMATCH RPT (W2CONF) Compare CD_NUM 011 to EMPR_BEN 541 (ytd totals) Compare CD_NUM 010 to EMPR_BEN 540 (ytd totals) and print anybody that is different If employee has two 540 and 541 codes then combine them add name to report User Contact: GAIL WARD/ELIZABETH MCCOR User Contact Phone: 4-4183 Project Team: Phillips Sapp Last Review Date: 2/28/2000 Review Comments: COMPLETED AND IN PRODUCTION Request Number: 06424 Date Received: 7/23/1999 Reference: PR1151 Description: CREATE D/L FROM PR1151 Please create a download from PR1151 (New Hire report). Debra Stillwell has the specs for this file. . Was originally entered as PR1150, but should be for PR1151. JP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Mills A Request Number: 06434 Date Received: 8/03/1999 Reference: EBC352 Description: TOTALS FROM EBC352 ARE TRUNCATING User Contact: BEVERLY HUGHES Project Team: Phillips Sapp Last Review Date: 5/03/2000 Review Comments: WAITING FOR PRINT FROM GAIL 4/24/00 User Comments: CORRECTED WITH A TOS?? Request Number: 06435 Date Received: 8/03/1999 Reference: Description: CONVERT ANNUAL TR REPORT User Contact: Project Team: Phillips Sapp Last Review Date: 8/26/1999 Review Comments: APPROVED BY ELIZABETH User Comments: PY1255 IN PROD Request Number: 06437 Date Received: 8/04/1999 Reference: Description: LIST OF EIC PEOPLE IN THE HRS SYSTEM User Contact: GAIL WARD/ELIZABETH MCCOR User Contact Phone: 44183 Project Team: Phillips Sapp Request Number: 06438 Date Received: 8/04/1999 Reference: Description: COMPARE FICA WAGES VS FICA TX fica wage percent is 6.2% mqfe wage percent is 1.45% User Contact: GAIL WARD/ELIZABETH MCCOR User Contact Phone: 44183 Project Team: Phillips Sapp Last Review Date: 8/10/1999 Review Comments: PY1107 IN PROD User Comments: APPROVED BY GAIL Request Number: 06439 Date Received: 8/04/1999 Reference: HRSDBD Description: DBD UPDATE - EDUCATION CORRECTIONS TO TABLE VALUES: (EAENL) 1.Old:8510ALPROF ALBERPLANMABIGER PR New:8510ALPROF AUBERPLANMABIGER PR 2.Old:5433MS Master of Sci in Aero Engr New:5433MSAE Master of Sci in Aero Engr 3.Old:5435MIAMaster of Sci in Agric New:5435MSAMaster of Sci in Agric 4.Old:8070DRVENAT DOCTOR VEV NAT HAB New:8070DRRERNAT DOCTOR RER NAT HAB 5.Old:9565ACTDipl Amer Col Thar New:9565DACT Dipl Amer Col Therio 6.Old:9566DACESDipl Amer Col Vet Surg New:9566DACVSDipl Amer Col Vet Surg 7.Old:9567DIMDipl Amer Col Int Med New:9567DACIMDipl Amer Col Int Med 8.Old:9540CFE New:9540CFECert Financial Examin 9.Old:9550CFP New:9550CFPCert Financial Planner 10.Old:9560CPACert Financial Examin New:9560CPACert Prof Accountant * MAJOR FIELD - ADD TO DBD VALUES (EAENG) * Fine Arts 7315 Trumpet * MAJOR FIELD - DELETE FROM DBD VALUES * Liberal Arts 6855 Trumpet * DEGREES - ADD TO DBD VALUES(EAENL) * Professional Certification 9635 OE Ocean Engineer 9502 Aircraft Dispatcher 9503 AGI Advanced Ground Instructor 9504 AP Airframe & Powerplant Technician 9505 ATP Airline Transport Pilot 9545 CFI Certified Flight Instructor 9547 CFII Certified Flight Instructor Instruments 9568 FE Flight Engineer 9569 IGI Instrument Ground Instructor 9625 MEI Multi-Engine Instructor * DEGREES - DELETE FROM DBD VALUES(EAENL) * Professional Certification 9600 Licensure for Pilot User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06440 Date Received: 8/04/1999 Reference: HRSDBD Description: DBD UPDATE - BANKS Add Bank Routing Codes - (EBGQE) ********************************** 056001079 - Crestar Bank 262086749 - Sloss Fed Credit Union 265377714 - Mississippi 1st Fed Cr Union 301171285 - Capitol Federal Savings User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06450 Date Received: 8/05/1999 Reference: HRS DBD Description: DBD UPDATE - PRE-NOTE Please change the default for element EBGQD, PRENOTIFICATION FLAG, on screen 035 to "1". Pam has already made this field protected so we are unable to change those manually now. Everyone who does not have dir dep has a 2 and we can't change it. We entered bank data on 424683190, Lucy Purves, but could not change the 2. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Lester M Garvey Request Number: 06455 Date Received: 8/09/1999 Reference: Description: REPORT EMP WITH TAXES/WO GROSSES list employees with ytd taxes and no ytd grosses from the l31 screen User Contact: GAIL WARD/ELIZABETH MCCOR User Contact Phone: 4-4183 Project Team: Phillips Sapp Request Number: 06459 Date Received: 8/09/1999 Reference: Description: FACULTY DATE OF RANK FIELD (EBJDK) Planning and Analysis has a data file that they want to load into the SCT Faculty Date of Rank field(EBJDK). . They can provide a file of records that contain three fields: 1) faculty SSN 2) current rank 3) date of current rank. . The fields can be formatted to meet DUC's needs. . They want a match on current rank before the rank date is updated. That is, if the rank in SCT is not the same as on the transactions file, the record should be flagged. If there is no find for a transaction SSN, that record should be flagged too. User Contact: DAN ROSENTHAL Project Team: Phillips Request Number: 06460 Date Received: 8/09/1999 Reference: HRS DBD Description: DBD - BANK UPDATES Please update the following changes before the DBD update Aug 15th.: Add the following banks (EBGQE) 031000503 First Union National Bank 262087528 Alabama Telco Cu User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06461 Date Received: 8/09/1999 Reference: HRS DBD Description: DBD - BANK UPDATE please update the following changes for the DBD update Aug 15th Add the following bank (EBGQE): 031100380 Bankers Trust (Delware) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06462 Date Received: 8/09/1999 Reference: Description: LIST OF TERMINATED EMPL List of terminated employees between 01/01/1999 and 05/14/1999 that have no taxes and no grosses. User Contact: GAIL WARD/ELIZABETH MCCOR User Contact Phone: 4-4183 Project Team: Phillips Sapp Request Number: 06464 Date Received: 8/10/1999 Reference: Description: COMPARE EMPLOYER CONTRIB Compare employer FICA and MQFE . FICA wage percent is 6.2% MQFE wage percent is 1.45% User Contact: GAIL WARD/ELIZABETH MCCOR User Contact Phone: 4-4183 Project Team: Phillips Sapp Request Number: 06468 Date Received: 8/12/1999 Reference: Description: HANG TAGS We have created a file with 60 transactions that would create 82 screens in order for the Hang tags to be payroll deducted. We would like to submit this file once a month and have the monthly employees picked up on the monthly payroll and the biweekly picked up on the biweekly payroll. The transactions would be like Food Services. Food Services (460) and Hang Tags(500). User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 8/26/1999 Review Comments: HR1365 IN PROD (ISS CREATES TRANS) User Comments: APPROVED BY KAREN BROWN Request Number: 06469 Date Received: 8/12/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please update before DBD update on August 15th: (EBGQE) Bank Routing Code 061000104 Suntrust Bank, Atlanta User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06471 Date Received: 8/13/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please update before monthly payroll runs Aug24: (EBGQE) 067011142 Riverside National Bank of Florida User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06476 Date Received: 8/17/1999 Reference: HRS DBD Description: DBD UPDATE - DEPARTMENT Please add the following department: . (EBAAJ) (EBBYC) 00470 - Aviation Management (EBBYE) (EBACC) 082 - Aviation Management User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06479 Date Received: 8/18/1999 Reference: HR1365 Description: JCL TO LOAD PAYTRAN TRANSACTIONS JCL to load misc transactions to HRS (example hang tag charges) for payroll deduction. User Contact: KAREN BROWN User Contact Phone: 4-5661 Project Team: Phillips Sapp Last Review Date: 8/18/1999 Review Comments: HR1365 IN PROD Request Number: 06480 Date Received: 8/18/1999 Reference: Description: CHANGE PEF FLAG TO Y OR N If PEF Flag = Y and DISTR_STAT = R, X or S change the PEF Flag to N. If PEF Fflag = N and DISTR_STAT = A, L or M change the PEF Flag to Y. This is needed before the HR1216Z1 is run in production to stop the print of seperated and change to Y to print all active personnel. User Contact: KAREN BROWN User Contact Phone: 4-5661 Project Team: Phillips Sapp Last Review Date: 8/26/1999 Review Comments: APPROVED BY MARY TURNER User Comments: DONE WITH SPUFI Request Number: 06481 Date Received: 8/18/1999 Reference: PY1280 Description: CONVERT PY7631 TO PY1280 Please convert PY7631 (all) to read the SCT HRS files. Programs should be named PY1280. User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-1776 Project Team: Pope R Request Number: 06482 Date Received: 8/18/1999 Reference: PY1282 Description: CONVERT PY7634 TO PY1282 Convert the Blue Cross membership report (PY7634) to SCT HRS--PY1282. User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-1776 Project Team: Pope R Last Review Date: 10/26/1999 Review Comments: NO RESPONSE SINCE 09/27 Request Number: 06484 Date Received: 8/22/1999 Reference: HRS DBD Description: DBD - BANK Add the following bank: (EBGQE) 062101251 - PEOPLES BK OF COFFEE CNTY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06485 Date Received: 8/22/1999 Reference: HR1350 Description: CREATE NEW Z VERSION OF HR1350 Create another Z version for HR1350. This is the new register for AUPD hang tags (500). User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 8/26/1999 Review Comments: APPROVED BY KAREN User Comments: HR1350Z9 IN PROD Request Number: 06486 Date Received: 8/23/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Add the following Banks (EBGQE): 231382568 West Shore Teachers FCU 102001017 Bank one, Colorado, N.A. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06491 Date Received: 8/26/1999 Reference: HR1350 Description: HR1350Z6 - ADD 760 BENEFIT CODE Please add contribution code 760 (Country Club Dues) to HR1350Z6. Rosie Yates in Accounts Payable needs to see that listing as well. Thanks User Contact: ROSIE YATES User Contact Phone: 44612 Project Team: Phillips Sapp Last Review Date: 8/31/1999 Review Comments: APPROVED BY KAREN User Comments: HR1350Z6 Request Number: 06492 Date Received: 8/26/1999 Reference: HRS DBD Description: DBD UPDATE - EDUCATION Please add to bachelor degree (EAENL): . 4550 VorDipl Vordiplom Mathematik User Contact: DAN ROSENTHAL Project Team: Lester M Garvey Request Number: 06494 Date Received: 8/27/1999 Reference: HRS DBD Description: UPDATE DBD, EBAAJ, EBBYC Please update DBD Element numbers EBAAJ & EBBYC (department) for 01311. The new department name is Info Tech - Computing. User Contact: CHICK WADE User Contact Phone: 4512 Project Team: Lester M Request Number: 06495 Date Received: 8/27/1999 Reference: HRS DBD Description: UPDATE DBD, EBAAK, EBBYD Please update DBD Element numbers EBAAK & EBBYD (sub-department) for for 02265 -IT Administration, 02270 - Applications Support and 02275 - Technical Support. User Contact: CHICK WADE User Contact Phone: 4512 Project Team: Lester M Request Number: 06496 Date Received: 8/27/1999 Reference: HRS DBD Description: UPDATE DBD, EBACC, EBBYE Please update DBD Element numbers EBACC, EBBYE (Time Keeping Location) for 363 - Information Technology, 365 - IT Administration, 367 - Applications Support and 369 - Technical Support. User Contact: CHICK WADE User Contact Phone: 4512 Project Team: Lester M Request Number: 06504 Date Received: 8/30/1999 Reference: HRSDBD Description: UPDATE DBD, EBAAJ, EBBYC Please update DBD Element numbers EBAAJ & EBBYC (department) for 01318. Change the name to AU Hotel & Dixon Conf Ctr. User Contact: JACK LAWTON User Contact Phone: 4718 Project Team: Lester M Garvey Request Number: 06505 Date Received: 8/30/1999 Reference: HRSDBD Description: UPDATE DBD, EBACC, EBBYE Please update DBD Element numbers EBACC and EBBYE (Time Keeping Location) for 01318. Change the name to AU Hotel & Dixon Conf Ctr. . The stated elements both have a length of 3 characters. Further clarification is needed. -- 09/10/1999 dp User Contact: JACK LAWTON User Contact Phone: 4718 Project Team: Lester M Garvey Request Number: 06506 Date Received: 8/31/1999 Reference: PY1226 Description: DELETE AMT/PCT FROM TIGER CLUB CHGS spufi in jcl to set amt/pct, goal, and goal paid to 0 after each payroll run. Food Service will have to reload transactions if a person is not paid on the current payroll process. User Contact: KAREN BROWN Project Team: Phillips Sapp Last Review Date: 0/00/2000 Review Comments: APPROVED BY KAREN User Comments: PY1226 Request Number: 06507 Date Received: 8/31/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank - (EBGQE) ***** 264271390 HOME FEDERAL BANK OF TN User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06517 Date Received: 9/02/1999 Reference: PY1310 Description: PY1310 - CONVERT PY7638 has been converted to PY1310 for the new HRS system. This program is not in production. Payroll needs this job working and moved into production. This report listed employees and their spouses that will be reaching the age of 65 within three months. **** We are unable to find this program and therefore it will need to be reassigned and converted from PY7638. jp 02/28/00 User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Rosseau R Last Review Date: 2/28/2000 Review Comments: PROGRAM HAS NOT BEEN CONVERTED. Request Number: 06518 Date Received: 9/02/1999 Reference: SCR058 Description: SCREEN CHANGE ON 058 - EMP MENU Please change on the EMP menu as follows: 058 - Grievance (NOT LOST ID CARD). Thanks User Contact: MARY TURNER User Contact Phone: 41607 Project Team: Phillips Fadden B Request Number: 06520 Date Received: 9/03/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): 263281695 PEN AIR FCU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06522 Date Received: 9/03/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add to the DBD the following bank (EBGQE): 062203984 INDEPENDENT BK OF OXFORD User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06525 Date Received: 9/07/1999 Reference: HRS DBD Description: DBD UPDATE - UNITS Please remove the following Units (EBAAK) (EBBYD): 02987 02989 02990 02991 02980 02981 02982 02983 02984 02985 02986 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06530 Date Received: 9/07/1999 Reference: Description: NEW ACCT NO FOR FED WORK STUDY 2000 The new account number for AUM Federal Work Study 2000 start from July 1, 1999 through June 30, 2000 is 429242. Please make adjustmetn to ensure that all future 1999-2000 FWS payroll comes out from the new account number. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 06531 Date Received: 9/08/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT NAME CHANGE Please change the follow elements . (EBAAJ) (EBBYC) - 00635 - Computer Sci & Software Eng (EBACC) (EBBYE) - 00115 - Computer Sci & Software Eng User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06539 Date Received: 9/09/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank (EBGQE): 284084907 Memphis Area Teachers CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06540 Date Received: 9/09/1999 Reference: HRS DBD Description: DBD UPDATE - UNITS Please add the following Units (EBAAK) (EBBYD): 02200 - Vet Med Library 02210 - Architecture Library User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06542 Date Received: 9/10/1999 Reference: CALC-WORK Description: CONVERT PROGRAMS TO READ SEQ. CALC-WORK Please convert the following programs to read the sequential calcwork file: file layout is LIBHRSEZ in isp14. HR9010A - Debra ** completed HR9011A- Debra ** completed PY1125A- Debra ** completed PY1125B- Debra ** completed PY1140A- Debra ** completed PY1210A - James PY1220A - James PY1333A - Debra ** completed PY4005B - Roy SI3545 - Monica** completed User Contact: JENNIFER PHILLIPS Project Team: Phillips Royster R Sapp Greene JM Request Number: 06543 Date Received: 9/10/1999 Reference: HR1358 Description: A NEW Z VERSION OF HR1358 Add a new version of HR1358 (Lost Time Register) to sort in timekeeping order. User Contact: MARY TURNER Project Team: Phillips Sapp Last Review Date: 9/10/1999 Review Comments: HR1358Z3 IN PROD User Comments: APPROVED BY TAMMIE Request Number: 06544 Date Received: 9/13/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): . 262284460 First Fed of the South User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06545 Date Received: 9/13/1999 Reference: HRS DBD Description: DBD UPDATE - TIME KEEPING/CHECK DIST Please add the following: . (EBACC) (EBBYE) - 300 - University Relations (EBACC) (EBBYE) - 301 - Photographic Services User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06546 Date Received: 9/13/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): . 262276656 TVA FCU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06549 Date Received: 9/14/1999 Reference: HRS DBD Description: DBD UPDATE - DE TRANSACTION XDE61 Please update XDE61 - DE status sheet flag with the following: . EAAKB - B EAAKC - B EAAKD - B EAAKH - B EAAKI - N EAAAD - N EAAAH - N EAAAI - N EAAAJ - N User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06550 Date Received: 9/14/1999 Reference: HRS DBD Description: DBD UPDATE - DE STATUS SHEET FLAG User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: N/A Request Number: 06557 Date Received: 9/16/1999 Reference: HRS DBD Description: DBD UPDATE - UNIT Please add the following unit: (EBAAK) (EBBYD) . Unit - 03017 - Operations User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06560 Date Received: 9/21/1999 Reference: Description: NEW ACCT NO FOR FED WORK STUDY 2000-AU Please change AU FWS account number from 425222 to 425224. This new account number should of been changed the first of August. So this will need immediate attention. (425224) - New account number. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 06563 Date Received: 9/21/1999 Reference: HRS DBD Description: DBD UPDATE - BANKS Please update the following banks (EBGQE): . 254070116 - CITIBANK, F.S.B. 101205681 - UMB BANK, WARSAW User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06564 Date Received: 9/22/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please update the following banks (EBGQE): . 263182545 - FLORIDA STATE UNIV CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06569 Date Received: 9/24/1999 Reference: HRS DBD Description: DBD UPDATE - DE TRANSACTION XDE61 Please update XDE61 - DE status sheet flag with the following: . EBAFW - N EBAGC - N EBAGD - N EBAGE - N EBAGF - N User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06570 Date Received: 9/24/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): . 062201083 1st Natl Bank of Opelika 307074580 U of C FCU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06571 Date Received: 9/27/1999 Reference: EBF560 Description: MODIFY OUTPUT FROM EBF560 Modify the output transactions from delivered SCT program EBF560 so that the funding starts 10/01 and ends 09/30. User Contact: ELIZABETH MCCORMICK Project Team: Phillips Request Number: 06574 Date Received: 9/29/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE) : . 084201278 BANKCORPSOUTH BANK 062201148 SOUTHTRUST BANK, NA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06579 Date Received: 10/01/1999 Reference: HRS DBD Description: DBD UPDATE - TIMEKEEPING & CHECKDIST Please delete the following Tk and chkdist (EBACC) (EBBYE)(EPABI): . 327 - University Relations 329 - Photographic Services User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06585 Date Received: 10/06/1999 Reference: Description: W-2 CONF LIST (TERM EMPLY) List of terminated employees prior to 01/01/1999 with earnings in 1999 calendar year. User Contact: ELIZABETH/GAIL WARD Project Team: Phillips Sapp Request Number: 06587 Date Received: 10/06/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK/CHK CHANGES Please make the following changes: . Delete - (EPABI, EBBYE, EBACC) - 013 Plant Pathology change - (EPABI, EBBYE, EBACC) - 385 RESEARCH ELECTRONICS SPR FACL Change - (EPABI, EBBYE, EBACC) - 023 Entomology and Plant Pathology Change - (EPABI, EBBYE, EBACC)- 245 Adm Forestry and Wildlife Science Change - (EPABI, EBBYE, EBACC)- 247 Foresty and Wildlife Science Change -(EBAAJ, EBBYC, EPABM) 00103 Adm Forestry and Wildlife Science Change -(EBAAJ, EBBYC, EPABM) 00103 Forestry and Wildlife Science Change - (EBAAJ, EBBYC, EPABM) - 00160 Entomology and Plant Pathology Change - (EBAAJ, EBBYC, EPABM) - 00114 RESEARCH ELECTRONICS SPR FACL Delete - (EBAAJ, EBBYC, EPABM) - 00130 Plant Pathology User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06588 Date Received: 10/06/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following (EBGQE): . 081200573 Town & Country Bk of Quin User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Garvey Request Number: 06595 Date Received: 10/11/1999 Reference: Description: CHANGE PAY END AND COVERAGE END DATES With a SPUFI, change the coverage end dates and pay end dates from 12/31/2079 to 12/31/1999 for plan code FLX plan type 131/132/133 User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp Last Review Date: 10/14/1999 Review Comments: APPROVED BY ELIZABETH IN TEST AND PROD Request Number: 06599 Date Received: 10/15/1999 Reference: Description: CHANGE COVERAGE AND PAY END DATES Using a spufi change the coverage end date and pay end date for flex ------- UPDATE SCTPROD.HRS_EMP_BEN_TB SET COVER_END_DT = '12/31/1999' WHERE PLAN_CODE = 'FLX' AND COVER_END_DT > '12/31/1999'; -------- UPDATE SCTPROD.HRS_EMP_BEN_TB SET PAY_END_DT = '12/31/1999' WHERE PLAN_CODE = 'FLX' AND PAY_END_DT > '12/31/1999'; User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp Last Review Date: 10/15/1999 Review Comments: APPROVED BY ELIZABETH Request Number: 06601 Date Received: 10/18/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) . 062203942 PEOPLES INDEPENDENT BK OF User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06604 Date Received: 10/19/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK Please change the following Name To: . (EPABM EBAAJ EBBYC) - 01303 - Office of Sponsored Programs (EBACC EBBYE EPABI) - 401 - Office of Sponsored Programs User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06605 Date Received: 10/19/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Banks: (EBGQE) . 062203735 AmSouth Bank 261071315 Delta Empl CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06606 Date Received: 10/19/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT Please change the following dept name: (EPABM EBAAJ EBBYC) 00720 - HUMAN DEVLMNT/FAMILY STUDIES User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06618 Date Received: 10/21/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 062202260 Southtrust Bank, NA . (This is not the same one as in the system currently) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06619 Date Received: 10/21/1999 Reference: HRS DBD Description: DBD UPDATE - DE TRANSACTION XDE61 Please update XDE61 - DE status sheet flag with the following EBBXL = A User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06620 Date Received: 10/21/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK/CHK Please change the following: (EPABI, EBBYE, EBACC) 245 (EBAAJ, EBBYC, EPABM) 00103 Please add an 'S' to the end of Science, so this reads Sciences instead of Science. ********************************************* (EPABI, EBBYE, EBACC) 247 (EBAAJ, EBBYC, EPABM) 00140 Forestry and Wildlife Sciences User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06622 Date Received: 10/22/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT Please change the following dept names to: . (EPABI, EBBYE, EBACC) 213 Zoology (EPABI, EBBYE, EBACC) 069 Auburn Utilities Research Ctr (EPABI, EBBYE, EBACC) 087 Curriculum & Teaching (EPABI, EBBYE, EBACC) 257 Admin - Human Sciences (EPABI, EBBYE, EBACC) 397 Program Development (EBAAJ, EBBYC, EPABM) 00798 Zoology (EBAAJ, EBBYC, EPABM) 00421 Auburn Utilities Research Ctr (EBAAJ, EBBYC, EPABM) 00515 Curriculum & Teaching (EBAAJ, EBBYC, EPABM) 00735 Admin - Human Sciences (EBAAJ, EBBYC, EPABM) 01301 Program Development User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06625 Date Received: 10/27/1999 Reference: HRS DBD Description: DBD UPDATE - SCREEN 026 Tenure Status - EBJDP Eliminate the 'N' value on the help screen ***************************************** Tenure Date - EBJDR Eliminate the duplicate change log on the help screen ****************************************** Add Tenure Department - use field EBJKG Display on the screen as: Tenure Department The help screen definition should read: Indicates department in which faculty member is tenured ******************************************* Third Year Review Date - EBJDD Correct the change log message on the help screen to indicate this field is in use. ******************************************** Rank - EBJDI to EBJDA: Remove the rank field element EBJDI Replace with the rank field element EBJDA ********************************************* Graduate Faculty Status - EBJDX Change the screen display to: Graduate Faculty Status & Reappointment Date Add a date field to screen to hold the reappointment date. The help screen definition should read: Indicates Graduate Faculty Status Appointment Expiration Date. Use EBJEG and should be located on the screen after Graduate Faculty Status ************************************************ User Contact: DAN ROSENTHAL User Contact Phone: 44776 Project Team: Pope R Fadden B Phillips Last Review Date: 10/28/1999 Review Comments: BRIDIE HAS MADE SCREEN CNGS IN TEST Request Number: 06626 Date Received: 10/27/1999 Reference: HRS DBD Description: DBD UPDATE - CHANGE EBCAM Please change Benefit Eff Date - EBCAM to read: CLASS ENTRY DATE Please change the help screen to read The date the employee began in this job class. . Request processed for DBD description change only. Possible screen changes to screens 016 and 173 returned to ISS for clarification and a separate (non-DBD-related) request. --dp 11/01/1999 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06634 Date Received: 11/01/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): 291270665 WELLS FEDERAL BANK, A FSB User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Last Review Date: 11/02/1999 Review Comments: WITH NEXT DBD UPDATE Request Number: 06637 Date Received: 11/08/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): . 031309945 Adams County Natl Bank 061100790 Suntrust Bank, NW GA, NA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06638 Date Received: 11/08/1999 Reference: HRS DBD Description: DBD UPDATE - UNIT Please change the following Unit to read: . 02403 - TigerCard User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06639 Date Received: 11/09/1999 Reference: EMFETS Description: CHANGE TENURE CODE FROM N TO E User Contact: Project Team: Phillips Sapp Last Review Date: 11/09/1999 Review Comments: APPROVED BY DAN User Comments: DONE WITH A SPUFI (STILLDD.TENURE) Request Number: 06641 Date Received: 11/09/1999 Reference: HRS DBD Description: DBD UPDATE - TK/CHK DIST Please change the following name on (EBACC, EBBYE, EPABI) . 463 - TigerCard User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06643 Date Received: 11/10/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT/UNIT/TK/CHK Please change the following name: . (EBAAJ,EBBYC,EPABM) - 00336 - Geology and Geography (EBACC,EBBYE,EPABI) - 199 - Geology and Georgraphy (EBAAK,EBBYD,EPABN) - 02403 - TigerCard (EBACC,EBBYE,EPABI) - 463 - TigerCard User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06644 Date Received: 11/10/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): . 084000026 First Tennessee Bank NA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06650 Date Received: 11/15/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK/CKDIST Please change the following: (EBAAI,EBBYB,EPABJ) 138 - AU-COLLEGE OF HUMAN SCIENCES (EBAAJ,EBBYC,EPABM) 01243 - HUMAN RESOURCES (EBAAJ,EBBYC,EPABM) 00354 - MATHEMATICS (EBAAJ,EBBYC,EPABM) 00640 - ELECTRICAL & COMPUTER ENGR (EBAAJ,EBBYC,EPABM) 00650 - INDUSTRIAL & SYSTEMS ENGR (EBAAJ,EBBYC,EPABM) 00635 - COMPUTER SCI & SOFTWARE ENGR (EBAAJ,EBBYC,EPABM) 00820 - CLINICAL PHARMACY PRACTICE (EBAAJ,EBBYC,EPABM) 00388 - COMMUNICATION (EBACC,EBBYE,EPABI) 307 - HUMAN RESOURCES (EBACC,EBBYE,EPABI) 203 - MATHEMATICS (EBACC,EBBYE,EPABI) 117 - ELECTRICAL & COMPUTER ENGR (EBACC,EBBYE,EPABI) 119 - INDUSTRIAL & SYSTEMS ENGR (EBACC,EBBYE,EPABI) 115 - COMPUTER SCI & SOFTWARE ENGR (EBACC,EBBYE,EPABI) 265 - CLINICAL PHARMACY PRACTICE (EBACC,EBBYE,EPABI) 187 - COMMUNICATION User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06659 Date Received: 11/17/1999 Reference: SCREEN 016 Description: SCREEN CHANGES Please change Benefit Eff Date - EBCAM to read: CLASS ENTRY DATE This is on Screen 16. ************************************************** Please change Off Campus Incentive - EBBXK to read: RED CIRCLE RATE This is on screen 16 ************************************************** User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 06660 Date Received: 11/17/1999 Reference: HRS DBD Description: DBD UPDATE Please update the following Bank (EBGQE): . 062203515 FIRST COMMERCIAL BANK 264071590 REGIONS BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06661 Date Received: 11/17/1999 Reference: HRS DBD Description: DBD UPDATE Please add the following CIP code values: (EABJZ) Screen 26 . 00040301 City, Community, Regional Plng 00040501 Interior Architecture 00040601 Landscape Architecture 00130201 Bilingual/Bicultural Education . Spelling corrections for valid CIP codes (EABJZ): . 00260613 Genetics, Plant and Animal 00510204 Speech/Lang Pathology & Audiol User Contact: DAN ROSENTHAL User Contact Phone: 44776 Project Team: Lester M Request Number: 06664 Date Received: 11/18/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): . 053000219 First Union National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06665 Date Received: 11/18/1999 Reference: HRS DBD Description: DBD UPDATE - SCREEN 26 TENURE DATE (EBJDR) Replace the existing definiton with this one: "Indicates the department in which faculty member is tenured." ************************************************************** TENURE DEPARTMENT (EBJKG) Replace the existing definition with this one: "Indicates the department in which faculty member is tenured." Valid Values: Add department number table. Since the field size is four, department numbers must be reduced in size by eliminating the leading zero. Display: Display the department name below the department number (for an example, see screen 12). **************************************************************** THIRD YEAR REVIEW DATE (EBJDD) Replace the existing definition with this one: "Indicates the date for evaluation faculty member's progress toward tenure." ***************************************************************** RANK (EBJDA) Valid values: Change the description for value 50 from "Lecturer" to "Visting" ***************************************************************** RANK AT HIRE (EBJDW) Valid Values: Change the description for value 50 from "Lecturer to "Visting" **************************************************************** REAPPOINTMENT DATE (EBJEG) Replace the existing definition with this one: "Indicates the expiration date of graduate faculty status appointment User Contact: DAN ROSENTHAL User Contact Phone: 44776 Project Team: Lester M Last Review Date: 11/22/1999 Review Comments: 2ND STEP CONTAINS INVD ELEMENT -- RESUBM Request Number: 06667 Date Received: 11/18/1999 Reference: HRS DBD Description: DBD UPDATE - DEPT Please update the following: . (EBAAJ,EBBYC,EPABM) 01302 OFFICE OF TECHNOLOGY TRANSFER (EBACC,EBBYE,EPABI) 399 OFFICE OF TECHNOLOGY TRANSFER User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06671 Date Received: 11/22/1999 Reference: HRS DBD Description: DBD UPDATE - PLAN TYPE Please add the following Plan type (EFAAE): . 530 - AEA/NEA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Last Review Date: 11/22/1999 Review Comments: THIS VALUE ALREADY EXIST. PLEASE ADVISE Request Number: 06672 Date Received: 11/22/1999 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank (EBGQE): . 053201814 REGIONS BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06673 Date Received: 11/24/1999 Reference: HRS DBD Description: DBD - BANK Please add the following bank (EBGQE): . 062100812 SOUTHTRUST BANK NA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06675 Date Received: 11/30/1999 Reference: HRS DBD Description: DBD UPDATE - BANK NAME CHANGE Please change the following bank name: (EBGQE) The following bank, 011701398, is listed in our system as Providan National Bank. The correct name of the bank is Providian National Bank. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06683 Date Received: 12/06/1999 Reference: HRS DBD Description: DBD UPDATE - SCREEN 26 (EABJZ) Please add the following value to the CIP codes (EABJZ): . 00529999 Business Mgt/Admin Svcs, other User Contact: DAN ROSETHAL User Contact Phone: 44776 Project Team: Lester M Request Number: 06691 Date Received: 12/10/1999 Reference: HRS DBD Description: DBD UPDATE - FACILITIES SUB-DEPTS Please change the following Units: (EBAAK,EBBYD,EPABN) 02701 - Design and Development 02718 - Exec Directors Office 02721 - Maint & Operations 02728 - Administrative Services- FD . Please Change the following TK/Chk dist code - (EBACC,EBBYE,EPABI) 481 - Design and Development 498 - Exec Directors Office 501 - Maint & Operations 508 - Administrative Services- FD . Please add the following: (EBAAK,EBBYD,EPABN) 02714 - Facilities Human Resources (EBACC,EBBYE,EPABI) 494 - Facilities Human Resources User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06700 Date Received: 1/03/2000 Reference: PY1140 Description: GROSS EXCEEDS MAX PGM CONVERSION Convert PY7139 from Integral to PY1140 under SCT. This is the "gross exceeds max" report. . Test sent 01/31/2000 User Contact: Project Team: Pope R Request Number: 06701 Date Received: 1/03/2000 Reference: HRS DBD Description: DBD UPDATE - PLAN TYPE Please add the following Plan Type (EFAAE): 560 - AEA/NEA Disregard Req#06671 it is not valid ****************************************** Please change the following Plan type (EFAAE): 530 - AAUP DUES User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06705 Date Received: 1/04/2000 Reference: PY1106/1107 Description: ANOTHER Z VERSION OF PY1106/PY1107 Another version of PY1106/PY1107 to read previous year files for any adjustments that are made for year end W-2 processing. User Contact: GAIL WARD / ELIZABETH MCC User Contact Phone: 4-4183 Project Team: Phillips Sapp Last Review Date: 1/04/2000 Review Comments: APPROVED BY GAIL WARD 1/3/00 Request Number: 06706 Date Received: 1/05/2000 Reference: HR1320 Description: EBC310 - NEED HARD COPY The EBC310 comes to ISS in a file now. On the final Payroll, we need a hard copy of the EBC310 also. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Sapp Last Review Date: 1/19/2000 Review Comments: THIS JOB (HR1320Z2) HAS BEEN DOING THIS User Comments: SINCE IT WAS PUT IN PRODUCTION. Request Number: 06713 Date Received: 1/07/2000 Reference: HR8215 Description: HR8215Z1 - A NEW JCL FOR THE PDF'S We need to create a JCL that will work with the on-line parms for PDF's - HR8215z1. AUM has a need to request individual PDF's. *** 4/26/00 DS requested that ISS enter parms so this can be tested. JP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/26/2000 Review Comments: AWAITING ISS INPUT (PARMS) FOR TESTING Request Number: 06714 Date Received: 1/11/2000 Reference: Description: CREATE A SPUFI TO CHANGE FICA SPUFI to change the FICA indicator (screen 12) from "N" to "Y" on all employees who currently have an "N" change the amount of additional federal tax (tax code of 020) as follows: . Change current amount of 8.00 to 16.00 Change current amount of 17.00 to 34.00 User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-4183 Project Team: Phillips Sapp Last Review Date: 1/18/2000 Review Comments: APPROVED BY ELIZABETH (EMAIL) User Comments: RAN SPUFI IN PROD 1/18/2000 Request Number: 06720 Date Received: 1/14/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks (EBGQE): 226071211 - Independence Cmty Bank 271186423 - Deere & Company CU 292977899 - Missoula FCU 061112966 - Bank of Upson User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06724 Date Received: 1/19/2000 Reference: Description: CREATE TRANSACTIONS FOR W2'S Create transactions for the following that did not convert for W2 processing: . Meals (705) 70 and 71 transactions Country Club Dues (760) 70 and 71 transactions Moving Taxable (725) 70 and 71 transactions Other Compensation (730) 70 and 71 transactions Moving Non-Tax (720) 70 and 71 transactions HAD--Treat as Moving Taxable (725) 70 and 71 transactions Excess Life (210) 71 transactions User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-4183 Project Team: Phillips Sapp Last Review Date: 1/24/2000 Review Comments: APPROVED BY EM AND LOADED INTO PROD User Comments: ON 1/21/00 Request Number: 06726 Date Received: 1/20/2000 Reference: PR3120 Description: ELEMENT AUDIT REPORT Set up job to list element audit report for elements EAAAH/EAAAI/EAAAJ/EAAAL . Job should run each Friday. . The element audit report generally runs based on screens being specified for audit in the online environment. To do this, all screens that may change these elements need to be identified. Then the online procedures for each needs to be revised and documented. The program producing the element audit report is ZBA120. The underlying file (ZAFILE) is backed up and reinitialized on the last working day of each month, so this must be factored into this job's scheduled run times. --dp 01/20/2000 User Contact: MARY TURNER Project Team: Phillips Sapp Last Review Date: 1/20/2000 Review Comments: PR3120 IN PROD Request Number: 06731 Date Received: 1/20/2000 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following Banks (EBGQE) . 262276944 RIVERDALE CU 061091977 NET.B User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06733 Date Received: 1/24/2000 Reference: Description: SPUFI TO CHANGE ACTION GOAL SPUFI to change action goal to 1 and goal paid = calendar YTD User Contact: KAREN BROWN Project Team: Phillips Sapp Last Review Date: 1/24/2000 Review Comments: COMPLETED IN TEST NOTIFIED KAREN 1/24 User Comments: APPROVED BY ELIZABETH Request Number: 06734 Date Received: 1/24/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT/TIMEKEEPING please add the following: (EBAAK,EBBYD,EPABN) - 02716 - Facilities Planning (EBACC,EBBYE,EPABI) - 496 - Facilities Planning ************************************************* please CHANGE the following: (EBAAJ,EBBYC,EPABM) - 00870 - Minority Affairs (EBACC,EBBYE,EPABI) - 275 - Minority Affairs User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06737 Date Received: 1/26/2000 Reference: Description: SPUFI TO CHANGE PAY/COVERAGE END DATES Change pay end dates and coverage end dates for Fica (540) and MQFE (541) plan types. This is to prevent a plan for these being added by payroll updates. User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-4183 Project Team: Phillips Sapp Last Review Date: 1/26/2000 Review Comments: APPROVED BY ELIZABETH MCCORMICK Request Number: 06738 Date Received: 1/26/2000 Reference: HR1391 Description: A VERSION OF EBY391 NEEDS TO BE RUN A version of EBY391 to run for current year after each payroll User Contact: GAIL WARD User Contact Phone: 4-4183 Project Team: Phillips Sapp Last Review Date: 1/26/2000 Review Comments: WAITING FOR TOS TO GO INTO PROD. User Comments: HR1391Z1 CURR YEAR/HR1391Z2 PREV YEAR Request Number: 06739 Date Received: 1/26/2000 Reference: HRS DBD Description: DBD UPDATE- NEW DEPT Please add the following deptartment: (EBAAJ,EBBYC,EPABM) - 01304 - Secretary to Board of Trustees User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06740 Date Received: 1/26/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) 053202318 The Conway National Bank 275983088 AAL Member CU 062204802 Peachtree Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06742 Date Received: 1/26/2000 Reference: HRS DBD Description: DBD UPDATE - PLAN/DED/BEN Please add the following: (ET082) - 435 - GROUP LIFE INSURANCE (ET082,ET019,EFAAE) - 445 LONG TERM CARE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06746 Date Received: 1/27/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT Please change the following: (EBAAJ,EBBYC,EPABM) - 00870 MULTICULTURAL AFFAIRS (EBACC,EBBYE,EPABI) - 275 MULTICULTURAL AFFAIRS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06748 Date Received: 1/24/2000 Reference: HR9013 Description: CONVERT PY7530 Convert the Integral payroll history archive process for the SCT system, to be named HR9013. User Contact: Project Team: Pope R Request Number: 06750 Date Received: 12/17/1999 Reference: PY1215 Description: CONVERT PY7521 Convert PY7521 to PY1214. This is the "terminated non-vested employees" list. User Contact: Project Team: Pope R Request Number: 06753 Date Received: 2/02/2000 Reference: Description: BENEFIT STATEMENTS Set up delivered job (EJA216) for benefit statements. ISS will be responsible for setting up the forms thru EBA215 (similar to PAF's) User Contact: Project Team: Phillips Sapp Last Review Date: 5/03/2000 Review Comments: KAREN IS WAITING TO HEAR BACK FROM SCT User Comments: REPLACED BY REQUEST 7136 Request Number: 06758 Date Received: 2/04/2000 Reference: PY4805 Description: MODIFY EARN TYPE ON PY4805Z1, Z2, Z3, Z4 The Earn type appears wrong on PY4805z1, z2, z3, z4. When an employee is paid, they can be paid on multiple earn codes. For example 012 for regular, then 170 - vacation pay and then 180- sick leave all at the same time. The reports seem to pick one and put all earning under the one earn code instead of like the employee was paid. Let us know if there is additional information needed to resolve this problem. Thanks. . Will need to make extensive changes. Suggested we wait until SCT LABOR DISTRIBUTION is in place in re-examine reporting requirements. per email from RR (JP) 4/26/00 *** Being addressed as part of the rewrite of A21 reporting. JP 10/17/00 User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Royster R Last Review Date: 3/08/2001 Review Comments: HAS BEEN APPROVED. GOES INTO PROD 4/1 Request Number: 06761 Date Received: 2/07/2000 Reference: PY7562 Description: FIX PRODUCTION PROBLEM Fix production problem with PY7562 causing the report not to give subtotals and sorting Y2K checks with previous year checks. User Contact: WANDA BARKER User Contact Phone: 4-3658 Project Team: Phillips Sapp Last Review Date: 2/07/2000 Review Comments: APPROVED BY WANDA BARKER (EMAIL) Request Number: 06767 Date Received: 2/10/2000 Reference: HR1362Z2 Description: PROCESS VOIDS IN PRODUCTION Process 6 sets of voids (year = 2000) in production.. Karen does the online screens.. User Contact: Project Team: Phillips Sapp Request Number: 06771 Date Received: 2/14/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks (EBGQE): . 031101046 WINGSPANBANK.COM 062105710 THE CITIZENS BANK 325070760 WASHINGTON MUTUAL BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06779 Date Received: 2/22/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please update the following Bank (EBGQE): 265176041 Courtaulds CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06785 Date Received: 2/22/2000 Reference: HRS DBD Description: DBD UPDATE - ET951 PLAN TABLE Please add the following element (ET951): TO - 435 - GROUP LIFE INSURANCE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06793 Date Received: 2/24/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank: (EBGQE) 341074269 USAA FEDERAL SAVINGS BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06795 Date Received: 2/24/2000 Reference: PY1340 Description: POSITIVE PAY FILE FOR PAYROLL CHECKS Positive pay file for payroll checks - please develop a file extract & positive pay file creation process as Roy did for vendor checks (he has file format); this is to be run with each final payroll process & file is to be ftp'd to the AS/400 for transmittal to the bank the following morning. Completion date - 3/15/00. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/24/2000 Review Comments: APPROVED BY TAMMIE P. Request Number: 06796 Date Received: 2/24/2000 Reference: HR1342 Description: POSITIVE PAY HISTORY FILE FOR PAYROLL CK Positive pay history file for payroll checks - 3 file extracts are needed containing all payroll checks, including voids and hand-drawns, for January, 2000, February, 2000, and March, 2000; files are to be in the same positive pay format. Completion Date - 4/15/00. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/24/2000 Review Comments: APPROVED BY TAMMIE Request Number: 06798 Date Received: 2/24/2000 Reference: PY1280 Description: PY1280B - INSURANCE CHANGE REPORT The PY1280B, insurance change report, is not picking up new people or separated people. Examples below: new people as Daniel 253199224, Einsel 439278967, Maus 472808374 separated people are Harrelson 422980399, Burkhalter 416509589, Mylniczenko 346720985. User Contact: BEVERLY HUGHES User Contact Phone: 43657 Project Team: Pope R Request Number: 06802 Date Received: 2/25/2000 Reference: PY4020 Description: AU GENERATIONS CONVERSION User Contact: Project Team: Phillips Royster R Request Number: 06804 Date Received: 2/25/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): 011000028 State St Bank & Tr Co User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06805 Date Received: 2/25/2000 Reference: HRS DBD Description: DBD UPDATE - DE STATUS SHEET FLAG XDE61 Please change the following element's DE STATUS SHEET FLAG (XDE61): This flag begins in col 61 for a length of one. I need all the Elements listed below for their Status sheet flag to = an 'N'. ***************************************************************** . EAABC = N EAAHB = N EAAHC = N EAAHD = N EAAHE = N EAAHN = N EAAKB = N EAAKC = N EAAKD = N EAAKH = N EADUA = N EADUB = N EADUI = N EADUJ = N EADUK = N EBAAI = N EBAAJ = N EBACC = N EBBXC = N EBBXD = N EBBXL = N EBBXR = N EBBYE = N EBBYI = N User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06806 Date Received: 2/25/2000 Reference: PY1425 Description: EARNINGS RECORDS--NON-PRINTING 419272273 417923217 231157179 420729546 . The above ssn's will not pull data from the SCT system.. . I've checked these out and found that for ID # 417923217 and 41927227 they should NOT have an SCT earnings record since all of their earnings were in the Intergral system. . SSNs 231157179 and 420729546 should get the earnings records. . --They do print. The job has two outputs. One is monthly only. The other is for all employees. Only the monthly prints. The other two employees are biweekly, so do not print. This was mentioned to ISS in January, 2000. A request was asked for if this needed to be changed. We have received no request as of 02/29/2000. . The print scheme is this: Z1 -- end-of-year-print/monthly prints; all employees goes to RDARS Z2 -- on request-monthly people only print; all employees DUMMY'd Z3 -- on request, prior year-same as Z2 User Contact: WANDA BARKER User Contact Phone: 4-5661 Project Team: Pope R Request Number: 06807 Date Received: 2/27/2000 Reference: PY7539 Description: CHANGE RECORD LENGTH OF PY7539 Please change record length of PY7539 (Savings Bond File) to 240. This file is FTP'd to the AS/400. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Rosseau R Request Number: 06809 Date Received: 3/01/2000 Reference: HR1801 Description: HR1801 - RESOLVE PRODUCTION PROBLEM This was a production problem that we were unaware of. SCT ask for an employee snapshot for an employee to track another problem with EBC320 when we found that it was only pulling thru the 500 segments. We were missing a bind for EFFILE which SCT supplied the member and Don completed the bind. Job reran and produced the correct output. User Contact: Project Team: Phillips Sapp Request Number: 06814 Date Received: 3/08/2000 Reference: PY1425 Description: MODIFY PY1425Z2 The PY1425Z2, on request Earning Records, needs to be modified to produce Earning Records for Non-monthly employees. Please let me know if you need any additional information. Thanks . Both the Z2 and Z3 versions have two outputs, PRTFL01 and PRTFL02. This request would entail swapping the two in the print step. This needs to be done for both the Z2 and Z3 versions, as both are "on request" versions of the job. --dp 03/10/2000 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Pope R Request Number: 06815 Date Received: 3/09/2000 Reference: PY1288 Description: NEW LIFE INSURANCE RPT NOTE: THIS PROGRAM MUST READ THE CALC WORK FILE - NOT BENEFITS TABLE Jennifer Phillips 4/06/2000 ************************************** We will need a report to show thousands of coverage by age group within the coverage codes listed below: 435 V 12 Voluntary Optional 12-month 435 V 10 Voluntary Optional 9-month 435 V 26 Voluntary Optional Biweekly * 435 VAD 12 Employee AD&D 12-month 435 VAD 10 Employee AD&D 9-month 435 VAD 26 Employee AD&D Biweekly * 435 S 12 Spouse 12-Month 435 S 10 Spouse 9-Month 435 S 26 Spouse Biweekly * 435 SAD 12 Spouse AD&D 12-month 435 SAD 10 Spouse AD&D 9-month 435 SAD 26 Spouse AD&D Biweekly ***************************************************************** We will need a report to show thousands of coverage by coverage codes below: 435 B 12 Basic 12-month 435 B 10 Basic 9-month 435 B 26 Basic Biweekly ****************************************************************** We will need for 435C and 435 CAD separate listing by 5,000/10,000 coverage: 435 C 12 Child 12 month 435 C 10 Child 9 month 435 C 26 Child Biweekly * 435 CAD 12 Child AD&D 12-Month 435 CAD 10 Child AD&D 9-Month 435 CAD 26 Child AD&D Biweekly ******************************************************************* All reports will need to show NAME, ID, COVERAGE, PREM. Let me know if you need an age chart or any additional information. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Meadows S Request Number: 06818 Date Received: 3/13/2000 Reference: Description: ROLL JOB CLASS ENTRY DATE (EBCAM) When the EBA860 is run to roll the assignment, Element (EBCAM) Job Class Entry Date will not need to roll to the new FY. This field will need to roll to the new assignment with its same value. Please let me know if you need additional information. Thanks (kb) ** 06/21/2000 Sheryll has made this change to the EBA860 program. Preliminary tests look good. We will test the full roll process before migrating. jp User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 7/17/2000 Review Comments: MIGRATED Request Number: 06819 Date Received: 3/13/2000 Reference: Description: EARNING RECORDS FROM CHECK HISTORY Payroll needs an earnings record that would be created from the check history file. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 06820 Date Received: 3/13/2000 Reference: Description: EARNING RECORDS MISSING MAY EARNINGS May still seems to be omitted from Earning Records. An example would be 411-90-2829 Goodman, this earning record still did not have May earnings included. Thanks . The problem exists because a bad parm was used for the July CWHIST file merge. It was accidentally given the same payroll schedule as the May monthly payroll. As a result, May and July earnings appear combined, listed as July earnings. . Karen is going to look at the earnings records and make new request for any problems found. At this time it is assumed that adding the date to the key of the cwhist tape fixed all reported problems to this point. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Meadows S Last Review Date: 4/26/2000 Review Comments: PROBLEM WITH THE HISTORY FILE. User Comments: ADDED CHECK DATE TO KEY Request Number: 06821 Date Received: 3/15/2000 Reference: PY1425 Description: EARNING RECORDS ON REQUEST FOR BIWEEKLY The on request Earnings Records PY1425, will not run for Biweekly employees. We need to get earning Records for all Biweekly employees, students employees and regular employees. . Biweekly do get produced. They go to a "dummy" print file. A previous request to undo this (#06814) will accommodate biweekly biweekly personnel. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 06822 Date Received: 3/15/2000 Reference: PY4000 Description: VOIDS THRU EXP.DISTRIBUTION Please put into Production the Expense Distribution process for Voids User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 06826 Date Received: 3/16/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT Please add the following: (EBBYE,EPABI,EBACC) 738 - University Outreach AUM (EBAAJ,EBBYC,EPABM) 01890 - University Outreach AUM User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06827 Date Received: 3/16/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank: (EBGQE) 021213368 Waterhouse Bank, NA 063104668 AmSouth User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06834 Date Received: 3/20/2000 Reference: HR9010 Description: CALC WORK FILE HISTORY MERGE HR9010 creates a history file for the Calc Work File. This requires the schedule to be part of the key. This schedule was input into the process as a parameter. At least on one occasion, it was misentered, causing difficulties in jobs using the file (e.g., Earnings Records). . Revise the program to get the schedule from the input file. This will have two benefits: . 1- The schedule cannot be misentered 2- Payroll runs with more than one schedule (e.g., 4R11 and 5R11) will have the correct schedule in the sort key. . The schedule is found on the 205 record of the input file. User Contact: Project Team: Pope R Request Number: 06838 Date Received: 3/21/2000 Reference: HRS DBD Description: DBD UPDATE - DEGREE INFO ON 23 SCREEN Education Screen DBD Value Updates - Friday, March 17, 2000 . Degrees - Data Element EAENL Delete these degrees from the DBD: Professional Certifications 9520 Ctf in Computer and Music 9530 Certified in CPR 9630NP Notary Public Certif 9635OE Ocean Engineer Change this degree description in the DBD: Old:9570 Lic Clinic Lab Superv New:9570EE Electrical Engineer Change these degree numbers in the DBD: Old:9569IGI Instrument Ground Instruct New:9573IGI Instrument Ground Instruct Old: 9568FE Flight Engineer New: 9572FE Flight Engineer Add these degrees to the DBD: Associate's Degrees 2005AAS Assoc of Applied Science Bachelor's Degrees 4013ABJ Artium Baccal Journalism 4075BAM Bach of Aviation Management 4115BCE Bachelor of Computer Engr 4125BECON Bachelor of Economics 4172BGS Bachelor of General Studies 4175BID Bachelor of Interior Design 4195BLA Bachelor of Liberal Arts 4342BSHE Bach of Sci in Home Econ 4435BTE Bachelor of Textile Engr Master's Degrees 5224MCPE Master of Computer Engr 5225MCS Master of Computer Science 5226MCSE Master of Computer Sci Engr 5285MHS Master of Hispanic Studies 5292MID Master of Industrial Design 5335MMIS Master Mgmt Information Sys 5355MMC Master Mass Communication 5437MSCE Master of Sci in Civil Engr 5439MSOE Master of Sci in Ocean Engr 5505MSM Master of Science in Mgmt 5600MZS Mast of Zoological Studies Professional Certifications 9501 Adult Nurse Practitioner 9507 Certificate 9575 Lic Clinic Lab Superv Major Fields Data Element EAENG Add these major fields to the DBD: Agriculture 1012 Agric and Environmental Chem 1033 Agricultural Communications 1035 Agricultural Development 1045 Agricultural Ecology 1112 Agronomy-Crop Physiology 1113 Agronomy-Horticulture 1133 Animal and Dairy Science 1155 Animal Nutrition 1253 Develop Molecular Plant Genetics 1255 Developmental Plant Anatomy 1325 Grassland Science 1397 Plant Biology 1398 Plant Ecology Weed Science 1475 Ruminant Nutrition 1485 Soil and Water Conservation 1486 Soil and Water Quality 1489 Soil Microbiology 1527 Wildlife Management 1528 Wildlife Science Architecture 1735 Architectural Engineering 1748 Building Construction 1765 Community Planning 1795 Interior Design 1803 Regional Planning and Develop 1805 Urban and Environmental Studies Business 2105 Business 2155 Commodity Sciences 2215 Financial Management 2272 International Trade 2321 Marketing and Economic Theory 2332 Market Research 2341 Office Management 2342 Operations Management 2343 Operations and Systems Mgmt 2344 Operations Research 2345 Organizational Management 2395 Transportation Logistics 2396 Transportation Phys Distribution Education3005Administration and Supervision 3035 Art Education 3036 Athletic Administration 3037 Athletic Education 3073 Chemical Education 3075 Christian Education 3076 College Student Development 3085 Community Counseling 3109 Counseling 3115 Counseling and Student Educ User Contact: DAN ROSENTHAL Project Team: Lester M Elkins R Request Number: 06843 Date Received: 3/22/2000 Reference: SCR022/DBD Description: SCREEN CHANGE ON 022 Please change the following on Screen 22: (EACJT) FROM: Attending College TO: Beneficiary Status * Please make EACJT and EACIC required fields. per Karen 3/31/00 jp * ******************************************************* (EACJT) Valid Values for this element: P = Primary C = Contingent M = Primary, multiple N = Contingent, multiple ******************************************************* (EACIC) Valid Values for this element: AU - AUNT UN - UNCLE CH - CHILD FA - FATHER MO - MOTHER BS - BROTHER/SISTER FR - FRIEND GC - GRANDCHILD GR - GRANDPARENT GU - GUARDIAN SP - SPOUSE IL - IN-LAWS ******************************************************* If you have any questions about this request, please call me at 4-3657 or email me. Thanks . This is a mostly DBD request. The wording change is a screen change. Any associated value changes requires a DBD update. --dp 03/22/2000 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Lester M Fadden B Elkins R Last Review Date: 4/03/2000 Review Comments: MADE DBD CHANGES(RE) Request Number: 06844 Date Received: 3/22/2000 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following Banks (EBGQE): . 102106718 First Western National Bank 062203735 AmSouth Bank 062203942 Peoples Independent Bank of 062000080 Southtrust Bank, NA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06847 Date Received: 3/24/2000 Reference: Description: LIFE INSURANCE RATES User Contact: Project Team: Phillips Sapp Pope R Request Number: 06848 Date Received: 3/24/2000 Reference: HRS DBD Description: DBD UPDATE - EARN CODE Please add the following Earn Code (EBBXG): 009 - Faculty Overload User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06852 Date Received: 3/29/2000 Reference: SCR036 Description: CHANGE OBJECT TO SUBCODE ON SCREEN 36 Please change the screen name OBJECT (EBFTF) on screen 36 to SUBCODE. Departments are leaving this field blank because they are not understanding that the OBJECT is the SUBCODE. Thanks Please contact me with any question. 4-3657 *** Please make EBFTF a required field. JP (added per Karen) 3/30/00 *** Please add these valid values to the DBD JP (added per email from Karen Brown 04/06/2000) valid values for EBFTF 1020 - Exec/Admin/Mgr 1030 - Adjunct/Visting Fac 1040 - Faculty 1060 - Prof Non-Faculty 1080 - Secretary/Clerical 1100 - Graduate Assistants 1120 - Other Personnel 1410 - Support Pers-Wages 1430 - Work-Study Stu Wages 1450 - Other Student Wages 1470 - Additional Pay User Contact: KAREN BROWN Project Team: Phillips Last Review Date: 4/26/2000 Review Comments: DBD UPDATE WAS ADDED TO THIS REQUEST ON User Comments: 04/06/2000--- FINISH BY MILES Request Number: 06853 Date Received: 3/30/2000 Reference: PY1425 Description: EARNING RECORD PROBLEMS On the earning records we are seeing checks that are being voided, but we are not see the original check, before the void occured. Also, on some Earning Records we are not seeing Federal and State Grosses listed. . I have faxed examples and a list of all voided checks as of 1/1/2000 to present to Jennifer, in reference to this problem. Thanks ****** Karen is going to look at the earnings records and make new request for any problems found. at this point it appears that all problems were corrected by adding the date to the key on the cwhist tape User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S User Comments: ADDED DATE TO KEY OF CWHIST Request Number: 06854 Date Received: 3/30/2000 Reference: PY1283 Description: MODIFY PY1283 Payroll now gets a report (PY1283). This report tells payroll the people who terminate who have health insurance. Please add Dental to this report. . Plan Type - 120 Dental Plan Code - DEN . I am only stating the Plan Code, because of employees who have Rejected Dental Cov, where their plan code would be RC. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/03/2000 Review Comments: APPROVED BY KAREN BROWN Request Number: 06855 Date Received: 3/31/2000 Reference: PY1280 Description: PROBLEMS WITH PY1280 - INS CHANGE RPT The new problems with the Insurance change report is everyone has multiple duplicates on this report. Some are with the old premium and some are with the new premium. Also, people are showing up on this report that do not have any Insurance changes. Payroll has been handling this procedure Manual since May. Thanks . This was reported to occur because of a file problem error. Such duplicates should disappear after each payroll type is run (monthly, biweekly, etc.). At one point, the extract program was not deleting old records from the insurance change file. That was corrected. Once a payroll type is run, duplicates for that type should be eliminated. --dp 04/10/2000 ******************************************************************* **this request was withdrawn by Karen.. Payroll will use the py129** jobs for the insurance along with this job** User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 06869 Date Received: 4/12/2000 Reference: PY1342 Description: POSITIVE PAY FILE please create a pay file of all outstanding payroll checks thru 12/31/99. . Completion date: as soon as possible This information came from the recon tape. Totals did not match what John Blake thought they should be but Tammy is sending it to the bank anyway for their approval. I used py1340 with dates of 01/01/1999 - 12/31/1999 note from Tammie 05/10/2000 No, but I was wanting to wait to see how the recon went this month before I said for sure that everything was ok. I'm assuming the bank didn't have a problem with it, but I still want to wait. Thanks. Tammie User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Sapp Last Review Date: 5/03/2000 Review Comments: TAMMIE SENT TO BANK AND WAITING TO HEAR User Comments: FROM THEM APPROVED BY TAMMIE Request Number: 06870 Date Received: 4/12/2000 Reference: PY1340 Description: C SCREEN - POSITIVE PAY After the C screen/hand drawn process, a positive pay file should be created and ftp'd to the AS/400 . Completion Date: 4/28/00 User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Last Review Date: 4/24/2000 Review Comments: APPROVED BY TAMMIE P Request Number: 06871 Date Received: 4/12/2000 Reference: SCR026 Description: SCREEN CHANGES ON 26 Tenure Date (EBJDR) Replace the existing definition with this one: "Indicates the date of receipt of tenure." . Tenure Department (EBJKG) Display on the screen below this field, the translation value of the department number. . I will be sending a seperate request for the valid values for a DBD update for this field. . If you have any questions or need any additional information please contact me. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Fadden B User Comments: DONE BY MILES Request Number: 06872 Date Received: 4/12/2000 Reference: HRS DBD Description: DBD UPDATE OF SCREEN 26 Tenure Department (EBJKG) on screen 26 need valid values and I have placed them in a dataset AUP03.HRS.PP803G. This contains a 4 digit department number with the correct department name. Please let me know if you have any problems, I can send you the data anyway you need it. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06873 Date Received: 4/12/2000 Reference: HRS DBD Description: DBD UPDATES - BANKS Please add the following banks to the DBD: (EBGQE) 061100664 Suntrust Bank, NE GA, NA 062102726 First Community Bank 267077627 IBM Southeast Empl FCU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06879 Date Received: 4/21/2000 Reference: Description: DBD UPDATE - CHANGE EARN CODE 080 Please change Earning Code (EBBXG): . 080 12-MONTH SK ACCR ONLY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06880 Date Received: 4/21/2000 Reference: Description: OPTION C FOR FEGLI Option C for FEGLI is changing effective May 1st. Now when you elect option C, all of your eligible family members are automatically covered. You may elect either one, two, three, four, or five multiples of coverage. Each Multiple is equal to $5,000 for your spouse and $2,500 for each of your eligible dependent children. This is 443 OPT C on the Plan table and it only has employee premiums. I am faxing the specs on the revision for Option C. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Sapp Request Number: 06881 Date Received: 4/21/2000 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks to the DBD:(EBGQE) . 062203337 First Bank of the South 265176203 Univ of South Alabama FCU 325181028 Washington State Empl CU 043316256 Irwin Bank & Trust Co 265176339 Scott CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06883 Date Received: 4/24/2000 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks: (EBGQE) 064207195 First Tennessee Bank, NA 211370545 Family Bank, FSB User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06887 Date Received: 4/26/2000 Reference: Description: DBD UPDATE - DE STATUS SHEET FLAG XDE61 Please change the following element's DE STATUS SHEET FLAG (XDE61): This flag begins in col 61 for a length of one. I need all the Elements listed below for their Status sheet flag to = an 'N'. ************************************************************** EBBWB = N EBBWJ = N User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06889 Date Received: 4/27/2000 Reference: PY7562 Description: PY7562E - DUPLICATE OUTSTANDING CHECKS There is a problem with the PY7562E. The voids that are being processed seems to be duplicating, so all of these are appearing on the Duplicate Outstanding Error report PY7562C. I have faxed to IT some examples and a copy of the voids that were processed. . Also, the Check number field on the PY7562C needs to be increased by one digit. The last digit is not appearing on the report. . Please let me know if you need additional information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Meadows S Last Review Date: 6/15/2000 Review Comments: APPROVED BY KAREN BROWN Request Number: 06890 Date Received: 4/27/2000 Reference: HRS DBD Description: DBD UPDATE - DIV/DEPT/UNIT Due to the new Budget System, we need to remove some characters from div/dept/units, so please change the following names: . Division - (EBAAI) (EBBYB) (EPABJ) 131 - ARCHITECT-DESIGN-CONSTRUCTION *********************************** Department - (EBAAJ) (EBBYC) (EPABM) 00103 - ADM FORESTRY-WILDLIFE SCIENCES 00685 - PULP & PAPER RSRCH ED CTR 00720 - HUMAN DEVLMNT FAMILY STUDIES 00852 - AFFIRMATIVE ACTION EEO 01110 - ANATOMY PHYSIOLOGY & PHARMACOLOGY 01245 - BOOKSTORE ADMIN 01255 - BURSAR OFFICE 01620 - ERLY CHLDHOOD ELEMENTARY READING EDU 01630 - FOUNDATIONS SECONDARY & PHY ED 01900 - CASHIERS OFFICE AUM 01910 - CHANCELLORS OFFICE 01920 - VC FINANCE ADMIN SVCS 01922 - PURCHASING AUM *************************************************** UNIT - (EBAAK,EBBYD,EPABN) 02304 - LIL EAGLE CONVENIENCE STORE 03105 - FRESHMAN YEAR EXP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06894 Date Received: 4/28/2000 Reference: Description: CREATE PGM TO CHANGE PCT TO 100 FOR CD10 Please create a program that would change PCT_TIME for CD_NUM 10 to 100. The would be for all employees whose FICA Flag = 'Y' (EBAAL). . IF FICA = 'Y', CD_NUM = 10 then change PCT_TIME = 100. This should be set up in a WorkCenter, so this can run before the Student FICA. Let me know if you have any questions. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Rosseau R Last Review Date: 6/15/2000 Review Comments: APPROVED BY KAREN BROWN Request Number: 06895 Date Received: 4/28/2000 Reference: PY4110 Description: MODIFY PY4110Z1 PY4110z1 has the wrong Parms in the JCL for the Department Table. This does not need to be pointing to AUP51, it should be AUP52. Please correct. This is why PGM PY4110A is not pulling the correct department. Please contact me if you have any additional questions. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 5/01/2000 Review Comments: DONE BY PRODUCTION CONTROL Request Number: 06896 Date Received: 5/01/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank to the DBD: (EBGQE) . 322271627 Washington Mut Bank, FA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06899 Date Received: 5/01/2000 Reference: HRS DBD Description: DBD CHANGES During the review of departments to change for the new budget system, the following changes were also found that needed changing: . EBAAJ (CHANGE) 00124 - MASS SPECTROMETRY CTR 01315 - ASC PROVOST & VP UNIV OUTREACH User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Lester M Elkins R Request Number: 06900 Date Received: 5/02/2000 Reference: HRS DBD Description: DBD UPDATE - VISA TYPE Please add this Current Visa Type (EAAMD): H2A - Temporary Agricultural Workers User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06904 Date Received: 5/03/2000 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following bank to the DBD:(EBGQE) 071113748 IPAVA State Bank 062103000 First Progressive Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: N/A Elkins R Request Number: 06905 Date Received: 5/03/2000 Reference: HR9010 Description: HR9010 PRODUCTION PROBLEM 1. Research adding year to the key or another method of separating data by year before the biweekly payroll on 5/9/00. . 2. problem with A21 reporting possibly caused by program putting the wrong ssn on segments. *** note (jp) this appears to have happened when employees have two jobs being paid on a single payroll. Example: David A. Banks who has a job that is paid on 1R and another on 2R. On the ECFILE these people have 2 205 segments. . 3. correctly handle voids. *** note (jp) when a void is processed the ecfile is created that looks much like a regular payroll run. the payroll schedule is the same as when the original payroll was run, so this program is merging the records - there will be 2 000, 100, 205 segments, ETC, ETC. A void can be identified by a "V" in column 87 on the 000 segment. Could these be handled by this program to not merge with the other segments? Could they be appended to the end of the file? or Could they be set up with a different payroll code - like 1V01 is a void? (it is possible to have multiple voids for a person in one run. ** "V" FOR VOIDS ON AN "R" PAYROLL "Y" FOR VOIDS ON AN "X" PAYROLL ** "C" FOR HANDRAWN CHECKS - FIELD EC000ONLCHKFLG = "Y" (ECADE) ** 4. Correct problem with 1999 data caused by incorrect parm used for May 1999 and possibly April 1999. User Contact: Project Team: Phillips Royster R Meadows S Sapp Request Number: 06906 Date Received: 5/04/2000 Reference: PY1342 Description: MODIFY RECON PROCESS John wants to get a report that shows him what checks have been voided, but to not remove them from the Recon and he can submit them to Wanda for removal. For example, Payroll will be running another Void process this week in May, John is still trying to balance Feb., so he wants these checks to show outstanding for Feb, so therefore we would not want to go ahead a programmatical remove them, a timing issue. So the bottom line is, if we could get a report to show him what checks have been voided in the HRS system, then he could get Wanda to remove these checks. However, we still need the voided check to not show up twice on the outstanding duplicate check report. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/10/2000 Review Comments: APPROVED BY KAREN BROWN Request Number: 06911 Date Received: 5/10/2000 Reference: PY129X Description: CHANGE INSTREAM RATE TABLES Please modify the PY129* programs that contain instream tables for life insurance rates. Use one external table for all these. Create file AUP03.HRS.PROD.LIFERATE for the table. Modify PY129* jcls as needed. User Contact: JENNIFER PHILLIPS User Contact Phone: 4-9928 Project Team: Phillips Meadows S Request Number: 06914 Date Received: 5/12/2000 Reference: SCR022/DBD Description: SCREEN 022 CHANGES Please change Birth date (EACIE) to read on the screen: Birth/Eff:____________ The help screen should read as follows: FAM.MEMBER BIRTHD 1 change to BIRTH/EFFECTIVE DATE Indicates the date of birth of spouse in occurrence 001. Indicates effective date of beneficiary designation in occurence 002 and higher. ********************************************************** DO NOT DISPLAY THE BELOW: Attending College: (EACJT) Tuition:____(EACIJ) These two fields need to be taken off the screen: *********************************************************** Change Tuition Discount (EACIO): TO Beneficiary Status: User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 06915 Date Received: 5/12/2000 Reference: SCR022 Description: SCREEN 022 CHANGES Birth date: (EACIE) display as Birth/Eff: ******************************************** Tuition Discount (EACIO) display as Beneficiary Status: ****************************************************** Discount Amount: (EACIP) display as Designated Percentage: ******************************************************* DO NOT DISPLAY THE FOLLOWING: PAYROLL WANTS THESE TWO FIELDS REMOVE FROM SCREEN DISPLAY: Attending College: (EACJT) Tuition: (EACIJ) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Fadden B Last Review Date: 7/17/2000 Review Comments: MIGRATED TO PROD 7/13 Request Number: 06916 Date Received: 5/12/2000 Reference: HRS DBD Description: DBD UPDATE - SCREEN 022 Birth date: (EACIE) help screen needs to be changed to read: FAM. MEMBER BIRTH 1 change to BIRTH/EFFECTIVE DATE The help will read: INDICATES THE DATE OF BIRTH OF SPOUSE IN OCCURRENCE 001. INDICATES EFFECTIVE DATE OF BENEFICIARY DESIGNATION IN OCCURRENCE 002 AND HIGHER. *************************************************************** ATTENDING COLLEGE: EACJT Valid values need to be deleted. We will not be using this field for Beneficiary Status. **************************************************************** Tuition Discount: (EACIO) help screen will need to be changed to read as follows: FAM. MEMBER TUIT DIS change to BENEFICIARY STATUS The definition will read: INDICATES IF THE BENEFICIARY IS PRIMARY OR CONTINGENT Valid values:(EACIO) P - PRIMARY C - CONTINGENT M - PRIMARY, MULTIPLE N - CONTINGENT, MULTIPLE ********************************************************* Change Discount amount: (EACIP) help screen to read: FAM. MEMBER DISC AMT change to DESIGNATED PERCENTAGE Definition: INDICATES THE PERCENTAGE OF COVERAGE TO BE PAID TO DESIGNATED BENEFICIARY . Changed Designated Percentage to Designated Percent User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06918 Date Received: 5/15/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank: (EBGQE): . 307076436 NORLARCO CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Request Number: 06919 Date Received: 5/15/2000 Reference: SCR 012 Description: EBJFF (EMPLMNT_STAT) EBJFF - EEO_EMPLMNT_STAT should now be a required field. Please make this field required with valid values already listed. Thanks . This element is located on Screen 12. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Fadden B Last Review Date: 6/15/2000 Review Comments: APPROVED BY KAREN BROWN Request Number: 06922 Date Received: 5/18/2000 Reference: PY1283 Description: PY1283 - ADD 435 We have some employees still with 430 Life Insurance, because they are on leave; however, we need to add 435 Life Insurance to PGM - PY1283C. As soon as the employee's come back from Leave, we will change these from 430 to 435. Once we have done this we will be asking for 430 to be dropped from this report and just have 435. But in the mean time, we need 435 Plan Type added to the PY1283C. . If you have any questions, please contact me. Thanks 4-3657 (Karen) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 06923 Date Received: 5/18/2000 Reference: SIS DBD Description: DBD UPDATE & SCREEN 026 Please update the following: ****************************** EBJDR - Tenure Date on screen 26, help screen should read: "INDICATES THE DATE ON WHICH FACULTY MEMBER WAS TENURED." ********************************************************* EBJKG - Tenure Department this field need a default value of blank or Zero's what ever will work here, so that when an employee has not been tenured in a deparment, we will not see ************ on the screen display. . Added a blank default (RE) ************************************************************ EBJEG and EBACL - Please add an edit mask for these two dates, so that hyphens will appear on the screen. . Made 03 edit mask for screens 026 & 012 (RE) *********************************************************** Thanks and let me know if you have any questions. Thanks . This is partly a DBD request and partly a screen change request. -- dp 05/18/2000 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06943 Date Received: 5/26/2000 Reference: SCR 012 Description: DBD UPDATE - 12 SCREEN EBJFF on the 12 screen needs to be a required field, NO DEFAULT. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Last Review Date: 6/01/2000 Review Comments: THIS IS NOT A DBD UPDATE Request Number: 06944 Date Received: 5/26/2000 Reference: Description: REMOVE EIC FROM ALL CALCULATIONS EIC should be removed from child support, student loans, and child support arrears,and garnishments. Thanks EIC should not be considered in the Wages, when determining the percentage of the other deductions. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 06946 Date Received: 5/30/2000 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks to the DBD, element EBGQE . 062202558 Colonial Bank 283972052 First Amer National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06947 Date Received: 5/31/2000 Reference: HRS DBD Description: DBD UPDATE - CITIZENSHIP Please add the following Countries: (EAANB) . AM - ARMENIA UZ - UZBEKISTA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06950 Date Received: 6/02/2000 Reference: HRS DBD Description: DBD - TIMEKEEPING LOCATION Please change the Name: (EBACC ),(EBBYE ),(EPABI ) . 771 - COUNSEL, LEADERSHIP & SPECIAL EDU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06961 Date Received: 6/08/2000 Reference: PY7539 Description: SAVINGS BOND - PY7539 We need to add some information to the Savings Bond file that is sent to the Federal Reserve Bank. A 0 needs to be placed in column 44. Please let me know if you need additional information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 06962 Date Received: 6/08/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank to the DBD:(EBGQE) . 065106321 BAY BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06971 Date Received: 6/15/2000 Reference: Description: LABELS FOR LOST TIME REGISTER Mary Turner needs labels for the Lost Time Register HR1358. The labels need to have Department Name, address, and Time Keeping Location. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 7/17/2000 Review Comments: DEBRA HARPER (ISS) TO HANDLE THESE Request Number: 06972 Date Received: 6/15/2000 Reference: PY1139 Description: CHANGES TO PY1139 The change to the student FICA program PY1139 has been changed effective after June 30th. A student only has to be enrolled for 1 hour, not 5(or 6) in order to be exempt from FICA. The first affected payroll with be 4R20 dated 7/21/00. Thanks **** testing notes: 6/16/2000 - test sent to Karen Brown by sm User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 6/19/2000 Review Comments: TEST SENT TO KB ON 6/16 Request Number: 06974 Date Received: 6/15/2000 Reference: HRS DBD Description: DBD UPDATE- 141 ER Please add the following: (ET019),(ET082),(ET951),(ET966),(ET977),(ET994) . ADD 141 - RETIREMENT ER . CHANGE 140 - RETIREMENT TR *** also ran spufi to change those in prod that already had *** 140-er to 141-er User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06975 Date Received: 6/15/2000 Reference: HRS DBD Description: DBD UPDATES - DEGREE AND MAJOR DEGREE - (EAENL) MAJOR - (EAENG) . Degrees - Change the DBD Description: . Old:9510Ctf of Advanced Study New: 9510CASCtf of Advanced Study . Degrees - Add these DBD Degrees: . Less than Baccalaureate . 2003AGR Agronomy . Master's . 5155MAM Master of Applied Mathematics 5245MEC Master of Economics . Doctoral . 9075DTECH Doctor of Technology . First Professional . 9020DACVN Doctor of Amer Col Vet Nutrition . Professional Certifications . 9508CCM Certified Cash Manager 9509CPNP Cert Pediatric Nurse Practitioner 9595LPN Licensed Practical Nurse . Major Field - Add these DBD Majors: . Business . 2365 Secretarial Science 2347 Personnel Mgmt, Indus Relations . Education . 3495 Rehab and Special Education . Engineering . 4044 Casting 4082 Coatings and Surface Engr 4085 Composite Materials 4107 Computer Programming 4177 Engineering Physics 4277 Machine Tool Technology 4377 Polymer Engineering . Human Sciences . 5515 Fashion Merchandising . Liberal Arts . 6135 Classical Languages, Literatures 6584 Medieval English . Nursing . 7635 Maternal Child Nursing 7665 Pediatric Nursing . Sciences and Mathematics . 8035 Applied Chemistry 8055 Applied Science 8253 Human Bioenergetics 8375 Molecular Physics 8407 Organismal Biology 8475 Plasma Physics User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06976 Date Received: 6/15/2000 Reference: Description: NEW REPORT FOR NON-VESTED EMPLOYEE Sarah Fucci in Payroll needs a report very similar to PY1215. They need a report that list any non-vested employee whose FTE drops to less than a 100 percent (FTE on 16 screen). It needs to have the same information as PY1215 except of course termination date, this would need to be the date when they go to less than 100 percent. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 06978 Date Received: 6/19/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank to the DBD: (EBGQE) . 021272684 CITIBANK, F.S.B. 262277354 VALLEY CU User Contact: KAREN BROWN Project Team: Lester M Elkins R Request Number: 06982 Date Received: 6/21/2000 Reference: Description: CHANGE 140 ER TO 141 ER Programs that effect Plan Type 140 and Plan Code ER will need to be change to reflect the new code 141 ER. Please make all necessary changes. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 06983 Date Received: 6/21/2000 Reference: Description: COMPASS BANK CHANGING TO 10 DIGIT ACCT# Compass bank is changing to a 10 digit account number. This will affect employees that use Compass bank. We need to create (031) transaction to change their account number from an 8 to 10 digits, by added 00 to the front of the account number. . Tammie Patterson is getting a list of all routing codes from Compass and Jennifer Phillips is determining if all employee's have 8 digits now. Compass Bank has confirmed that we don't have to do anything to their account #'s for direct deposit, they will fill in any needed zeroes. Per Tammie 7/6/00 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 06992 Date Received: 6/28/2000 Reference: HRS DBD Description: DBD UPDATE - BANK 074000065 NATL CITY BANK OF INDIANA 074000065 NATL CITY BANK OF INDIANA . These are duplicate values. Only 1 was applied. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 06993 Date Received: 6/29/2000 Reference: PY1283 Description: PY1283D - MODIFY PY1283D is a listing of terminated employees with flex. It appears that the biweekly employees who terminate are not included on this report. Can you check to see if this program is picking up Biweekly employees it should be. The report is also printing terminated people who had flex last year. We only need to know the terminated people who have flex in the current year. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 06994 Date Received: 6/29/2000 Reference: HSR DBD Description: DBD UPDATE - REMOVE EARN CODES Please remove the following earn codes as valid values: (EBBXG,EBFTJ) 440 613 614 624 625 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 07000 Date Received: 7/06/2000 Reference: PR1281 Description: CITIZENSHIP/NATIONALITY RPT FOR PERS Mary Turner in Personnel needs a report that will list Citizenship and nationality for all AU employees. Also she need the translation for citizenship code to print on the report as well. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 8/01/2000 Review Comments: APPROVED BY MARY Request Number: 07004 Date Received: 7/11/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): . 062203706 - COML BANK OF DEMOPOLIS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 07007 Date Received: 7/11/2000 Reference: HRS DBD Description: DBD UPDATE - EARNINGS CODE Please change the following: (ET040) (EBBXG) (EBCTD) . 022 - TRAINING COMP FOR TRAINING 023 - TRAINING COMP FOR TRAINING . These will look the same except for 23 does not have leave. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 07009 Date Received: 7/11/2000 Reference: Description: CREATE REPORT FOR EXTENDED ASSGN DATE Create a report for personnel that would list all employees with extended assingment end dates greater than 9/30/2000. Include SSN NAME JOBGROUP EXTENDED ASSIGNMENT DATE . This will be distributed to the departments to help clean up the extended assignment end date on the 015 screen User Contact: MARY TURNER User Contact Phone: 41607 Project Team: N/A Request Number: 07013 Date Received: 7/13/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT Please add the following departments: (EBAAJ,EBBYC,EPABM) 01680 - ATECH 01690 - ATG - TRAINING User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Elkins R Request Number: 07014 Date Received: 7/13/2000 Reference: HRS DBD Description: DBD UPDATE - DELETE Please delete the following : (EBACC,EBBYE,EPABI) 767 - ADVANCED TECHNOLOGY GROUP - OFFICE User Contact: KAREN BROWN Project Team: Lester M Elkins R Request Number: 07019 Date Received: 7/13/2000 Reference: HRS DBD Description: DBD CHANGE, NEW DEPT Please add the following new dept to the HRS DBD (EBAAJ,EBBYC,EPABM) Added elements to requests 7/19/00 RE . 00894- Human Odyssey User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Lester M Elkins R Request Number: 07021 Date Received: 7/13/2000 Reference: HRS DBD Description: DBD UPDATE, EBACC Please add a new time keeping location EBACC: . 344 - Human Odyssey. User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Lester M Elkins R Request Number: 07024 Date Received: 7/13/2000 Reference: HRS DBD Description: NEW BANK Please add the following bank to the DBD (EBGQE): . 262276588 - Montgomery County Empl CU User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Lester M Helms B Elkins R Request Number: 07028 Date Received: 7/17/2000 Reference: PY1801 Description: MODIFY PY1801 Please make the following changes in 2nd line of report heading From: "for the week of xx/xx/2000 xx/xx/2000" To: "for xx/xx/2000 xx/xx/2000 Debra Stillwell completed the above changes 07/14/2000. ***** New changes - 07/17/2000 per meeting with Tammie Patterson. The sort is not working as currently coded (reading the FRS files). Change this to take the position number and look it up on 061 screen. Pick up the department number from this screen and look up the school and college from the organizational database. * Contracts and Grants accounts are pulled into a seperate report. This is working correctly - however, these C&G accounts ALSO show up the departmental reports. User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Meadows S Last Review Date: 7/20/2000 Review Comments: TEST SENT TO ISS 07/20/00 Request Number: 07029 Date Received: 7/17/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank to the dbd (EBGQE) . 062203078 MERCHANTS BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07033 Date Received: 7/17/2000 Reference: PY1283 Description: MODIFY PY1283C - TERM W/LIFE INSURANCE Payroll needs to add Home address and Home phone to PY1283C. These are on the employee address table. You can view on the 11 screen. 1)List the name one time and address one time and have the deductions and benefits still listed as they are now. 2)435 B is not listing on this report and should be. This is a benefit not a deduction. 3)Can Ref ID and Goal Amt be listed on this report above information provided by Karen 7/18/00 via email.. dks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/20/2000 Review Comments: TO MIGRATE 07/21/00 Request Number: 07035 Date Received: 7/17/2000 Reference: PY1139 Description: RESEARCH STUDENT FICA CRITERIA Produce a list of student employees who are currently registered as "co-op" for this quarter so we can verify what job group is being used for their current job assignments. *** Sheryll - using the list you provided me of people with zero hours as the starting point read the student system FROM SCTPROD.SIS_STU_PGM_ENT_TB WHERE CRS_ID = 'COOP0000' and TERM = 00M then read HRS assignment table for their current active assignment. print idnumber, name, job group (from the assignment) User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 07038 Date Received: 7/18/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) . 125200057 NATIONAL BANK OF ALASKA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07039 Date Received: 7/18/2000 Reference: HRS DBD Description: DBD UPDATE - NAME CHANGE Please change the following department name: (EBAAJ),(EBBYC),(EPABM) . 01921 - HUMAN RESOURCES . Please change the following TK/CHECK DIST name: (EBACC),(EBBYE),(EPABI) . 743 - HUMAN RESOURCES User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07040 Date Received: 7/18/2000 Reference: Description: GTA ASSIGNMENT CHANGE Due to the new policy allowing GTA's a waiver of their tuition, all currently active graduate teaching assistantships need to be ended effective 08/15/2000. Therefore, all active GTA assignments with end dates greater than 08/15/2000 need to be changed to have end dates of 08/15/2000. These assignments are for those with job class code of 4788. We would like to have this done as soon as possible. Thanks. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Sapp Last Review Date: 7/27/2000 Review Comments: DONE WITH A SPUFI Request Number: 07041 Date Received: 7/18/2000 Reference: PY129* Description: MODIFY INSURANCE DIFFERENCES RPTS We need biweekly employees seperated from monthly employees on all insurance differences reports. PY1290 thru PY1297. The PY1298 only has monthly employees. If this is going to be a problem, can we just add the jobgroup to these reports and sort by jobgroup, then biweekly will know which one's they need to check and so will monthly. Please let me know if there is a problem. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07042 Date Received: 7/18/2000 Reference: HRS DBD Description: DBD UPDATE - DELETE UNITS Please delete the following units: (EBAAK,EBBYD,EPABN) . 01800 - ADVANCED TECHNOLOGY GROUP 01810 - ATG CONSULTING 01820 - ATG TRAINING User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07046 Date Received: 7/19/2000 Reference: PY1310 Description: MODIFY PY1310 - BC/BS REACHING 65 It appears this report has employees that no longer have BC/BS, and we do not need those on this report. If the employee has BC/BS (Plan Type 100), then the end_date > current date, if not exclude. Also, this report should only pick up the employee one time. For example on the July report, we should only be seeing employees with October birth dates. That would be three months. We are seeing employees on June who had reached 65 in April and they are on the report. Let me know if you need additional information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 11/16/2000 Review Comments: APPROVED BY KIM BRUMB. Request Number: 07047 Date Received: 7/20/2000 Reference: PR1104 Description: MODIFY PR1104E Personnel needs to add Jobgroup to this report. This report is a list of position number in departmental order. Personnel needs this to page break on Department Number. If Jobgroup will not fit, remove dates from report to add jobgroup. . I also need a report like this for AUM only. Thanks User Contact: MARY TURNER User Contact Phone: 41604 Project Team: Phillips Sapp Last Review Date: 7/20/2000 Review Comments: TEST SENT TO ISS 07/20/00 User Comments: PR1105Z1/Z2 IN PROD Request Number: 07050 Date Received: 7/21/2000 Reference: HRSDBD Description: HRS DBD, ADD DIV/COL Please add the following to the HRS DBD per request from Linda Pearce on 7/21. . Add EBAAI - 179 = ACES (Div/Col) Add EBAAI - 183 = AAES (Div/Col) . . The above description should be: . Please add the following elements: EPABJ, EBBYB, EBAAI - 479 = ACES EPABJ, EBBYB, EBAAI - 383 = AAES . 07/25/00 RE User Contact: DIANE THAXTON User Contact Phone: 3660 Project Team: Lester M Helms B Elkins R Request Number: 07056 Date Received: 7/24/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks to the DBD: (EBGQE) . 065403626 REGIONS BANK 065103654 SOUTH ALABAMA BANK User Contact: KAREN BROWN Project Team: Lester M Helms B Elkins R Request Number: 07068 Date Received: 7/27/2000 Reference: PY1355 Description: PY1355 IN HOUSE AUDIT REPORT IN ALPHA SEQUENCE IN ADDITION TO THE REPORT BY DIV User Contact: BEVERLY HUGHES Project Team: Phillips Meadows S Request Number: 07074 Date Received: 8/01/2000 Reference: LA2020 Description: HRS TO LIBRARY INTERFACE Employee Hire Date should be in CCYY.MM.DD format instead of MM/DD/CCYY format User Contact: BETH NICOL User Contact Phone: 4-1731 Project Team: Phillips Sapp Last Review Date: 8/01/2000 Review Comments: APPROVED BY BETH NICOL Request Number: 07082 Date Received: 8/03/2000 Reference: SCR026 Description: SCREEN UPDATE TO CIP CODES FOR 26 Display the Faculty CIP description below the CIP Code number on screen 26 This CIP Code number is in data element name EABJZ User Contact: DAN ROSENTHAL Project Team: Phillips Request Number: 07083 Date Received: 8/03/2000 Reference: HRS DBD Description: DBD UPDATE FOR CIP CODE ON SCREEN 26 Please insert the following DBD values in alphabetical order The CIP code number is in data element name EABJZ The CIP code description has a translation length of 30 CIP CodeCIP Code . Number Description 00040701 Architectural Urban Design 00020205 Agricultural Animal Physiology 00020206 Dairy Science 00020202 Ag Animal Breeding & Genetics 00020299 Animal Sciences, Other 00010303 Aquaculture Oper & Prod Mgmt 00260607 Marine and Aquatic Biology 00490101 Aviation and Airway Science 00131204 Pre-Elem/Erly Childhd Teach Ed 00110701 Computer Science 00500408 Interior Design 00040401 Architectural Environ Design 00190201 Business Home Economics 00190799 Individual/Family Devel, Other 00260608 Neuroscience 00429999 Psychology, Other 00260602 Biochemistry 00270399 Applied Mathematics, Other 00400602 Geochemistry 00512501 Vet Clinical Sciences (MS PhD) 00500702 Fine and Studio Arts 00500401 Design & Visual Communication 00030601 Wildlife and Wildlands Mgmt 00030599 Forestry & Related Sci, Other User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07084 Date Received: 8/03/2000 Reference: SCR026 Description: SCREEN CHANGE TO 26 Please add the following to screen 26: Place the below under the Rank fields. Jennifer has a copy of what this should look like. . All Rank Dates: Assistant Associate Professor Assistant is element (EBJEN) Associate is element (EBJET) Professor is element (EBJEZ) User Contact: DAN ROSENTHAL Project Team: Phillips Fadden B Request Number: 07085 Date Received: 8/03/2000 Reference: HRS DBD Description: DBD UPDATE FOR SCREEN 26 1) Data Element name EBJEN - (Change name to Assistant) New description for the help screen: Indicates the year in which the faculty member achieved the rank of Assistant Professor . 2) Data Element name EBJET - (Change name to Associate) New description for the help screen: Indicates the year in which the faculty member achieved the rank of Associate Professor . 3) Data Element name EBJEZ - (Change name to Professor) New description for the help screen: Indicates the year in which the faculty member achieved the rank of Professor User Contact: DAN ROSENTHAL Project Team: Lester M Helms B Elkins R Request Number: 07088 Date Received: 8/04/2000 Reference: HRS DBD/SCRN Description: DBD UPDATE FOR SCREEN 58 Please change the following elements: . EABGF - Needs to read ID CARD PRINT DATE . The help screen should read Contains the date the ID card was printed . EABGN - Needs to read LOST CARD CODE . The help screen should read Contains an indicator that indicates how many cards have been issued. . Screen 058 should read LOST ID CARD. . 08/15/00 RE I have made help screen changes and have asked for JP's assistance in changing the screen name. The dbd element will need to reflect these changes as well. . 08/16/00 JP we have made the change to the screen. This should be migrated into production tonight. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07089 Date Received: 8/04/2000 Reference: SCR058 Description: SCREEN CHANGES TO 058 Display Primary Div(EBAAI)/Primary Dept(EBAAJ)/Primary Unit(EBAAK). . Just like on the 012 screen in the Corporate Root. . Remove the following elements from screen 58: (EABGD),(EABGK),(EABGM),(EABGO),(EABGP) and Comment: . File date: (EABGF) Needs to read ID CARD PRINT DATE: . Settlement Complete: (EABGN) Needs to read LOST CARD CODE: . If you have any questions with this request please let me know. Thank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/28/2000 Review Comments: APPROVED BY KAREN BROWN Request Number: 07092 Date Received: 8/08/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank (EBGQE) 062204132 Heritage Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07093 Date Received: 8/08/2000 Reference: LA2020 Description: ADD FIELD TO LA2020 Please add field to the Library Download LA2020: LOST CARD CODE = GRV_UNION (EABGL). Located on the 058 screen User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 07094 Date Received: 8/09/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT/TIMEKEEPING Please change the following's name: . (EBAAJ,EBBYC,EPABM) 01303 - Office of Sponsored Programs (EBACC,EBBYE,EPABI) 401 - Office of Sponsored Programs User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07097 Date Received: 8/14/2000 Reference: SCR026 Description: DELETE DATE OF RANK FOR NON-FACULTY Delete date of rank for non-faculty as follows: . Date of rank appears on screen 026 in HRS Date of rank is stored in data element EBJDK Delete the date in EBJDK when there is no rank, that is, when EBJDA is blank. User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Phillips Sapp Last Review Date: 9/28/2000 Review Comments: APPROVED BY DAN User Comments: DATE OF RANK IS FOR FACULTY ONLY Request Number: 07099 Date Received: 8/15/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank to the DBD: 291170383 D & N Bank 296076301 State Capitol FCU User Contact: KAREN BROWN Project Team: Lester M Helms B Elkins R Request Number: 07105 Date Received: 8/18/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank (EBGQE): . 254074345 Wright Patman Congression User Contact: KAREN BROWN Project Team: Lester M Helms B Elkins R Request Number: 07106 Date Received: 8/21/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT NAME CHANGE Please change the following department name: . (EBAAJ,EBBYC,EPABM) 00440 - Marketing (EBACC,EBBYE,EPABI) 075 - Marketing User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07113 Date Received: 8/23/2000 Reference: HRS DBD Description: NEW BANK Please add the following banks to the DBD (EBGQE): . 036076053 - USABANCSHARES.COM 061101197 - CITIZENS BK OF WASHINGTON 265270772 - ST LANDRY HOMESTEAD FSB User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Lester M Helms B Elkins R Request Number: 07114 Date Received: 8/23/2000 Reference: HRS DBD Description: NEW BANK Please add the following bank to the DBD (EBFGQE): . 271291460 - MEMBERS ADVANTAGE CU User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Lester M Helms B Elkins R Request Number: 07117 Date Received: 8/28/2000 Reference: HRS DBD Description: DBD UPDATE - ADD NEW DEPARTMENTS The following are Units right now and now the Departments what these Units to have their own department, so please add the following dept (EBAAJ,EBBYC,EPABM): . 01340 - FRESHMAN YEAR EXP 01341 - RECREATION SERVICES 01345 - GLOMERATA 01346 - PLAINSMAN 01348 - TIGER CUB 01349 - RECREATION SVS INTM SPORTS 01350 - WEGL 01351 - UNIVERSITY PROGRAM COUNSEL please spell change counsel's spelling to council 08/28/00 RE 01352 - THE AUBURN CIRCLE 01353 - AUBURN STUDENT GOVT ASSOC 01354 - UNIVERSITY PLACEMENT 01355 - ACADEMIC SUPPORT 01356 - SUPPLEMENTAL INSTRUCTION User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07118 Date Received: 8/28/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) . 263287149 REGIONS BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07119 Date Received: 8/28/2000 Reference: HRS DBD Description: DBD UPDATE - CIP CODES Please change the CIP code number below (EABJZ) for Biochemistry: . OLD: 00260602 NEW: 00260202 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07120 Date Received: 8/28/2000 Reference: HRS DBD Description: DBD UPDATE - SCHEDULE ID Please add the following Schedule ID for the Bracket Step Table. AUM has added a new one and we need to get the added ASAP due to position rolling problems. Thanks . (ET402) V - AUM Services Employees User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07121 Date Received: 8/28/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following to the DBD:(EBGQE) . 261272046 FIVE STAR CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Lester M Helms B Elkins R Request Number: 07134 Date Received: 9/01/2000 Reference: Description: ID MERGES - VOID PROBLEMS Id Merges - add to the history file to prevent problems with VOIDS processing. Testing in Progress. Having problems when voids are processed - error "duplicate records" or "record not found". User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/05/2000 Review Comments: PY1301 Request Number: 07135 Date Received: 9/01/2000 Reference: Description: MAX TDAS REPORT Max TDA's - report of people who might exceed the maximum for TDA's and may need adjustments before year end. Tests have been send to Payroll. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Meadows S Request Number: 07136 Date Received: 9/01/2000 Reference: HR1217 Description: BENEFIT STATEMENTS Benefit Statements are still not working in HRS (SCT). We will need to create these in-house. I have documenation and will give to Jennifer Phillips. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07137 Date Received: 9/01/2000 Reference: PR1157 Description: CONVERT PY7475 - ASSIGNMENTS ENDING 3 MO Convert PY7475. Assignments that will end within 3 months. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07141 Date Received: 9/07/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 325180058 VALLEY COMMUNITY FCU User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07150 Date Received: 9/11/2000 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following Banks to DBD: (EBGQE) . 122221686 MID-STATE BANK 064207894 FIRST AMER NATIONAL BANK 065305902 UNION PLANTERS BANK, NA 262287551 COOSA PINES FCU 065400137 BANK ONE, LOUISIANA,NA 261171163 ATLANTA POSTAL CU User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07158 Date Received: 9/14/2000 Reference: PY1283 Description: CHANGE PY1283A,B, AND E This was request by Sandra Taylor in Payoll: She need Home addresses added to PY1283A - BCBS and PY1283B - PC and PY1283E - Dental. She has to send letters to everyone that appears on these lists. Let me know if you have any questions. Thank add job group to report..sort report by jobgroup/name User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/12/2000 Review Comments: APPROVED BY KAREN Request Number: 07159 Date Received: 9/14/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK Please make the following change: (EBAAJ,EBBYB,EPABM) - 00152 Research Instrumentation (EBBYE,EBACC,EPABI) - 027 Research Instrumentation . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07162 Date Received: 9/18/2000 Reference: HRS DBD Description: DBD UPDATE - TIMEKEEPING Please add the following: (EBACC,EBBYE,EPABI) 060 - Research Instrumentation User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07166 Date Received: 9/19/2000 Reference: HRS DBD Description: DBD UPDATE - DEDUCTION 365 Please add the following to the Deduction/Benefit/Plan Table: (ET019,EFAAE,ET082,ET951,ET966,ET977,ET994,ETABB) 365 - Bursar Accounts User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07182 Date Received: 9/21/2000 Reference: Description: DBD UPDATE - BANK Please add the following Banks (EBGQE): 062203858 THE CITIZENS BANK 265377756 MUNA FCU 061102277 MAIN STREET BANK 064205919 FIRST AMER NATIONAL BANK User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07183 Date Received: 9/22/2000 Reference: Description: DBD UPDATE - DEPT please add the following Deptartment numbers: (EBACC,EBBYE,EPABI) . the elements should be (EBAAJ,EBBYC,EPABM) Add the following departments: . 01342 - University Placement 01343 - Academic Support 01344 - supplemental Instruction User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07184 Date Received: 9/22/2000 Reference: Description: DBD UPDATE - ADD TK 340 Please add the following Timekeeping (EBACC,EBBYE,EPABI) 340 - MULTICULTURAL AFFAIRS User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07190 Date Received: 9/22/2000 Reference: HRS DBD Description: HRSDBD, DPT (EBAAJ) & TL (EBACC) Please update the DBD for the following for both the dept (EBAAJ) and timekeeping location (EBACC): . EBAAJ - Dept - 00690 - Eng Outr Cont Ed (EOCE) EBACC - TL - 135 - Eng Outr Cont Ed (EOCE) . User Contact: DIANE THAXTON User Contact Phone: 3660 Project Team: Helms B Elkins R Request Number: 07193 Date Received: 9/25/2000 Reference: SCR026 Description: BATCH POST PRIOR FACULTY DATES OF RANK We will provide three files with SSN and Rank Date for batch updating: . File 1 with rank dates for Assistant Professor - EBJEN File 2 with rank dates for Associate Professor - EBJET File 3 with rank dates for Professor - EBJEZ . *Please advise on file format and date format* User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Phillips Sapp Last Review Date: 10/10/2000 Review Comments: FILE RECEIVED FROM DAN 10/10 User Comments: FOR SALARY EQUITY ANALYSIS Request Number: 07197 Date Received: 9/29/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT Please change the following department name: (EBAAJ,EBBYC,EPABM) 01120 - CLINICAL SCIENCES (EBACC,EBBYE,EPABI) 217 - CLINICAL SCIENCES User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07198 Date Received: 9/29/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 063000047 Nationsbank, NA User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07200 Date Received: 10/03/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank to the DBD:(EBGQE) 083000056 Natl City Bank of KY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07201 Date Received: 10/03/2000 Reference: PR1105 Description: PR1105A - ADD TIMEKEEPING Please add the timekeeping location number to this report. User Contact: MARY TURNER User Contact Phone: 41607 Project Team: Phillips Sapp Request Number: 07206 Date Received: 10/10/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK Please add the following TimeKeeping location back, this was deleted for some reason: (EBACC,EBBYE,EPABI) 496 - Facilities Planning 422 - TRIO PROGRAMS . 10/17/00 RE changed 422 value to 722 - trio programs . ******************************************************************** Please change the following name: (EBACC,EBBYE,EPABI) 131 - ENG OUTR CONT ED (EOCE) 714 - TRIO-UPWARD BOUND 717 - TRIO TALENT SEARCH ******************************************************************** Please delete the following tk/checkcode: (EBACC,EBBYE,EPABI) 275 - Multicultural Affairs ******************************************************************* Please delete the following Departments: (EBAAJ,EBBYC,EPABM) 01354 - University Placement 01355 - Academic Support 01356 - Supplemental Instruction These were accidentally submitted twice. Sorry. ******************************************************************* Please ADD the following Department: (EBAAJ,EBBYC,EPABM) 02015 - TRIO PROGRAMS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07212 Date Received: 10/13/2000 Reference: Description: NEW LABOR DISTR Implement the SCT Labor Distribution system. Make no changes to the SCT code but rather develop additional programs and/or procedures which will meet the requirements of Auburn University. The system should: Create an FRS interface with the appropriate data Provide interface reports along with fische tapes Provide appropriate Distribution reports for all departments and for Contracts and Grants. User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Phillips Royster R Request Number: 07213 Date Received: 10/13/2000 Reference: Description: ADAPT EXP XFER TO SCT LD Convert the Expense Transfer processing to utilize the SCT Labor Distribution files. User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Phillips Royster R Request Number: 07220 Date Received: 10/17/2000 Reference: Description: CHANGE PAF FLAG TO 'Y' FOR CK DIST 217 Please change the PAF to Y for all employees with Check dist. Code 217. Mary Turner need turnarounds on these. Thanks User Contact: KAREN BROWN Project Team: Phillips Sapp Request Number: 07222 Date Received: 10/18/2000 Reference: Description: EMPLOYEE EXTRACT USED FOR PHONE BOOK Scott Lowery needs a copy of the data extract that we use to build the AU telephone directory. RBDL needs both the student data (Req #07221) and the employee data (Req #07222). User Contact: SCOTT LOWERY (RBDL) User Contact Phone: 4-1711 Project Team: Phillips Sapp Request Number: 07226 Date Received: 10/19/2000 Reference: Description: DBD UPDATE - CIP CODES Please add these faculty CIP codes: EABJZ * NEW CIP CODESNEW DESCRIPTION 00030101Natural Resources Cons, Gen'l 00030405Logging/Timber Harvesting 00090499Journalism & Mass Comm, Other 00130406Higher Education Admin 00131311Mathematics Teacher Education 00131321Computer Teacher Education 00131401Teachng English as Second Lang 00141101Engineering Mechanics 00141801Materials Engineering 00190502Foods and Nutrition Science 00230401English Composition 00230701American Literature (US) 00230801English Literature (British) 00269999Biological/Life Sciences Other 00450802American History (US) 00450804History & Phil of Science/Tech 00500301Dance 00500402Graphic Design & Illustration 00520203Logistics & Materials Mgmt User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Request Number: 07227 Date Received: 10/19/2000 Reference: Description: DBD UPDATE - CITIZENSHIP Add to DBD: EAANB ERI - ERITREA User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Request Number: 07228 Date Received: 10/20/2000 Reference: HRS DBD Description: DBD UPDATE - TK/CHECKDIST please change the following TK/check dist code name: (EBACC,EBBYE,EPABI) . 135 - Engineering Media Services User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07229 Date Received: 10/20/2000 Reference: HRS DBD Description: DBD UPDATE- CITIZENSHIP Please add to DBD: (EAANB) . PAL - PALESTINE User Contact: MARY TURNER Project Team: Helms B Elkins R Request Number: 07231 Date Received: 10/23/2000 Reference: HR13XX Description: ADD RDARS TO REPORTS Please add the following to the JCL for the following Reports: We need these to go into RDARS as soon as they come across the line. /*OUTPUT RPT1 FORMS=RDARS,FCB=STD1,DEST=SAM *************************** HR1340Z2 AND Z3 HR1350Z2 HR1320Z2 the one with form type 6005 (there are two) HR1391Z1 If you have any questions please call me. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/31/2000 Review Comments: APPROVED BY KAREN Request Number: 07233 Date Received: 10/24/2000 Reference: EBC324 Description: NEW DEDUCTION CODE 365 - SPECIAL ROUTINE We have set up a new Deduction code on the TCC table and Plan table Plan type - 365 Plan code - BUR This needs to work like the 20% Garnishments (340). 340 has a special routine of 09. If further information is needed please let me know. Thanks User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Meadows S Request Number: 07235 Date Received: 10/25/2000 Reference: PR2022 Description: LEAVE BALANCE PAID REPORT We have been asked by the state examiners to provide a list of all employees who were paid for annual and sick leave balances upon separation for fiscal years 99 and 00. Please include SSN, Name, earn code, hours paid, amount paid, payroll ID, date paid, timekeeping location (number and translation). Thanks. . 200 - VACATION PAY AT SEPARATION-NON FAC 201 - VACATION PAY AT SEPARATION-FACULTY 210 - SICK LEAVE AT SEPARATION User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Meadows S Request Number: 07236 Date Received: 10/25/2000 Reference: HR1578&1585 Description: BUDGET BOOK LAYOUTS FOR WEB Create two layouts of "Budget Book" for the web. * HR1578 - contains "Original Budget" data submitted by departments to the Budget Office on worksheets prior to 10/01. * HR1585 - contains current salary data from the HRS db2 tables. Will run on a regular basis. User Contact: TERESA VEST Project Team: Phillips Royster R Pope R Request Number: 07239 Date Received: 10/25/2000 Reference: Description: NEW JCL FOR LABOR DISTRIBUTION New to add a RDARS form type to the labor distribution reports...This will allow one copy to go to print, and the other to go straight in RDARS. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 07240 Date Received: 10/26/2000 Reference: Description: FLEX END DATES Please run a spufi to change the Coverage End Date and Payroll End date of the FLEX deductions 131 FLX PRM, 132 FLX DEP, 133 FLX MED on all with end dates of 12/31/2099. For job groups A & G, please change to 12/21/2000 For job group L, please change to 12/16/2000 * Can you identify any (there *shouldn't* be any) with these deductions that are not in job group A, G, or L? * * per email from Elizabeth Mccormick 10/26/2000 User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-1776 Project Team: Phillips Sapp Request Number: 07248 Date Received: 11/01/2000 Reference: Description: DBD UPDATE - BANK Please add the following bank to the DBD: (EBGQE) 231375630 York Fed Svngs & Loan Assn 063109702 Wakulla Bank 053100300 First-Citizens Bk & Tr Co User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07249 Date Received: 11/02/2000 Reference: Description: REPORT FOR ACTIVE EMPL W/O ACTIVE ASSIGN Personnel needs a report of all Active employees without an active assignment. User Contact: MARY TURNER User Contact Phone: 41607 Project Team: Phillips Meadows S Request Number: 07250 Date Received: 11/02/2000 Reference: Description: EMPLOYEE'S WITH ASSIGN ENDING IN 3 MONTH Personnel needs a report to send out to the departments, that would list all the departments employees whose assignments will end in 3 months. **** additions/modifications to request: Please sequence by TKL. per email from Karen 11/06/2000 jp User Contact: MARY TURNER User Contact Phone: 41607 Project Team: Phillips Meadows S Request Number: 07251 Date Received: 11/02/2000 Reference: Description: TERMINATED EMPLOYEES W/TERMINATION DATES We need a report that listed all terminated employees with a termination date of 01/01/1001. These should not have converted to the new SCT system. Thanks User Contact: MARY TURNER User Contact Phone: 41607 Project Team: Phillips Sapp Last Review Date: 3/06/2001 Review Comments: APPROVED BY KAREN Request Number: 07252 Date Received: 11/02/2000 Reference: HRS DBD Description: DBD UPDATE - NAME CHANGE Please change the following names: EBAAJ,EBBYC,EPABM - 00144 - Research Instrumentation Fac EBAAK,EBBYD,EPABN - 01210 - TRIO-Upward Bound EBAAK,EBBYD,EPABN - 01310 - TRIO-Talent Search EBACC,EBBYE,EPABI - 391 - Research Instrumentation Fac User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07257 Date Received: 11/02/2000 Reference: HRS DBD Description: DBD UPDATE - EDUCATION DEGREES Add these degrees to the DBD: Less than Baccalaureate: 2030ATASSOCIATE OF TECHNOLOGY Baccalaureate: 4073BASCBACH OF APPLIED SCIENCE 4085BBMEBACH OF BIO-MEDICAL ENGR 4344BSLTBACH OF SCI IN LAB TECH 4438BTHEOBACH OF THEOLOGY 4448DIPLDIPLOMA IN HUMAN SCIENCE Master's: 5075HDEHIGHER DIPL OF EDUCATION 5265MEMMASTER OF ENV'TAL MGMT 5268MESSMAST OF EXERCISE SPORT SCI 5415MPSMAST OF PROF STUDIES 5700OEOCEAN ENGINEER Specialist: 6050SESSPECIALIST ERGON & SAFETY Doctoral: 8065DMDOCTOR IN MATHEMATICS Post-doctoral Qualification (from foreign counties): (Note: Begin the description in column 1, with no acronym) 8530DOCTOR HABIL 8540KANDIDATUS DEGREE Professional Certification: (Note: Begin the description in column 1, with no acronym) 9555CHARTER LIFE UNDERWRITER 9615MEDICAL LAB TECHNICIAN Change these DBD degree descriptions: (Note: Begin the new description in column 1, with no acronym) OLD:8510APLPROF AUBERPLANMABIGER PR NEW:8510AUBERPLANMABIGER PROFESSOR OLD:8520PRVDOZ PRIVATDOZENT NEW:8520PRIVATDOZENT OLD:9501ADULT NURSE PRACTITIONER NEW:9501ADULT NURSE PRACTITIONER OLD:9502AIRCRAFT DISPATCHER NEW:9502AIRCRAFT DISPATCHER OLD:9503AGIADVANCED GROUND INSTRUCTOR NEW:9503ADVANCED GROUND INSTRUCTOR OLD:9504APAIRFRAME & POWERPLANT TECHNICIAN NEW:9504AIRFRAME & POWERPLANT TECH OLD:9505ATPAIRLINE TRANSPORT PILOT NEW:9505AIRLINE TRANSPORT PILOT OLD:9507CERTIFICATE NEW:9507CERTIFICATE OLD:9508CCMCERTIFIED CASH MANAGER NEW:9508CERTIFIED CASH MANAGER OLD:9509CPNPCERT PEDIATRIC NURSE PRACTITIONER NEW:9509CERT PEDIATRIC NURSE PRACTITIONER OLD:9510CASCTF OF ADVANCED STUDY NEW:9510CTF OF ADVANCED STUDY OLD:9540CFECERT FINANCIAL EXAMIN NEW:9540CERT FINANCIAL EXAMINER OLD:9545CFICERTIFIED FLIGHT INSTRUCTOR NEW:9545CERTIFIED FLIGHT INSTR OLD:9547CFIICERTIFIED FLIGHT INSTRUCTOR INSTRUMENTS NEW9547CERT FLIGHT INSTRUCTOR INSTRUMENTS OLD:9550CFPCERT FINANCIAL PLANNER NEW:9550CERT FINANCIAL PLANNER OLD:9560CPACERT PROF ACCOUNTANT NEW:9560CERT PUBLIC ACCOUNTANT OLD:9565DACTDIPL AMER COL THERIO NEW:9565DIPL AMER COL THERIOGENOLOGY OLD:9566DACVSDIPL AMER COL VET SURG NEW:9566DIPL AMER COL VET SURGERY OLD:9567DACIMDIPL AMER COL INT MED NEW:9567DIPL AMER COL INT MEDICINE OLD:9570EEELECTRICAL ENGINEER NEW:9570ELECTRICAL ENGINEER OLD:9572FEFLIGHT ENGINEER NEW:9572FLIGHT ENGINEER OLD:9573IGIINSTRUMENT GROUND INSTRUCTOR NEW:9573INSTRUMENT GROUND INSTRUCTOR OLD:9575LIC CLINIC LAB SUPERV NEW:9575LIC CLINICAL LAB SUPERVISOR OLD:9580LICENSURE AS A DENTIS NEW:9580LICENSURE AS A DENTIST OLD:9590RPHLIC PHARMACIST NEW:9590LICENSED PHARMACIST OLD:9595LPNLICENSED PRACTICAL NURSE NEW:9595LICENSED PRACTICAL NURSE OLD:9610LIC PROFESSION GEOLOG NEW:9610LIC PROF'L GEOLOGIST OLD:9620MEMBER OF THE BAR NEW:9620MEMBER OF THE BAR OLD:9625MEIMULTI-ENGINE INSTRUCTOR NEW:9625 MULTI-ENGINE INSTRUCTOR OLD:9640REGISTERED ARCHITECT NEW:9640REGISTERED ARCHITECT OLD:9650RDREGISTERED DIETITIAN NEW:9650REGISTERED DIETITIAN OLD:9660RNREGISTERED NURSE NEW:9660REGISTERED NURSE OLD:9670REGISTERD PROFL ENGIN NEW:9670REGISTERED PROF'L ENGINEER OLD:9680TEACHING CERTIFICATE NEW:9680TEACHING CERTIFICATE MAJOR FIELDS Add these majors to the DBD: Agriculture 1265Environmental Management 1515Vocational Agriculture Architecture 1768Construction Management 1773Design and Manufacturing 1778Environment Design 1793Industrial Education Business 2195Entrepreneur 2265Insurance & Investment 2271Internat'l Political Economics 2275Investment 2285Logistics 2339Office Administration 2362Resource Ecology & Mgmt 2364Risk Mgmt & Insurance Education 3038Athletic Training 3312Exercise Sports Sciences Engineering 4035Aircraft Systems 4043Biomedical Engineering 4046Broadband Communication 4055Chemical Engr Automation 4165Engineering Economics 4168Engineering Management 4247Human-Computer Interaction 4249Image Trans & Processing 4268Inform Systems Technology 4322Microelectronics 4434Telecomm Engineering 4448Unconventional Control Systems Forestry 5015Environmental Forestry Human Sciences 5445Consumer Affairs 5456Family and Child Services 5465Family & Consumer Science Educ Liberal Arts 6055Applied Psychology 6665Radio TV & Film 6715Slavic Fine Arts 7065Dance Pharmacy 7905Psychopharmacology Science & Mathematics 8063Astronomy 8163Cell Biology 8168Ecology 8178Engineering Physics 8215Fire Science 8252Harmonic Analysis 8411Pathobiology 8546Theoretical Physics Veterinary Medicine 9155Medical Illustration Change the DBD description for this major: Old:6180Communications New:6180Communication Change the DBD number for this major: Old:7365Family Nurse Practitioner New:7633Family Nurse Practitioner User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Request Number: 07260 Date Received: 11/02/2000 Reference: Description: REPORT OF TERMINATED EMPL. W/LEAVE BALAN Personnel needs a report of all Terminated employees with leave balances. User Contact: MARY TURNER User Contact Phone: 41607 Project Team: Phillips Meadows S Request Number: 07262 Date Received: 11/02/2000 Reference: Description: ACTIVE ASSIGN BUT NOT PAID IN 3 MONTHS Need a list of employees with active assingments, but they have not been paid in 3 months...we need to make sure the departments are terminating employees that need to be terminated. Thanks Agriculture 1265Environmental Management 1515Vocational Agriculture Architecture 1768Construction Management 1773Design and Manufacturing 1778Environment Design 1793Industrial Education Business 2195Entrepreneur 2265Insurance & Investment 2271Internat'l Political Economics 2275Investment 2285Logistics 2339Office Administration 2362Resource Ecology & Mgmt 2364Risk Mgmt & Insurance Education 3038Athletic Training 3312Exercise Sports Sciences Engineering 4035Aircraft Systems 4043Biomedical Engineering 4046Broadband Communication 4055Chemical Engr Automation 4165Engineering Economics 4168Engineering Management 4247Human-Computer Interaction 4249Image Trans & Processing 4268Inform Systems Technology 4322Microelectronics 4434Telecomm Engineering 4448Unconventional Control Systems Forestry 5015Environmental Forestry Human Sciences 5445Consumer Affairs 5456Family and Child Services 5465Family & Consumer Science Educ Liberal Arts 6055Applied Psychology 6665Radio TV & Film 6715Slavic Fine Arts 7065Dance Pharmacy 7905Psychopharmacology Science & Mathematics 8063Astronomy 8163Cell Biology 8168Ecology 8178Engineering Physics 8215Fire Science 8252Harmonic Analysis 8411Pathobiology 8546Theoretical Physics Veterinary Medicine 9155Medical Illustration Change the DBD description for this major: Old:6180Communications New:6180Communication Change the DBD number for this major: Old:7365Family Nurse Practitioner New:7633Family Nurse Practitioner User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07263 Date Received: 11/02/2000 Reference: Description: LIST OF ALL TERMINATED EMPLOYEES SQL DECLARE ASSGNCUR CURSOR FOR User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07264 Date Received: 11/02/2000 Reference: Description: PEOPLE TO BE PURGED - NO 16 SCREENS list of employees that need to be purged from SCT. These people have 011,012, and/or 20 but no 16 screens. These people were converted but should not have been moved to SCT. Thanks User Contact: MARY TURNER User Contact Phone: 41607 Project Team: Phillips Meadows S Request Number: 07267 Date Received: 11/06/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks to the DBD: (EBGQE) . 064000017 First Amer National Bank 065501353 Whitney National Bank 063210112 AmSouth Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07273 Date Received: 11/09/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank to the DBD:(EBGQE) . 256072691 Telebank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07274 Date Received: 11/10/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT/UNITS Please add the following Dept: (EBAAJ,EBBYC,EPABM) 01450 - Admin - OIT . Please add the following TK/Check Dist: (EBACC,EBBYE,EPABI) 318 - Admin - OIT . Please change the name of the following Dept: (EBAAJ,EBBYC,EPABM) 00910 -Info Tech-Telecom & Media Sup . Please add the following School: (EBAAI,EBBYB,EPABJ) 165 - AU-Office of Info Technology . Please add the following Unit: (EBAAK,EBBYD,EPABN) 02215 - Media Support - IMG User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07276 Date Received: 11/10/2000 Reference: HRS DBD Description: DBD UPDATE - TK/DEPT Please change the following: (EBAAJ,EBBYC,EPABM) 00470 - Aviation Mgt & Logistics ************** (EBACC,EBBYE,EPABI) 082 - Aviation Mgt & Logistics User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07277 Date Received: 11/10/2000 Reference: HRS DBD Description: DBD UPDATE - TK Please change the following name of TK: (ebacc,ebbye,epabi) 345 - Info Tech-Telecom & Media Sup User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07279 Date Received: 11/13/2000 Reference: Description: CHANGING THE FULL/PART TIME FLAG ON TEMP Many employees that have 4's in the EBJFF field on the 12 screen (Full/Part time) flag are not loaded into the table. This 4 has defaulted into this field (ON THE SCREEN - jp) therefore this was not recognized as a problem. We need to determine how to put these 4's back into the fields, so that the 4's are recognized and these people will load on to the table. Let me know if you need any additional information. Thanks . 1) write a program to determine if a person has a BLANK in the EBJFF field - or if they do not have a record on that db2 table at all. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07280 Date Received: 11/13/2000 Reference: Description: PRIMARY BENEFIT FLAG OUT OF SYNC Some employees primary Benefit Flag (EBCAK), is out of sync with assignment. The primary active assignment should reflect a 'Y' and some do not...Thanks User Contact: KAREN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07281 Date Received: 11/13/2000 Reference: PR2022 Description: MODIFY PR2022 Marcie has asked that PR2022, her copy of this report, be sorted by Earn Code and then a Total added per earn code. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07282 Date Received: 11/13/2000 Reference: PR3120 Description: MODIFY PR3120 Payroll and Personnel has asked that the PR3120 be modified. They would like all new employees that are added to this report as soon as the 11 screen is completed, to be removed. Also they only want Name and SSN to appear on the report. Thanks ************************************************** according to installation guidelines we agreed not to change delivered reports..zba120 is a delivered program.. therefore this request has been withdrawn........ ************************************************************* User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/03/2001 Review Comments: WITHDRAWN BY KAREN BROWN Request Number: 07284 Date Received: 11/13/2000 Reference: PR1151 Description: MODIFY THE NEW HIRE RPT-PR1151 The State has given us a change in the format of the New Hire file. Basically they are adding the employer name & address to the end of each record. The new fields are: LOCATION FIELD LENGTH DESCRIPTION & REMARKS 124-143 EMPLOYER NAME 20 "AUBURN UNIV" 144-157 EMPLOYER ADDRESS 15 "INGRAM HALL" 158-168 CITY 11 "AUBURN UNIV" 169-170 STATE 2 "AL" 171-176 ZIP 5 "36849" 177-200 BLANKS 24 IN-HOUSE USE * I believe the location of the Zip should actually be 171-175. We need this changed ASAP, but Personnel will do this manually until this is fixed. Please let me know if you need any additional information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Rosseau R Request Number: 07286 Date Received: 11/14/2000 Reference: PY1286 Description: CONVERT PY7633 FOR BC/BS TAPE We were running PY7633, which produced a file that FTP'd to the AS/400. We need that piece to stay the same. The current PY7633 was only picking up active Deductions for Health. We now will need this program to pick up 100 BC, 100 PC, and 120 DEN. Same information that the current PY7633 is picking up for these employees . BC/BS is sending a new Diskette and not a tape. Once Debra Harper gets this current file, and the new diskette she is going to change her program to read all three codes and do the comparison through the AS/400. If you have any question, please call me. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07291 Date Received: 11/16/2000 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following Bank: (EBGQE) . 064002280 UNION PLANTERS BANK, NA 043000261 Mellon Bank, NA . 11/29/00 RE FYI....THE BANKS BELOW ARE ALREADY IN THE DBD . 064000017 First Amer National Bank 065501353 Whitney National Bank 063210112 AmSouth Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07294 Date Received: 11/20/2000 Reference: Description: CHANGE CHECK ISSUE DATE ON 4R03 We need to change the Check issue date from 11/22/00 to 11/21/00 for the following: Payroll History files - AUP03.HRS.PROD.CWHIST AUP03.HRS.PROD.CKOLHS Recon file - AUP03.DISB.PROD.RECON User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Meadows S Last Review Date: 1/24/2001 Review Comments: CHANGED TAPES IN PRODUCTION User Comments: RAN EARNINGS TO TEST Request Number: 07296 Date Received: 11/21/2000 Reference: HRS DBD Description: DBD UPDATE - ADD 730 Please add the following Plan type to all the elements listing below: (ET951,ET966,ET977,ET994,ETABB) . 730 - Other Compensation User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07299 Date Received: 11/27/2000 Reference: PY7539 Description: MODIFY SAVINGS BONDS PY7539 It appears we need to make some changes in the Header record or App. A. Below are the changes: Position 18-25 should look like - 0000 and 6 spaces Position 129-137 should be spaces Position 204-233 should be spaces Position 234-235 should be EE Position 236-238 should be 000 Position 239-240 should be spaces User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07300 Date Received: 11/27/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK Please update the following: (EBAAJ,EBBYC,EPABM) 01354 - Panhellenic ***************************** (EBACC,EBBYE,EPABI) 554 - Panhellenic User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07302 Date Received: 11/28/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank to the DBD: (EBGQE) 067092200 VirtualBank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07304 Date Received: 11/29/2000 Reference: Description: MODIFY THE YEAR END LEAVE ROLL The policy is: Leave Carryover for part time employees is prorated based on the percentage of full time they are employed. A full-time employee with 10 + years of service can carry over up to 320 hours, but if this employee were only 75% the carry over amount would be 240 hours. However right now this person is carrying over the same as a full-time person...We need to modify the Leave Roll to handle this situation. Roll based on their FTE. User Contact: MARY TURNER User Contact Phone: 41706 Project Team: Phillips Sapp Last Review Date: 1/03/2001 Review Comments: APPROVED BY MARY User Comments: PR1201Z1-Z3 Request Number: 07310 Date Received: 12/07/2000 Reference: Description: CALCULATE RETIREMENT GROSS for 56 screen. multiply the prior year ytd total by .05 for 140-tr and by .02 for 141-er User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Phillips Sapp Last Review Date: 1/03/2001 Review Comments: APPROVED BY KAREN User Comments: PY1270 Request Number: 07311 Date Received: 12/11/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 065505870 1ST NATL BANK OF PICAYUNE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07312 Date Received: 12/11/2000 Reference: HRS DBD Description: DBD UPDATE - SCREEN 26 Please update the following: If you have any questions please contact me at 4-3657. Thanks DEGREES Add these degrees to the DBD: Less than Baccalaureate: 2030ATASSOCIATE OF TECHNOLOGY Baccalaureate: 4073BASCBACH OF APPLIED SCIENCE 4085BBMEBACH OF BIO-MEDICAL ENGR 4344BSLTBACH OF SCI IN LAB TECH 4438BTHEOBACH OF THEOLOGY 4448DIPLDIPLOMA IN HUMAN SCIENCE Master's: 5075HDEHIGHER DIPL OF EDUCATION 5265MEMMASTER OF ENV'TAL MGMT 5268MESSMAST OF EXERCISE SPORT SCI 5415MPSMAST OF PROF STUDIES 5700OEOCEAN ENGINEER Specialist: 6050SESSPECIALIST ERGON & SAFETY Doctoral: 8065DMDOCTOR IN MATHEMATICS Post-doctoral Qualification (from foreign counties): (Note: Begin the description in column 1, with no acronym) 8530DOCTOR HABIL 8540KANDIDATUS DEGREE Professional Certification: (Note: Begin the description in column 1, with no acronym) 9555CHARTER LIFE UNDERWRITER 9615MEDICAL LAB TECHNICIAN Change these DBD degree descriptions: (Note: Begin the new description in column 1, with no acronym) OLD:8510APLPROF AUBERPLANMABIGER PR NEW:8510AUBERPLANMABIGER PROFESSOR OLD:8520PRVDOZ PRIVATDOZENT NEW:8520PRIVATDOZENT OLD:9501ADULT NURSE PRACTITIONER NEW:9501ADULT NURSE PRACTITIONER OLD:9502AIRCRAFT DISPATCHER NEW:9502AIRCRAFT DISPATCHER OLD:9503AGIADVANCED GROUND INSTRUCTOR NEW:9503ADVANCED GROUND INSTRUCTOR OLD:9504APAIRFRAME & POWERPLANT TECHNICIAN NEW:9504AIRFRAME & POWERPLANT TECH OLD:9505ATPAIRLINE TRANSPORT PILOT NEW:9505AIRLINE TRANSPORT PILOT OLD:9507CERTIFICATE NEW:9507CERTIFICATE OLD:9508CCMCERTIFIED CASH MANAGER NEW:9508CERTIFIED CASH MANAGER OLD:9509CPNPCERT PEDIATRIC NURSE PRACTITIONER NEW:9509CERT PEDIATRIC NURSE PRACTITIONER OLD:9510CASCTF OF ADVANCED STUDY NEW:9510CTF OF ADVANCED STUDY OLD:9540CFECERT FINANCIAL EXAMIN NEW:9540CERT FINANCIAL EXAMINER OLD:9545CFICERTIFIED FLIGHT INSTRUCTOR NEW:9545CERTIFIED FLIGHT INSTR OLD:9547CFIICERTIFIED FLIGHT INSTRUCTOR INSTRUMENTS NEW9547CERT FLIGHT INSTRUCTOR INSTRUMENTS OLD:9550CFPCERT FINANCIAL PLANNER NEW:9550CERT FINANCIAL PLANNER OLD:9560CPACERT PROF ACCOUNTANT NEW:9560CERT PUBLIC ACCOUNTANT OLD:9565DACTDIPL AMER COL THERIO NEW:9565DIPL AMER COL THERIOGENOLOGY OLD:9566DACVSDIPL AMER COL VET SURG NEW:9566DIPL AMER COL VET SURGERY OLD:9567DACIMDIPL AMER COL INT MED NEW:9567DIPL AMER COL INT MEDICINE OLD:9570EEELECTRICAL ENGINEER NEW:9570ELECTRICAL ENGINEER OLD:9572FEFLIGHT ENGINEER NEW:9572FLIGHT ENGINEER OLD:9573IGIINSTRUMENT GROUND INSTRUCTOR NEW:9573INSTRUMENT GROUND INSTRUCTOR OLD:9575LIC CLINIC LAB SUPERV NEW:9575LIC CLINICAL LAB SUPERVISOR OLD:9580LICENSURE AS A DENTIS NEW:9580LICENSURE AS A DENTIST OLD:9590RPHLIC PHARMACIST NEW:9590LICENSED PHARMACIST OLD:9595LPNLICENSED PRACTICAL NURSE NEW:9595LICENSED PRACTICAL NURSE OLD:9610LIC PROFESSION GEOLOG NEW:9610LIC PROF'L GEOLOGIST OLD:9620MEMBER OF THE BAR NEW:9620MEMBER OF THE BAR OLD:9625MEIMULTI-ENGINE INSTRUCTOR NEW:9625 MULTI-ENGINE INSTRUCTOR OLD:9640REGISTERED ARCHITECT NEW:9640REGISTERED ARCHITECT OLD:9650RDREGISTERED DIETITIAN NEW:9650REGISTERED DIETITIAN OLD:9660RNREGISTERED NURSE NEW:9660REGISTERED NURSE OLD:9670REGISTERD PROFL ENGIN NEW:9670REGISTERED PROF'L ENGINEER OLD:9680TEACHING CERTIFICATE NEW:9680TEACHING CERTIFICATE MAJOR FIELDS Add these majors to the DBD: Agriculture 1265Environmental Management 1515Vocational Agriculture Architecture 1768Construction Management 1773Design and Manufacturing 1778Environment Design 1793Industrial Education Business 2195Entrepreneur 2265Insurance & Investment 2271Internat'l Political Economics 2275Investment 2285Logistics 2339Office Administration 2362Resource Ecology & Mgmt 2364Risk Mgmt & Insurance Education 3038Athletic Training 3312Exercise Sports Sciences Engineering 4035Aircraft Systems 4043Biomedical Engineering 4046Broadband Communication 4055Chemical Engr Automation 4165Engineering Economics 4168Engineering Management 4247Human-Computer Interaction 4249Image Trans & Processing 4268Inform Systems Technology 4322Microelectronics 4434Telecomm Engineering 4448Unconventional Control Systems Forestry 5015Environmental Forestry Human Sciences 5445Consumer Affairs 5456Family and Child Services 5465Family & Consumer Science Educ Liberal Arts 6055Applied Psychology 6665Radio TV & Film 6715Slavic Fine Arts 7065Dance Pharmacy 7905Psychopharmacology Science & Mathematics 8063Astronomy 8163Cell Biology 8168Ecology 8178Engineering Physics 8215Fire Science 8252Harmonic Analysis 8411Pathobiology 8546Theoretical Physics Veterinary Medicine 9155Medical Illustration Change the DBD description for this major: Old:6180Communications New:6180Communication Change the DBD number for this major: Old:7365Family Nurse Practitioner New:7633Family Nurse Practitioner User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Last Review Date: 1/03/2001 Review Comments: THIS IS A DUPLICATE OF REQ#7257 Request Number: 07313 Date Received: 12/11/2000 Reference: HRS DBD Description: DBD UPDATE - DIV/DEPT Please change the following: (EBAAI,EBBYB,EPABJ) 135 - Forestry & Wildlife Sciences (EBAAJ,EBBYC,EPABM) 00140 - Forestry & Wildlife Sciences **************** Please add the following Education Major: (EAENG) 5545 - Foods, Nutrition & Inst Mgmt User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07314 Date Received: 12/11/2000 Reference: HRS DBD Description: DBD UPDATE - TK/CHECK DIST. Please change the following TK/check Dist code: (EBACC,EBBYE,EPABI) 315 - Airport User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07316 Date Received: 12/12/2000 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank: (EBGQE) 062206295 - The Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07319 Date Received: 12/13/2000 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK Please change the following: (EBAAJ,EBBYC,EPABM) 00144 AU RES INST FAC - AURIF (EBACC,EBBYE,EPABI) 391 AU RES INST FAC - AURIF User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07323 Date Received: 1/08/2001 Reference: PY1240 Description: MODIFICATION TO TR REPORT PY1240 As y'all are aware, effective this month, certified police officers pay Teachers' Retirement at the rate of 6% instead of 5%. The TRS office has sent us a summary form that we have to complete now as part of our monthly report. Therefore, we need an addition to this report to set out which employees pay at 5% (and their deductions for the month) and which pay at 6%. I meant to bring this up at the meeting yesterday but forgot to do so.(Elizabeth Mccormick) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07324 Date Received: 1/09/2001 Reference: Description: CHANGES TO TR 140 BENFITS/DEDUCTION The cap for 140 TR is 170,000. This should only be considered for total gross on certain Earnings codes (012,026,010,021,011,015,017, 019,049,080). The FY for the Teacher Retirement system is for the periods from June 30th thru July 1st. When an employee has hit the 170,000 then the 140 TR should stop for the Deduction and Benefit... or when the total deduction for 140 TR= 8,500.00 then this deduction and benefit should stop. Which ever way would be easier to deal with * If the employees TR stops by meeting this criteria, then the TR should start back July 1st, starting a new FY for TR.... * Please let me know if you have any questions. Thanks *** This should only be considered for employees that were hired *** after July 1, 1996. This would NOT apply to employees that *** were hired before July 1, 1996. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07325 Date Received: 1/09/2001 Reference: Description: 610 LTD CAP 610 LTD has a cap. This benefit should only be counted for 5,000 per pay period on Regular Earnings - (012,026,010). additional information 4/23/01 per email from E.McCormick monthly employees = 5000 biweekly employees = 2307.69 per pay period note from Jennifer - set a goal as noted above. zero out the goal paid field after every payroll. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 5/16/2002 Review Comments: TESTING NEEDED Request Number: 07326 Date Received: 1/09/2001 Reference: PY1280 Description: PROBLEMS WITH PY1280 - INSURANCE CHANGE PY1280 Insurance change report for the end dates of 12/30/2000 Pay Type = 4, does not appear to be correct. This should have showed old premiums and new premiums, but it only shows the old premiums and has DELETION in the message field. I have confirmed that these deductions on these employees have not ended...Also, these are like this on the dental portion as well, and the dental did not change. So I do not know why these employees have showed up on the dental, with no changes... I have a copy of this report or I can send examples. Please let me know what you need. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07331 Date Received: 1/16/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Banks: (EBGQE) 222371863 ESL Federal Credit Union 261071315 Delta Employees Credit Union User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07332 Date Received: 1/16/2001 Reference: PR2110 Description: MODIFY PR2110 Change the sort to straight alpha, and add a field in the report for "Department". Create an Excel file, rather than a printed report, and send to Tammie Patterson for forwarding. Thanks User Contact: TAMMIE PATTERSON User Contact Phone: 49654 Project Team: Phillips Meadows S Request Number: 07333 Date Received: 1/16/2001 Reference: HRS DBD Description: DBD UPDATE - CIP CODE Please add the following CIP code: (EABJZ) 00421101 Physiological Psych/Psychobiol User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Request Number: 07337 Date Received: 1/18/2001 Reference: Description: VALIC PARTICIPANTS BY DEPARTMENT NAME Payroll needs a Report that would show Valic participants and page when Department changes.Plan Type 200, Plan Code VAL **** Department name and TKL in the heading would be good. SSN Name Job Group Workphone User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07338 Date Received: 1/18/2001 Reference: HR1210 Description: SOME TURNAROUNDS NOT PRINTING Mary Turner has expressed sometimes employees turnarounds will not print. Example 259611831 (Richard Taylor). The turnaround has been requested twice, so I thought maybe we could figure out Something in TEST. Thanks User Contact: KARN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/22/2001 Review Comments: APPROVED BY MARY/KAREN User Comments: FLAG WAS SET TO N Request Number: 07339 Date Received: 1/22/2001 Reference: PR2020 Description: PROBLEM WITH PR2020 We requested this report for the first time through PROD; however, we are seeing duplicates on this report that we did not see on the TEST Ex: 417192528 Kelly Ammons 235.50 on 1X05 is listed twice and should only be listed once. Thank you. ********************************************************************* This was a parm / tape selection error.. bk99 tape has some year 00 data on it .. user wanted data for 00 only.. tape should have been bk00 and the parms for selection dates with year 2000 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07343 Date Received: 1/24/2001 Reference: HRS DBD Description: DBD UPDATE- SCREEN 23 1. Request sent on 12/01/00 Example (only): 8540 - KANDIDATUS DEGREE These descriptions must be shifted to the left as in the above example: (EAENL) 9501 - ADULT NURSE PRACTITIONER 9502 - AIRCRAFT DISPATCHER 9503 - ADVANCED GROUND INSTRUCTOR 9504 - AIRFRAME & POWERPLANT TECH 9505 - AIRLINE TRANSPORT PILOT 9507 - CERTIFICATE 9508 - CERTIFIED CASH MANAGER 9509 - CERT PEDIATRIC NURSE PRACTITIONER 9510 - CTF OF ADVANCED STUDY 9540 - CERT FINANCIAL EXAMINER 9545 - CERTIFIED FLIGHT INSTR 9547 - CERT FLIGHT INSTRUCTOR INSTRUMENTS 9550 - CERT FINANCIAL PLANNER 9555 - CHARTERED LIFE UNDERWRITER 9560 - CERT PUBLIC ACCOUNTANT 9565 - DIPL AMER COL THERIOGENOLOGY 9566 - DIPL AMER COL VET SURGERY 9567 - DIPL AMER COL INT MEDICINE 9570 - ELECTRICAL ENGINEER 9572 - FLIGHT ENGINEER 9573 - INSTRUMENT GROUND INSTRUCTOR 9575 - LIC CLINICAL LAB SUPERVISOR 9580 - LICENSURE AS A DENTIST 0590 - LICENSED PHARMACIST 9595 - LICENSED PRACTICAL NURSE 9610 - LIC PROF'L GEOLOGIST 9615 - MEDICAL LAB TECHNICIAN 9620 - MEMBER OF THE BAR 9625 - MULTI-ENGINE INSTRUCTOR 9640 - REGISTERED ARCHITECT 9650 - REGISTERED DIETITIAN 9660 - REGISTERED NURSE 9670 - REGISTERD PROF'L ENGINEER 9680 - TEACHING CERTIFICATE * The request to add an Education Major, 5545 Foods, Nutrition & Inst Mgmt was attached to the Help Screen Not to the DBD. Please correct (EAENG) * Please add the following CIP code: (EABJZ) 00190603 - Interior Environments * If you have any question about this request please contact me. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07354 Date Received: 1/26/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Banks to the DBD:(EBGQE) . 254075551 White House FCU 062105587 SouthTrust Bank User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07356 Date Received: 1/26/2001 Reference: PY1145 Description: CREATE REPORT FOR TRIAL PAYROLL Payroll needs a report that runs with each monthly trial payroll that shows anyone whose regular hours exceed 173.33. They are having a problem with people being overpaid because when the dept enters the leave hours, they are not using the earning code. User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp User Comments: APPROVED BY BEVERLY HUGHES Request Number: 07358 Date Received: 1/31/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 226078609 UNITED NATIONS FCU User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07359 Date Received: 1/31/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 062105587 SOUTHTRUST BANK User Contact: KAREN BROWN Project Team: Helms B Elkins R Last Review Date: 2/15/2001 Review Comments: ALREADY IN THE DBD Request Number: 07362 Date Received: 2/06/2001 Reference: Description: VALIC REPORT Payroll needs a file created to report to Valic. This would consist of all employees who have Valic. Plan Type - 200 Plan Code - VAL or Plan type 273 Plan Code - VAL. List employee one type if they have both these plan types... Layout - SSN Salary Benefit Eligibility Date. (Alpha order) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07364 Date Received: 2/08/2001 Reference: PY1356 Description: NEW REPORT FOR PAYROLL Payroll needs two reports that shows (by Job group) the number of employees in each letter of the alphabet. One will need to be all monthly employees JOBGroups - (A,B,F,G,H,J) then one for Biweekly (L,M,P,Z) per email from Karen 2/14 he would also like to have total for the following: all Monthly JobGroups totals for all A's, b's, etc... Then all Biweekly Jobgroups total for the all A's, then All B's, Etc. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07365 Date Received: 2/09/2001 Reference: Description: CREATE REPORT FOR OT HOURS/DOLLAR AMTS Personnel needs a report of Overtime hours and Dollar amounts for Division 302. Need a tally per Timekeeping, so the report will need to be broken down by TK locations. . Looking for anything with Earn Code of 130 and 131. Should have the option for selecting any division. . Layout: SS#, Name, FY totals for Hrs pd, FYtotals for Amt pd. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 2/15/2001 Review Comments: PR1104 IN PRODUCTION User Comments: APPROVED BY KAREN Request Number: 07366 Date Received: 2/09/2001 Reference: PR1105 Description: MODIFY PR1105 - PERSONNEL We need to split this report into two, because Mary would like to remove Position Dates and Add Employee's name for those in jobgroups (A,G, & L). One report could have this data with jobgroups A,G, and L and then the other jobgroups can print like the PR1105 layout is now. . We will need three copies for each report and it will need to be broken down so that 1 copy print front only and 2 copies print front and back. Example RPT1 = 6001 RPT2 = 6002 Then Debra Harper can set this up on our side to print this report User Contact: KAREN BROWN Project Team: Phillips Sapp Last Review Date: 3/26/2001 Review Comments: APPROVED BY KAREN Request Number: 07373 Date Received: 2/15/2001 Reference: PY7539 Description: SAVINGS BONDS PY7539 We have a layout problem with the savings bonds. AUP03.BEN.PROD.BONDS.BKUP. The problem is with the zipcode: 167-171 Five digit Zip code 172-175 Four zip code (optional)hyphen needs to be removed 176-178 Coowner or Beneficiary code = OR,POD ******** Column 176-178 is being overlayed by the 4 digit zip due to the hyphen. If there is not a plus four digit zip this field needs to be spaces... The problem was with the bond file. Commas should follow the zip code and all the records did not have commas after the zip. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 07376 Date Received: 2/15/2001 Reference: PY175X Description: CHANGE BANKS TO AMSOUTH, CHG PRMS We will be changing banks mid March 2001: There will be several programs that will need to be updated to reflect the new account number for AMSOUTH Bank. More information will be passed as it is known... User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07379 Date Received: 2/21/2001 Reference: Description: NEED REQ#07365 WITH FY Personnel needs an identical report as request #07365 (OT report) for FY totals instead of Calendar year. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/06/2001 Review Comments: APPROVED BY KAREN User Comments: PR1104Z2 Request Number: 07380 Date Received: 2/21/2001 Reference: PY1230 Description: PROBLEM WITH PY1230Z1 PY1230z1 - Employees with Benefits not taken. The last one that ran, included 2000 and 2001 taxable benefits...This is now not showing just benefits not taken, because some employees have 705, 710, and 720, 725, that were taken out in 2000, so we do not need these on the report...I think this report looks to see if an employee has an amount for these benefits, but no year to date amount. We have moved to a new year, so I think that theory is causing a problem now. ***************************************************************** Same problem appears to be happening in the z2 version Made changes to both jcl's and programs to handle a date in spec file so that the selection date is > the pay date added coverage end date to report User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07384 Date Received: 2/23/2001 Reference: Description: ADD OUTPUT STATEMENT TO JOB FOR RDAR Please add output statements to the following jobs, so these will automatically go to RDARS. We will still print jobs as well. RDAR is the form type. HR1351Z1 HR1341Z1 HR1362Z2 PY1334Z2 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07385 Date Received: 2/26/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Banks: (EBGQE) 062101947 BARBOUR COUNTY BANK 072000915 NATL CITY BK OF MICHIGAN User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07387 Date Received: 2/26/2001 Reference: Description: CREATE TRANSACTION FOR 420 LIFE/LTD We have established a new account number for the biweekly Colonial premiums: 0-19888. In order for us to use that number, we need to establish new coverage codes as follows: 420 COL LFB (0-19888) 420 COL LFM (0-19186) 420 COL LTB (0-19888) 420 COL LTM (0-19186) Can you also have a spufi done to change the codes on current active employees who have these deductions as follows? ********** Note: This can NOT be done using spufi. It will have to be done using transactions! Jennifer Phillips 02/26/01 * ********* 420 COL LIF: For job groups A & G (Benefit Elig codes 91, 92, 95) change to 420 COL LFM For job group L (Benefit Elig code 94) change to 420 COL LFB 420 COL LTD: For job groups A & G (Benefit Elig codes 91, 92, 95) change to 420 COL LTM For job group L (Benefit Elig code 94) change to 420 COL LTB It is possible that we could have someone (there wouldn't be many) with this deduction in another job group (B, H, or M) with Benefit Elig code of 63. Could you identify any of those for us? Thank you for your assistance. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07389 Date Received: 2/26/2001 Reference: Description: REQUEST FOR A TRAIN For the request on A Train: Collect data on all employees from HRS tables and the GID file without duplication into a file which can be FTPed and imported into A train. User Contact: MIKE HILL User Contact Phone: 41604 Project Team: Phillips Rosseau R Last Review Date: 5/16/2002 Review Comments: CHANGES- SEE REQ 8063 Request Number: 07390 Date Received: 2/26/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) 111000614 BANK ONE, TEXAS, NA 121042882 WELLS FARGO BANK, N.A. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07398 Date Received: 3/02/2001 Reference: PY1220 Description: MODIFY PY1220 TO CREATE A FILE FOR VALIC This job produced a print file, which is no longer working for Valic. Payroll needs to be able to make corrections to this file, but this is not feasible as is...We need to create a file that would contain one record for Employees portion, then another record for Employers contribution, and then another record if they have additional: I am faxing the layout for this file. This should be an ASCII file with an 80 byte record length. This file should be split Monthly and Biweekly. Biweekly: 200 VAL B01 - B05(BIW) 273 VAL ADB (ADD'L BIWEEKLY) Monthly: 200 VAL M01 - M05(12 MON) 200 VAL N01 - N05 (9 MON) 273 VAL ADM (ADD'L MONTHLY) **** Please let me know if you need additional information. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07402 Date Received: 3/06/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank to the DBD:(EBGQE) 286582740 GENERAL COUNCIL CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07403 Date Received: 3/06/2001 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK/CHECK Please add the following to the DBD: (EBAAJ,EBBYC,EPABM) 01133 - IMPACT (EBACC,EBBYE,EPABI) 524 - IMPACT User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07411 Date Received: 3/07/2001 Reference: PR1157 Description: PROBLEM WITH PR1157A This report is displaying some wrong data. The PR1157, employees whose assignment ends in 3 months. EX: 256722878 Robert Bulfin, has two active assignments. The assignment the is ending is the z jobgroup and that is what was listed on this report; however, it is picking up the TK location 119 from the other assignment not the one on his Z jobgroup. Therefore, this assignment is printing for the wrong department. This may be a problem with anyone with two active assignments. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/13/2001 Review Comments: APPROVED BY MARY AT MEETING WITH JP Request Number: 07414 Date Received: 3/08/2001 Reference: HRS DBD Description: DBD UPDATE - DEGREE/MAJOR Major Field: Add the Following DBD Majors (EAENG) Agriculture 1365 Monogastric Nutrition 1399 Plant Nutrition & Fertilization *** Business 2393 Taxation *** Human Sciences 5615 Human Environmental Sciences *** Liberal Arts 0815 Speech & Hearing *** Sciences & Mathematics 8482 Probability *** Degrees: Add these DBD Degrees (EAENL) Master's 5085 LLM Master of Law 5750 STM Sacra Theo Magister User Contact: Project Team: Helms B Elkins R Request Number: 07416 Date Received: 3/09/2001 Reference: HRS DBD Description: DBD UPDATE - TK/CHECK Please add the following to the DBD: (EBACC,EBBYE,EPABI) 630 - AU FEDERAL CREDIT UNION 631 - AGRISCIENCE EDUCATION 632 - US FISH & WILDLIFE SVC 633 - NATIONAL SOIL DYNAMICS LAB 634 - NATURAL RESOURCES CONSERV SVC 635 - FISH DISEASES & PARASITES LAB 636 - USDA ADMINISTRATION 637 - USDA FOREST SERVICE 638 - ALA DEPT OF FORENSIC SCIENCES 639 - STATE CHEMICAL LAB 640 - NAVY ROTC 641 - ARMY ROTC 642 - ALA COOP FISH & WILDLIFE UNIT 643 - ALA PESTICIDE RESIDUE LAB 644 - AIR FORCE ROTC 645 - USDA WILDLIFE SERVICES 646 - AGRIC WEATHER SERVICE CTR 647 - USDA WATERSHED PLANNING 648 - USDA AGRONOMY & SOILS 649 - UNIVERSITY AVIATION ASSOC 650 - PHI KAPPA PHI NATIONAL FORUM 651 - SPECIAL NON-AU UNIT 652 - ALA VOCATIONAL REHABILITATION 653 - ALABAMA CROP IMPROVEMENT 654 - ALA VETERINARY DIAGNOSTIC LAB 655 - AU MEDICAL CLINIC User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07423 Date Received: 3/13/2001 Reference: Description: EXPENSE TRANSFER PROBLEM Elizabeth McCormick has reported a problem with the exp transfers from a previous payroll. . Apparently a student was paid $247.00 on 4R25 on 9/15/00 and no benefits were charged. When the expense transfer was done for the $247, $.12 was also transferred for UC (subcode 1505) although there was no original charge for the $.12. . Can you review the process and see what the exposure for others like this are and correct the procedure? User Contact: ELIZABETH MCCORMICK User Contact Phone: 1776 Project Team: Phillips Royster R Last Review Date: 4/05/2001 Review Comments: THIS WAS NOT A PROBLEM - RELATED TO DATA User Comments: FROM A PAYROLL PROBLEM MONTHS AGO Request Number: 07425 Date Received: 3/15/2001 Reference: HRS DBD Description: DBD UPDATE Please delete the following value from the DBD: (EAAHY) E - EXCLUDE THE PERSON COMPLETELY **** This is not an option, everyone has to be in the phonebook with Department phone. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07426 Date Received: 3/15/2001 Reference: HR1440 Description: PROBLEM WITH HR1440 Wanda ran the 4X08 payroll on 2/5/01 and then the HR1440Z1 was run. Then on 2/5/01 Wanda started the Expense Transfer process (136) biweekly and she completed this on 2/7/01; however the HR1440Z2 is the same data as the Z1 that was run on the 5th. Do you know why this would of happened? We can not find any indication the the HR1440Z2 was ran for batch 136, is there any way to get that data back or rerun the HR1440? User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Royster R Request Number: 07427 Date Received: 3/15/2001 Reference: Description: CREATE A REPORT FOR ALL ACTIVE EMPLOYEES If you will, I need a monthly report created. I need a report that lists, by name and SSN, all active employees who are in job groups A, B, G, H, J, L, M or Z, and have screen 012 "Empl FICA" set to N. This has been requested by payroll and they would like this to go to RDAR. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 4/13/2001 Review Comments: TO MIGRATE 4/16 Request Number: 07428 Date Received: 3/16/2001 Reference: SCR011 Description: SCREEN CHANGE TO SCREEN 11 We need to make screen name changes to the following: (EAAHN) HOMEPHONE1: (EAAID) HOMEPHONE2: Required format 999-999-9999 ***************************** We need to make (workphone) (EBAFW) on screen 12 a required format of 999-999-9999 ********************************************************************* The option to make this a required digit number field is not there This was made a required field on both screens but the user can get by with just putting one number in. We cannot specify the number of digits the user must enter.. ********************************************************************* User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/23/2001 Review Comments: APPROVED BY KAREN User Comments: SEE EXTENDED DESCRIPTION Request Number: 07429 Date Received: 3/16/2001 Reference: HRS DBD Description: DBD UPDATE - SUBDEPT Please change the following name: (EBAAK,EBBYD,EPABN) 02727 - ACCESS CONTROL CENTER (EBACC,EBBYE,EPABI) 507 - ACCESS CONTROL CENTER User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07436 Date Received: 3/22/2001 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks to the DBD: (EBGQE) 221380347 EMPIRE FCU 062202147 1ST NATL BK OF SCOTTSBORO User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07439 Date Received: 3/22/2001 Reference: HRS DBD Description: DBD UPDATE - SPACING FOR DEGREE Col 1 Col 2 Col 3 Old: 5750 STM SACRA THEO MAGISTER New 5750 STM SACRA THEO MAGISTER Old: 5085 LLM MASTER OF LAW New: 5085 LLM MASTER OF LAW User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07448 Date Received: 3/28/2001 Reference: HRS DBD Description: UPDATE TENURE DEPTS & DESCRIPTIONS The DBD definitions for data element EBJKG (Tenure Department) need to be updated to reflect changes that have occured in department numbers and names as a result of department mergers. *** These definitions need to be updated on a comtinuing basis in the future. . file is in AUP03.HRS.TEST.DEPT . User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R User Comments: DATA ELEMENT EBJKG Request Number: 07451 Date Received: 3/29/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) 113024025 COMPUBANK, NA 321171184 CITIBANK, FSB User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07456 Date Received: 4/02/2001 Reference: HRS DBD Description: DBD - REMOVE INTERNET RELEASE FLAG E please remove the following as a valid value:(EAAHZ) E - EXCLUDE THE PERSON COMPLETELY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07457 Date Received: 4/02/2001 Reference: Description: CHANGE ALL E TO N FOR EAAHZ We need to change all E to N for element EAAHZ. This is the internet flag and it has been decided this will be treated like the phone book flag. I have requested that the E be removed as a valid value. spufi in stilldd.jcl.cnt(req7457) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 07462 Date Received: 4/02/2001 Reference: HRS DBD Description: DBD UPDATE - NEW NON-AU DEPT Please add the following non-au department: (EBAAJ,EBBYC,EPABM) 90520 - ALABAMA A & M UNIVERSITY . 04/05/01 RE changed dept number per KB from email . 90520 should be 95100 . ********* (EBACC,EBBYE,EPABI) 656 - ALABAMA A & M UNIVERSITY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07465 Date Received: 4/04/2001 Reference: Description: REPORT BY DATES OF RETIREES Need three reports of retirees who retired between 06/01/2000 - 05/31/2001 04/01/2000 - 03/31/2001 05/01/2000 - 04/30/2001 needs to show ssn, emp name and salary of last assignment req7465 and req7465a in isp14 User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-1776 Project Team: Phillips Sapp Request Number: 07468 Date Received: 4/06/2001 Reference: Description: CREATE DD TRANS TO DELETE 11/12 SCREENS We have employees that are in HRS that should not be. These people only have 11 and 12 screens. The pgm name that list these people would be PR2210A. The order of the segments would be as follows: 610 - EEO CODE 200 - CORP ROOT 125 - EMERGENCY CONTACT 115 - FAMILY MEMBER 103 - INTERNATIONAL INFORMATION 100 - EMPLOYEE ROOT Some of these people will have this information and some will not. The segments need to be deleted in the order listed or it will not let you delete them. Let me know if you have any questions. *** We tried several times to do this. There are so many exceptions (employees who have additional segments that this will have to be done manually.) JP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/16/2002 Review Comments: MANY EXCEPTIONS.NEEDS TOBE DONE MANUALLY Request Number: 07471 Date Received: 4/10/2001 Reference: REQ7470 Description: CREATE XRT FILE Treasury Services is installing new software to manage the Univer- sity's investments and cash flow. They would like for us to provide a download file to be used in the cash flow model. . They would like a file to be produced each time we create checks or an ACH direct deposit file that will provide entries for the following: 1. A transaction for each check/direct deposit amount 100,000 or above (description on transactions = PR LARGE CHECK). 2. A single transaction for all other checks/direct deposits added together that are less than 100,000 each (desc = PR SMALL CHECK TOTAL). . The specific file layout will be sent via e-mail to Roy Royster & Jennifer Phillips on 4/10/01.(see 07470 for FRS). **** User Contact: DIANE THAXTON User Contact Phone: 4-3660 Project Team: Phillips Sapp Last Review Date: 7/24/2001 Review Comments: WAS COMPLETED AS PART OF THE FRS REQUEST Request Number: 07485 Date Received: 4/19/2001 Reference: PR1106 Description: LIST EMPLOYEES WITH SEP CODE 400 List of all employees who have a separation code = 400 thru 499 with blank or zero retirement dates name, ssn, separation code, separation date User Contact: MARY TURNER User Contact Phone: 4-1607 Project Team: Phillips Sapp Request Number: 07486 Date Received: 4/19/2001 Reference: PR1107 Description: LIST EMPLOYEES WITH 0 STOP EVENT List of all employees who have a stop event code = 0 on ANY of their assignments (no matter what the dates) with blank or zero retirement dates. name, ssn User Contact: Project Team: Phillips Sapp Request Number: 07488 Date Received: 4/19/2001 Reference: Description: PHONE BOOK REPORT Produce a report of data from the 011 and 012 screen for all active employees, excluding division 2 (AUM) and Exclude job code F,P . The report should include SSN NAME WORKPHONE HOMEPHONE1 and a NOTE field. report should be sequenced by timekeeping location, then name. The Timekeeping location should print in the heading. . If the info release flag on screen 011 (field EAAHY) = A or N or E The Note field will read: HOME PHONE WILL NOT PRINT IN DIRECTORY If flag = B or P the NOTE field will be blank User Contact: MARY TURNER User Contact Phone: 41607 Project Team: N/A Request Number: 07491 Date Received: 4/20/2001 Reference: Description: QUARTERLY REPORT FOR LTD-610 Payroll needs a quarterly report for us to show annual salaries for all employees covered under group LTD (610 LTD xxx). All these covered employees will be in job groups A, G, and L. For job group G the annual rate should be multiplied by 1.3. Since the maximum salary covered is 60,000, please cap wages at 60,000. * We would like for the report to show: * "LTD Quarerly Wage Report for Quarter ending 'date'" * DATE * Total covered wages * Total number of covered employees User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Meadows S Last Review Date: 7/24/2001 Review Comments: ISS COMPARING INFO FROM C.SLAMINKA Request Number: 07492 Date Received: 4/20/2001 Reference: Description: REPORT FOR LTD JOBGROUPS (A,G,L) Payroll needs another report that shows anyone in jobgroups A,G,L who does not have a plan type 610 with Begin Date(EFAAF COVER_BGN_DT) which is one year later than Benefit Eligiblity Date(EBABD RETIRE_DT) *** Report should include: SSN NAME ELIG-DATE BEGIN-DATE *** below per groupwise email from Karen. Employees with a 610 LTD benefit and Benefit Eligibility date >= 05/01/1999 and (Benefit Eligibility date + 1) = Benefit Eligibilty date this new date should be equal to coverage start date, if not, put them on the report. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Sapp Last Review Date: 5/15/2001 Review Comments: PY1231 IN PROD User Comments: APPROVED BY KAREN Request Number: 07493 Date Received: 4/20/2001 Reference: Description: DBD UPDATE - DEPT Please enter the following: (EBAAJ,EBBYC,EPABM) - 00831 CTR FOR PY OPERS & DESGNS (EBJKG) 0831 CTR FOR PY OPERS & DESGNS (EBACC,EBBYE,EPABI) - 270 CTR FOR PY OPERS & DESGNS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07496 Date Received: 4/25/2001 Reference: PY1355 Description: ADD RDARS TO PY1355 Please add RPT2 with form type RDAR to the JCL for PY1355. We need this to automatically go into RDARS. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07501 Date Received: 5/01/2001 Reference: HRS DBD Description: DBD UPDATE - UNIT Please update the following DBD requests: * (EBAAK,EBBYD,EPABN): 00100 Plant Pathology 00110 Plant Pathology Extension User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07502 Date Received: 5/01/2001 Reference: HRS DBD Description: DBD UPDATE - TK/CHECK CODE Please add the following: (EBACC,EBBYE,EPABI) 808 - Counseling Center . 05/02/01 RE canceled request per email from KB . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07505 Date Received: 5/02/2001 Reference: PY1740 Description: COPY POSITIVE PAY FILE FOR BACKUP We need to create copy of the following positive pay files: PY1740 - Regular Payroll PY1741 - Voids User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/08/2001 Review Comments: ADDED TO JCL OF PY1740/PY1740 Request Number: 07508 Date Received: 5/09/2001 Reference: Description: LABOR DIST REPORT FOR DR. ELLIOTT Produce a Labor Distribution report in HR440 format. The report should show details of each employee by subcode. The report should be produced on a monthly basis fr the month just ended. User Contact: DIANE THAXTON User Contact Phone: 3660 Project Team: Phillips Royster R Request Number: 07510 Date Received: 5/10/2001 Reference: HRS DBD Description: DBD CHANGE FOR EAAHY ON 11 SCREEN Please change the following Help screen for element EAAHY ADD: (HOME INFORMATION IS NOT AVAILABLE ON THE INTERNET) - This should be on the last line before the ********. The valid value descriptions should have HOME added to them: A - PRINT HOME ADDRESS B - PRINT BOTH HOME PHONE NUMBER AND ADDRESS N - PRINT NO HOME INFORMATION P - PRINT HOME PHONE NUMBER // I will email the layout of the screen to Rhonda. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07511 Date Received: 5/10/2001 Reference: SCR011 Description: SCREEN CHANGES FOR 11 EAAHY AND EAAHZ We need two changes to the 11 screen: 1) Element EAAHZ needs to be removed from view on the 11 screen 2) Element EAAHY screen name needs to be changed to: -WITHHOLD HOME INFO- PRINTED DIRECTORY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07512 Date Received: 5/10/2001 Reference: PY1610 Description: REPORT FOR COMPOSITE RATE We need a report - by division and employee category* - of all salary payments including overtime and special payments but excluding Salary Continuation payments (earn code 600) and terminal leave pay (earn codes 200, 201, 210). Also exclude earnings code 165. * We also need a report of all benefits charged - also by division and employee category*. Salary continuation (600) and terminal Leave pay (200, 201, 210) excluded from the salary report should be included on the benefits report. * These reports should be for fiscal year 2000. * * Employee Categories 1) 9-month Faculty, include summer (Job groups G & J) 2) 12-month staff, administrative professional, faculty (Job groups A & L) 3) Temporary & part-time employees less than 50% (Job groups B,H, M who do not pay Teachers' Retirement (benefit code 140) 4) Part-time employees 50% or greater who pay TR (Job groups B,H,M who do pay Teachers' Retirement) 5) Civil Service employees (Job group A with benefits eligibility code of 95) 6) Students (Job groups F, P) User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 07518 Date Received: 5/15/2001 Reference: HRS DBD Description: DBD - BANKS Please add the following banks: (EBGQE) . 053100850 CENTURA BANK 061104563 COLONIAL BANK 061113415 FIRST LIBERTY BANK 074014187 FIRST INTERNET BANK OF IN 084201786 BANKFIRST FINL SERVICES User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07521 Date Received: 5/16/2001 Reference: HRS DBD Description: DBD - BANK Please add the following bank: (EBGQE) 124084672 AMER EXPRESS CENTURION BK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07524 Date Received: 5/21/2001 Reference: HR1362 Description: EDIT PROCESS FOR THE VOIDS Payroll needs sometype of edit process for the VOIDS. The process that some schools are using is as follows: They modified the EJCKR2 jcl to just include only the ebcsrt, eba001, and ebc362 steps (without the renaming of the check history file step ). Then on screen w42 "calc work file" would be "N" and "old history would be Y. Screen W43 & W44 would then be used. They also used another operator number (0302) just of these 3 screens (w42,w43,w44). Mark Snyder is the person that informed us of this 856-256-4186. email - snyderm@rowan.edu. Please let me know if you need additional information or you can contact Mark at the above information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/30/2001 Review Comments: HR1362Z2 EDIT HR1362Z3 UPDATE Request Number: 07525 Date Received: 5/21/2001 Reference: HRS DBD Description: DBD UPDATE - DEPT please change dept name: (EBAAJ,EBBYC,EPABM) 00124 - Instrument Facility (EBACC,EBBYE,EPABI) 387 - Instrument Facility User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07526 Date Received: 5/21/2001 Reference: Description: CHANGE RATE 610 LTD 005 Please change rate on the employer benefit table from 1.65 to 2.70 for all Civil Serive employees - 610 LTD 005. We need this ready by next monthly payroll, run date 5/24/01. thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp User Comments: SPUFI REQ7526 IN PDS Request Number: 07527 Date Received: 5/23/2001 Reference: HRS DBD Description: DBD - BANK Please add the following bank: (EBGQE) 021272655 CITYBANK, F.S.B. User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Helms B Elkins R Request Number: 07528 Date Received: 5/24/2001 Reference: Description: DBD - DEPT/TK Please update the following: (EBAAK,EBBYD,EPABN) 01920 - NYSP (EBACC,EBBYE,EPABI) 278 - NYSP ********************************* (EBAAK,EBBYD,EPABN) 01350 - INSTITUTIONAL RESEARCH (EBACC,EBBYE,EPABI) 742 - INSTITUTIONAL RESEARCH User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07529 Date Received: 5/25/2001 Reference: PY1235 Description: ADD ADDITIONAL TDA'S TO PY1235 Please add the following additional TDA's to the Benefit Statements (PY1235): 253 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 6/05/2001 Review Comments: PRIORITY 7 5/31/01 Request Number: 07542 Date Received: 6/05/2001 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following Banks: (EBGQE) 122000661 BANK OF AMERICA, NA 086300025 NATL CITY BK OF EVANSVILL User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07547 Date Received: 6/11/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank (EBGQE): 061113415 FIRST LIBERTY BANK . 06/12/01 re already a value . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07553 Date Received: 6/13/2001 Reference: HR1362 Description: NEED Z VERSION FOR PRIOR YEAR VOIDS Payroll needs to be able to process voids for prior year. So we will need a new Z version for HR1362z2 that will point at the following Tape: AUP03.HRS.PROD.CKOLHS.BKUP00 ******** So what will we do when we get into 2002. Roll this z version to point at AUP03.HRS.PROD.CKOLHS.BKUP01? User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/28/2001 Review Comments: HR1362Z4 EDIT HR1362Z5 UPDT Request Number: 07555 Date Received: 6/14/2001 Reference: LA2020 Description: LIBRARY D/L (PROBLEM W/RETIREE'S) The library gets a download several times a week from the HRS data. If someone's Distr_stat has changed from an A to an R, I think we are getting rid of them from the list; however, this is causing a problem, because someone could be put into the HRS system with an R status, but will not retire until 7/30/2001. So this person would not be allowed to check out books from the Library, when in fact this person still has an active assignment until 7/30/2001. . Example would be 499426718. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07556 Date Received: 6/18/2001 Reference: Description: WORKSITE REPORT The state of Alabama is requesting we send them a report every quarter, stating # of employees and their quarterly wages. 1) Include all employees except Civil Service and Workstudy Students a. Civil Service has Eligiblility Group of 95 (EBADU) B. WorkStudy students: EC 027 - AU and EC 028 - AUM 2) The employees will have to be broken down by DIVISIONS and then the county they work in. I will email the list of counties and the associated Timekeeping location. ******************************************************************** SORT BY : DIV/COUNTY (This will be just totals) DIV COUNTY # of EMP TOTAL QUARTERLY WAGES 1 Lee 999 9999.99 1 Montgomery 999 9999.99 2 Dallas 999 9999.99 so on.... User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 7/24/2001 Review Comments: ELIZABETH TO GET ADD'L INFO FROM STATE Request Number: 07557 Date Received: 6/18/2001 Reference: HR1210 Description: PAF PAF (HR1210Z1 and Z3). Personnel is experiencing some problems getting PAF's they requested. Some examples: . 245602045 418567955 ***** This is not a production problem but a parm problem SSN 245602045 did not have an active assignment on the date ISS used. I changed the date to 01/01/2000 and pulled both employees. Debra User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/20/2001 Review Comments: SEE EXTENDED DESCRIPTION User Comments: NOT A PRODUCTION PROBLEM Request Number: 07566 Date Received: 6/22/2001 Reference: HRS DBD Description: DBD UPDATE - DEPTS Please add the following Dept/tK: (EBAAJ,EBBYC,EPABM) 01355 - INTERNATIONAL STUDENT ORG (EBAAJ,EBBYC,EPABM) 01356 - BLACK STUDENT UNION (EBACC,EBBYE,EPABI) 556 - INTERNATIONAL STUDENT ORG (EBACC,EBBYE,EPABI) 558 - BLACK STUDENT UNION ***************************************************** EBJKG (screen 26) 1355 - INTERNATIONAL STUDENT ORG 1356 - BLACK STUDENT UNION User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07572 Date Received: 6/25/2001 Reference: HRS DBD Description: DBD UPDATE - COLLEGE Please change the following DIV: (EBAAI,EBBYB,EPABJ) 114 - Samuel Ginn Col of Engineering User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07573 Date Received: 6/25/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank: (EBGQE) 262087502 Alabama Central CU User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07582 Date Received: 7/02/2001 Reference: TV1820 Description: HRS/FRS DOWNLOAD FOR TELECOM Telecom needs a download of data from the FRS system which shows the relationship between department number and the account numbers associated with it. . This data is currently shown on the FRS screen 06A. . They need the following 11 fields: . Department, Department Description, Account Number, Account Title, Responsible Person, College, College Description, Division, Division Description, School, School Description User Contact: ROBERT PHILLIPS User Contact Phone: 4-5055 Project Team: Phillips Royster R Last Review Date: 7/24/2001 Review Comments: PROGRAM IS TO RUN ONCE A WEEK (FRIDAY) Request Number: 07583 Date Received: 7/02/2001 Reference: LA2020 Description: LIBRARY D/L The library is still having problems with their download. What is happening, is employees in G jobgroups end and move into a J or they just end 5/15/01, and when they come back for Fall their Assignments are extended back. I do not know about the specs for this download. Where the G jobgroups are conserned maybe we should just check their Distr_STAT for S, if the G jobgroups still have an active status, we need to include them. We are having 9 month faculty come to the library to check out books over the summer and they can not check them out. Beth at 4-1731 is the contact person at the library. Let me know if you need additional information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07584 Date Received: 7/02/2001 Reference: PY1355 Description: MODIFY PY1355 Payroll needs a page break between Div 2 and 4. They have to mail these out. Thanks User Contact: BEVERLY HUGHES User Contact Phone: 41787 Project Team: Phillips Meadows S Request Number: 07585 Date Received: 7/03/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Banks (EBGQE): . 031306100 BANK OF HANOVER AND TR CO 101000019 COMMERCE BANK, N.A. 123006800 WELLS FARGO BANK, N.A. 251481614 CHARTWAY FCU User Contact: DIANE THAXTON User Contact Phone: 4-3660 Project Team: Helms B Elkins R Request Number: 07589 Date Received: 7/05/2001 Reference: HRS DBD Description: HRSDBD UPDATE - DEPT/TK/CHECK Please update the following in the DBD: . DEPT (EBAAJ, EBBYC, EPABM) 01232 - ASSISTANT TREASURER TK (EBACC, EBBYE, EPABI) 423 - ASSISTANT TREASURER . User Contact: DIANE THAXTON User Contact Phone: 4-3660 Project Team: Helms B Elkins R Request Number: 07595 Date Received: 7/11/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) 062201630 MARION BANK TRUST 065104116 COMPASS BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07596 Date Received: 7/11/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 072000326 Bank One User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07598 Date Received: 7/12/2001 Reference: HRS DBD Description: DBD UPDATE - UNIT Please add the following Unit: (EBAAK,EBBYD,EPABN) . 01966 - GENERAL COUNSEL User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07600 Date Received: 7/13/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 251481614 CHARTWAY FCU 081000032 BANK OF AMERICA NA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07609 Date Received: 7/19/2001 Reference: Description: SPUFI FOR PDF It is time to print the mass run of PDF. The following are the PDF's that we do not want to Print. 1) All AUM employees should have a 'N' on their PEF flag 2) All employees with Distr_stat of 'S' and 'R' should have a N flag 3) All employees that have a 11 and 12 screen, but no active assignment. ****************************************************************** Please let me know if you need any additional information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/24/2001 Review Comments: SPUFI PDFMASS IN STILLDD.JCL.CNTL User Comments: APPROVED BY KAREN Request Number: 07610 Date Received: 7/19/2001 Reference: PY1275 Description: PROBLEM WITH PY1275 (UC) We might have a problem with the Unemployment Compensation Rpt. PY1275 - This report is broken down by quarter and months within the quarter. The count for the first month of each quarter is always really low. For example: for January to Febuary of the first Quarter, January is extremly low compared to Febuary. Also on the 2nd Quarter April would be extremly low compared to May. Therefore, the count of employees is less for the first month of each quarter and this has been consistent. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp User Comments: CHANGED PY1275C Request Number: 07611 Date Received: 7/19/2001 Reference: Description: NEW REPORT - FOR LIFE INS BENEFICIARIES Payroll needs a report of all employees in job groups A, G, and L, who do not have information in occurrence 002 of screen 022(L22). ***** This would be on Table HRS_FAMILY_TB and field FMLY_MEMB_NAME_1. ***** Please add field "Benefit Eligibility date" EBABD to this report per Elizabeth McCormick 7/24/01 jp User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07612 Date Received: 7/19/2001 Reference: SCR011 Description: SCREEN CHANGE ON 11 We need to change screen name for the Director Release flag again. FROM: WITHHOLD HOME INFO TO : HOME INFORMATION FOR Let me know if you need additional information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/24/2001 Review Comments: APPROVED BY KAREN Request Number: 07615 Date Received: 7/19/2001 Reference: HRS DBD Description: DBD UPDATE - UNIT Please add the following Unit: (EBAAK,EBBYD,EPABN) 01966 - General Counsel . 07/30/01 RE repeat of Request#7598 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07619 Date Received: 7/23/2001 Reference: TV1205 Description: MODIFY TV1205 (PHONEBOOK) We need to modify the phonebook program (TV1205) to reflect the Web Directory. . 1) We need to make sure we are excluding from the Employee data a. Jobgroups F, P, and Z jobgroups that are not Non-AU. . 2) Non AU-Units are in a Z jobgroup they have a Distr_stat of 'X'. This will allow us to pick up Non-AU Units. However, we need to exclude one non-AU unit and that would be Dept - 95100 Alabama A&M. If you need any additional information. Please let me know. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07620 Date Received: 7/24/2001 Reference: PY1281 Description: MODIFY PY1281 - B STEP Please modify the B step of PY1281 (FEGLI). A and C step's do not contain Duplicates, but the B step does. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07621 Date Received: 7/24/2001 Reference: PY1741 Description: MODIFY PY1741 - POSITIVE PAY Please add totals to PY1741 (Voids positive pay), just like PY1740. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/27/2001 Review Comments: APPROVED BY KAREN BROWN Request Number: 07622 Date Received: 7/24/2001 Reference: HRS DBD Description: DBD UPDATE - MAJOR FIELDS Please add the following new major fields (data element EAENG ): ********************************* 1175 Aquatic Biology 1215 Biosystems Engineering 2268 International Business 3195 Deaf Education 4355 Oceanography 5535 Food Hygiene 8478 Polymer Chemistry 9438 Veterinary Public Health User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07624 Date Received: 7/25/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank: (EBGQE) 272479663 Michigan Univ FCU 071910776 1st Natl Bk of Manhattan User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07625 Date Received: 7/25/2001 Reference: HRS DBD Description: DBD UPDATE - UNITS/TK Please change the following: (EBAAJ,EBBYC,EPABM) - 01240 Facilities Division (EBAAK,EBBYD,EPABN) - 02718 Facilities Management Services (EBAAK,EBBYD,EPABN) - 02728 Financial Services (EBAAK,EBBYD,EPABN) - 02734 Construction Services (EBACC,EBBYE,EPABI) - 498 Facilities Management Services (EBACC,EBBYE,EPABI) - 508 Financial Services (EBACC,EBBYE,EPABI) - 514 Construction Services User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07627 Date Received: 7/27/2001 Reference: Description: NEW REPORT FOR BENEFIT ELIG DT 01011001 Please create a report that would run monthly, that would list an employees that were entered in HRS that do not have a Benefit Eligibility date in Jobgroups A, G, and L. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07630 Date Received: 7/30/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please update the following Banks: (EBGQE) 274975152 Marion School Empl FCU 062204255 The Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: N/A Elkins R Request Number: 07634 Date Received: 8/01/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: 062206305 Reliance Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07636 Date Received: 8/02/2001 Reference: Description: JCL CHANGE FOR FTP JOBS Add code for condition checking to notify Wim, Valarie, Jennifer, Debra, and Sheryll if FTP step does not work. Will notify ISS if FTP completes successfully. User Contact: Project Team: Phillips Sapp Last Review Date: 8/02/2001 Review Comments: CHANGES TO ALL HRS FTP JCL'S Request Number: 07644 Date Received: 8/08/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) . 221370030 Charter One bank, F.S.B. 261171338 Associated Federal Employees Credit Union User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07645 Date Received: 8/08/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) . 061112597 F & M Bank & Trust Co. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07650 Date Received: 8/13/2001 Reference: PY1108 Description: NEW REPORT - STATUS R & S, EC = 170,180 Payroll needs a new report. They need to know employees that have a Distr_stat = 'R' 'S' that is being paid with an Earncode of 170 and/or 180. We need it to run with the scheduled Trial Payroll each 'Regular' payroll only. . Requested By: Elizabeth McCormick User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07651 Date Received: 8/13/2001 Reference: PY1752 Description: MODIFY PY1752E - OUTSTANDING CHECK RPT Payroll needs ID# added to the OUTSTANDING CHECK REPORT, PY1752E? . Requested By: Elizabeth McCormick User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 8/15/2001 Review Comments: APPROVED BY KAREN Request Number: 07652 Date Received: 8/13/2001 Reference: Description: EMPL. BY JOBGROUPS THAT HAVE DIRECT DEP Report by request: . Payroll needs a report to give them: . The total number of active employees in each jobgroup. . The total number of Active employees by jobgroup that have a direct deposit deduction, 960 or 970. . Requested Bb Elizabeth McCormick ************************************************ additions to request per email 08/15/01 from Karen can you add another column which would be the number of active employees in each jobgroup. Then in another column he needs a percentage # of Direct Deposits / # of total employees, which would be the percent column. Ronnie is asking can we show that Jobgroup A, B, etc...: A - 12-MO EXEMPT 100% B - 12-MO EXEMPT, LESS THAN 100% F - 12-MO GRADUATE ASSISTANTS G - 9-MO EXEMPT FACULTY, 100% H - 9-MO FACULTY, LESS THAN 100% J - 9-MO FACULTY W/ SUMMER APPOINTMENT L - BI-WEEKLY NON-EXEMPT 100% M - BI-WEEKLY NON-EXEMPT, LESS THAN 100% P - BI-WEEKLY AU/AUM STUDENTS Z - SUPPLEMENTAL JOBS and UPO10 PAYMENTS We need to eliminate jobgroups J and Z. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07656 Date Received: 8/15/2001 Reference: EBC320 Description: NEW EARN CODE THAT DOES NOT TAKE UC Payroll needs to create a new Earncode 020 - Work Experience Trainee, because certain type of employee's at AUM are not eligible for UC and their account should not have UC charges. We are not catching this problem, so if we could create an Earncode that would not deduct UC benefit (plan type 630 UC). ***** Mike Oxley (Moxley@SCT.com) 813-818-9070 stated we need to adjust the EBC320 like we did for the TR. We are not taking TR on EARN CODE 200 and 210. This would be located in the 6500-FORMULA-03 SECTION of EBC320. We need to add: If W-DED-PLAN-CD (WTDB1) = 'UC ' IF TC-TBL-OTHER (AUBURN-INDEX) = 'Y' GOTO 6540-FORMULA ELSE GOTO 6550-FORMULA. ************************* We will set the 020 up on the Earnings Table with a Y flag in OTHER. Let me know if you need additional information. I am assuming that we will be doing this in TEST, if you will let me know when you are ready to add this code, I will add to table in TEST. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07658 Date Received: 8/16/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) . 272480429 A T L Credit Union User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07659 Date Received: 8/16/2001 Reference: PR1105 Description: CHANGE SORT ORDER OF REPORTS From email from Karen Brown: Mary asked Wanda to run this job for her and she is stating this came out in TK order, not Department number order. Can you look at this. Also, she only wanted PR1105A to print not the C step also. *** Programs changed. Also job split into two parts. jp User Contact: Project Team: Phillips Sapp Last Review Date: 8/20/2001 Review Comments: APPROVED BY KAREN User Comments: PR1105A / PR1105C / PR1105Z3 Request Number: 07673 Date Received: 8/23/2001 Reference: HRS DBD Description: DBD UPDATE - TK/DEPT NAME CHANGE Please make these name changes: (EBAAJ,EBBYC,EPABM) 01313 - SPACE RESEARCH INSTITUTE (EBJKG) 1313 - SPACE RESEARCH INSTITUTE (EBACC,EBBYE,EPABI) 411 - SPACE RESEARCH INSTITUTE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07674 Date Received: 8/23/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please update the following bank: (EBGQE) 071000013 BANK ONE, N.A. CHICAGO 265577585 KEESLER FEDERAL CREDIT UNION User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07682 Date Received: 8/27/2001 Reference: HRS DBD Description: DBD UPDATE - EBGQE IN NUMERICAL ORDER Payroll is having problems finding routing codes because these are not in Numberical Order. Payroll is requesting these be put into numerical order. Thanks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07683 Date Received: 8/27/2001 Reference: PY1612 Description: NEW REPORT FOR SALARIES AND BENEFITS Ronnie Herring is requesting another salaries/benefits report. 1) A total of 9 month Faculty Earnings for Sept 2000 only. This will be jobgroups G and H only. Exclude Salary Continuation for Salary total - 600, 610. * 2) A total of Benefits for 9 month faculty, SAME TIME PERIOD. Exclude all Taxable benefits, 7xx. Just like the composite Rate Add Salary Continuation to Benefits, 600, 610. * The benefits need to be broken down by Plan Type. For example: BCBS - Plane type 100 would have its own total and so on. **** Let me know if you need additional information to complete this request. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07684 Date Received: 8/27/2001 Reference: HRS DBD Description: DBD UPDATE -BANK please add the following Bank: (EBGQE) 111915563 South Trust User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07685 Date Received: 8/28/2001 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following Banks: (EBGQE) 061291735 Three Rivers Credit Union 111916591 Citizens National Bank 084202219 The Valley Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07689 Date Received: 8/29/2001 Reference: HRS DBD Description: DBD UPDATE - EARN CODE 020 Please update the following EarnCode: (EBBXG,ET040,EBCTD) 020 - Work Experience Trainee User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07690 Date Received: 8/30/2001 Reference: HRS DBD Description: DBD UPDATE - FY Please add the following valid values: (EPAAD) 02 - Fiscal Year 02 03 - Fiscal Year 03 04 - Fiscal Year 04 05 - Fiscal Year 05 06 - Fiscal Year 06 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07691 Date Received: 8/30/2001 Reference: PY1218 Description: MODIFY PY1218 We need to modify report PY1218. We need to seperate the TDA employees into their own groups. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07700 Date Received: 9/05/2001 Reference: HRS DBD Description: DBD UPDATE - UNIT/TK Please change the following Unit/tk name: (EBAAK,EBBYD,EPABN) 00010 - Office of Intl Agriculture (EBACC,EBBYE,EPABI) 009 - Office of Intl Agriculture . Please change the following Dept name: (EBAAJ,EBBYC,EPABM) 00388 - Communications/Journalism User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07701 Date Received: 9/05/2001 Reference: Description: FISCAL YEAR IN HRS PROCESSING IN PROD User Contact: Project Team: Phillips Sapp Last Review Date: 9/05/2001 Review Comments: MOVE FY PROCESSING TO PROD Request Number: 07702 Date Received: 9/05/2001 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following Banks: (EBGQE) . 221272303 THE PROVIDENT SAVINGS BANK 071922777 FIRST AMERICAN BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07708 Date Received: 9/07/2001 Reference: HRS DBD Description: DBD UPDATE - EDUCATION Please add the update of the education elements that were sent via email to Rhonda from Dan Rosenthal. These were very lengthy and more readable on the word document that was sent. If this is not sufficient, please contact me at 4-3657. Thanks User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R Request Number: 07709 Date Received: 9/07/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) . 051000017 Bank of America User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07710 Date Received: 9/07/2001 Reference: Description: NEW D/L FOR ACES DATABASE Please create a download for ACES with the following fields. *** note - select only for employees in DIV 302.*** (jgp per Karen) *** 1. Name - Last, First, Middle Initial > 2. Social Security Number > 3. Martial Status > 4. Gender > 5. Ethnicity > 6. Birthdate > 7. Veteran Status > 8. Military Reserve > 9. Home Address > 10. Home Phone > 11. Emergency Contact Info. - Name, Relationship, Phone 1, Phone 2 > 12. Employee Status > 13. Current Hire Date > 14. Calculated Service Date > 15. Primary Division > 16. Department > 17. Unit > 18. Work Phone > 19. Original Hire Date > 20. Assignment Info - Position Number, FTE - hours worked > 21. Salary Info - Schedule, Rate, Annual > 22. Job code > 23. Timekeeping location > 24. Division > 25. Dept > 26. Unit User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07711 Date Received: 9/07/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) . 291074722 U S Federal 056007604 First Union National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07713 Date Received: 9/10/2001 Reference: PY1240 Description: MODIFY PY1240- TR TR asked that we modify PY1240. For employees that are paying 6%, columns 61-62 need to be 00 instead of 12. Let me know if you have any questions. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07716 Date Received: 9/11/2001 Reference: HRS DBD Description: DBD UPDATE BANK Please update the following Banks:(EBGQE) 062102593 PEOPLES BANK OF MONROE COUNTY 262085096 HEALTH CREDIT UNION User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07718 Date Received: 9/14/2001 Reference: HR1325 Description: MODIFY HR1325Z2 Payroll would like the portion of EBC320EX on HR1325Z2 (C-screens) to go to RDARS. Please let me know what information you need to complete this request. Thanks. per email from Karen 09/25/2001 I should of told you the EBC310 piece not the EBC320. Sorry. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/26/2001 Review Comments: APPROVED BY KAREN Request Number: 07725 Date Received: 9/19/2001 Reference: HRS DBD Description: DBD UPDATE BANKS Please add the following banks:(EBGQE) 231372387 Harris Savings Bank 111900785 Regions Bank, Texas 021912915 Waterhouse 101100113 The Exchange National Bank & Trust User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07728 Date Received: 9/20/2001 Reference: PR2015 Description: MODIFY PR2015 - LEAVE LIABILITY RPT Marcie Smith and Linda Pearce are requesting the revision of PR2015. This is the leave Liability Rpt. This job need to run at the end of September to get the full accrual leave balances for the FY end, but the hours need to be calculated by the Same FY assingment that would be for Septemeber not October; however, we have already Rolled assignments by this point and then the report reflect the new payrate. Can we modify PR2015 to reflect The FY for that septembers Payrate? Let me know if you need additional Information. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07733 Date Received: 9/24/2001 Reference: Description: RPT - NEW INSURANCE Ronnie needs two report ASAP, to give figures to Don Large: * FIRST REPORT: ONLY EMPLOYEES IN JOBGROUPS - A, G, AND L Count of employees that have Plan Type of 100 BC or 100 PC per catagory: Annual Salary < 20,000 Annual Salary = 20,000 thru 29,999 Annual Salary = 30,000 or Greater Then we need another column that would state (F) family/(S) single SECOND REPORT: ONLY EMPLOYEES IN JOBGROUPS - A, G, AND L Count of employees that DO NOT have Plan Type of 100 BC or 100 PC per catagory: Annual Salary < 20,000 Annual Salary = 20,000 thru 29,999 Annual Salary = 30,000 or Greater * User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07734 Date Received: 9/24/2001 Reference: Description: PROBLEM ON FY ROLL/LOAD DEPT,UNIT,TKL We need to figure out a way to fix the following Problem: We have positions on the 61 screen that are associated with certain Dept and TK locations; however, some assignments of the employees in these positions are different. So we have to manually go to the 16 screens and override these. If anyway possible we need to resolve this issue. Thanks *** write a program to load the dept, tkl, unit using 017 transactions jp User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 10/10/2001 Review Comments: 017 TRANSACTIONS Request Number: 07735 Date Received: 9/24/2001 Reference: SCR012 Description: ADD SUPERVISOR SSN TO SCREEN 12 Add supervisor ssn (element EAACD) to screen 12 and jcl to create transactions to load data. PR1152 to create transactions HR1365 to load transactions User Contact: Project Team: Phillips Sapp Last Review Date: 9/24/2001 Review Comments: PR1152 TO CREATE TRANS LOAD WITH HR1365 User Comments: APPROVED BY MIKE HILL Request Number: 07737 Date Received: 9/24/2001 Reference: HRS DBD Description: HRS DBD UPDATE - EAACD element eaacd should read ****************** DEFINITION ********************************* * THIS IS THE SOCIAL SECURITY NUMBER OF THE EMPLOYEE'S SUPERVISOR** *************************************************************** instead of ****************** DEFINITION ********************************* * THIS IS THE SOCIAL INSURANCE NUMBER OF THE EMPLOYEE. * *************************************************************** User Contact: Project Team: Helms B Elkins R Request Number: 07738 Date Received: 9/25/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) . 062200877 Suntrust 061010220 Citizens Trust Bank 262276384 Alabama Rural Electric FCU 322283990 Premier America Federal C.U User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07741 Date Received: 9/26/2001 Reference: HRS DBD Description: DBD UPDATE - DEPT/TK Please update the following: . (EBAAJ,EBBYC,EPABM,) 01295 Air Transportation (EBACC,EBBYE,EPABI) 316 Air Transportation EBJKG - 1295 Air Transportation (26 screen only 4 digits) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07748 Date Received: 10/01/2001 Reference: PY1220 Description: A NEW FILE FOR VALIC (PY1220) Payroll need a file for Valic that can be imported into Excel. PY1220 is run with every regular payroll and it is in the correct format needed; however, this is a print file that is created from the HR1350z2 for Plan_type 200, Plan_code VAL. Also additional Plan_type 273 plan_code VaL. . Sort order needs to be alpha . There can be three records per employee. 1) Employee contribution 2) Employer contribution 3) Additional contribution Please let me know if you need additional information. per email from Karen 10/04/2001 We need delimiters between the fields that are now in PY1220. Payroll also would like totals, and I forgot to mention that. 10/12/01 Karen is checking to see if the file they get now will work in excel. The file they are currently getting is NOT a report file. 10/24/01 after extensive testing the users determined that they could use the file that they were already getting. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/25/2001 Review Comments: SEE EXTENDED DISCRIPTION Request Number: 07749 Date Received: 10/01/2001 Reference: Description: NEED A FILE FOR RSA-1 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 10/03/2001 Review Comments: WITHDRAWN PER EMAIL FROM KAREN BROWN. Request Number: 07750 Date Received: 10/02/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Banks:(EBGQE) . 062206392 First Community Bank 083000713 Bank of Louisville User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07753 Date Received: 10/03/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) . 065403626 Regions Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07760 Date Received: 10/08/2001 Reference: TV1205 Description: MODIFY TV1205 If an employee has a Unit, then the address needs to be the unit address, if the department has a Department only, then the dept address should be used. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07761 Date Received: 10/08/2001 Reference: HRS DBD Description: DBD UPDATE - EDUCATION Request by Dan Rosenthal: This has been emailed to Rhonda Elkins. . DELETE MAJOR (EAENG) 1367 Natural Resources . ADD NEW DEGREES (EAENL) 4478 LIC LICENCE-ES-LETTRES . ADD NEW MAJORS (EAENG) 6586 MEDIEVAL FRENCH 4432 SYSTEMS ANALYSIS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07763 Date Received: 10/09/2001 Reference: HR2867 Description: MODIFY REQSM03F Modify HR2867 : We only want employees with Annual Salaries less than the previous year. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 11/14/2001 Review Comments: APPROVED BY KAREN BROWN User Comments: HR2871 IN PROD Request Number: 07764 Date Received: 10/09/2001 Reference: Description: EMPLTYPE R,S EMPLOYEES - ENDDT 9/30 Employees with Emplytype of R and S rolled if their end dates are 9/30. We need to either create Transactions to correct these before FY roll or we need a report to list these employees, so that HR can change the Roll flag to 'N'. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 11/01/2001 Review Comments: APPROVED BY KAREN BROWN User Comments: HR2903 IN PROD Request Number: 07765 Date Received: 10/09/2001 Reference: HR2902 Description: MODIFY HR2902 Please add Unit to HR2902 and Double space the report. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/23/2001 Review Comments: APPROVED BY KAREN Request Number: 07766 Date Received: 10/09/2001 Reference: Description: SET ALL FUNDING 'N' WITH 87 TRANSACTIONS Per meeting on FY roll: it was decided that all Funding will be Set 'N' with 87 transactions with Job HR3540. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 07767 Date Received: 10/09/2001 Reference: PY1805 Description: NEW RPT FY ROLL/ZERO FUNDING FOR PAYROLL Since we are setting all funding to 'n' roll and leaving it up to the workbooks. Payroll will need a report to show positions in workbooks with zero funding. So the report will need to reflect from the HRS side, Name SSN of employees that have zero funding. We will need to roll in TEST and run this report, so that this can get cleaned up before running our first Payroll after the roll. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07768 Date Received: 10/09/2001 Reference: Description: FORMULA CHANGES FOR AG TRANSACTIONS FY We need to change the way we create the payrate for jobgroup on the AG transactions: Jobgroup A - Annual Salary / 12 = Payrate Jobgroup B - Annual Salary / 12 = Payrate Jobgroup G - Annual salary / 9 = payrate Jobgroup H - Annual Salary / 9 = Payrate Jobgroup L and M - Annual Salary / 2080 hrs = Payrate User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07769 Date Received: 10/09/2001 Reference: PY4190 Description: MODIFY PY4190 Please modify PY4190. This is a report that we run for John Blake in Mid-October to pickup any payrolls that we run in October for September work. This Program will only allow one payroll run in the Parms. We need to modify the Parms to allow for at least 9 payrolls. This time that is how many Payroll Wanda need to add. She will have to run this job 9 times. She needs to run this report 10/15/01. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 1/14/2003 Review Comments: WITHDRAWN. REPLACED BY 8426 Request Number: 07770 Date Received: 10/10/2001 Reference: Description: PROBLEM WITH SALARY FLGS - FY ROLL We are having problems with some salary flags that are not being set correctly during FY roll. This should be picked up from prior year assignment that ended 9/30. *** note from jp: it should be picked up from the prior year assignment that ended 9/21 for biweekly employees. From the assignment that ended 9/30 for monthly assignments.(Biweekly emloyees will have TWO new assignments and both should come from the one ending 9/21.) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07773 Date Received: 10/12/2001 Reference: PY1272 Description: CREATE TRANS. TO END UC FOR EARNCD 020 We need a program to create transactions to end UC and PCT = 0.000 for the benefit if Earncode = 020. EARN_CD (EBBXG) = 020 then end Benefit 630 UC and AMT (EFCBF) always equals to zero, this benefit uses Rule 2 % of Total Gross, so we do not put a % in the AMT field. I see an Approval Flag on the Benefit Record. Maybe we need to set that to N for these not to come out of a payroll for employee. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07774 Date Received: 10/12/2001 Reference: PY1273 Description: NEW RPT DUE TO EARNCODE 020 Payroll will need a new report that will list employees in M jobgroups that do not have 630 UC. SSN Name - sort Alpha. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07775 Date Received: 10/12/2001 Reference: .NET Description: TIME ENTRY ON WEB We need a better way to do time entry, since SCT's delivered Screen are so time consuming. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Barlow J Sapp Last Review Date: 3/04/2003 Review Comments: THIS APPLICATION IS IN PRODUCTION Request Number: 07777 Date Received: 10/12/2001 Reference: Description: CHANGE IN 443 OPT C - FED LIFE OPT. C The premium is changing the month of their Birthday instead of the month following their birthday. Please make the change. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07782 Date Received: 10/12/2001 Reference: Description: LAYOUT OF TR IS CHANGING Retirement System of Alabama has changed the layout of TR. RSA will need a file that has the following information: Position Datatype Field name and Description 1 Alpha Constant value = 'T'for TRS 2-4 Alpha Constant Value = 'API' 5-6 Alphanumeric 12 for Law enforcement,everyone paying 6% 04 for everyone else 7-15 Numeric SSN 16-35 Alpha Last name 36-55 Alpha First Name 56-70 Alpha Middle Name (optional) 76-81 Numeric School Location Code: (Optional) 82-89 Unsigned Num Units Worked: Required for less than full time Service. Number of Hours an employee has worked for this reporting period. Two decimal places. 90-97 Unsigned Num Full time Work units: Required for less than full-time employees. Number for units that an employee would have to work to be considered full-time. 98-105 Unsigned Num Units Contracted to work. No. of days contracted to work. no decimal places 106-108 Number of Payperiods 109-116 Retirement contribution 117-124 Payroll ending date YYYYMMDD 125-174 Unused at this time. This is the layout. I will get more information and will submit by email. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07784 Date Received: 10/15/2001 Reference: EO2040 Description: RPT FOR EEO FOR TERMINATED EMPLOYEES EEO needs a report that they use to get (EO2040). I think this would be better if we just did not convert, but just started from scratch: The following are the Specs * EEO needs a summary (totals) for the following: Terminated Employees for a certain FY. Name SSN Race - 1 = White 2 = Black 3 = Hispanic 4 = Asian 5 = American Indian Sex_Cd - F or M Separation Reason - you will need to pull the code (EBABI) from the Corp Root table and do a lookup to get the translation of this code. They do not need the code on the description. Prim_dept - This is on the Corp Root Prim_Unit - This is on the Corp Root EEO code - You will get this from the Jobclass table by linking the table with the Jobclass code on the currect active assignment. Title - You can get this from the jobclass table as well Jobclass code - Pull from the assignment table Termination date - TERM_DT get from the corp Root ****** They also need a summary report: Totals by Title Sort by Title Control Break on EEO code * *Columns needed: * EEO Code Job class Code job Title Total Male Total Female White Male White Female Black Male Black Female Asian Male Asian Female Native American Male Native American Female Hispanic Male Hispanic Female Tally on all columns Control Break on EEO Code If you need any additonal information please call me I can fax you a copy of a program that you could go by. Kelley Taylor needs this report ASAP. She needs this information for FY00 and FY01, but once we get this report back in PROD this will run once every FY. ** Assigned to Rebecca 11/20/01 by JP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Rosseau R Request Number: 07786 Date Received: 10/17/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add following bank: (EBGQE) 104908532 State Bank of Riverdale User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07787 Date Received: 10/17/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 261171587 Robins federal Credit Union User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07793 Date Received: 10/19/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 062103217 FIRST CITIZENS BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07798 Date Received: 10/22/2001 Reference: Description: DBD UPDATE - UNIT/TK Please add the following: (EBAAK,EBBYD,EPABN) 01320 - NOBLE TRAINING CENTER (EBACC,EBBYE,EPABI) 410 - NOBLE TRAINING CENTER User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07800 Date Received: 10/22/2001 Reference: HRS DBD Description: DBD UPDATE -BANK please add the following bank: (EBGQE) 063013924 COMPASS BANK (GAINESVILLE,FL) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07803 Date Received: 10/25/2001 Reference: PY1274 Description: RPT OF EMP WHO WERE ON EARNCODE 020 Payroll will need to know if anyone changes an earncode from 020 to something else for UC benefits. So if we could get a report with every biweekly payroll that would tell us who these employees are: IF Earncode NE '020' and Plan type = '630' and ACTN_AMT = '0'. This would find the employee so that payroll could manually fix their UC benefit. This would need to run with the trial or when we load these transactions. They would need to know this report ran, so we would need some kind of message on this report if no one was selected, so Payroll does not think they did not get the report. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 10/26/2001 Review Comments: RPT OF EE WHO HAD EARNCODE 020, BUT NOW User Comments: DO NOT. Request Number: 07805 Date Received: 10/25/2001 Reference: HRS DBD Description: DBD UPDATE -EDUCATIONAL Please update the following: * Delete Major (EAENG): 7903 Psychiatric Nursing * Add New Majors (EAENG): 3087 Community Service Education 7675 Psychiatric Nursing * Add New Degree (EAENL): 8067 DM Doctor of Music User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R Request Number: 07807 Date Received: 10/26/2001 Reference: HRS DBD Description: DBD UPDATE - CIP CODES Please add the following CIP codes (EABJC): . 10/26/01 RE the element is EABJZ . 00131305 English Teacher Education 00450803 European History 00230501 English Creative Writing User Contact: DAN ROSENTHAL User Contact Phone: 44776 Project Team: Helms B Elkins R Request Number: 07808 Date Received: 10/26/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 322271041 USA Federal Credit Union User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07814 Date Received: 11/01/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) * 254074057 Agriculture Federal Credit Union * 061103849 First Peoples Bank * 062200961 The First National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07815 Date Received: 11/02/2001 Reference: Description: REPORT NEEDED FOR FY ROLL We need to know employees that are in jobgroup A,B,F, who have a salary flag of N, these should be 2. Then we need to run a spufi to correct these. This problem happened during the FY roll. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 11/02/2001 Review Comments: HR2904 IS REPORT HR2905 IS SPUFI Request Number: 07816 Date Received: 11/02/2001 Reference: HR1340 Description: CHANGE FORM TYPE ON HR1340/HR1350Z1 Please change form type on the following: HR1340z1 - change to RDAR HR1350z1 - Change to RDAR User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 07823 Date Received: 11/06/2001 Reference: Description: REPORT AND LETTERS FOR EXEMPT EMPLOYEES Payroll will need a report that will also create a file to FTP to the AS/400 for the preperation of letters. The employees that should be the file would be: Employees w/an exempt status on the L30 screen for 020 = Federal and State = 100: if an employee has a tax code of 020 or 100 and the PCT_TIME = 999 then I need them on this report. ******* Also I need an error report: if an employee has a 020 or 100 and the PCT_TIME = 000, then I need them on a separate report. ******** Debra Harper will produce the letters that will be associated with these reports and file. **** per email 11/12/01 The report and the FTP file should include employees that have a 999 PCT_Time on the 31 screen for 020 and 100. The error report would be the same, but the employee would have PCT_TIME = 000. SSN Name Department Name Department Address. ****per email 11/12 1) We need to Add Check Distribution code to the Rpt and File. 2) Rpt is in Alpha order, which is what they want, but we need the file in Check Distribution code order. 3) Page Break on Tax Code on the report. ****per email 11/15 add job group to report and file User Contact: KAREN WAITES User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 11/20/2001 Review Comments: PY1109 IN PROD User Comments: APPROVED BY KAREN Request Number: 07826 Date Received: 11/09/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please update the following bank: (EBGQE) 073910114 COMMUNITY STATE BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07827 Date Received: 11/09/2001 Reference: HRS DBD Description: DBD UPDATE DEPT Please add the following information: (EBAAJ,EBBYC,EPABM) 00170 - Office of Intl Agriculture (EBAAJ,EBBYC,EPABM) 00175 - Intl Ctr Aquaculture Environments (EBACC,EBBYE,EPABI) 004 - Intl Ctr Aquaculture Environments . 11/09/01 RE per email from KB 175-Intl Ctr Aquacult Environment 004-Intl Ctr Aquacult Environment User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07831 Date Received: 11/09/2001 Reference: Description: FUNDING REPORT FOR AUDITORS Elizabeth McCormick has requested a new report that the auditors need This will show employees funding before a final payroll runs. Sort by Timekeeping location,Alpha Page Break by jobgroup SSN,NAME,M63 funding, L36 funding, jobgroup User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07832 Date Received: 11/09/2001 Reference: Description: TIERED INSURANCE PREMIUM CHANGES New insurance Process: We need to create an insurance table with rates we also will need to perform a spufi update for employees already in the system.(No, we will just update with transactions the first * Levels for Monthly: Annual salary lt 20,000 - Single prem = 45.50 Family prem = 95.50 Benefit = 182.00 Benefit = 382.00 Annual salary GT 20,000 - Single prem = 68.25 Family prem = 143.25 LT 30,000 Benefit = 159.25 Benefit = 334.25 I will get the biweekly and 9 month premiums. I do not have them at this time. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07833 Date Received: 11/12/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank: (EBGQE) 063100688 CAPITAL CITY BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07838 Date Received: 11/20/2001 Reference: HRS DBD Description: DBD UPDATE - NEW UNIT Please add the following: (EBAAK,EBBYD,EPABN) 01300 - TRIO STUDENT SUPPORT SERVICES (EBACC,EBBYE,EPABI) 724 - TRIO STUDENT SUPPORT SERVICES User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07842 Date Received: 11/29/2001 Reference: Description: END OLD FLEX DEDUCTION payroll needs a spufi to end all FLEX deductions - 133,132,131. with coverage end date and payroll end date of 12/31/2099. The new coverage end dates and payroll end dates should be 12/15/2001. *************************************************************** This was already in production but ran manual spufi need to use py1285 from production next year User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 11/29/2001 Review Comments: SPUFI FLEX / APPROVED BY KAREN BROWN User Comments: PY1285 IN PROD Request Number: 07843 Date Received: 11/29/2001 Reference: HRS DBD Description: DBD UPDATE - ADD NEW DEDUCTION Payroll needs to add a new Deduction: 294 - 457(b)plan (Plan table) ET951,ET966,ET977,ET994,ETABB (Deduction table) ET019 B01 screen - EZBAF Rhonda I hope I have included all the elements associated with a deduction. Thanks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07844 Date Received: 11/29/2001 Reference: HRS DBD Description: DBD UPDATE -BANK Please add the following banks: (EBGQE) 084205805 AMSOUTH 273972583 ISU COMMUNITY CREDIT UNION 111907445 COMPASS *** Please change the name of one bank: 065104116 from Compass to WHITNEY NATIONAL BANK User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07845 Date Received: 11/29/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 031000053 Charles Schwab PNC. Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07856 Date Received: 12/06/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: EBGQE 091900465 Wells Fargo Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07859 Date Received: 12/10/2001 Reference: HRS DBD Description: DBD - BANKS Please add banks: (EBGQE) 291871352 FIRST FEDERAL 091000019 WELLS FARGO 065305436 AMSOUTH User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07860 Date Received: 12/10/2001 Reference: HRS DBD Description: DBD UPDATE - EDUCATION Please add the following to the DBD system: * Majors (EAENG) 6333 Forensic Investigation * Degrees (EAENL) 5005 AA DIP Diploma in Architecture User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Request Number: 07861 Date Received: 12/11/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 111900659 WELLS FARGO BANK, TEXAS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07862 Date Received: 12/11/2001 Reference: Description: ADD TAXABLE BENEFITS TO EARNING RECORDS Payroll has requested that taxable benefits be added to the earning records. 705 - MEALS TAXABLE 710 - MERIT AWARD 720 - MOVING EXPENSE NON-TAXABLE 725 - MOVING EXPENSE TAXABLE 730 - OTHER COMPENSATION 740 - TUITION WAIVER 750 - VEHICLE 760 - COUNTRY CLUB DUES 770 - HOUSING ALLOWANCE 780 - HOUSING, PRESIDENT 790 - NON-AU User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Meadows S Last Review Date: 2/05/2002 Review Comments: THESE CHANGES WERE MADE W/ PRIOR REQUEST Request Number: 07863 Date Received: 12/11/2001 Reference: Description: TERMINATED FACULTY EMPLOYEES FOR HR Lynne Hammonds' has requested a list, run once a month. This list would included all terminated faculty for that particular month. We will run this report at the end of each month, so this would not be cumulative. Let me know what additional information is needed ************ email from Karen 12/11... I found out this job is for the Office of Sponsored Programs. They only need Faculty employees. Exclude AUM (Div 2). Sort Alpha. JP email from Karen 12/11/01 After further research, we have some Deans, Directors, and Dept Head that have Contracts and Grant Money, so they would need to know them. We are going to pick up more than we need, but this will ensure they get everyone that possible could have that type of funding. So I guess, they will need more than just Faculty. Thanks include seperated and retirees per jp User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/15/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: HR0901 IN PRODUCTION Request Number: 07866 Date Received: 12/13/2001 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks: (EBGQE) 261170740 AMSOUTH 063102152 Suntrust User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07867 Date Received: 12/13/2001 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following BAnk (EBGQE): 084008426 Independent Bank User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07870 Date Received: 12/14/2001 Reference: Description: NEW REPORT FOR STUDENT EMPLOYMENT Student Employment (contact Mary Turner-HR) They need a report of active student employees (jobgroup P). *** Needs to be sorted in Alpha order *** SSN NAME Timekeeping_Location. They need a count of students per Timekeeping Location, so we need the sort: Timekeeping then Alpha. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07876 Date Received: 12/19/2001 Reference: HRS DBD Description: HRSDBD - NEW DEPT Please add the following Dept: . (EBAAJ, EBBYC, EPABM, EBJKG) 00638 - CENTER FOR IMPACT . User Contact: DIANE THAXTON User Contact Phone: 4-3660 Project Team: Helms B Elkins R Request Number: 07880 Date Received: 1/08/2002 Reference: Description: TERMINATED STUDENTS - STUDENT EMPLOYMENT Mary Turner has request a report for Student Employment. List of terminated Students (job P) excluding AUM. This will need to run at month end, for that particular month only. So when this is put into PROD, we want to use a Zeke variable to change the comparison month. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/09/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: HR0902 IN PRODUCTION Request Number: 07881 Date Received: 1/08/2002 Reference: PR1282 Description: AUTHORIZATION REPORTS - HR Mary Turner in HR has requested 3 reports: 1) Active Employees with Authorization Dates (Screen 17) * 2) Active employees with Blank Authorization Dates * 3) Active employees with Authorization dates that will expire. On the initial run, we want only authorization dates that will expire 6/30/2002. Then we want this report to increment by 1 month. So the next month this will compare to 7/31/2002. Is there a way to use a Zeke Variable for this, so we can run this automatically. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/08/2002 Review Comments: PR1282 IN PRODUCTION Request Number: 07882 Date Received: 1/08/2002 Reference: Description: VACANT POSITION REPORT NEEDED FOR BUDGET Ken Jordan (Budget) needs another report, need the same information as BO3480, but need to remove detail so the report will look like: Sort order DIV/SCHOOL/DEPT . DIV SCHOOL DEPT BUDGETED AMOUNT . Then they want a grand total for each school. They need this by Jan. 11th morning. If you have any questions let me know. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 07887 Date Received: 1/10/2002 Reference: Description: SUMMARY RPT OF EMPLOYEES Don Large has asked for the following rpt: . SSN Name Salary (count of employees per group) All employees job group A,G,L that have been employed for more than 1 year: Break down in the following groups . Staff emplytype = S Adminemplytype = A 9 Month faculty emplytype = N or T and Jobgroup = G 12 month faculty emplytype = N or T and Jobgroup = A ... We need one report that would reflect detail with totals and then Grand total for all 4 grouping. Then we need a Summary report with totals and grand totals only. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07892 Date Received: 1/14/2002 Reference: PY1610 Description: MODIFY PY1610 - COMPENSATION RPT Ronnie Herring has requested the 12 month faculty be broken out from 12 month employees. The report has already broken out 9 month faculty. These would be only facutly in #2 catagory (A,L). Ronnie needs their salaries and benefits placed in a #7 catagory. **** So this would be employees falling in Catagory 2, that has an emplytype of N or T, then they would go into the new catagory 7. Let me know what else you need. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07898 Date Received: 1/17/2002 Reference: HRS DBD Description: DBD UPDATE - SCHEDULE ID (BRACKET) Please add the following valid value to (EPABV) in the bracket step table: I 12 month University Staff - Informational Technology. ******* If the description for I is too long, replace with: 12 month University Staff - IT. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07899 Date Received: 1/17/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) 261170546 FLAG BANK 053110400 FIRST UNION 226070584 APPLE BANK 065000090 HIBERNIA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07900 Date Received: 1/17/2002 Reference: HR1440 Description: HR1440 LABOR DISTRIBUTION sectionss that includes just the C & G accounts is not longer printing. User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Royster R Request Number: 07901 Date Received: 1/17/2002 Reference: HRS DBD Description: DBD UPDATE - EDUCATION EDUCATION UPDATES: *** DATA ELEMENT EAENL ADD the following degrees: 9563 DIPL Diploma 4443 DIPL Diploma 2038 DIPL Diploma Please Delete the following two degrees: 5005 5070 User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Request Number: 07904 Date Received: 1/18/2002 Reference: HRS DBD Description: DBD UPDATE - DIV User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07910 Date Received: 1/22/2002 Reference: PY1278 Description: NEED ANOTHER INSURANCE RPT Since we have the new 3 Teir Insurance program, we need a need report so Payroll can balance. This report will run with every regular payroll final. *************** Need one for BC/BS - Plan type 100 BC. Everytime the Coverage code changes, then we need a page break, ** JobCode ID Name Paid Amt/Employer Paid Amt/Employee There will be a page break at Coverage code, like S26. Then Payroll wants a Summary line that will show totals on premiums for both employer and employee, also they want to see a count. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 2/01/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1278 IN PRODUCTION Request Number: 07913 Date Received: 1/24/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) 053000196 BANK OF AMERICA 064103833 FRANKLIN NATIONAL 107002532 First Bank 311987773 Community Credit Union User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07914 Date Received: 1/25/2002 Reference: PY1120 Description: CREATE ANOTHER REPORT LIKE PY1120 Lori needs a report to go with w-2's. She needs the same employees that are on the PY1120. These employees should have an amount on the 25 screen in TRTY_TPYTD_1. **** HOMEZIPCD order *** HOMEZIPCD HOME ADDRESS NAME SSN **** Double spaces User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/25/2002 Review Comments: ONE TIME REQUEST User Comments: APPROVED BY KAREN BROWN Request Number: 07915 Date Received: 1/28/2002 Reference: HRS DBD Description: DBD UPDATE - ALUMNI Please change or add the following: (EBAAI,EBBYB,EPABJ) 166 - DEVELOPMENT (EBAAI,EBBYB,EPABJ) 162 - ALUMNI AFFAIRS (EBAAI,EBBYB,EPABJ) 144 - HARRISON SCH PHARM ****** (EBAAJ,EBBYC,EPABM) 01219 - IMS (EBAAJ,EBBYC,EPABM) 01220 - DEVELEOPMENT (EBAAJ,EBBYC,EPABM) 01223 - DEVELOPMENT ACCOUNTING (EBAAJ,EBBYC,EPABM) 00820 - PHARMACY PRACTICE ****** ADD: (EBACC,EBBYE,EPABI) 326 - DEVELOPMENT ACCOUNTING (EBACC,EBBYE,EPABI) 327 - IMS ****** CHANGE: (EBACC,EBBYE,EPABI) 323 - DEVELOPMENT (EBACC,EBBYE,EPABI) 325 - ALUMNI AFFAIRS (EBACC,EBBYE,EPABI) 265 - PHARMACY PRACTICE . 01/28/02 RE added the following per email from KB . (EBAAJ,EBBYC,EPABM) - 01221 - ALUMNI AFFAIRS (EBAAJ,EBBYC,EPABM) - 01222 - ALUMNI ACCOUNTING . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07919 Date Received: 1/31/2002 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following bank to the DBD: (EBGQE) . 062102713 - CityBank of Hartford User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Helms B Elkins R Request Number: 07926 Date Received: 2/04/2002 Reference: Description: NEW LEAVE REPORT Financial Reporting is needed a leave report to analyse, leave absences and their costs. They would like to copy PR2022, but only employees with certain leave earncodes: * We want to get detail and total amounts: But we might want to set this up with one step detail and the other summary, so that if they do not want the detail printed we do not have to print but the summary totals for each Earncode: SSN NAME (AMT OF HRS) (AMOUNT) EARNCODE * 170 180 190 195 199 Financial Reporting does not know what each Earncode is, so we are going to need a lookup. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 2/22/2002 Review Comments: APPROVED. MOVE TO PROD. User Comments: PR2023 IN PROD Request Number: 07930 Date Received: 2/06/2002 Reference: PY1229 Description: EMPLOYEES WITH STAT = M report of employees with distr_stat = 'm' should inlcude ssn, name and status to be run on request User Contact: Project Team: Phillips Sapp Last Review Date: 2/06/2002 Review Comments: APPROVED BY BEVERLY HUGHES User Comments: PY1229 IN PROD Request Number: 07931 Date Received: 2/06/2002 Reference: Description: MIGRATE SPUFI INTO PROD - PAYROLL Monthly payroll needs this spufi run against PROD, with every 1/2R time input Trial that runs at night. Please let me know if you need additional information. Thanks ****** SELECT EMP_ID, JOB FROM SCTPROD.HRS_ASSIGNMENT_TB WHERE EVENT_STOP = 'Z' AND JOB IN ('A','B','F','G','H') ORDER BY JOB ****** User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 2/11/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1103 IN PRODUCTION Request Number: 07938 Date Received: 2/11/2002 Reference: HRS DBD Description: HRSDBD, ALUMNI CHANGES Please make the following changes for Alumni to the DBD: . EBAAJ & EBBYC (Department) 01232 - Treasury Services 01224 - Assistant Treasurer 01225 - Mailroom Alumni Center 01226 - Alumni Center Bldg Oper . User Contact: DIANE THAXTON User Contact Phone: 4-3660 Project Team: Helms B Elkins R Request Number: 07940 Date Received: 2/13/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank: 084008507 Community Commercial Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07941 Date Received: 2/14/2002 Reference: Description: REPORT TO KEEP DATA INTEGRITY We need a way to keep data in synch. Data being updated on the jobclass table, is not sometimes being updated on the assignment table or the Position attribute table. We need to keep the jobclass codes, titles, and salary schedules, in synch. We need to determine the best way to handle this problem... This might be better served to just print weekly reports, that would list any differences in the 3 tables..... *** 2/18/02 per phone conversation with Karen. Karen has discussed with Mary Turner. No transactions, just one report with ssn, name, job. START with assignment table - select all current active assignments, look at the jobclass number, title, salary schedule - then compare these to what is on the jobclass table - If these don't match up print report. If these DO match up - then look at the these fields on the position table. If these match what's on the assignment - you're done. If they do NOT - print report. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07942 Date Received: 2/14/2002 Reference: Description: CREATE A NEW VERSION OF PR225 IT just created a report (PR225) listing all active Student Employees by Timekeeping location. They need another version of this job by Alpha only....This report would be by request only or we might set this up to run once a year at year end....but they need something now to start cleaning up their files... User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07946 Date Received: 2/19/2002 Reference: Description: MODIFY PR2225A AND HR0902 Please modify both reports: Exclude workstudy: User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07947 Date Received: 2/19/2002 Reference: PY1650 Description: CHANGE SORT BACK ON PY1650X This program has been moved to PROD, but I need to change the sort back to its original form. The Test of the change is not what Payroll is wanting. So please change PY1650x (Funding Report) sort back to TKL/Alpha. Then move back to PROD and schedule to print with Timesheets and Verifications..... User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07949 Date Received: 2/20/2002 Reference: PY1655 (NEW) Description: NEW FUNDING RPT FOR PAYROLL Payroll would like to have a funding report that would have the same information as PY1650 (funding report); however, they want the account number that will be funding the payroll, just like the PY1650, but then link this account number to the FRS(SL) file to pull the Department number that is associated with this account number, then we can link to the department table and pull the Name of the department just like the HR440. The HR440 is showing what did happen and this report will be used in the departments as to what is going to happen on the payroll. They want this sorted by Department then account number just like HR440. *** Sheryll, when you get to this one - please name it PY1655. when looking up the account number - check with me about this first. there is a download that telecom gets from us, that looks like a tabl that we may can use for this that would simplify this process. Jennifer User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 07950 Date Received: 2/21/2002 Reference: BO1317 Description: CREATE PROGRAM LIKE BO1317A2 Budget needs this ASAP: Modification of BO1317A2 **** Only for College of Agriculture accounts - Attribute FS039 College = 02 only accounts with Budget Balance Available greater than or equal to $25,000 sorted by department **** per email from Tammie 02/20/02to Jennifer Phillips This should not be a modification of BO1317A2. This is to be a new program. Create a copy of Bo1317A2, rename and modify it. JP User Contact: TERESA VEST Project Team: Phillips Royster R Last Review Date: 2/21/2002 Review Comments: I CHANGE DESC. PER EMAIL FROM TAMMIE Request Number: 07951 Date Received: 2/21/2002 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks: (EBGQE) Barnett Bank 063200407 First National Bank & Trust 082901033 Tucker Federal Bank 261170821 USF Federal Credit Union 263183159 User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07952 Date Received: 2/21/2002 Reference: HRS DBD Description: DBD - BANK I missed this request for last DBD update: I did not see the request due to my fault: User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07953 Date Received: 2/21/2002 Reference: Description: FILE AND LIST FOR TAX TREATY (W2'S) Lori Arthur's gets a report now PY1120 that runs before Calendar year roll. We need to pull those same SSN that this job is pulling: *********** 1) We will need a file and a report: We need a file that will FTP to the AS/400 Notify: Debra Harper and Karen Brown 2) The layout for list and file: HOMEZIPCD HOMEADDRESS NAME SSN **** sort order : HOMEZIPCD/ALPHA *** per email from Karen - let's just make this a seperate step(s) in PY1120. Jennifer 2/21/02 'This should be a file and report of Employees that have an amount on the 25 screen in TRTY_TPYTD_1,2,3,4 or 5' *** test sent 02/21/02 by DS per email from Karen sort should be alpha and add tally 2/25/02 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/27/2002 Review Comments: APPROVED BY KAREN BROWN Request Number: 07958 Date Received: 2/22/2002 Reference: HRS DBD Description: DBD UPDATE - DEPT User Contact: KAREN BROWN Project Team: Helms B Elkins R Last Review Date: 2/27/2002 Review Comments: BLANK DESCRIPTION Request Number: 07959 Date Received: 2/22/2002 Reference: HRS DBD Description: DBD - DEPT Please change the following dept name: EBAAJ,EBBYC,EPABM - 01175 - CANINE & DETECT RES INST EBJKG - 1175 CANINE & DETECT RES INST EBACC,EBBYE,EPABI 395 - CANINE & DETECT RES INST User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07960 Date Received: 2/22/2002 Reference: PY1657 Description: PY1657 - NO FUNDING Payroll requested that Zero percents, duplicates, etc.., be removed from PY1650 (Funding Rpt) and be placed on a separate report. Create a seperate job. (jp) Basically a report that would show employees with no funding. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07961 Date Received: 2/25/2002 Reference: SCR046 Description: SCREEN CHANGE - SCREEN 46(LEAVE) HR need a need leave bucket on screen 46. Pleas add element (EBAFD) to screen 46. Place this element between the Full Salary Sick: and Military Leave. ****** Transfer Sick: _________ **** per email from Jennifer 06/19/02approval someone was supposed to let you know after the 6/3/02 meeting. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/19/2002 Review Comments: SHOULD BE MIGRATED 6/18/02 User Comments: SEE EXT DESC Request Number: 07962 Date Received: 2/25/2002 Reference: HRS DBD Description: DBD UPDATE - 46 SCEEN HELP We need to get this loaded into TEST only: REQ#07961 is asking to add EBAFD element to screen 46, but I need to load a HELP screen for this element in order for HR to sign off to move to PROD. I am asking for this ONLY in TEST: so that we can TEST cascading before moving to PROD. If you have any questions please contact me. Thanks Help screen should read: SICK LEAVE TRANSFERRED FROM OTHER STATE COLLEGE'S AND UNIVERSITIES. . 04/01/02 RE per KB move to prod . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07964 Date Received: 2/25/2002 Reference: SCRL23 Description: SCREEN CHANGE - L23 Please remove the work Country from the last column on screen l23. Header should just read: DEGREE not DEGREE Country. User Contact: KAREN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/20/2002 Review Comments: APPROVED BY KAREN BROWN Request Number: 07966 Date Received: 2/25/2002 Reference: PY1235 Description: MODIFY PY1235 (BENEFIT STATEMENTS) We only print Active employees a benefit statement. However, HR is Terminating employees in advance; therefore some are not getting a benefit statement due to a timeing issue, not because they were terminated that calendar year. For Example: Stella Bentley 532448087 did not get a 2001 benefit statement. Stella has an employee Status of S, but her Separation date is 3/1/2002. So we need to make sure we keep those employees that are showing 'S' employees status, but did not terminate during that particular calendar year.... So maybe we need to compare the Separation date (TERM_DT) on the corp Root. ***** After further discussion with Karen - they want the following: If the employee has an employee status of S or R, but the separation date is greater than 1/1/current-year treat them as an active employee. JP 2/25/02 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 2/26/2002 Review Comments: LOW PRIORITY ON 2/25/02 Request Number: 07968 Date Received: 2/25/2002 Reference: SCR017 Description: SCREEN UPDATE ON 17 (INTERNATIONAL) Payroll needs another element added to the 17 screen: EAAIB is not being used. This is located on the Employee Address table (seg 101). Below is what it should look like on the screen: NRA-Tax Purpose Only:N PEB14 ON FILE: eaaib <---------ADD THIS ONE Original Visa Date:00-00-0000 Entry Date:00-00-0000 ******************************************************************* Once this is in Place in PROD, we need to load this field with Y's for employees that have a Y in DB2=NON_RES_ALIEN_IND. I realize we are dealing with two different tables, so a SPUFI might not be possible, It is possible to have up to 600 of these. *** I requested a second RTU for the programming part of this. jp 2/25/02 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/07/2002 Review Comments: APPROVED BY KAREN BROWN Request Number: 07970 Date Received: 2/26/2002 Reference: PY1610 Description: MODIFICATION TO PY1610 (COMP.RT) Ronnie has a committee meeting and needs the mode by Thursday morning. Marcie is now asking Ronnie to remove the Admin emp. (Jobgroup A), from Catagory 2 and move them to Catagory 7. **** The last mode, was moving 12 month faculty to Cat.7, from Cat.2. IT did that by Moving out employees with emplytype N or T. Now we need to move the rest of jobgroup A and jobgroup Z with employee type A. from Cat.2 to Cat.7. This would leave only STAFF employee in Cat.2, and now Cat.7 would be 12 month faculty and Admin. Prof. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07971 Date Received: 2/26/2002 Reference: HRS DBD Description: DBD UPDATE - SCREEN 17 (EAAIB) Payroll needs a DBD update on element EAAIB. We have now moved this element to display on screen 17 and need to change the help screen to match the element now: Should read as follows: **** Indicates if NRA employees have a form PEB14 on file in the Payroll and Employee Benefits office. ** Valid Values: Default N - Not on File Y - On file User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07974 Date Received: 2/27/2002 Reference: Description: EARNING V/S FUNDING (MARCIE) NEW RPT Marcie Smith has requested the following report ASAP: * Full- TIME FACULTY ONLY: (Jobgroups A and G only) If Jobgroup = A, then we need to check employtype on Jobclass table, and select only employtype = N or T. This will be in Calendar Year 2001,so read the HRS DB2 earnings table * Sort by Div/school (we will need break down amt by DIV then by School DIV/SCHOOL SSN NAME TITLE funded Amt Total Earnings **** Exclude the following Earncodes from the Earning Table: 129 200 210 * 1 record for each employee on the report. Funded Amt on the M63 screen is ORG_AMT HRS_POS_BUDGET_TB * Earnings - AMT_PRIOR_YR (HRS_EARNING_TB) * We need all 4 DIVs, so when the DIV changes, we need a total for the DIV, When the School Changes we need a Total for School. Then they need a Grand - Total for all 4 DIVisions. **** They want Detail, but one record per employee and they need a summary sheet ( example: div 1, school1, school2, div 2, etc.) ( This would have only the Sub-total and grand total for DIV/School) *** specs modified by JEnnifer 2/27/02 per phone conversation w/KAren Test sent 2/28/02 by Sheryll - early morning. *** specs modified by Jennifer 2/28/02 per email from Elizabeth EXCLUDE earnings for J job group. EXCLUDE multifilled positions. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07981 Date Received: 3/04/2002 Reference: PY1299 Description: MODIFY PY1299 (INSURANCE TRANSACTIONS) PY1299 is not picking up employees with a status of L or M. That is leave with pay and without pay...We need these transactions to include these type of employees also. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07983 Date Received: 3/05/2002 Reference: SCR017 Description: NEED A PROCESS TO LOAD EAAID (SCREEN 17) Payroll will need a way to load Element EAAIB that will be added to screen 17. Payroll needs everyone that has a 'y' in NON_RES_ALIEN_IND on screen 17, needs to have a 'Y' loaded into EAAIB CPP_QPP_EXMPT_FLAG on screen 17. The Default will be 'N'. **** Payroll will update new one's manually. There are about 800 of these employees. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/07/2002 Review Comments: APPROVED BY KAREN BROWN Request Number: 07984 Date Received: 3/05/2002 Reference: PY1264 Description: CHANGE TR MAX EARNINGS ON PY1264 TR max earnings will change from 170,000 to 200,000 effective 7/1/2002. We need to get this change on PY1264, which runs now with every trial. Thanks *** Need spufi on 140 TR deduction - change goal to 10,000.00 ds: 04/18/02 created job PY1267 with spufi to change goal amounts User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/08/2002 Review Comments: PRIORITY 9 (EFFECTIVE JULY) User Comments: APPROVED BY ELIZABETH Request Number: 07986 Date Received: 3/06/2002 Reference: HRS DBD Description: DBD UPDATE - BANKS please add the following banks: (EBGQE) 252070909 SUSQUEHANNA BANK 322275490 XEROX FEDERAL CREDIT UNION User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 07987 Date Received: 3/06/2002 Reference: Description: NEED TO CHECK YEAR FOR TR AND CENSUS We need to check Year for PY1240(TR) and PY1910(census) report. Due to the CWHIST tape have 01 and 02 years. Both of these reports are picking up totals for 2001 and 2002. Please check transactions for Year. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07988 Date Received: 3/06/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add following bank: (EBGQE) 113010547 Compass Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07989 Date Received: 3/06/2002 Reference: HR1440 Description: DATA PROBLEM WITH HR1440Z1 Referencing the pages of the report that were faxed over, please review the program to determine why it prints the "junk" in the employee name on various employees; it varies with each payroll run. This particular dept, 00765, is the only one who has reported this problem. User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Royster R Request Number: 07990 Date Received: 3/06/2002 Reference: HR1440 Description: ADD SUBCODE TO HR1440 Benefit Subcodes need to be added to the HR440 (Labor distribution by Account) report. Last August the HR440 was changed to pull the benefit information from the Benefit Plan Table rather than from the deduction table. After that the subcode did not appear on the HR440 - the plan code of the benefit did instead. Payroll would like to have the subcode back on the report User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Royster R Request Number: 07991 Date Received: 3/06/2002 Reference: EBC324 Description: STUDENT LOAN DEDUCTION Payroll will need a way to setup a new student loan deduction to handle multiple deduction. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Last Review Date: 4/12/2002 Review Comments: MODS MADE TO EBC324 Request Number: 07992 Date Received: 3/07/2002 Reference: PY1650 Description: DELETE COLUMNS ON PY1650 Please delete the following columns from PY1650: ORIG AMT PCT CD EARN CD User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 07993 Date Received: 3/07/2002 Reference: HRS DBD Description: DBD UPDATE FOR SCREEN 46 (LEAVE) Please change the following HELP screens to read as follows: EBAFG - Change the words "HALF SALARY SICK" to "MILITARY" EBAFC - Change the word "MILITARY" to "Transferred Sick Leave" EBAFD - Change the word "COLLEGE'S" to "COLLEGES". There should not be a 's. . . 03/07/02 RE per KB added: Element EBAFC - Please remove the word FISCAL from the description. . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07994 Date Received: 3/07/2002 Reference: SCR046 Description: SCREEN CHANGES TO 46 (LEAVE) Please add the following to Screen 46 in TEST. EBAFC We are going to use this field for Transferred Leave Taken, so place this in the appropiate column (Used-Hours-To-Date) ******* per email from Jennifer 06/19/02 someone was supposed to let you know after the 6/3/02 meeting. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/19/2002 Review Comments: SCREEN HAS BEEN MIGRATED User Comments: SEE EXT. DESC Request Number: 07995 Date Received: 3/07/2002 Reference: HRS DBD Description: DBD UPDATE FOR SCREEN 56 Change the following Help screen to read: EABAI CONTAINS AN AMOUNT THAT IS USED FOR COMPUTING IMPUTED TAX. EAAZF DROP PARTICIPATION EFFECTIVE DATE Also: make sure the not used gets change to used. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 07996 Date Received: 3/07/2002 Reference: SCR056 Description: SCREEN CHANGE TO 56 SCREEN Please change the NOTE on screen 56 to read: NOTE: RETIREMENT GROSS FOR EMPLOYEES WITH TEACHER'S RETIREMENT DOES NOT INCLUDE THE 15,000.00 DEATH BENEFIT. ******* Please add element EAAZF at the bottom of the screen after the NOTE This element is located on the HRS_WORKERS_TB. *** The element field name on the screen should read: DROP PARTICIPATION EFFECTIVE DATE: _________ User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/20/2002 Review Comments: APPROVED BY KAREN BROWN Request Number: 07999 Date Received: 3/08/2002 Reference: PY1660 Description: MODIFICATIONS TO PY1660 We need to eliminate the following, inorder to make this report more useful: People with a CURR_HIRE_DT after 1/1/2001. They are showing up making less than budget, so Marcie would like to weed them out. *** Faculty members with salary paid that is not more than $100 greater than the funding (budget). Basically, this would isolate the information to only those faculty members with more than $100 difference. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08000 Date Received: 3/08/2002 Reference: HRS DBD Description: DBD UPDATE - EARN CODE 125 Please add the following Earncode to PROD and TEST system: (EBBXG,ET040,EBCTD) 125 - TRANSFERED LEAVE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08001 Date Received: 3/13/2002 Reference: Description: SALARY & WAGE TRANSFER TRANS. Currently when Salary& Wage transfers are fed to FRS the program is combining all debit entries for a particular account into one transaction and combining all credit entries for a particular account into one transaction. It is difficult for accountants and auditors to identify the individual amounts making up the entry. * Therefore, please change this process so that the individual amounts are kept in seperate transactions. * Per Tammie "This does need to be done as quickly as possible, at least by 3/29/02." User Contact: TAMMIE PATTERSON User Contact Phone: 4-3654 Project Team: Phillips Royster R Request Number: 08008 Date Received: 3/19/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 211371489 BROOKLINE SAVINGS BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08010 Date Received: 3/19/2002 Reference: Description: EBC312 EBC312 - Payroll would like to start utilizing this report: PARMS: col 27 - D (default) col 29 - Y (default) col 31 - C col 33 - Y (default) 39 - 52 - Blank Run the report and we will just look at it in your IOF, Deb. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/27/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: HR1312Z1/Z2 IN PROD Request Number: 08016 Date Received: 3/21/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Add Banks: (EBGQE) 211489656 Service Credit Union 111001150 Chase Bank 061101786 Exchange Bank 102000076 Norwest Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08021 Date Received: 3/25/2002 Reference: HR1312 Description: EBC312 - 2 Z VERSIONS IN PROD We need to create 2 different Z versions for HR1312. HR1312Z1 to run monthly With Form Type 6500 HR1312Z2 to run biweekly With Form Type 6501 *** We want to set this job up to go to a certain Printer, so that Payroll can print the total pages they need and not the detail. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/27/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: HR1312Z1/Z2 IN PROD Request Number: 08027 Date Received: 3/28/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Add Bank (EBGQE): 291070001 TCF NATIONAL BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08031 Date Received: 4/02/2002 Reference: SCREMP Description: SCREEN CHANGE FOR EMP SCREEN Please change the following screen description to read: From : 058 Grievance To : 058 LOST ID CARD *** The LE1 screen is also incorrect - please change this description on this list screen also. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/05/2002 Review Comments: APPROVED BY KAREN BROWN Request Number: 08033 Date Received: 4/03/2002 Reference: PY1850 Description: ACES DOWNLOAD MODIFICATIONS Please add the following fields to the end of download: Class Entry Date = BEN_EFF_DT (ASSIGNMENT_TB) Supervisor SSN Number = SI_NUM (EMP_ROOT_TB JOB GROUP POSITION EXC EMPLOYEE REPORT CATEGORY EEO OCCUPATION AND JOB GROUP *** Also ACES has been been missing some folks, due to the assignemnt being different from the PRIM_DIV. So I need the program to start looking at the Corp_Root_TB for PRIM_DIV like '4%', rather than the assignment table. So please add the field and make this change. *** Sheryll, these specs are not complete - Karen has some questions for Janine Slick about the specs they sent over. Hopefully we'll have the rest of this information today. 4/4/02 Jennifer User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 4/12/2002 Review Comments: PER EMAIL FROM KAREN Request Number: 08035 Date Received: 4/03/2002 Reference: Description: NEW REPORT FOR TIGER CLUB Teresa Chandler at Tiger Club needs a report, that would run after each Regular Payroll. This report would list terminated and Retired employees.Excluding TES and jobgroups F and P. ************** Name SSN Termination date Status EMP_NAME_SORT (HRS_EMP_ROOT_TB) SSN (HRS_EMP_ROOT_TB) DISTR_STAT (HRS_EMP_ROOT_TB) TERM_DT (HRS_CORP_ROOT_TB) *************************** Excluding Students : jobgroups F & P Excluding Temps: EEO_EMPLMNT_STAT = '4' Including the Terminated employees like TERM_DT > current date This will allow Teresa to know who they are, but fall off the report after they have actually left the university. *** test sent 4/4/02 changes per emails from Karen 4/4/02: 1) add Jobgroup to report 2) change TERM_DT > current date to TERM_DT >= current date 3) Run a special one time version with Termination date >= 01/01/2002 Per email from Karen 4/9/02: This request can be completed and Teresa would like this scheduled to run every two weeks.. (instead of with every regular payroll) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/10/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: FS1210 IN PRODUCTION Request Number: 08039 Date Received: 4/09/2002 Reference: Description: LEGACY HRS EXTRACT User Contact: Project Team: Pope R Request Number: 08054 Date Received: 4/16/2002 Reference: Description: BENEFITS GOING TO SUSPENSE Joseph Ciampi was paid on 5R12 from account number 99376. The salary did not go into suspense but the benefit did. I checked the attribute screen in FRS (006) and found that the Empl Benefit Code = Y. Can you determine why the benefits are being charged to the suspense account (0-15005). Thanks User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Royster R Request Number: 08055 Date Received: 4/16/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: (EBGQE) 083904592 PIONEER BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08056 Date Received: 4/17/2002 Reference: PY1850 Description: ACES D/L MODIFICATION We will need another modification to PY1850. We need to add DIV 102, 302, and we are already picking up 479. *** following from email from Karen Brown 4/17/200 (jp) *** cooperating staff from Alabama A&M University (Div. 999, Dept. 95100) Everything looks good Sheryll, but they want to add one more thing to this. I need to update the RTU 08056 to include these folks as well. is a Non-AU dept. So these employees with have an X Distr_Stat. I just wanted you to know if case your are looking at that field for elimination, if you are just pulling active assignments, then you could pick up these folks. let me know what you thing. Thanks. Karen User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08057 Date Received: 4/18/2002 Reference: SCR026 Description: BATCH UPDATE CURRENT RANK DATE TO FIELDS Professor: If current rank (EBJDA ) = 10, copy rank date (EBJDK ) to (EBJEZ ) Associate: If current rank (EBJDA ) = 20, copy rank date (EBJDK ) to (EBJET ) Assistant: If current rank (EBJDA ) = 30, copy rank date (EBJDK ) to (EBJEN ) Else Go to Job (Ignore other values of current rank) ********************************************************************* Provide an electronic report of cases where the new rank date was different from the date that was there. Thank you. User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Phillips Sapp Last Review Date: 5/08/2002 Review Comments: REQ8057X/REQ8057A/B APPROVED BY DAN User Comments: FOR SALARY EQUITY ANALYSIS Request Number: 08061 Date Received: 4/22/2002 Reference: EO2035 Description: A NEW REPORT OF NEW HIRES FOR THE MONTH Need a Report of new hires during the month showing name, title, race, gender, effective date sort by position # within Division, College/School, Department to be run at the end of each month needed as soon as possible contact - Tammie Patterson *** additional info per email from Tammie: (4/23/02) Bypass AUM. * The report needs to come out like the labor distribution reports with the College - School - Dept shown at the top & list the new hires for that dept in position # order; the report should page break with each change in the department. User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Sapp Last Review Date: 4/30/2002 Review Comments: APPROVED BY TAMMIE User Comments: EO2035 IN PROD Request Number: 08062 Date Received: 4/23/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following bank: EBGQE 262275741 DUNLOP CREDIT UNION User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08063 Date Received: 4/24/2002 Reference: Description: MOVE ATRAIN & FIX JOBCLASS LOOKUP We need to move PP813A from BO674 (lib) to the appropriate location to run in PROD. We need to fix the jcl to FTP to the server that HR is using for ATRAIN. Mike Stewart should have that information. * The program need to be modified. We need to set the SQL statement not to check jobclass within the SQL, we need to create a key to go get the jobclass information outside the sql statement. This is per Don Hudson request..... Let me know if you need any more information. Once this is in Place we need to test this with Mike Hill (HR). User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08067 Date Received: 4/24/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Add the following bank (EBGQE): 062203230 North Jackson Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08069 Date Received: 4/25/2002 Reference: HRS DBD Description: DBD UPDATE - DIV 163 Please add the following DIV: (EBAAI,EBBYB,EPABJ) 163 - ASSISTANT TREASURER User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08072 Date Received: 4/29/2002 Reference: HRS DBD Description: DBD UPDATE - DEPT Change name: (EBAAJ,EBBYC,EPABM) 01240 - FACILITIES DIVISION I Add DEPT: (EBAAJ,EBBYC,EPABM) 01256 - FACILITIES DIVISION II User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08080 Date Received: 4/30/2002 Reference: PY1705/06 Description: REFUND AUM STUDENT FICA FOR 4R14 The FICA file from AUM was not valid and AUM students paid FICA on the 4r14 and we would like to refund the FICA on the 4r15 that will be running 5/7/02. We need to run the HR1365 for T4 transactions only. We will not need the T2 transactions, because we will already have time entry in PROD. HR1365 - Transactions PY1705 - employees that will get a refund ********** Payroll will also need a way to determine if everyone on the PY1705 received a refund on the 4r15, or I should say is getting paid on the 4r15, because if they are not, we need to know who they are in order to load t2 transactions for them. We will run the time input trial for 4r15 on 5/6, we could compare that trial to the 4r14. ********** Also, there are only a handful of Monthly FICA refunds, so Payroll will be handling the monthly manually. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08081 Date Received: 5/02/2002 Reference: HRS DBD Description: HRSDBD, BANK Please add the following banks: (EBGQE) . 011900571 FLEET 055002707 SUNTRUST 322282001 ORANGE CNTY TEACHERS FCU . User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Helms B Elkins R Request Number: 08085 Date Received: 5/06/2002 Reference: PY1312 Description: DUMMY SSN REPORT FOR PAYROLL Payroll needs a report of all employees whose social security number begins with 000 or begins with a number greater than 586. This report will run once a month and should include the following: *** SSN,NAME,EMPLOYMENT STATUS,CURRENT HIRE DATE,JOB GROUP,DEPT NAME, CHECK DISTRIBUTION CODE Per email from Karen 05/09/02 use ssn of 799 or greater and sort by ssn User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/13/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1312 IN PROD Request Number: 08089 Date Received: 5/06/2002 Reference: PY1850 Description: ADDING FIELD TO PY1850 - ACES D/L Janine Slick is requesting another modification to PY1850 - ACES d/l. She would like the following information from the M63 screen: Account number, funded amount, and percentage. Remember sometimes there are multiple account numbers on the M63. Thanks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08091 Date Received: 5/06/2002 Reference: PY1742 Description: HR - REPORT LISTING LEAVE FOR VOIDS #2 on Priority - Leave Report for Voids: HR need a report that would run with the void processing. The void processing handles leave that was earned, but it does nothing with leave taken on that voided check. We need a report that would check to see if there were any Leave earn codes on any voided checks. The EARNCODES are as follows: 170 - VACATION 180 - FULL SALARY SICK LEAVE 185 - FMLA SICK LEAVE 190 - MILITARY 195 - FUNERAL LEAVE 199 - JURY/COURT DUTY 125 - TRANSFERED LEAVE ***** per phone conversation with Karen 5/6/2002 * report should have ssn, name, earn code, hours taken sequence by name * jp per phone conversation with Elizabeth 05/07/2002 add earn codes 129 200 and 210 bypass 0.00 hours ds User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/06/2002 Review Comments: PRIORITY 2 ON 4/27 LIST User Comments: APPROVED BY KB PY1742 IN PROD Request Number: 08092 Date Received: 5/08/2002 Reference: SCREEN 11 Description: SCREEN CHANGE FOR 11 - ADD EAAIA HR need element EAAIA displayed on screen 11. *** EMPLOYEE WITHHOLDING AREEMENT FOR DEBT COLLECTION FORM ON FILE ___ *** If this screen name is too long, please use the following: WITHHOLD DEBT COLL ___ *** Please place to the right hand side on the same line as the following Empl Corp Affiliations:001000000 *** Please let me know if you have any questions. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/13/2002 Review Comments: APPROVED BY KAREN BROWN Request Number: 08093 Date Received: 5/08/2002 Reference: HRS DBD Description: DBD UPDATE - SCREEN HELP FOR EAAIA ************************* DEFINITION **************************** * INDICATES IF A EMPLOYEE WITHHOLDING AGREEMENT FOR DEBT * * COLLECTION IS ON FILE IN THE DEPARTMENT OF HUMAN RESOURCES * ***************************************************************** per email from Karen 05/07/02 Valid Values : Y N Default : N User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08094 Date Received: 5/10/2002 Reference: HRS DBD Description: DBD - EARN CODE 168 - VEHICLE ALLOWANCE Please add the following Earn Code: (EBBXG,EBCTD,ET040) 168 - VEHICLE ALLOWANCE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08095 Date Received: 5/10/2002 Reference: HRS DBD Description: DBD - NEW DEDUCTION CODE 446 - FED LTC Payroll needs to add a new Deduction code: 446 - FEDERAL LONG TERM CARE PLAN TABLE - (ET951,ET966,ET977,ETABB) DEDUCTION TABLE - (ET019) B01 SCREEN (EZBAF) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08096 Date Received: 5/10/2002 Reference: HRS DBD Description: DBD UPDATES FOR FACULTY TENURE AND RANK Please update the help screens for screen 26. Per Dan Rosethal's email dates 5/10/02, this was sent to Rhonda. Thanks User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Request Number: 08104 Date Received: 5/14/2002 Reference: HRS DBD Description: DBD UPDATE - BANK (EBGQE) 082000109 Regions Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Request Number: 08105 Date Received: 5/14/2002 Reference: HRS DBD Description: DBD UPDATES - CHANGES FOR ALUMNI Please change the following: (EBACC,EBBYE,EPABI) 326 - ASSISTANT TREASURER User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08109 Date Received: 5/16/2002 Reference: HRS DBD Description: DBD UPDATE - I ADDED TO BRACKET STEP Please add the following valid value: (ET402) I 12 MONTH UNIVERSITY STAFF - INFORMATIONAL TECHNOLOGY . 05/16/02 RE changed Informational technology to IT . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08121 Date Received: 5/22/2002 Reference: HRS DBD Description: HRSDBD Please update the HRS DBD for the following: . EBBYB (Division/College):: . 161 - Library 168 - Graduate School . User Contact: TERESA VEST User Contact Phone: 2155 Project Team: Helms B Elkins R Request Number: 08124 Date Received: 5/24/2002 Reference: HRS DBD Description: DBD UPDATE - UNIT FACILITIES Add the following: (EBAAK,EBBYD,EPABN) 02737 - FAC PREVENTIVE MAINTENANCE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08127 Date Received: 5/30/2002 Reference: HRS DBD Description: HRSDBD, ADD BANKS (EBGQE) Please add the following banks to the HRS DBD (EBGQE): . Bank One 074000010 Citizens Equity FCU 271183701 . User Contact: BEVERLY HUGHES User Contact Phone: 4183 Project Team: Helms B Elkins R Request Number: 08134 Date Received: 6/05/2002 Reference: HRS DBD Description: DBD UPDATE - EDUCATION Please add the following degree (EAENL) 5077 HONS HONOURS DEGREE *** Please format as other degrees so the degree acronym (HONS) and description begin in the appropriate columns. (British spelling) User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Request Number: 08135 Date Received: 6/05/2002 Reference: PY1221 Description: NEW FILE FOR VALIC - 457 Payroll needs a new file that will load into excel for Valic. They want a file just like PY1220. This should be scheduled just like the PY1220. There is no employer contribution or additional. * Monthly: Plan_type - 294 Plan_code - 457 Coverage _code - VMO * Biweekly: Plan_type - 294 Plan_code - 457 Coverage _code - VBI **** NOTE: new JCL name should be PY1221. JGP 6/5/02 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08140 Date Received: 6/06/2002 Reference: HRS DBD Description: DBD UPDATE - BANK please add bank (EBGQE) 065104116 Whitney National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08142 Date Received: 6/06/2002 Reference: HRS DBD Description: HRSDBD, CHG DEPT NAME (EBBYC) Please update the department name (EBBYC) for the following: . 01248 - AU Printig & Design . 06/13/02 RE spelled printing correctly in DBD . User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Helms B Elkins R Request Number: 08144 Date Received: 6/07/2002 Reference: HRS DBD Description: DBD UPDATE - DEPT Please add new department: (EBAAJ,EBBYC,EPABM) 00655 - Info Tech Peak * Please add new timekeeping location/check distribution code: (EBACC,EBBYE,EPABI) 120 - Info Tech Peak * Please add new Unit: (EBAAK,EBBYD,EPABN) 02272 - Application Support - Ramsey User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08147 Date Received: 6/07/2002 Reference: HRS DBD Description: DBD UPDATE - TK/CHK AND BANK Please add the following Timekeeping/check distribution code: (EBACC,EBBYE,EPABI) 517 - FAC PREVENTIVE MAINTENANCE *** Please add the following Bank: (EBGQE) 011301798 EASTERN BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08150 Date Received: 6/11/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: 314089681 RANDOLPH BROOKS FCU 091901972 1st SECURITY BANK - SLEEPY EYE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08155 Date Received: 6/14/2002 Reference: Description: DROP REPORT FOR PAYROLL Payroll need a report of employees participating in the DROP program. We need for it to be sorted alphabetically by Entry_DATE and include the following: Entry_date (screen 56) Name SSN Job Group Division We would like to have this as soon as possible. Thanks. * per email from Karen 06/18/2002 add check for EMASTS.PRI_BEN_FLAG = 'Y' add rpt2 for AUM only. rpt1 will be for all divisions. per email from Karen 06/18/2002 We need a report of all the G job group people excluding division 2. as a report 3 to the original request User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/20/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1258 IN PROD Request Number: 08156 Date Received: 6/14/2002 Reference: EO2035 Description: MODIFY EO2035 Delete graduate assistants (GAs), graduate research assistants (GRAs) and graduate teaching assistants (GTAs) from the report. (jobgroup F) **** This needs to be done before this job runs again at June Month-end. User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Sapp Last Review Date: 6/24/2002 Review Comments: APPROVED BY TAMMIE Request Number: 08174 Date Received: 6/26/2002 Reference: HRS DBD Description: DBD UPDATE - BANK ADD BANK (EBGQE): 061103218 COMMUNITY BANK & TRUST User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08175 Date Received: 6/26/2002 Reference: Description: LEAD PAY REPORT ISS produced a report for Mary Turner, giving her all employees that Have an 'H' in their Lead Pay field on the assignment table. . Now they want a report that would only give them employees that were paid lead Pay on the 4R18 payroll. 050 - LEAD PAY 051 - LEAD PAY OT 1.0 052 - LEAD PAY OT 1.5 SSN NAME TITLE DEPTNAME EARNCODE (Sort DEPTNAME/Name) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08177 Date Received: 6/26/2002 Reference: Description: NEW J1 EMPLOYEES REPORT Payroll needs a report that lists all employees in the Jobgroups, F and P who have a VISA type of J1. Sort = alpha/within jobgroup Name,SSN,department name,TKL, and Jobgroup. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08180 Date Received: 6/27/2002 Reference: HRS DBD Description: DBD - DEDUCTION CODE 447 Payroll needs to add a new Deduction: 447 - International Insurance (Plan table) ET951,ET966,ET977,ET994,ETABB (Deduction table) ET019 B01 screen - EZBAF BDC screen - (EMPLOYEE DEDUCTION TABLE) EFAAE Rhonda I hope I have included all the elements associated with a deduction. Thanks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08183 Date Received: 7/02/2002 Reference: HR2005 Description: NEW REPORT FOR MARCIE SMITH Marcie Smith needs a report that would list reclassifications and Promotions for A/P and Staff employees only. The time period should be from 10/01/2001 until Present. We would need to take the Current Assignment that has a start event code of C and compare to the Assignment with the stop event code is C and we need the difference in the annual salary....THIS WOULD BE THE RAISE. *** REPORT should like like: * DIV # of employees Total amount GRAND TOTAL **** Note from Jennifer - please see the following added after phone conv. and email with Karen. Note: Please check the event codes = C (promotions) and J (reclass.) example C = Lori Arthurs example J = Michael S. Miller from email: We need jobgroups A,B,L,M. Exclude any employee in these jobgroups that have EEO CODE= H2E or H2N. This is on jobclass table/sys_tbl. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08185 Date Received: 7/02/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Add Bank (EBGQE) 107003010 1st Bank South Jeffco User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08186 Date Received: 7/03/2002 Reference: HR2001 Description: REPORT FOR RECLASS & PROMOTIONS Steve McFarland from the provost office needs a file and list of employees in certain schools that have gotten a promotion or reclass. They want to send out congradulation letters to these employees in their area. We will need to select these employees the same way REQ8183 for Marcie. Steve also wants Faculty exclude * We only need employees who PRIM_DIV = 102,106,110,114,118,122,126,131,135,138,141,144,161,165,167,168,178, 179,182,183,186,251,252,253,254,255,302,383,479 * Layout:(include delimiters) first name;Last Name;Gender;Title;Assignment Begin Date;Dept Name; Dept Address;City/st;zip Sort Div/name for FILE/LIST. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08194 Date Received: 7/10/2002 Reference: HR4805 Description: HR4805Z1/Z2-FEDERAL APPROPRIATIONS ACCT Reports for Federal Appropriations Accounts have been received since going to the quarterly printing. Check to see why job for Fed. App. Accts. has not been running. thanks *** Per email from Tammie 7/10/02 The Federal Appropriations Accounts are printing but they do not include any of the CES accounts, only AES. Sheila didn't know how the program identified an account to include in the report; if there was a particular flag that identified an account to be picked up this report? She did advise that accounts would fall in the following range: 5-35xxx thru 5-36xxx. So could you take a look at this aspect? User Contact: TAMMIE PATTERSON User Contact Phone: 43654 Project Team: Phillips Royster R Request Number: 08200 Date Received: 7/15/2002 Reference: HRS DBD Description: DBD UPDATE - FACILITIES Please change the following names: (EBAAK,EBBYD,EPABN) 02724 - Construction Management (EBACC,EBBYE,EPABI) 504 - Construction Management (EBAAK,EBBYD,EPABN) 02734 - Project Construction (EBACC,EBBYE,EPABI) 514 - Project Construction User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08204 Date Received: 7/17/2002 Reference: HRS DBD Description: DBD UPDATE - BANK ADD BANK: (EBGQE) The Citizens Bank 053207339 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08206 Date Received: 7/17/2002 Reference: HRS DBD Description: HRSDBD, UPDATE DEPT Please add the following dept (EBAAJ) to the HRS DBD: . 00665 - CTR - MATERIAL PROCESS . User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Helms B Elkins R Request Number: 08207 Date Received: 7/17/2002 Reference: Description: MOVE PDF SPUFI'S TO PROD We need a way to change all Distric Status S and R, AUM PEF flag to N and all AU with DISTR_STAT A,L,M PEF flag to Y. Then we need the same thing done for AUM, the only thing different AUM PEF = Y and AU = N. ******************************* UPDATE SCTTEST.HRS_CORP_ROOT_TB SET PEF = 'N' WHERE PEF = 'Y' AND (DISTR_STAT = 'S' OR DISTR_STAT = 'R') AND (PRIM_DIV LIKE '1%' OR PRIM_DIV LIKE '3%' OR PRIM_DIV LIKE '4%'); --------------------------------------------- UPDATE SCTTEST.HRS_CORP_ROOT_TB SET PEF = 'Y' WHERE PEF = 'N' AND (DISTR_STAT = 'A' OR DISTR_STAT = 'L' OR DISTR_STAT = 'M') AND (PRIM_DIV LIKE '1%' OR PRIM_DIV LIKE '3%' OR PRIM_DIV LIKE '4%'); --------------------------------------------- UPDATE SCTTEST.HRS_CORP_ROOT_TB SET PEF = 'N' WHERE PEF = 'Y' AND (DISTR_STAT = 'A' OR DISTR_STAT = 'L' OR DISTR_STAT = 'M') AND PRIM_DIV LIKE '2%'; ---------------------------------------- User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/22/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PR1216Z1 (AU) AND PR1216Z2(AUM) IN PROD Request Number: 08210 Date Received: 7/22/2002 Reference: Description: REPORT FOR AUM - RUN W/PY1705 AUM needs a report that will list all the employees that received a FICA/MQFE refund. SSN,NAME,FICA AMT,MQFE AMT Need a Total of both amounts, please sort in Alpha order. We would need this report every time we create the Student FICA transactions from PY1705 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08211 Date Received: 7/22/2002 Reference: PY1142 Description: MODIFY PY1142 - BENEFIT ELIG DATE PY1142 is picking up employees with an invalid Eligibility date of 01/01/1001. However, we also have found a default date of 01/01/1901. We need this report to pick up this date as well, these are not getting caught. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 08214 Date Received: 7/24/2002 Reference: HRS DBD Description: DBD UPDATE - UNIT NAME CHANGES (EBAAK,EBBYD,EPABN) Brewton Agricultural Research Unit Unit 03003 *********************************** Ornamental Horticulture Research Unit Unit 03014 *********************************** Prattville Agricultural Research Unit Unit 03013 *********************************** Upper Coastal Plain Agricultural Research Center Unit 03010 *********************************** North Alabama Horticulture Research Center Unit 03006 *********************************** Monroeville Agricultural Research Unit Unit 03012 ************ ************ (EBAAJ,EBBYC,EPABM) - 00120 - Dept of Animal Sciences . 08/14/02 RE shorter values from Kim Flemming . Brewton AG Res Unit Ornamental Hort Res Unit Prattville AG Res Unit Upper Coastal Plain AG Res Ctr N Alabama Hort Res Ctr Monroeville Ag Res Unit Dept Animal Sciences User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08219 Date Received: 7/26/2002 Reference: HRS DBD Description: DBD UPDATE - BANKS ADD BANKS (EBGQE): FNB of Griffin 061101184 Union Bank of CA 122000496 Motorola EES Credit Union 271984311 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08220 Date Received: 7/29/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add bank: (EBGQE) Sovereign Bank 011075150 User Contact: KAREN BROWN Project Team: Helms B Elkins R Request Number: 08231 Date Received: 8/06/2002 Reference: HRSDBD Description: DBD UPDATE - BANK Add Bank (EBGQE): 084300603 BANCORPSOUTH User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Helms B Elkins R Request Number: 08236 Date Received: 8/09/2002 Reference: HRS DBD Description: DBD UPDATE - EDUCATION NEW DEGREES (EAENL) 5005 AE Agricultural Expert 5305 MLITT Master of Letters 5545 MSC Master of Speech Comm 9525 Cert Electronics Technician 9553 Chartered Financial Planner 9562 Cert Strength & Condition Spec 9571 Health Fitness Instructor 9574 Histologic Technician * NEW MAJORS (EAENG) 1065 Agricultural Journalism 1135 Animal Behavior 2218 Fire Services Administration 2325 Marketing Communications 3077 Collab Teacher Spec Educ 3277 Educational Technology 3362 Health & Physical Educ 3363 Health Physical Educ & Rec 3438 Occupational Safety & Health 3481 Recreation Administration 4439 Textile Engineering 4441 Textile Materials 5113 Land Management 6072 Behavior Analysis 7057 Commercial Music 8075 Behavioral Ecology * CHANGES IN MAJORS (EAENG) 1768 Construction Management User Contact: DAN ROSENTHAL User Contact Phone: 44765 Project Team: Helms B Elkins R Request Number: 08237 Date Received: 8/09/2002 Reference: HRS DBD Description: DBD UPDATE - BANK ADD BANK (EBGQE) 053200019 Wachovia User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08240 Date Received: 8/14/2002 Reference: Description: NEW FY ROLL PROCESS FOR JOB GROUP F As part of the FY roll process: Once the assignments have rolled to the new FY, we need to check all employees in an F jobgroup and change all of their assignement end dates on the 16 screen to 12/31/2002, if their assignment end date is greater than 12/31/2002. If the date is less than 12/31/2002, PROVOST office wants those left like they rolled. So basically, employees in an F jobgroup should only have ends dates 12/31/2002 or less...... User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/05/2002 Review Comments: APPROVED BY MARY TURNER User Comments: HR2866 IN PROD Request Number: 08241 Date Received: 8/14/2002 Reference: Description: LIST OF 889-**-**** SSN FOR PAYROLL Gail Cox and Elizabeth McCormick wants to know on a daily basis, new employees that have a SSN starting with 889. These already appear on the PGM PY1312, but Gail and Elizabeth wants this on a daily basis and emailed directly to them. User Contact: GAIL WARD Project Team: Phillips Meadows S Request Number: 08243 Date Received: 8/15/2002 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks: (EBGQE) 062006356 Alamerica Bank 051000020 Suntrust 065305436 Amsouth User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08244 Date Received: 8/16/2002 Reference: HRS DBD Description: DBD UPDATE - DEPT NAME Please change the following Dept. Names: (EBAAJ,EBBYC,EPABM) 01349 - Recreational Services (EBAAJ,EBBYC,EPABM) 01341 - Recreational Services (EBACC,EBBYE,EPABI) 533 - Recreational Services (EBACC,EBBYE,EPABI) 545 - Recreational Services User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08245 Date Received: 8/16/2002 Reference: Description: NEW REPORT FOR LABOR DIST LIKE HR1440 Internal Auditing is requesting the following: Stacey Bozeman. During a recent review of ACES payroll, we learned that individual county offices do not receive the information contained in the labor distribution report. We understand that this information is grouped by department and account number and therefore, difficult to distribute to individual county offices because they all have the same department number. Due to the increasing number of county offices entering payroll information to the HRS system, we believe it is critical that this information be made available to them so that proper controls can be established. Please determine if a post-processing report containing information similar to the labor distribution report (total hours paid for each employee) is available by timekeeping location. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 08249 Date Received: 8/19/2002 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks: (EBGQE) 264279800 UT FCU 061201592 SECURITY BANK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08274 Date Received: 8/27/2002 Reference: PY1220 Description: MODIFY PY1220 VALIC 457 ONLY AUP03.FTP.VALIC.PY1220C: We need to change the programing for PY1220C: VALIC 457 DOWNLOAD Column 8 needs to read a 6 not a 1. Please make this correction for Valic 457 only. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08278 Date Received: 8/28/2002 Reference: HRS DBD Description: DBD UPDATE - BANKS Please add the following banks: (EBGQE) 263178070 Eglin FCU 044000011 National City Bank 064000046 Suntrust 241282412 Sun FCU 075000734 Lincoln State Bank 101108319 Armed Forces Bank 263182817 Suncoast Schools FCU 303184652 66 FCU 321177722 Stanford FCU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08280 Date Received: 8/29/2002 Reference: Description: LIST OF PAYMENTS TO 160 EARN CODE DATE RANGE - between 10/01/2000 and 09/30/2001 (FY01) A list of all payments to earn code 160. Please include Name, SSN, Date of Payment, Amount. Please separate those paid by job group:Include a Total per jobgroup, then Grand-total * EC 160 - ADDITIONAL COMPENSATION * A - 12-MO EXEMPT 100% B - 12-MO EXEMPT, LESS THAN 100% F - 12-MO GRADUATE ASSISTANTS G - 9-MO EXEMPT FACULTY, 100% H - 9-MO FACULTY, LESS THAN 100% J - 9-MO FACULTY W/ SUMMER APPOINTMENT L - BI-WEEKLY NON-EXEMPT 100% M - BI-WEEKLY NON-EXEMPT, LESS THAN 100% P - BI-WEEKLY AU/AUM STUDENTS Z - SUPPLEMENTAL JOBS and UPO10 PAYMENTS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 8/29/2002 Review Comments: NEEDED ASAP FOR STATE EXAMINERS Request Number: 08282 Date Received: 8/30/2002 Reference: HRS DBD Description: HRS VISA TYPE DBD UDATES User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R Bramblett User Comments: SEE EMAIL "VISA TYPE UPDATES 20020830" Request Number: 08291 Date Received: 9/04/2002 Reference: EO2035 Description: CHANGE REPORT Add to the report the fields for eeo-6 code andf eeo job group and list in that order. Change the JOBCODE in the JCL from PR630 to EO621 User Contact: SCOTT PAGE Project Team: Phillips Request Number: 08293 Date Received: 9/05/2002 Reference: Description: SPUFI Write a spufi to determine how many active employees we have in job group F. Per email from Mary Turner: Separate divisions 1 and 2 giving 2 seperate totals spufi req8293 in stilldd.jcl.cntl active employees with active assignments User Contact: MARY TURNER Project Team: Phillips Sapp Last Review Date: 9/05/2002 Review Comments: APPROVED BY MARY TURNER User Comments: REQ8293 IN STILLDD.JCL.CNTL Request Number: 08294 Date Received: 9/05/2002 Reference: Description: AUTOMATED EMPLOYEE LISTSERV Listserv name: intemp@auburn.edu Automatic Update Frequency: Weekly Employee selection criteria: Element Description EBBAH Employment Status A or or M (active record) EBAAI Primary division 1 or 3 or 4 (AU employee) EAAMD Current5 visa type NOT blank and current visa type NOT LPR (on visa and not a lawful permanent resident) OR EAANB Citizenship Nationality NOT US or USA (not a US citizen) Some of those selected will not have an email address on the system. **** Please send International Programs the names and campus (work) mailing address of employees who are selecfted but have no email address on the system as part of the Listserv process. User Contact: BARBARA SMITH Project Team: Phillips Meadows S Request Number: 08297 Date Received: 9/05/2002 Reference: Description: COUNT OF EMPLOYEES Count of employees broken down as follows: Full-time Staff Part-time Staff Full-time Faculty Part-time Faculty Per email from Mary Turner 09/05/02 Break down by governance group (n/t/s/a) and full/pt time flag 1 & 3 exclude AUM User Contact: MARY TURNER Project Team: Phillips Sapp Last Review Date: 9/06/2002 Review Comments: APPROVED BY MARY TURNER User Comments: REQ8297 Request Number: 08298 Date Received: 9/05/2002 Reference: Description: REPORT OF SELECTED EARNINGS CODES Produce a report of selected earnings codes paid out in selected units. Here are the Unit # 02721, 02727, 02729, 02712, 02703, 02715, 02725, 02702, 02723, 02708, 02710, 02711, 02704, 02707, 02726, 02717. This info should be from Oct 01, 01 to Present. And here is what they want on the report. Current Period Year to Date Name Hours Earnings Hour Earnings The following earnings codes should be selected: 026 130 131 170 180 and 420 User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 08299 Date Received: 9/05/2002 Reference: PP802 Description: MODIFY FOR PRODUCTION PP802 JCL, PP802a, PP802b in BO674. PAN.VALET. Rename using standard names. Test and review code to make sure it complies with standards and follows good programming procedures. Review JCL carefully to make sure it complies with standards. These programs need to be changed to look at current assignment, so the Parm date for Assignment end date can be removed to run this on a scheduled basis. This is for the AUPD. Once this is in PROD, it will be scheduled with Production Control. User Contact: KAREN BROWN Project Team: Phillips Sapp Last Review Date: 10/22/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1504 IN PROD Request Number: 08300 Date Received: 9/05/2002 Reference: PP803 Description: MODIFY FOR PRODUCTION PP803 JCL and PP803A in BO674.PAN.VALET. Rename using standard names. Test and review code to make sure it complies with standards and follows good programming procedures. Review JCL carefully to make sure it complies with standards. This is for HR. This job need to run every two weeks and needs to have an email notification added for Wanda Barker and Karen Brown, in order for us to send to HR. They can pull the dataset from the mainframe or it can be ftped to AS/400 and call in AUEMP, which ever is better for programming. User Contact: KAREN BROWN Project Team: Phillips Sapp Last Review Date: 9/13/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1501 IN PROD Request Number: 08301 Date Received: 9/05/2002 Reference: PP801 Description: MODIFY FOR PRODUCTION PP801 JCL, PP801A and PP801B in BO674.PAN.VALET. Rename using standard names. Test and review code to make sure it complies with standards and follows good programming procedures. Review JCL carefully to make sure it complies with standards. This is for printing. There are two steps, one is for AU employees and one is for Non-au employees. This needs to run every two weeks. User Contact: KAREN BROWN Project Team: Phillips Sapp Last Review Date: 9/13/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1502 IN PROD Request Number: 08302 Date Received: 9/05/2002 Reference: PP200 Description: MODIFY FOR PRODUCTION PP200 JCL and PP203A in BO674.PAN.VALET Rename using standard names. Test and review code to make sure it complies with standards and follows good programming procedures. Review JCL carefully to make sure it complies with standards. This is a download for AUM. There is a problem with column 242. It should give a two digit field for ET007EEOJBGRP but doesn't. Change to compare current date to assignment end date so there are no parms to change. User Contact: KAREN BROWN Project Team: Phillips Sapp Last Review Date: 9/16/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1503 IN PROD Request Number: 08303 Date Received: 9/06/2002 Reference: LA2020 Description: MODIFY LA2020 FOR THE LIBRARY Program LA2020: D/L for Library Change address status code for 2nd (email) address segment from H to N. User Contact: BETH NICOL User Contact Phone: 41731 Project Team: Phillips Sapp Last Review Date: 9/06/2002 Review Comments: APPROVED BY BETH NICOL User Comments: LA2020A Request Number: 08304 Date Received: 9/06/2002 Reference: PY1207 Description: NEW PROGRAM New program PY1207 - "a listing of any employee in job group G with a start or stop date other than specified date (08/01 and 08/15 are what should be used for the test). This will run with the ¼ month payrolls." User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp Last Review Date: 9/12/2002 Review Comments: APPROVED BY ELIZABETH MCCORMICK Request Number: 08305 Date Received: 9/06/2002 Reference: SCR017 Description: NRA TAX FLAG ON SCREEN 017 Below are the specs for our request to clean up the NRA tax flag on screen 017: If Form 8233 Filed Date (DB2=TRTY_DATE_8233 EABSI on screen 025) is NOT equal to xx-xx-2002, change NRA-Tax Purpose Only (DB2=NON_RES_ALIEN_IND EAAOV on screen 017) to N. Per Jennifer 09/12/02: produced a listing (req8307) for Elizabeth and since there were 32 people on this listing and payroll office is going to change these manually User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp Last Review Date: 9/12/2002 Review Comments: SEE EXT DESCRIP Request Number: 08306 Date Received: 9/06/2002 Reference: SCR017 Description: CHANGE THE NAME OF EAAOV (SCR17) Change the name of EAAOV from "NRA-Tax Purpose Only" to "Current Year Treaty Benefit". User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp Last Review Date: 9/13/2002 Review Comments: SCREEN CHANGE SCREEN 17 User Comments: APPROVED BY ELIZABETH MCCORMICK Request Number: 08307 Date Received: 9/06/2002 Reference: Description: NRA-TAX PURPOSE ONLY FLAG EAAOV Every year right after the calendar year roll, we would like to have the flag in EAAOV (NRA-Tax Purpose Only, soon to be called Current Year Treaty Benefit) changed to "N" on everyone who has a "Y" flag. Per Jennifer 09/12/02: there were 32 people on this listing and payroll office is going to change these manually User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp Last Review Date: 9/12/2002 Review Comments: APPROVED BY ELIZABETH MCCORMICK User Comments: ONE TIME REQUEST REQ8307 ISP14 Request Number: 08309 Date Received: 9/12/2002 Reference: HRS DBD Description: DBD UPDATES - BANKS Please add the following bank: 061101980 Bank of Coweta 321379148 Honolulu City & County EES FCU 021000021 Chase 253978730 SC State CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08310 Date Received: 9/12/2002 Reference: HRS DBD Description: CHANGE ANIMAL SCIENCES DEPT NAME Request to Change Department Description September 12, 2002 Data Elements Affected: EBAAJ EBBYC EPABM Change Description From: 00120 - DEPT OF ANIMAL SCIENCES To: 00120 - ANIMAL SCIENCES Change Short Description To: Animal Sciences Note this request supercedes previous request 08214 as per Sam Lowther. User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Bramblett Elkins R User Comments: REFER TO DESCRIPTIOIN PAGE Request Number: 08311 Date Received: 9/12/2002 Reference: HRS DBD Description: CHANGE TENURE DEPT DESCRIPTIONS Request to Change Tenure Department Descriptions September 12, 2002 Data Element Affected: EBJKG Change Description: From:0120 - Animal & Dairy Sciences To:0120 - Animal Sciences From:0820 - Clinical Pharmacy Practice To:0820 - Pharmacy Practice User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R Bramblett User Comments: REFER TO DESCRIPTION PAGE Request Number: 08313 Date Received: 9/12/2002 Reference: Description: JOBCLASS TABLE IN ALPHA ORDER Compensation (HR) needs a report of the jobclass table, but needs it sorted in Alpha Order by Jobclass Title.... ******** Jobclass code/Job Title/Sal Sch Low/Sal Sch High/Emplytype/EEO OCCUP/ EEO Group/Remarks ******** This will need to look just like HR8030z2, but sorted in Job Title order... User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/13/2002 Review Comments: APPROVED BY MARY TURNER User Comments: PR1109 IN PROD Request Number: 08314 Date Received: 9/12/2002 Reference: HRS DBD Description: DBD UPDATE - EDUCATION These DBD updates and in Reference to the emails that were sent to Rhonda Elkins by Dan Rosenthal 8/23/02 8/27/02 9/06/02 ** I have sent the emails again to Barbara Helms group. Thanks User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Bramblett Request Number: 08315 Date Received: 9/12/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following banks: (EBGQE) 263178070 Eglin FCU 044000011 National City Bank 064000046 Suntrust 241282412 Sun FCU 075000734 Lincoln State Bank 101108319 Armed Forces Bank 263182817 Suncoast Schools FCU 303184652 66 FCU 321177722 Stanford FCU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08317 Date Received: 9/13/2002 Reference: HRS DBD Description: DBD UPDATE - CITIZENSHIP (SCREEN17) Add the following (EAANB):per AUM's request CRO - Croatia User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08327 Date Received: 9/19/2002 Reference: PY1659 Description: ADD JOB GROUP TO REPORT Add job group to report of terminated employees 10/00-09/01 (may be REQEL01X) and sort by job group User Contact: ELIZABETH MCCORMICK Project Team: Phillips Sapp Meadows S Last Review Date: 10/01/2002 Review Comments: COMPLETED BY SHERYLL MEADOWS User Comments: REQUESTED BY EMAL FROM KB Request Number: 08332 Date Received: 9/20/2002 Reference: TV1205 Description: MODIFY TV1205 - UNIT NAME This program right now is using Unit address if there is a Unit; however, it needs to be using the unit name instead of Dept name if there is a Unit...Please modify to use all Unit information if Unit is not blank. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08334 Date Received: 9/23/2002 Reference: PY1501 Description: MODIFY PY1501 - ADD SUPV SSN Please add SI_NUM, which is on the HRS_EMP_ROOT_TB, to the end of PY1501. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp User Comments: CHANGE TO PY1501A Request Number: 08335 Date Received: 9/23/2002 Reference: TV1205 Description: MODIFY TV1205 - DEPT/UNIT NAME We need to increase the field length of Dept/Unit name from 25 to 30. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08336 Date Received: 9/23/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Add Bank (EBGQE) 253177049 State EEs CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08337 Date Received: 9/23/2002 Reference: TV1205 Description: CHANGE TO DIRECTORY PROGRAM TV1205 *Field Lengths In general, field lengths in the file should correspond to field lengths in the HRS system. Please review all field lengths in the file in case I have missed some below: *Title Increase the length of the title field to 30 to avoid these limits: ALLEN, BRENDA M. ASST PROF & EXT SPECIALIS MOSS, BUELON R. EXT SPECIALIST & PROFESSO JAEGER, RICHARD C. DISTINGUISHED UNIV PROFES *Department and Unit Increase the length of the department and unit fields (outputted into the department field) to 30 *Department Address Increase the length of the department address to 30 *Home City Increase the length of the city field to 20 to avoid these limits: MARION JUNCTI AUBURN UNIVER TUSKEGEE INST *Nulls Replace null characters with blanks in the two-digit state field *City-State Field Note that there is sometimes a combination of city and state in the city field in the file: NOE, KENNETH W ASSOC PROFESSOR AUBURN AL DUNN-POWELL, ROSEPHANYE TOLANDRA ASSOC PROFESSOR AUBURN AL I think it is better to regularize this field in HRS than to try to fix it in every download program. I will submit a new program request to do this although it may be difficult to accomplish. User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Phillips Meadows S User Comments: PLEASE DO A TEST RUN FOR US TO EVALUATE Request Number: 08338 Date Received: 9/23/2002 Reference: Description: NEW REPORT - STATE EXAMINERS The first Report name with Retired and Seperated (PY1659) ***** State examiner need a list of the retired ones who returned to work. This would be the ones with a retirement date between 10/01/00 and 09/30/01 who either: A. Now have an employment status of "A" or B. Separated with a Separation Date later than the Retirement Date. User Contact: ELIZABETH MCC User Contact Phone: 41776 Project Team: Phillips Meadows S Request Number: 08339 Date Received: 9/25/2002 Reference: HRS DBD Description: DBD UPDATE - UNIT/TK Please change the following names:per Cindy Selman request. (EBAAK,EBBYD,EPABN) 02722 - SERVICE SUPPORT (EBBYE,EBACC) 502 - SERVICE SUPPORT User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08340 Date Received: 9/25/2002 Reference: SCR052 Description: SCREEN CHANGES Element A 604, Report Flags 208 . Change from 28 - (Specify) To 28 - Additional Info Form SCREEN 52: HRS Please remove from View the following Elements: Payroll Begin Date: (EBCUW) Payroll End Date: (EBCVC) *** MTI should not be able to be view by any departments. per email from Karen 09/26/02 sorry Debra, I gave you the right element number, but the wrong screen name. Actual Begin Date and Actual End date is the field that need to be removed. Payroll Begin Date and Payroll End date should be viewed on the screen. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/01/2002 Review Comments: APPROVED BY KAREN Request Number: 08341 Date Received: 9/25/2002 Reference: Description: J-1 VISA'S WITH BC OR PC * PY1115 is a report that list employees with J1 Visa's: Can you provide payrollwith a list of employees with visa type of J-1 who have a current deduction code of 100 either BC or PC. Plan_Type = 100 Plan_code = BC or PC ************** Sort Alphabetically and include the following: Name, SSN, Dept.Name, Plan Type Plan Code Cov Code User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08343 Date Received: 9/26/2002 Reference: Description: ACTIVATE LABOR DISTRIBUTION SCREENS Activate the labor distribution screens and load the data needed for for testing. PY office wants to review these and possibly begin using them. User Contact: ELIZABETH MCCORMICK Project Team: Phillips Royster R Last Review Date: 4/04/2003 Review Comments: ROY NEEDS FEEDBACK ON THE DATA LOADED. Request Number: 08344 Date Received: 9/26/2002 Reference: Description: PURGE OF BENEFITS/DEDUCTIONS Payroll is requesting certain Benefits and Deductions with certain dates be purged from the system: In priority order: Delete the following: 1) 705 (Meals) IF Plan_Type = 705 and Cover_end_dt <= 11/30/2001 2) 100 (BC and PC) If Plan_type = 100 and Cover_end_dt <= 12/31/2000 3) 131,132,133 (Flex) If Plan_type in (131,132,133) and Cover_end_dt <= 12/31/2000 4) 120 (Dental) If Plan_type = 120 and Cover_end_dt <= 12/31/2000 5) 420 COL LIF (Supplemental LTD) - ALL or if date is required Cover_end_dt <= 12/31/2000 6) 420 COL LTD (Supplemental LTD) - ALL or if date is required Cover_end_dt <= 12/31/2000 *Please let me know if you need any additional information Per Email From Karen: This is the request for Purging certain Benefits and Deductions. I have listed the first 6 priorities that need to be purged. I should of listed also on the RTU which is ded which is benefit 1) 705 (Meals) Benefit only 2) 100 (BC/PC) Benefit and Deduction 3) 131,132,133 (FLEX) Deduction only 4) 120 (Dental) Benefit and Deduction 5) 420 COL LIF (Supplemental LTD) Deduction only 6) 420 COL LTD (Supplemental LTD) Deduction only User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/07/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY151 AND HR151 JOBS IN PROD Request Number: 08346 Date Received: 9/30/2002 Reference: HRS DBD Description: DBD UPDATE - BANK Please add the following Bank (EBGQE) 055000165 Hagerstown User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08347 Date Received: 9/30/2002 Reference: EBC324 Description: UC RATE CHANGE IN EBC324 Please make the following employer rate changes effective 10/01/02: From To Unemployment Comp Div. 1 .03 .03 (no change) Div. 2 .07 .04 Div. 3 .09 .00 Div. 4 .09 .11 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08348 Date Received: 9/30/2002 Reference: Description: BC/BS RATE CHANGE The salary brackets for calculating the BC premiums both traditional and personal choice are changing 10/1/02. Please have changed in the program as follows: From "< 20,000" to "< 21,000" employee pays 20%/employer pays 80% * From "20,000-29,999" to "21,000-31,499" ee pays 30%/er pays 70% * From ">30,000" to ">31,500" employee pays 40%/employer pays 60% User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08351 Date Received: 10/03/2002 Reference: HRS DBD Description: DBD UPDATE - BANKS Please update the following banks: 073000545 Firstar 065403875 Amsouth User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08352 Date Received: 10/03/2002 Reference: Description: 610 LTD CAP CHANGES Please change the 610 LTD Cap from 3,000 to 5,000. User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 08353 Date Received: 10/03/2002 Reference: PY1105 Description: CREATE NEW REPORT - COPY PY1103 HR and Payroll is going to start using B value for the stop even code when a new employee is hired. Therefore, we need a report that is a clone of PY1103, but value should be B, instead of Z. ***** We would like the report emailed to PAYROLL@AUBURN.EDU. Per email from Elizabeth >>> Elizabeth McCormick 10/04/02 10:16AM >>> Can this list include names? User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 08354 Date Received: 10/03/2002 Reference: PY1103 Description: EMAIL PY1103 INSTEAD OF PRINTING Please change JCL for PY1103 to Email to PAYROLL@AUBURN.EDU, instead of a Hardcopy. Thanks per email from Elizabeth >>> Elizabeth McCormick 10/04/02 10:16AM >>> Can this list include names? User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 08355 Date Received: 10/04/2002 Reference: PR1108 Description: MODIFY PR1108 - POSITION NO. ORDER HR is in need of a list for Position is position number order only. Not by Dept and within Dept, position numbers are listed. I can not find anything but the PR1105, and that is Dept no. order and Position no. within Dept. Per email and phone with Karen: PR1108 was modified to create a dataset that Karen is going to put into excel for Mary Turner. At one point Mary wanted this listing to be put into columns on the report and that cannot be done within plus. Dataset was created for Karen on 10/04/02 and is pending approval User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 08357 Date Received: 10/04/2002 Reference: HRS DBD Description: DBD - BANKS Please add banks (EBGQE): 062206376 Cheaha Bank 271188081 Credit Union 1 122000247 Wells Fargo, CA 261172308 Emory FCU 061112458 West Georgia National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08358 Date Received: 10/07/2002 Reference: HRS DBD Description: DBD UPDATE - SUBCODE Payroll needs a subcode added to Element EBFTF on screen 36. * 1010 Faculty Admin User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08365 Date Received: 10/11/2002 Reference: Description: SUPFI FOR BUDGET Set amt_pct to 0.0000 for specified accounts numbers spufi is in STILLDD.JCL.CNTL(BUDGET) UPDATE SCTPROD.HRS_POS_FUND_TB SET AMT_PCT = 0.00000 WHERE (ACCT_NUM BETWEEN '421970%' AND '421999%' OR ACCT_NUM = '421968%' OR ACCT_NUM BETWEEN '421962%' AND '421965%') AND FY = 03; User Contact: Project Team: Phillips Sapp Last Review Date: 10/11/2002 Review Comments: APPROVED BY JENNY PATE Request Number: 08368 Date Received: 10/17/2002 Reference: SCR017 Description: SCREEN CHANGE FOR SCREEN 017 On screen 017, International Information, change 'Alien Reg No' to 'INS Reg No'. In addition change 'Expire Date' to 'Passport Expire Date'. User Contact: MARY TURNER Project Team: Phillips Sapp Last Review Date: 10/24/2002 Review Comments: APPROVED BY MARY TURNER Request Number: 08369 Date Received: 10/18/2002 Reference: Description: DBD UPDATE - BANK Add bank (EBGQE): 264281432 Y-12 FCU 262176840 MBU Employees FCU 275971634 First Financial Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08370 Date Received: 10/18/2002 Reference: Description: DBD UPDATE - * BEHIND DEPT NO. Please add an asterisk (*) after department number 00348 Example: 00348* (it should look like this) --------------- 12-screen EBAAJ 16-screen EBBYC 61-screen EPABM User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08371 Date Received: 10/18/2002 Reference: Description: DBD UPDATE - CITIZEN NATIONALITY Please add the following Citizenship (EAANB) KKF - KAMPUCHEA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08372 Date Received: 10/21/2002 Reference: EO2120 Description: MODIFY EO2120 - CHANGE H TO 6 EEO is requesting that EO2120, in all steps, Change the EEO code to look like 61E rather than H1E. This is located in the second column of the reports. After the change has been made we will schedule this job to run 1st Work day of each Month. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/28/2002 Review Comments: APPROVED BY KAREN Request Number: 08373 Date Received: 10/21/2002 Reference: EO2080 Description: MODIFY EO2080A-1 AND A-2 We need to Change the last column in both steps- Col*EEO6. Both steps has a column FLSA, we need to figure out why sometimes this field is blank when the same record has the FLSA code in the EEO6 column. Then we need to Add EEO jobgroup to the end of the field instead of FLSA code. For example. EEO6 reads H5N, it should read 65A, then the N should be in a column by itself under the FLSA code. EEO office also would like the H replaced with a 6 in the EEO6 colume ********* EO2080A-1 - Change Column header GOV GRP to EMP TYP EO2080A-2 - Change Sort order like EO2120C. Break out by School in Header then put detail per School. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08374 Date Received: 10/21/2002 Reference: EO2030 Description: MODIFY EO2030 - ALL STEPS First Column EEO6, replace H with 6. Then All FLSA code in a column by itself beside the EEO6 column. EXAMPLE: 61A E User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/28/2002 Review Comments: APPROVED BY KAREN Request Number: 08376 Date Received: 10/21/2002 Reference: PR1102 Description: MODIFY PR1102- ADD HOURS FOR LEAD PAY HR would like to add #of hours paid for lead pay, so can you modify PR1102 to list Hours also. Thanks *** Per email from Karen Brown - 10/22/2002. Payroll Schedule (example: 4R01) from a spec file. They would like this report to read the CWHIST TAPE and selected a User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08378 Date Received: 10/23/2002 Reference: HRS DBD Description: HRSDBD - DEDUCTION CODE 446 Please update the following: (ET082,ET951) In reference to REQUEST #8095 on 5/15/02 ***************************** 446 - FEDERAL LONG TERM CARE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08379 Date Received: 10/23/2002 Reference: HRS DBD Description: HRSDBD - BANKS Please add the following banks (EBGQE) ********* 265377950 Ingalls EEs CU 071174431 State Farm FS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08383 Date Received: 10/23/2002 Reference: Description: HRSDBD - DEPT Please Add the following Dept/TK: (EBAAJ,EBBYC,EPABM) 01000 - Ctr for Diversity & Race (EBACC,EBBYE,EPABI) 0346 - Ctr for Diversity & Race (EBJKG) 1000 - Ctr for Diversity & Race User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08385 Date Received: 10/25/2002 Reference: EO2130 Description: MODIFY EO2130 Please add jobgroup to the end of the EEO6 code and add FLSA code in a column by itself. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08386 Date Received: 10/25/2002 Reference: EO2030 Description: COPY EO2030 - CREATE A MONTHLY VERSION EO2030 will run in PROD as a Year end job that will be by request only. EEO needs a copy of this job and wants to put this on a schedule to run the first working day of each month. This should only include employees that were hired in the prior month. For example: When this job runs the first of November, this should reflect employees that were hired in October. Then when run in Dec. this should reflect employees hired in Nov. let me know what information you did to complete this request. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 08388 Date Received: 10/25/2002 Reference: PY4190 Description: MODIFY PY4190 - FIN. RPT Please modify PY4190. This is a report that we run for John Blake in Mid-October to pickup any payrolls that we run in October for September work. This Program will only allow one payroll run in the Parms. for example 4r26/5r26 * 1) Another problem this job is having, if a payroll such as the 1x12 FY02 is run twice and only one of these payrolls need to be picked up on this report, the program gives you everything for a 1x12, meaning totals for both 1x12. We might need to include a Check issue Date for that payroll, this would allow the other 1x12 payroll not to have been picked up. 2) Exp line Value - 3800 (Expenses) - We need to removed Atheletics account numbers from this figure. If the account number is associated with Dept 01230 and the expense line = 3800 only Then we do not want that reflected on the report. 3) Identify Exp. Line = 0000 (No Input). Fin. Rept, needs to know Acct# and Div for any account number that has an expense line = 0000 4) Even though we are asking for Parms for many payrolls to be entered, Finacial Reporting would still need the payrolls broken down by each individual payroll, like it is doing now. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 08389 Date Received: 10/25/2002 Reference: PY1208 Description: ROUTINE TO CHANGE TR PCT/AMT We need a way to make sure all 140 TR Benefit gets changed, when I have a request to change the Plan table to a new rate for employer rate Payroll also needs a list of these that were changed (REQDS10x). completed: User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/28/2002 Review Comments: PY1208 LIST PY1209 SUPFI Request Number: 08391 Date Received: 10/29/2002 Reference: Description: RECOVER FYTD AND PRIOR FY TR (140) Using cwhist recover fytd (07/01/02 - current) to the 082 and 083 screens that were cleared out during the fiscal year end processing. Also recover prior fy (07/01/01 - 06/30/02) to the prior fiscal year field. Plan type 140 should not be cleared out at fye processing since their fiscal year is from 07/01 - 06/30 User Contact: Project Team: Phillips Sapp Meadows S Request Number: 08392 Date Received: 10/29/2002 Reference: Description: HRS-TRANSACTIONS TO CAPTURE LEAVE BALANC HR needs Transactions created to capture the leave balances below: HSSL_ACRL (MILITARY) EBAFH PERS_ACRL (TRANSFER) EBAFD We need to create these transactions before we run the HR1302Z4 (FY) then we need a job to load them back after the HR1302z4 completes. ****** If not these leave balances will disappear everytime the EBM302 runs with the FY flag set to Y. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 12/10/2002 Review Comments: PR1202 IN PROD HR1202 TO LOAD TRANS User Comments: APPROVED BY KAREN BROWN Request Number: 08393 Date Received: 10/29/2002 Reference: PY1263 Description: HRS - TRANS FOR 140 TR We need to read the CWHIST tapes and get the following Information for 140 TR transactions to load the FY information back in HRS: 1) AMT_FYTD on the EMP_BEN_TB = CWHIST tape (DEDUCTION) 140 TR AMT_FYTD on the EMPR_BEN_TB = CWHIST tape (BENEFIT) 140 TR DATE RANGE FROM 07/01/2002 THRU 06/30/2003 2) AMT_PRIOR_FY on the EMP_BEN_TB = CWHIST tape (DEDUCTION) 140 TR AMT_PRIOR_FY on the EMPR_BEN_TB = CWHIST tape (BENEFIT) 140 TR DATE RANGE FROM 07/01/2001 THRU 06/30/2002 Due to the fact PY1266 was not run before the HR1302z4, this is necessary. We will get PC to make sure that PY1266 is set to run before HR1302z4 in the future. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Meadows S Last Review Date: 11/04/2002 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1263 IN PROD Request Number: 08394 Date Received: 10/29/2002 Reference: Description: HRS - COPY OF EO2030 FOR MONTHLY RUN EEO office needs another copy of EO2030 to run Monthly. This job is currently set to run on request and will run at the end of the year. On the monthly version, we will need to change the parms, to reflect like the EO2035 does now and only pick up employees that were hired for the month. Let me know if you have any questions. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 08398 Date Received: 10/30/2002 Reference: Description: HRS - EARNINGS ON PARTICULAR ACCT# State Examiner is requesting the following report: All earnings for employees that were paid from Acct# 218225 for FY02. Sort - Alpha and include Name, total earnings, then total grand total User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08399 Date Received: 10/30/2002 Reference: HRS DBD Description: HRSDBD - BANKS Please add the following banks: (EBGQE) 062202257 First State Bank 067006432 First Union National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08402 Date Received: 10/31/2002 Reference: HRS DBD Description: HRSDBD - BANK Add following Bank (EBGQE): 071921891 National City Bank User Contact: KAREN BROWN Project Team: Helms B Elkins R Bramblett Request Number: 08403 Date Received: 10/31/2002 Reference: HRS DBD Description: HRSDBD - CIP CODES Description: CIP Code Data Element EABJZ Displayed on Screen 026 Please add these values in alpha order: 00090403 Mass Communications 00230301 Comparative Literature 00131312 Music Teacher Education 00131316 Science Teacher Education User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Bramblett Request Number: 08404 Date Received: 11/01/2002 Reference: Description: HRS - DOUBLE RATE ON LTD FOR CORRECTION Due to a table not being changed in PROD: Payroll needs the 610 LTD rate double for the 4R/5R03 FY03 (11/19/2002) and the 1R/2R02 (11/20/2002). Then when the final completes after 11/20 we need to change the rate back. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08409 Date Received: 11/06/2002 Reference: Description: HRS - EVS EMPLOYEE VERIFICATION SERVICE EVS - Employee Verification Service Payroll wants to use the service provided by the Social Security Adm. ************************************ We need a file of all employees that have any earnings for 2002. Jennifer has the layout of the file. The Requester Identification Code (col 124-127) is a four digit code and I have applied for that code 11/6/02. As soon as I get the code back, I will give it to IT to hardcode into the file. I will fax a copy of the Technical Requirements: such as the name of the dataset: VATPR2K This dataset should be FTP'd to the AS/400, so that we can creat a tape in ISS from the AS/400. Once we do this initial verification of all Names and SSN, then we would like this run on a monthly basis: producing this file and a list of newhires for the month. This way we can send a diskette or fax this list, depending on how many employees are hired for that particular month. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08410 Date Received: 11/07/2002 Reference: PY1850 Description: MODIFY PY1850 - ACES DOWNLOAD Column 319 starts the payrate and it is leaving off the first digit. Example a payrate of 567167 is reading 67167. Please extend this field in the file. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08412 Date Received: 11/08/2002 Reference: PY1212 Description: ADD ANOTHER STEP TO PY1212 - 294 TDA Payroll needs another step added to the PY1212. We need a duplicate report of the py1212, but only include the Plan type 294. Payroll will needs both reports at the same time, so we can just use the same JCL as the PY1212. User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 08413 Date Received: 11/08/2002 Reference: Description: NEW FUNDING REPORT DUE TO WEB TIME ENTRY As we are progressing to campus-wide use of the web for time entry, we are losing our capability to discover (on the EBC320) in advance of balance day which employees have either incomplete funding or funding in excess of 100%. Therefore, we need a new report to provide this information. Currently report PY1650 is run each pay period to provide funding information to the departments. Could you provide a similar report but list only those whose % amounts do not total 1.00000? User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08414 Date Received: 11/08/2002 Reference: PY1281 Description: HRS - MODIFY PY1281 (FEGLI) The deduction register (HR1350z2) for 441 OPT A,B,C (Federal Life) is not balancing to PY1281 (FEGLI coverage list broken down by age). The dedcution register is getting information from the Calc work file created for a particular payroll, and the PY1281 is looking at the tables, due to data needed that is not on the Calc Work file, such as age. ********************* Problems with the PY1281: Shackelfore, Terry 421681699 is on the PY1281 and this deduction has already ended (Coverage end date is 11-30-2000), so this person should not be listed on the PY1281. * Christopher, Reetta 417667719 birthdate is 10/20/47. So on Oct. HR1350z2 she paid a premium of 3.03, which is correct; however the PY1281 is run at month end, and it shows her premium as 5.85 and puts her in the wrong age bracket. The age bracket should be for November, not October, due to the fact the it is always the month following your birthday. Basically we need to take another look at the PY1281 and see what needs to be change to deal with the two problems listed. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08419 Date Received: 11/14/2002 Reference: HRS DBD Description: HRSDBD - BANK please add bank (EBGQE): 264171241 Skylight User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08422 Date Received: 11/15/2002 Reference: Description: HRS - TAX TREATY ^= EARNINGS ACCUMULATOR Report of 25 screens whose total earnings do not equal L30 DB2=TRTY_TYTD_1 + DB2=TRTY_NYTD_1 = Total Earnings (25 screen) Total Earnings (25 screen) ^= Total Earnings on L30 then we want them on this report. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08426 Date Received: 11/20/2002 Reference: PY4190 Description: MODIFY PY4190 - ADD EXPENSE LINE 0000 Per conversation with John Blake (Financial Reporting): PY4190 needs a C step added that would list labor Distribution charges that are expensed to Exp.Line 0000. If there is no expense line, Financial Reporting needs a listing of those account numbers and the money distributed by function like the B step. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 08428 Date Received: 12/02/2002 Reference: Description: REPORT - TR RATE CHECK 140 TR Would you please run a query to see if there is anyone who still has a TR EMPLOYER rate of 5.96. Please check all with status of A, L, M and any status R or S with separation date greater than 09/21/02. Please include status and separation date on the report along with name & SSN. Also, we need this sorted alphabetically. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Sapp Last Review Date: 12/03/2002 Review Comments: ONE TIME REQUEST REQ8428 User Comments: APPROVED BY ELIZABETH Request Number: 08429 Date Received: 12/02/2002 Reference: PY1255 Description: PY1255 - YEAR END TR There is something wrong on this report: there are employee's on this report that are missing, it has the correct amounts, but the employee's name is not correct. These do look different on the report. I will fax a copy of the PY1255 and the one's with an ** beside that record, will be the problems. Let me know if you need anything else. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08430 Date Received: 12/03/2002 Reference: PY1218 Description: MODIFY PY1218 This is to confirm our phone conversation. The test is all employees whose total estimated TDA contributions for 2002 exceeds $11,000. We need a list of those people. The list should contain their Soc. Security Num., Annual Salary, Type, Code, Current TDA/pay period, YTD TDA through the end of November, Name, job group, home address,zip,e-mail and DOB. This should be sorted by the company who the employee is currently putting the basic contributions with. Please let me know if you have any questions. Thanks for your help. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08431 Date Received: 12/03/2002 Reference: HRS DBD Description: HRSDBD - ADD VISA TYPE F1PT Please add the following Visa Type (EAAMD) F1PT Academic Student Practical Training * Requested by Sue Ann Balch. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08432 Date Received: 12/03/2002 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank:(EBGQE) * 053904483 BANK OF AMERICA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08433 Date Received: 12/03/2002 Reference: HRS DBD Description: HRSDBD - DEPT/TK NAME CHANGES Please update the following: (EBAAJ,EBBYC,EPABM) 01309 - Animal Resources (EBAAJ,EBBYC,EPABM) 01323 - Hybridoma Facility (EBAAJ,EBBYC,EPABM) 00250 - Human Subjects (EBAAJ,EBBYC,EPABM) 01301 - Program Development (EBACC,EBBYE,EPABI) 407 - Animal Resources (EBACC,EBBYE,EPABI) 417 - Hybridoma Facility (EBACC,EBBYE,EPABI) 393 - Human Subjects (EBACC,EBBYE,EPABI) 397 - Program Development User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08434 Date Received: 12/03/2002 Reference: HRS DBD Description: HRSDBD - ADD UNIT/TK AUM Please add the following Unit/TK (EBAAK,EBBYD,EPABN) 01315 - TRIO-TALENT SEARCH II (EBACC,EBBYE,EPABI) 711 - TRIO-TALENT SEARCH II User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08435 Date Received: 12/05/2002 Reference: EO2120 Description: MODIFY EO2120 Please remove the select of School 02 only, so that all steps will select all schools, but AUM. Then Run again and move back to PROD. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08436 Date Received: 12/05/2002 Reference: EO2130 Description: MODIFY EO2130 EEO office has requested that the sort be changed for EO2130. When the EEO code Changes, then the report need to total at that point. Then the report will need to total all EEO code, not looking at eeo jobgroup. Then Grand Total ******* Example ************ 61A 61A 61A ---- Total 61B 61B total 61c 61c Then Total for all 61x (no matter what the EEO jobgroup is) Then Grand Total. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08437 Date Received: 12/05/2002 Reference: PY1121 Description: NEW JOB TO UPDATE CURRENT YEAR TREATY Payroll has requested, we need a way to update EAAOV, after Calendar Roll. All employees that have Y in Current Year Treaty Benefit on 17 screen needs to be all N's, after Calendar year roll. This will need to be part of Calendar Year Roll. User Contact: KAREN BROWN Project Team: Phillips Sapp Request Number: 08438 Date Received: 12/05/2002 Reference: Description: REPORT TO VIEW TABLE RATES We need to be able to look at the FEGLI and LIFE rate tables and age tables, like the PY1311 gives us for BC/BS. User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 08439 Date Received: 12/06/2002 Reference: Description: RANDOM SURVEY OF FACULTY We need a file with Dept addresses, no SSN, that would include all Full time 9 month/12 month Faculty. Need to pull jobgroups A with EEOcode of 62, but on the Jobclass table it would look like H2. Then all G jobgroup (9 Month Fac). We need to do a Random selection of all of these employees, they want to count to be about 750 employees. ******************** The Descrepancy on this right now is as follows: Jobclass 5145(Post-Doctoral) will be pickup up by the A or G Jobclass 5224(Resident) they want these added, I think these will be picked up in the G jobgroup, but we are thinking they might be in F jobgroup. If they are in F, we need to pick F jobgroup, but only employees that have a 5224 jobclass title. ******************** I am worried we will have one of these jobgroup that do not need to run through the random search, she might want for example jobclass 5145 all to be included in the 750 count. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08441 Date Received: 12/09/2002 Reference: Description: EIC - LIST AND LABELS Gail Cox is requesting List and Labels for all active employees with EIC. (TAX CODE 040) ******************************** SSN/NAME/Dept name/dept address User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 12/16/2002 Review Comments: PY1110 IN PROD User Comments: APPROVED BY KAREN BROWN Request Number: 08443 Date Received: 12/10/2002 Reference: HRS DBD Description: HRSDBD - BANKS Please add the following banks: (EBGQE) 065000171 Whitney National Bank 061204858 Thomasville National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08448 Date Received: 12/18/2002 Reference: Description: NEW LIFE INSURANCE REPORT Please copy PY1218 and just include the following SRA: Plan type 201, 202, 204 Also include the following additional TDA: 253 TIAA 263 SRA 273 Valic 283 JSP 293 FID Please create a report that would list any employee in A,G,L jobgroup that do not have a Benefit Plan Type of 435. All full-time employees should have this benefit. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08449 Date Received: 12/20/2002 Reference: Description: HRSDBD - BANK Please add bank (EBGQE): 261170931 Athens First Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08452 Date Received: 1/07/2003 Reference: Description: NEW CHANGE REPORT FOR FLEX Payroll needs a change report for flex. Plan type - 133,132,131. They would like something similar to PY1280 the change report for BC/ BS. Let me know what additional information is needed. ********** PY1280 is for bcbs only PY1279 is a change register for different benefits so flex was added to the py1279 register with a page break by plan types User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/13/2003 Review Comments: CHANGE TO PY1279B User Comments: APPROVED BY KAREN Request Number: 08454 Date Received: 1/08/2003 Reference: PY1664 Description: NEW REPORT FOR FACULTY INCENTIVE We need a report similiar to PY1656, per Marcie Smith: ****************************************************** We need a list of faculty and total salary charged to certain accounts (C & G accounts) Account numbers that start with a 4 or 5, excluding the following: 530000 thru 532999 535000 thru 536999 ******************************************************* We need to include the following jobgroups: A - 12-MO EXEMPT 100% B - 12-MO EXEMPT, LESS THAN 100% G - 9-MO EXEMPT FACULTY, 100% H - 9-MO FACULTY, LESS THAN 100% ************************************ G and H are all only Faculty, however, Admin and Staff will need to be eliminated, we need to check the jobclass against the jobclass table and make sure employee type is an N or T only. ************************************ We need a Total per Account number, so sort by account number, then we need a GRAND TOTAL as well. ************************************ Detail will include SSN NAME ACCOUNT NO. AMOUNT User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08455 Date Received: 1/08/2003 Reference: PY1298 Description: FEDERAL LIFE INSURANCE - NEW AGE BANDS Option C - PY1298 - Add new Age bands: Age 70-74 - Biweekly (3.40) Monthly (7.37) Age 75-79 - Biweekly (4.50) Monthly (9.75) Age 80 and over - Biweekly (6.00) Monthly (13.00) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08456 Date Received: 1/10/2003 Reference: PY1281 Description: FEDERAL LIFE OPTION A AND B Payroll would like to change Plan_type 441 (option A) and Plan_type 442 (Option B), to use a Rate Table like 443 (option C) and not use a spec file. Payroll will need a Py1281A and B, just like they have a PY1281C now. We need to Change PY1298A and B as well. EBC324 is another issue, we have a special Pointer of 88. I need to change the deduction table and I need IT to look at the EBC324. We need to change the action codes on the BDC to reflect P02 not 502. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 1/24/2003 Review Comments: I ONLY CHANGED PY1281A, B, C. THE TRANS User Comments: WILL BE ADDRESSED IN ANOTHER RTU. Request Number: 08457 Date Received: 1/10/2003 Reference: PY1232 Description: MODIFY PY1232 - ANNUAL RPT-610 LTD Payroll has brought it to my attention, that when the LTD Cap changed we did not make the change on the PY1232. Please correct and rerun this report for Gail Cox. Thanks 01/13/2003 ds Waiting for Karen to provide the cap amount before program can be changed. 01/15/03 per Karen: please change the cap from 60,000 to 100,000 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/16/2003 Review Comments: APPROVED BY KAREN User Comments: PY1232A PROGRAM CHANGE Request Number: 08458 Date Received: 1/10/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add Bank (EBGQE): 083909445 Springs Valley B&T User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08459 Date Received: 1/10/2003 Reference: Description: HRSDBD - EDUCATION NEW DEGREE (EAENL) 9564 DIPL Amer Col Vet Radiology 9569 DIPL Amer Col Vet Nutrition *** NEW MAJOR (EAENG) 4395 Professional Aeronautics 6247 East Asian Studies 6458 Instructional Technology *** DEGREE TO BE DELETED (EAENL) 9010 DIPL Amer Col Vet Radiology 9020 DIPL Amer Col Vet Nutrition 9025 DIPL Amer Col Vet Surgeons 9050 FRCVS Fellow RYL Col Vet Su *** MAJOR TO BE DELETED (EAENG) 6255 Instructional Technology User Contact: DAN ROSENTHAL Project Team: Helms B Elkins R Bramblett Request Number: 08466 Date Received: 1/16/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank: (EBGQE) 064202501 Citizens Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08467 Date Received: 1/17/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add following bank: (EBGQE) 062103864 First National Bank of Ashford User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08471 Date Received: 1/21/2003 Reference: HRSDBD Description: HRSDBD - BANKS Please add the following banks: (EBGQE) . 111910005 First State Bank 062204019 Metro Bank . User Contact: KAREN BROWN User Contact Phone: 4-3657 Project Team: Helms B Elkins R Bramblett Request Number: 08473 Date Received: 1/22/2003 Reference: .NET Description: WEB TIME ENTRY On the Late Pay Page there is a line at the top that reads "If late pay is being entered for an inactive assignment....."; can you please highlight that in red so that it stands out? Thanks. User Contact: TAMMY PATTERSON Project Team: Phillips Barlow J Request Number: 08474 Date Received: 1/22/2003 Reference: HR1597 Description: INTERNATIONAL EMPLOYEE LISTSERVER Add the following email addresses( ellijam@auburn.edu and balchsa@auburn.edu ) to the INTEMP listserver mail list FTP. User Contact: BARBARA SMITH Project Team: Phillips Meadows S Request Number: 08476 Date Received: 1/24/2003 Reference: Description: CREATE TRANS FOR OJI - ELIG 95 We need to create 070 transactions for OJI for all employees with an Eligibility Group of 95 (DB2=CURR_ELIG_GRP). There are about 155 employees. Plan type 620 - Plan Code = OJI. *********************** created transactions using req8476 Karen will copy trans to paytrans and load using hr1365 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/29/2003 Review Comments: APPROVED BY KAREN User Comments: ONE TIME REQUEST REQ8476 Request Number: 08482 Date Received: 1/28/2003 Reference: Description: D/L FOR EMPLOYEES ELIGIBLE FOR DENTAL Ronnie Herring has requested the following D/L for Eligible employees **** SSN NAME TITLE DOB DOH SALARY JOBGROUP DENTAL-CODES ***** We want all employees that are in Jobgroups A, G, and L. However, if they do have Dental Insurance (Plan_Type 120), Show want type of Coverage on the report. ***************************** one time request.. req8482 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/28/2003 Review Comments: SENT FILE 01/28/03 TO APRIL AND KAREN User Comments: ONE TIME REQUEST Request Number: 08483 Date Received: 1/28/2003 Reference: HRS DBD Description: HRDBD - SUFFIX Please add the following suffix as a valid value: (EAAAL) VI Sixth User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08484 Date Received: 1/28/2003 Reference: AP1921 Description: ATP TICKET OVERRIDE User Contact: DAN ROSENTHAL Project Team: Phillips Meadows S Request Number: 08485 Date Received: 1/28/2003 Reference: Description: ATP CHANGE EMPLOYMENT DATE Change employment date on the points verification page to use curr_hire_date instead of orig_hire_date. User Contact: DAN ROSENTHAL Project Team: Phillips Barlow J Request Number: 08486 Date Received: 1/28/2003 Reference: Description: ATP CHANGE ON THE POINTS VERIFICATION Change on the points verification page 'Ticket Eligibility Flag' to read 'Purchase Tickets' User Contact: DAN ROSENTHAL Project Team: Phillips Barlow J Request Number: 08487 Date Received: 1/28/2003 Reference: Description: ATP NEW FIELD TO THE POINTS VERIFICATION Add a new field to the points verification page: 'Ticket Override'. This information will come from atpfile.txt in column 241. User Contact: DAN ROSENTHAL Project Team: Phillips Barlow J Request Number: 08488 Date Received: 1/28/2003 Reference: Description: CHANGE BASIC 440 FED LIFE RATES The Basic FED LIFE rates have changed: Plan_type 440 the employee and employer rates changed. EMPLOYER - FROM: .1679 TO: .1625 EMPLOYEE - FROM: .3325 TO: .3358 User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 08490 Date Received: 1/28/2003 Reference: PY1219 Description: CREATE NEW REPORT LIKE PY1218 FOR 294 Payroll would like a new report created, just like the PY1218, but only include Plan_type 294, Plan_code 457. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08491 Date Received: 1/29/2003 Reference: PY1502 Description: ADD FTP STEP TO PY1502 - COPYCAT Since printing is going away, copycat will start using the PY1502 Copycat would like the job FTP to the following site: http://appdataftp.duc.auburn.edu/sqlftp/addresses ******************** We also need to add an email notification to Brian Ashley in IT, once this has been FTP'd. Let me know if you have any questions. ********************************************************************* 01/30/03 waiting for server name and password from Karen User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 2/11/2003 Review Comments: APPROVED BY BRYAN AHSLEY Request Number: 08492 Date Received: 1/29/2003 Reference: Description: CREATE TRANSACTIONS - FED LIFE 441,442 Please create transactions for FED LIFE 441 and 442, we will be using rate tables for these now, like we are doing for the 443. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08493 Date Received: 1/29/2003 Reference: Description: CREATE REPORT WHEN VISA TYPE CHANGES Payroll needs a report that will chech the audit file to determine weekly when a Visa Type changes. (EAAMD). This field is located on the 17 screen. ************************ Payroll would prefer the report be emailed to Tammy Morgan in Payroll and she would like a notificaton that nothing was selected as well. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08494 Date Received: 1/29/2003 Reference: .NET Description: PROBLEMS WITH TIME ENTRY ON WEB 1) Payroll is stating that negative Late Pays are not creating the promper negative transaction, it is still resulting in a positive number. 2) When departments do not put a subcode with the account number, the number is shifting over and the account number is not being feed to HR correctly. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Barlow J Request Number: 08495 Date Received: 1/29/2003 Reference: Description: CHANGING MAXIUM ON MEA REPORT PY1218 The Maxium needs to be changed on PY1218 from 11,000 to 12,000. Payroll wants the job to start running in May and Sept, before employees max out on TDA's. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08497 Date Received: 1/30/2003 Reference: Description: NEW REPORT - FED AND STATE %000 PY1109 now runs twice a year; however payroll would like the B step to start running once a month. The report needs to be emailed to Payroll@auburn.edu. If no records are selected for a particular month, payroll would like to be informed of that as well. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 2/05/2003 Review Comments: PY1109Z2 (PY1109C) IN PROD User Comments: APPROVED BY KAREN BROWN Request Number: 08498 Date Received: 1/30/2003 Reference: HRS DBD Description: HRDBD - BANKS Please add the following banks (EBGQE): 064108249 First Tennessee 261190649 United Community Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08502 Date Received: 2/04/2003 Reference: Description: AAUP RATES CHANGED - 530 PLAN TYPE We need to change the rates on the AAUP dues: Plan type 530 Current from 29.50 to 29.80 for the monthly amt. and from 146.00 to 149.00 on the goal amt. New from 15.80 to 16.60 for the monthly amt and from 81.00 to 83.00 on the goal amt. This needs to be effective with the January 31st payroll which runs J ********************************************************************* Karen changed the plan table which will change the rates a spufi needs to run for the goal amount.. this jcl with the spufi will be moved to production as PY1111.. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 2/05/2003 Review Comments: PY1111 IN PROD User Comments: APPROVED BY KAREN BROWN Request Number: 08504 Date Received: 2/04/2003 Reference: HRS DBD Description: HRSDBD - BANKS 053100355 Wachovia Bank 031201360 Commerce Bank 062102221 Slocomb National 111901056 BancorpSouth We need the name on this bank changed from First American National to AmSouth (064000017) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08507 Date Received: 2/06/2003 Reference: Description: ALL RETIRED EMPLOYEES Select all retired employees. (Employment status = R) Print in this order - name, ssn, employment status, seperation date, sep. code, current hire date. Print these in name order. All of this data can be found on the 011 and 012 screens. *** original request completed by Rebecca on 2/10/2003. *** additional requirements - added 2/11/2003 by Jennifer * Please add a column containing a "*" if the retirement date is greater than current date. This should be the first column on the report. User Contact: JENNIFER PHILLIPS Project Team: Phillips Rosseau R Request Number: 08514 Date Received: 2/11/2003 Reference: HRS DBD Description: HRSDBD - EDUCATION NEW DEGREE (EAENL) 9630 Post Graduate Certificate * NEW MAJOR (EAENG) 5645 Interior Furnishings and Equip 4424 Software Engineering 8144 Chemical Sciences * Change the following CHANGE IN DEGREE DESCRIPTION (EAENL) 5535 Master of Speach Communication Should be: Master of Speech Communication User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08517 Date Received: 2/11/2003 Reference: PY1235 Description: MODIFY PY1235 Under Optional Benefits: TAXDEFERRED ANNUITIES needs to read TAX DEFERRED ANNUITIES. (1 space is needed making this two words instead of one). User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08523 Date Received: 2/13/2003 Reference: PY1235 Description: MODIFY PY1235 - BENEFIT STATMENTS Please modify PY1235 to only include jobgroups A G L. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08554 Date Received: 2/18/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank: (EBGQE) 063206139 FIRST NATIONAL OF CRESTVIEW User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08556 Date Received: 2/19/2003 Reference: HRS DBD Description: HRSDBD - BANK Please update bank: (EBGQE) 291975478 Mayo EEs CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08560 Date Received: 2/20/2003 Reference: PR1905 Description: MODIFY PR1905A-ATRAIN Mike Hill is indicating that PR1905 is picking up some old Userid's from the GID file. For example, Albert Snipes is showing up with a userid of PR630AS, not SNIPEAL. We are no longer using the PR***, can IT take a look at this and see what is happening. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08561 Date Received: 2/20/2003 Reference: PY1105 Description: MODIFY PY1105 Please just select employees with "B" in the stop event code. Do not select on jobgroups, but still list jobgroups on the output. This will help catch any mistakes as well, just in case HR, selects a B for the wrong person. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08564 Date Received: 2/24/2003 Reference: HRS DBD Description: HRSDBD - BANKS Please add the following banks(EBGQE): 064000059 Firstar 211391825 Digital FCU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08566 Date Received: 2/24/2003 Reference: Description: REPORT - DROP PARTICIPATES (IMPUTED TAX) Since we overtaxed all the DROP employees in 2002, we need a report that lists all DROP participants (name & SSN), the job group,the work phone number, the participation date (from screen 056), the monthly imputed tax amount in 2002, the 2002 FICA gross and the 2002 Medicare gross.Imputed Tax - 210 Plan type. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08567 Date Received: 2/24/2003 Reference: Description: MODIFY PGM FOR IMPUTED TAX FOR DROP PGM Since we are continuing to tax these employees, we need to have the imputed tax program changed to look for the DROP date and change the imputed tax amount to .00 if current date is greater than DROP date (Screen 56). User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08578 Date Received: 2/27/2003 Reference: HRS DBD Description: HRSDBD - NEW PLAN TYPE 296 Please update the following elements: In PROD and TEST 296 - 457(F)Plan ************************* ET019, ET082, ET951, ET966, ET977, ET994, ETABB, EFAAE, EZBAF *** Let me know if I should be doing these different. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08584 Date Received: 3/03/2003 Reference: HRS DBD Description: HRSDBD BANKS Please update the following bank: (EBGQE) 236084243 Philadelphia Telco 064105640 Union Planters Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08585 Date Received: 3/03/2003 Reference: PY1230 Description: MODIFY PY1230 - BENEFITS NOT TAKEN The upload of meals and other taxable benefits to HRS is including the non-AU people in the system. Since they are not being paid, taxes can't be withheld and they are appearing on our report of EMPLOYEES WITH BENEFITS NOT TAKEN, PY1230. All these people have an EMPLOYMENT STATUS of "X". Can they be eliminated from the program that builds the upload transactions? (I think that Roy wrote this program.) They should be on A/P's list to receive 1099 forms since they are not employees. Thanks. ******************************************************************** Program change to BO1460a to print non-au employees on error listing only and not create transactions. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/17/2003 Review Comments: APPROVED BY KAREN BROWN User Comments: NO NON-AU IN FILE TO TEST Request Number: 08586 Date Received: 3/03/2003 Reference: Description: ADDING 296 - 457(F)PLAN (SPEC POINT 05) We need to be able to deduct 283,924.85 for a particular deduction. As we all know there are only 4 places left of the decimal on the 082 screen and 5 places on the 54 screen. This amount would be a one-time deal (catch-up) but we would need to deduct 50,000 every month. We enter 5,000 can a program multiply by 10 and deduct 50,000? Plan type 296 Plan Code 457 Cov Code F Special Pointer = 05 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08587 Date Received: 3/03/2003 Reference: Description: TR/ER REPORT FOR DR. ELLIOTT Dr. Elliott is requesting a report that some of the data is stored in an external Excel spreadsheet. However, I need a report from HRS in order to merge these two reports to get Dr. Elliott the information he needs. I need the following file from HRS: All A, G, L Jobgroups that have a PRIM DIV = 04, but exclude employee with eligibility group of 95. ******************************* SSN/NAME/POSITION NO./BIRTHDATE/AGE/ANNUAL SALARY/SICK LV BALANCE **************** per email from Karen 03/05/03 I thought they wanted all Div 4 employees, but turns out, I misunderstood. They want Div 4 employees, that are either age 60 with 10 years of service or just 25 or more years of service. If the employee has 25 or more, age is not an issue. I am sorry about this huge oversite, is there anyway you could fix this and let me know, so I can go get the file again? **** sent new file 03/05/03 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/03/2003 Review Comments: NEEDED ASAP User Comments: ONE TIME REQUEST REQ8587 Request Number: 08588 Date Received: 3/03/2003 Reference: Description: MILITARY LEAVE REPORT FOR HR Due to employees starting to go out of Military Leave, HR needs the following report: If LAYF_RSN = MI and EVENT_START = D then HR wants you to pull Assignment Begin date If LAYF_RSN = MI and EVENT_START ^= D then just print the SSN Name, but do not print the date. ***************************************** SSN NAME Assignment_Begin_DT User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08595 Date Received: 3/05/2003 Reference: .NET Description: WEB TIME ENTRY MONTHLY LEAVE ADJUSTMENT Please alter the Late Pay Page for the M, N & S payroll reports so that it has monthly leave adjustment page that is basically the same as the existing late pay page. The only earn codes to be available in the drop down box are: 170, 180, 190, 195, 199, 200, 210. *** JEnnifer - these should be in the same format as the late pay trans. and can go into that file. JP User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 08597 Date Received: 3/06/2003 Reference: HRS DBD Description: HRSDBD - ADDING TAXABLE BENEFITS - BPT Please add the following valid values, so that we can put them on the Plan Table: ET019, ET082, ET951, ET966, ET977, ET994, ETABB, EFAAE, EZBAF **************************************************** 705 - MEALS 710 - MERIT AWARD 720 - MOVING (NON TAXABLE) 725 - MOVING (TAXABLE) 750 - VEHICLE 780 - HOUSING User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08600 Date Received: 3/07/2003 Reference: PY1509 Description: REPORT OF TERMINATED NRA'S Please provide for Tammy a report each month of employees who terminate and have a flag of "Y" in DB2=CPP_QPP_EXMPT_FLAG (EAAIB) - "PEB14 on File". Please include SSN, Name, Status, Separation Date. Thanks. User Contact: TAMMY MORGAN User Contact Phone: 4-4754 Project Team: Phillips Sapp Last Review Date: 3/10/2003 Review Comments: APPROVED BY TAMMY MORGAN User Comments: PY1509 IN PROD Request Number: 08601 Date Received: 3/07/2003 Reference: PY1240 Description: MODIFY PY1240 TO LOOK AT CHECK DATE Please modify the PY1240 (TR report) to look at Check issue date rather than payroll schedule. We are running for example: 1x05 payroll, one will run in Feb, the other in March. When we pull from Schedule, it picks both payrolls up, but if we used check issue date, it will pick only one for the particular month payroll is balancing. Thanks. User Contact: WANDA BARKER User Contact Phone: 4-3658 Project Team: Phillips Meadows S Request Number: 08606 Date Received: 3/13/2003 Reference: Description: ADDITIONAL EE GOVERNANCE GROUPS Initially, review screen 16 to determine if an employee governance group code can be displayed there in prepatation for the breakdown of the Non Tenure Track Faculty (N) into additional groups to provide the Provost Office with the information they need. They would like it on the 16 screen so they can see all necessary information about a particular faculty member. *** This screen cannot be modified in this way. JP *** This request will be marked as withdrawn. They have decided to use a field that is already on the 016 screen to store this information. JP 3-26-03 User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Sapp Last Review Date: 4/01/2003 Review Comments: HANDLED BY CHANGING A FIELD ON 016 SCR. Request Number: 08607 Date Received: 3/13/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (EBGQE) 307083911 Sayndia Laboratory FCU 263090938 Florida Baptis CU 065106402 First National Bank of Baldwin Co. 262183626 Fedapostal FCU User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Request Number: 08608 Date Received: 3/14/2003 Reference: HRS DBD Description: HRSDBD - DEPT NAME CHANGES Please change the following: **************************** (EBAAJ,EBBYC,EPABM) 01360 - COMMUNICATIONS AND MARKETING (EBACC,EBBYE,EPABI) 300 - COMMUNICATIONS AND MARKETING ******************* (EBAAJ,EBBYC,EPABM) 01332 - CAREER DEVELOPMENT SERV (EBACC,EBBYE,EPABI) 557 - CAREER DEVELOPMENT SERV User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08614 Date Received: 3/17/2003 Reference: Description: HRS - MODIFICATION TO EXPENSE TRANSFERS On the ET run dated 03/10 (Sch 0169) a department had used a benefit subcode (1524) instead of a salary subcode on the "TO" account. This resulted in errors to both the Payroll Clearing Account and the Benefits Revolving Account (which I am correcting by JE). Is it possible for you to add an edit to the ET program to look for a range of subcodes (1020-1470) and reject any outside that range? User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 08615 Date Received: 3/18/2003 Reference: Description: NEW LEAVE REPORT FOR HR Mary Turner has requested a new Leave Report. ********** All employees that have a Distr_STAT of 'R' or 'S' and who have leave balances -- SICK/VAC/MILITARY. Then in another column on the report she will need to know if these employees have been paid for this leave already -- earncode 200 and 210 and the amount of HRS that was paid. If you have any questions please contact me. Thanks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08617 Date Received: 3/18/2003 Reference: Description: LEAVE BUCKET Implement new leave bucket; test cascading; make table changes per email from Jennifer 05/12/03 cascading as delivered does not work the way they need it to. User Contact: KAREN BROWN User Contact Phone: 3657 Project Team: Phillips Sapp Last Review Date: 5/12/2003 Review Comments: CASCADING AS DELIVERED DOES NOT WORK THE User Comments: WAY WE NEED IT Request Number: 08618 Date Received: 3/18/2003 Reference: SCR025 Description: SCR 25 EARNINGS/VOIDED CHECKS Load & test patch provided by SCT to fix problem with screen 25 earnings not being adjusted when a void is processed. User Contact: KAREN BROWN Project Team: Phillips Sapp Last Review Date: 3/20/2003 Review Comments: WAITING FOR SCT FIX TO BE APPLIED BY RE User Comments: APPROVED BY KAREN FOR MIGRATION Request Number: 08619 Date Received: 3/18/2003 Reference: SCR036 Description: DIST_BGN_DT REQUIRED ON SCREEN 36 Please make element (EBFTL ) DIST_BGN_DT required on Screen 36. If a dept. let the date default in 01/01/1901, then a FY99 is picked up in the 400 segment of the ECFILE and passed on the the LDHIST. I am sorry about this Deb, because it was great of you to jump on this, but now the only thing we are going to do now is take everyones access of the ACCT_FY away, other than Elizabeth. No one needs this field and that way, we will not have this problem after you have completed your spufi update. Thanks again Deb. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/21/2003 Review Comments: WITHDRAWN BY KAREN Request Number: 08621 Date Received: 3/18/2003 Reference: PY1850 Description: ADDING FIELD TO ACES DOWNLOAD PY1850 Specifically, we need to add these fields: 1) Full/Part time status. This one has codes four code values associated with it ("1" through "4"). 2) Retire date. (Can be empty.) 3) Separation date. (Can also be empty.) 4) Job Group. I believe this field contains values such as "G" meaning "9 month appointment", "M" meaning Temp Services, "L" meaning Staff, etc. 5) Education. (Especially highest degree obtained.) Getting all the degrees would be nice, but may be a little problematic since multiple fields would be required. 6) Degree Major (i.e. what the person majored in to get the degree.) 7) FLSA Status. (Fair Labor Standards Act information). I believe this includes codes for "Exempt", "Non-Exempt", etc. IMPORTANT NOTES: * Most of these probably have simple codes to store the data, and we would like to have the codes instead of the description. * My student assistant working on this project requested that the new fields be added just BEFORE the fields that show funding information. I certainly appreciate your effort in supplying this data! Please let me know if you need additional information or clarification. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08624 Date Received: 3/20/2003 Reference: Description: MODIFY CWHIST/CKOLHS YRLY BKUP CWHIST and CKOLHS yearly backup tapes have to be modified to a generation data group for prior year voids. This will affect all jobs that use the yearly backup tapes and the zeke variables for these jobs. All jobs that use the yearly tapes need to be changed These jobs include: ckolhs.bk** hr1362z4/hr1362z5/hr1363z1 cwhist.bk** hr9013/hr9016/hr9017/hr9020/pr2020/pr2022/pr2023/py1212/py1235/py1262 py1425z1/py1425z3/py1610z1/py1610z2/py1612/py1658/py1662/py1664 User Contact: Project Team: Phillips Sapp Meadows S Request Number: 08625 Date Received: 3/20/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add bank: (EBGQE) 065503681 Hancock Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08628 Date Received: 3/20/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank: (EBGQE) 121000358 Bank of America User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08630 Date Received: 3/20/2003 Reference: SCR036 Description: SCREEN 36 - DELETE FY FROM LABOR ACCT Please perform this spufi in PROD: we need this for monthly payroll tomorrow. SELECT * FROM SCTTEST.HRS_ACCT_DIST_TB WHERE ACCT_FY = '99' AND DIST_END_DT > '03/20/2003'; UPDATE SCTTEST.HRS_ACCT_DIST_TB SET ACCT_FY = ' ' WHERE ACCT_FY = '99' AND DIST_END_DT > '03/20/2003'; ********************************* Also, we would like to do this a spufi and would replace anything NE to ' ' with ' '. There should not be any ACCT_FY on the 36 screen. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 3/21/2003 Review Comments: SPFUI USED IS JCL.CNTL(EBFTL) User Comments: APPROVED BY KAREN BROWN Request Number: 08634 Date Received: 3/24/2003 Reference: PY1242 Description: MODIFY PY1242 AND PY1250 - TR Please modify PY1242 and PY1250 to use zeke variables instead of the spec file. Let me know if you need any additional information User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08635 Date Received: 3/24/2003 Reference: HRS DBD Description: HRSDBD - DEPT Please change the following: (EBAAJ,EBBYC,EPABM) 01321 - RISK MGT & SAFETY (EBACC,EBBYE,EPABI) 447 - RISK MGT & SAFETY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08640 Date Received: 3/24/2003 Reference: .NET Description: USING ADDITIONAL ACCTS IN WEB TIME ENTRY modify web time entry in some way to easily allow hours for a particular earn code to be charged to multiple accounts; the add new person function is too cumbersome. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Eric Au Request Number: 08641 Date Received: 3/25/2003 Reference: PY1425 Description: MODIFY EARNING RECORDS Please extend Annual Column length to hold 9,999,999.99. It now can only handle 999,999.99. Also please change in the NOTE row EXCESS LIFE to read IMPUTED TAX. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08643 Date Received: 3/26/2003 Reference: PY1425 Description: MODIFY EARNING RECORDS TO CREATE FTP We need to modify the JCL for the PY1425z1 - mass Earning Records, to FTP a file to DataImaging, instead of creating a tape. This job will then notify ISS, that this has been FTP'd. HR1440 is doing this step now and this would be a good JCL to look at, on how to FTP this to DataImaging. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Last Review Date: 4/04/2003 Review Comments: FILE IS TOO LARGE TO FTP Request Number: 08649 Date Received: 3/31/2003 Reference: Description: PLAN TYPE 750 - VEHICLES Payroll is wanting the 750 VEH on the Plan Table now. However, we have Vehicles that are now on employees records, active, with just 750 and without VEH coverage code. Can we update all active 750 Benefits, with a coverage code of VEH? We can do this in TEST first and see. Thanks Per email from Karen 03/31/2003 I did say Coverage Code, I meant to say, Plan Code. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/01/2003 Review Comments: STILLDD.JCL.CNTL(REQ8649) User Comments: APPROVED BY KAREN BROWN Request Number: 08650 Date Received: 3/31/2003 Reference: PY1298 Description: PY1298 - DOUBLE PREMIUMS ON 1R07 Please double the premiums for one payroll period (1R07). Premiums were not taken on 1R06, so to make up we would like to double the premiums and then modify back to only take dollar amount shown. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08651 Date Received: 3/31/2003 Reference: PY1290 Description: RATE CHANGES FOR PY1290 (435 B) Effective 4/1/03 the life insurance premium rates are changed as follows. 435 B 10 from .218 to .282 435 B 12 from .182 to .235 435 B 26 from .084 to .108 This change should be effective with biweekly payroll 4R13 dated 04/11/03 to be run 04/08/03. Thanks. User Contact: KAREN BROWN Project Team: Phillips Meadows S Request Number: 08652 Date Received: 4/02/2003 Reference: PY1502 Description: MODIFY PY1502 TO INCLUDE ALL EMPLOYEES Please modify PY1502 to include all active employees, excluding excluding Student employees. Exclude jobroups (F,P,Z). This should also exclude Temp employees Full/Part time = 4. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/07/2003 Review Comments: APPROVED BY KAREN BROWN Request Number: 08653 Date Received: 4/02/2003 Reference: HRS DBD Description: HRSDBD UPDATE - SCHEDULE ID Please add new valid value (ET402): A - ADMINISTRATOR ******************************************** Please change name for valid value (ET402): V - VISITING/TERM/TERPORARY FACULTY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08655 Date Received: 4/02/2003 Reference: Description: NEW MILITARY LEAVE REPORT Dr. Walker needs immediately Anyone who has an Earncode of 190 CD_NUM, and that would have some date in HRS_YTD. That would tell us this person is getting paid now for Military Leave, but have not used all Military Leave yet, so they would not have a MI status, therefore PR1210 would not pick them up. Can I get this report? *** report needs User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08657 Date Received: 4/03/2003 Reference: Description: MASS MOVE FOR DEPT 01243 - HR TO 171 DIV Human Resources - 01243 is now reporting to 171 not 164 and we need to do a Mass Change of Div for everyone in Dept 01243. HRS_ASSIGNMENT_TB (16 SCREEN) IF DEPT = 01243 SET DIV = 171 ******************* HRS_CORP_ROOT_TB (12 SCREEN) IF PRIM_DEPT = 01243 SET PRIM_DIV = 171 ******************** HRS_POS_ATTRIB_TB (61 SCREEN) IF DEPT = 01243 FY = 03 SET PRIM_DIV = 171 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/03/2003 Review Comments: SPUFI/STILLDD.JCL.CNTL(REQ8657) User Comments: APPROVED BY KAREN BROWN Request Number: 08661 Date Received: 4/04/2003 Reference: HRS DBD Description: HRSDBD - TKL & CHECK DIST CODE 423 Please change the following name: (EBACC,EBBYE,EPABI) 423 - TREASURY SERVICES User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08663 Date Received: 4/07/2003 Reference: HRS DBD Description: HRSDBD-BANKS Please add the following bank (EBGQE) Community Bank 051005504 User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08667 Date Received: 4/09/2003 Reference: .NET Description: LIMIT HOURS FIELD IN WEB TIME ENTRY limit hours field to total of 6 places - 3 places to the left of the decimal, the decimal & 2 places to the right of the decimal; format would be xxx.xx. This also should apply to the "Add Optional Codes" screen. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 08670 Date Received: 4/10/2003 Reference: Description: HRSDBD-BANKS Please add the following bank (ebgqe) 061212345 Farmers & Merchants Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08672 Date Received: 4/10/2003 Reference: HRS DBD Description: HRSDBD - ADD DEPT Please add the following Dept Number: (EBAAJ,EBBYC,EPABM) 01231 - MEMORIAL COLISEUM (EBJKG) 1231 - MEMORIAL COLISEUM User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08674 Date Received: 4/11/2003 Reference: HRS Description: HRS - 01231 - MEMORIAL COLISEUM Due to the new BCO system going in on Monday. Budget has asked that Dept 01230/01930 Memorial Coliseum, will need their own dept number. Roy needs to run a job first thing Monday morning, so if we can get this okayed in TEST and set this thing to run Monday morning in PROD that is what Budget and Finacial Rpt is requesting. ***** An emergency DBD update will run Saturday, to add the following: Dept 01231 - Memorial Coliseum ****************************** Due to this and a short notification to everyone we will need a spufi ****** We will need this for the 12, 16, and 61 screen. If Distr_Stat ne 's' or 'r' and Prim_Unit = '01930' then Prim_Dept = '01231' and Prim_Unit = ' ' This is for the 12 screen: We are going to keep history like it was ************************************************ If Assingment_end_dt > current date and ASSGN_UNIT = '01930' then DEPT = '01231' AND ASSGN_UNIT = ' ' This is for the Assignement Table (16 screen) ******************************** if FY = 03 and POS_UNIT = '01930' then DEPT = '01231' and POS_UNIT = ' ' this is for the Position Attribute Table (61 screen) ***************************** Also, there is another one that needs to be fixed: 01230/01935 - Coliseum Maintenance Crew ************* We will need this for the 12, 16, and 61 screen. I will get April to tell me who is the S and R and make sure they are not still being paid. *********** If Distr_Stat ne 's' or 'r' and Prim_Unit = '01935' then Prim_Dept = '01231' This is for the 12 screen: We are going to keep history like it was ************************************************ If Assingment_end_dt > current date and ASSGN_UNIT = '01935' then DEPT = '01231' This is for the Assignement Table (16 screen) ******************************** if FY = 03 and POS_UNIT = '01935' then DEPT = '01231' this is for the Position Attribute Table (61 screen) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/14/2003 Review Comments: STILLDD.JCL.CNTL(REQ8674) User Comments: APPROVED BY KAREN BROWN Request Number: 08675 Date Received: 4/11/2003 Reference: Description: A HISTORY MILITARY LEAVE RPT Pat Deery in HR has requested another Military Leave rpt. The one similar is #08655. Pat needs to know employees that was paid military leave (ec 190) for 9/1/2001 to present. I think we should break this report down by calendar year. Since the law did not go into effect until 9/2001, calendar year 2001 will only be from 9/1 thru 12/31/2001. *********** SSN/NAME/HRS PAID/AMOUNT PAID for earn code 190 if you could get me a file for these three calendar years instead of a report, we could put these in a spreadsheet form where he could see all three years for the same person. Let me know if you need any additional info. *** Please also include jobgroup and division.per email from Karen 4/11 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08679 Date Received: 4/11/2003 Reference: Description: MODIFY REQ#08587 We will need Req#8587 moved to PROD after a few changes. We need this pgm run for all Divisions and we need jobgroup added to the file Don Large is requesting this report. . We also need all employees on Drop Pgm removed from the all Division file and placed into a separate file. . All employee with a drop date (ENTRY_DATE) NE to 00/00/0000. We would like this date included in the file. Let me know if you have any questions> User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/21/2003 Review Comments: APPROVED BY KAREN User Comments: PY1510 IN PROD Request Number: 08680 Date Received: 4/11/2003 Reference: Description: HRSDBD-BANKS Please add the following bank (ebgqe) 064108388 Premier Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08686 Date Received: 4/15/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 262087447 ACIPCO fcu User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08688 Date Received: 4/16/2003 Reference: HRS DBD Description: HRSDBD - TKL Please add the following TKL: (EBACC,EBBYE,EPABI) 428 - RISK MGT & SAFETY 424 - HUMAN RESOURCES 426 - TEMPORARY EMPLOYMENT SERVICES * Please add an astrick in front of the following TKL: (EBACC,EBBYE,EPABI) *307 *309 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08689 Date Received: 4/16/2003 Reference: HRS DBD Description: HRSDBD - CHANGING NAME ON EARN CODES Please change the name for the following earn codes: (EBBXG,ET040,EBCTD) 125 - MILITARY DIFFERENTIAL 300 - TRANSFERRED SICK LEAVE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08690 Date Received: 4/16/2003 Reference: .NET Description: WEB TIME ENTRY - ACCT #'S DISAPPEAR In the TEST web time entry application, if an account # is entered for an earn code(s) & then you exit the application, when you re-enter the application, the account #'s no longer appear on the time entry screen or on the print location report. . I don't know if this is happening in the production system or not. No one has mentioned it, so hopefully not. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 08693 Date Received: 4/17/2003 Reference: PR1210 Description: MODIFY PR1210 - MILITARY RPT (MI) Payroll is requesting that Jobgroup be added to the PR1210. There is no need to creat another one, just to add jobgroup. HR is fine with jobgroup on this report. This report will remain by request only. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08694 Date Received: 4/17/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank: (EBGQE) 063100882 The Quincy State Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 08696 Date Received: 4/21/2003 Reference: BO1460 Description: MODIFY BO1460Z1 AND Z2 Payroll has asked that we add Plan codes and Coverage codes to the following Taxable benefits. However, the BO1460z1 and z2, only create transaction for these using Plan Type only. We need to modify these programs to create the transactions like the following ********** Please add the Plan Code to column 024-026 and Coverage code to column 027-029 for the 070 transaction. ********** 705 MLS 710 MRT 720 MOV NTX 725 MOV TAX User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Sapp Last Review Date: 5/01/2003 Review Comments: APPROVED BY KAREN BROWN User Comments: BO1460A PROGRAM CHANGED Request Number: 08697 Date Received: 4/22/2003 Reference: Description: 705 MLS - MEALS - ADD PLAN CODE Please run the following spufi in PROD to fix the 705 MLS: Adding Plan Code: UPDATE SCTTEST.HRS_EMPR_BEN_TB SET PLAN_CODE = 'MLS' WHERE PLAN_TYPE = 705 AND COVER_END_DT > '04/01/2003'; User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 08698 Date Received: 4/22/2003 Reference: Description: CHANGE EMPLOYEE FOR HR AND TES HR and Payroll will need All active assignment employees. Check Dist and TKL code changed: From 307 - HR To 424 - HR From 309 - TES to 426 - TES This will need to be done in PROD first thing in the morning after final payroll. 4/23/03 Assingment Table = Active Assignments Position Attribute table = FY03 Per email from Karen 04/22/03 We need the same thing done for Risk Mgt & Safety: From: 319 To: 428 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/23/2003 Review Comments: APPROVED BY KAREN BROWN User Comments: STILLDD.JCL.CNTL(REQ8698) Request Number: 08699 Date Received: 4/22/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank: (EBGQE) 111300945 Bank of America User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08700 Date Received: 4/22/2003 Reference: SPUFI Description: CHANGING ALL V'S TO B'S SALARY SCHEDULE We need to change all Salary Schedules in the system from V's to B's. AUM is moving all employees from the V's to the B's. *************************** On the Position Attribute table: DB2=LOW_SLRY_ID = V010A now B010A DB2=HI_SLRY_ID = V010B now B010B V020 to B020 V030 to B030 V040 to B040 V050 TO B050 v060 TO B060 V070 to B070 V080 to B080 V090 to B090 V100 TO B100 This also has to be done for the Assignment table, but it is just the sched_id schedule. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/23/2003 Review Comments: APPROVED BY KAREN BROWN User Comments: STILLDD.JCL.CNTL(REQ8700) Request Number: 08702 Date Received: 4/23/2003 Reference: .NET Description: NEW LOCATIONS FOR LOCATION/MANAGER LIST Delete 307 - Human Resources, for all reports Add 424 - Human Resources, for all reports Delete 309 - Temporary Employment Services, for all reports Add 426 - Temporary Employment Services, for all reports User Contact: TAMMIE PATTERSON Project Team: Phillips Barlow J Request Number: 08703 Date Received: 4/23/2003 Reference: PR1730 Description: HR - VISA/SEVIS REPORT HR has been entering SEVIS information in the system. HR needs to know all employees that are in the system with active assignments that have a VISA TYPE of J1 or F1 without a SEVIS NUMER. DB2 - SEVIS_ID (EAAOX), International Table. per email from karen 04/23/03 I think you should put DIV2 on a separate report, because we will need to send them a copy of their employees only. See below Mary's changes. >>> Mary Turner 04/23/03 03:03PM >>> I would like for you to add J'2 and employment status. whether they are active or terminated, etc. AUM should be on a a separate report. As far as the sort change?? Division, employment status.. then as it is now. Thanks. mlt User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 4/29/2003 Review Comments: APPROVED BY MARY TURNER User Comments: PR1730 IN PROD Request Number: 08704 Date Received: 4/23/2003 Reference: Description: EMPLOYEES WITHOUT DIRECT DEPOSIT Payroll needs a report of all Active Assignments without Direct Deposit. Plan_type of 960 or 970. Payroll wants Total # of employees per jobgroup then by TKL without direct deposit. Thanks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08707 Date Received: 4/24/2003 Reference: PY1350 Description: MODIFY PY1350 - EMP WITH DIRECT DEPOSIT Payroll would like to modify PY1350 and add a C and D step as follows **** PY1350C By Timekeeping location and then by Jobgroup. Y1350C TKL /JOB/ Description / Total # emp/ Total direct Deposit/% direct 441 A 12mon 2 2 % L 2 2 % 442 A 12mon 2 2% 442 A PY1350D By jobgroup then by Timekeeping Location JOB/TKL/ Description / Total # emp/ Total direct Deposit/% direct A 441 ISS 2 2 % 442 ACME 2 2 % User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08709 Date Received: 4/24/2003 Reference: PY1258 Description: COPY PY1258A - SORT IN ALPHA ORDER Please copy PY1258A - All employees in Drop Program. We only need the A step on this report. The PY1258A is sorted by date, please copy this program and sort Alpha. Thanks *** per email from Karen - on program that sorts by date, please change to sort by year/month. It currently only sorts by month. jp User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08711 Date Received: 4/25/2003 Reference: HRS DBD Description: HRSDBD - EDUCATION NEW DEGREE (EAENL) 4113 BCB Bach Commerce & Bus Admn * NEW CERTIFICATION (EAENL) 9576 Lab Animal Technologist * NEW MAJOR (EAENG) 1368 Mycology 8251 Health Physics 8188 Environmental Health Mgmt User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08714 Date Received: 4/29/2003 Reference: SCRB01 Description: B01 SCREEN REQUIRED FIELDS On the B01 screen, when enrolling an ee for life insurance, change the "Period Amt/Pct" field so that it is not a required field for entry and change the "Goal Amt" field so that it is a required field for entry. ****** This is possibly a table change and not a change to the BO1 screen since this option will change all benefits entered on the screen to require a goal amount and no option to change the period amt/pct. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Sapp Last Review Date: 5/01/2003 Review Comments: THIS MAY BE TABLE UPDATE.KAREN TO CHECK. Request Number: 08715 Date Received: 4/29/2003 Reference: Description: EARN CODE FOR MILITARY DIFFERENTIAL Earn code 125 is not working. SCT is able to create & use the earn code on their system. Refer to Don Hudson to review. *************************** changed copy member ecjatw recompiled members: ezadj2 ezama2 ezhir2 ezpcm3 eztic2 eztim2 User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Sapp Last Review Date: 4/30/2003 Review Comments: APPROVED BY ELIZABETH Request Number: 08716 Date Received: 4/29/2003 Reference: Description: NEW DEPT FOR TES Create new department for TES and change ee's in the current dept/UNIT, 01243/02010, to the new department #. EE's in department 01243 (no unit) are not to be changed. . 04/30/03 RE added the following per KB this has been done and will migrate to prod on 05/04/03 . (EBAAJ,EBBYC,EPABM) 01227 - Temporary Employment Services . **** per email from Karen Brown 05/02/03 I just found out I can not use 01254. TES will be 01227. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Sapp Last Review Date: 5/07/2003 Review Comments: APPROVED BY KAREN BROWN User Comments: STILLDD.JCL.CNTL(REQ8716) Request Number: 08717 Date Received: 4/29/2003 Reference: SCR017 Description: SCREEN 17 FIELD NAME CHANGE On screen 017, change the field name "Foreign Insurance Number" to INS A # (element EAANF). User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Sapp Last Review Date: 5/01/2003 Review Comments: APPROVED BY TAMMIE PATTERSON Request Number: 08718 Date Received: 4/29/2003 Reference: Description: ADD EARN CODE TO WEB TIME ENTRY Add earn code 300 - Transferred Sick Leave, to the earn code list in the web time entry application. This would appear in the "Add Optional Codes" screen, the "Late Pay Page" & the "Leave Adjustment Page". User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 08719 Date Received: 4/30/2003 Reference: Description: FRSDBD - NEW DEPT 01254 Please add the following Dept: (FG054,FS054,TA635) 01254 - TEMPORARY EMPLOYMENT SERVICES . 05/02/03 RE: Changed to the value below: . 01227 - TEMPORARY EMPLOYMENT SERVICES . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08720 Date Received: 5/01/2003 Reference: SCR017 Description: DBD UPDATE SCREEN 17 ELEMENT EAANF Make the following changes to the description & definition for screen 017 element EAANF: Description = INS A Number Defintion = Comments for tracking International information on employees who's visa type is F1OPT or for employees who have a work/employment authorization card. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Helms B Elkins R Bramblett Request Number: 08722 Date Received: 5/01/2003 Reference: HRS DBD Description: HRSDBD - DEPT NAME CHANGES Please change the following names: (EBAAJ,EBBYC,EPABM) 00690 - BUS & ENG CONT ED (EBACC,EBBYE,EPABI) 131 - BUS & ENG CONT ED User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08724 Date Received: 5/01/2003 Reference: Description: TERMINATED REPORT FOR HR We are looking at calculating a turnover rate for AU. We need to develop a report of terminated/separated employees. HR only wants Regular employees, and exclude AUM(DIV 02). So HR does not want any students (jobgroup P, F). HR only want employees whose DB2=EEO_EMPLMNT_STAT = 1 or 3 on Corp Root Tb. ************ These fields: SSN/Name/Title/Sex/Race/Full-Part time/Separation dt/Separation Reason per email from Karen 05/02/03 I spoke with Mike again. He does not want all terminated employees, like it was indicated, he wants this run on a monthly basis, so he wants this first run to be for April only, then we need a zeke variable that would adjust for that particular month. (begin and end So we do not need to check for Distr_Stat of S or R, we just need to pick up employees that have a separation date for that particular Month. I did determine that Retired employees do have a separation date, so Mike would need them as well. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/10/2003 Review Comments: APPROVED BY KAREN BROWN User Comments: PR1284 IN PROD Request Number: 08727 Date Received: 5/02/2003 Reference: HRS DBD Description: HRSDBD - EDUCATION Changes in Description of Degree (EAENL) 9030 - DMD DOCTR MED DENTISTRY 9040 - DVM DOCTOR VET MEDICINE 9080 - VMD DOCTOR VET MEDICINE 9090 - VMD VET MEDICINE DIPL User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08732 Date Received: 5/08/2003 Reference: PY1322 Description: MODIFY PY1322 - NO CURRENT 435 BENEFIT We need to add jobgroup and benefit eligibility code to this report. DB2=CURR_ELIG_GRP. This is on the corp root table. * Also, we need Beverly Hughes and Ruth Olson's emial address added to the recipients of this report. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08734 Date Received: 5/08/2003 Reference: Description: NEW REPORT FOR MAY 9 MONTH PAYROLL Please create a new report that would list any 9 month employee, jobgroup G, with a Assignment Begin Date >= 5/01/03 or Assignment End Date > 5/01/03 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/12/2003 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1204 IN PROD Request Number: 08737 Date Received: 5/09/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following Banks (EBGQE): 086300041 Civitas Bank 086300012 Old National Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08739 Date Received: 5/13/2003 Reference: HRS DBD Description: HRSDBD - DEPT/UNIT/TKL Please change the following dept/TKL name: (EBAAJ,EBBYC,EPABM) 01240 - ADM FACILITIES DIVISION (EBACC,EBBYE,EPABI) 480 - ADM FACILITIES DIVISION ** Please change the following unit/tkl name: (EBAAK,EBBYD,EPABN) 02722 - SERVICE SUPPORT (EBACC,EBBYE,EPABI) 502 - SERVICE SUPPORT ** (EBAAK,EBBYD,EPABN) 02724 - CONSTRUCTION MANAGEMENT (EBACC,EBBYE,EPABI) 504 - CONSTRUCTION MANAGEMENT ** (EBAAK,EBBYD,EPABN) 02728 - FINANCIAL SERVICES (EBACC,EBBYE,EPABI) 508 - FINANCIAL SERVICES ** Please place astrick behind the following (no longer in use). (EBAAK,EBBYD,EPABN) 02736* (EBACC,EBBYE,EPABI) 516* ** Please delete the following Unit/tkl: (EBAAK,EBBYD,EPABN) 02732 - AREA SHOP (EBACC,EBBYE,EPABI) 512 - AREA SHOP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08741 Date Received: 5/13/2003 Reference: HRS DBD Description: HRSDBD-BANKS Please add the following banks (EBGQE) 262276368 Fedmont Federal FCU User Contact: APRIL STUTTS User Contact Phone: 844-3612 Project Team: Helms B Elkins R Bramblett Request Number: 08743 Date Received: 5/13/2003 Reference: PY1205/06 Description: MODIFY PY1205 AND PY1206 - 1/2 (9 MONTH) Wn the half-month checks we issue to the 9-month faculty on May 15 and Sept 30, we need to change the way the TDA (200 plan type) is calculated. Currently, we half the % from 5.00 to 2.5 and we half goal amount. We only need to half the goal amount - we need to leave the % at 5.00 (and 4.00, 3.00, etc.). This is causing some employee not to take enough TDA. By just splitting the Goal, it will not let them take too much. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08744 Date Received: 5/13/2003 Reference: PY1260 Description: MODIFY PY1260 Payroll had the following problem: 416150686 Taylor has a 140 TR benefit, but it ended 3/22/2003. However, she was not on the PY1260 - Eligible employee without TR benefit. This brought up the question, is this job just checking for the benefit or if the benefit is active? We need the PY1260 to check for Active 140 TR benefit. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08745 Date Received: 5/13/2003 Reference: PY1219 Description: MODIFY PY1219 - 457 MAX TDA PY1219 - 457 Max TDA report: In order for us to manipulate this file, we will need Coverage code added. This report has Plan type/Plan code, but in order to determine what company with the 457's, we need the Coverage Code too. **** Also, I have a question about the field C - Current. All are being marked current on the PY1218 and PY1219. I am assuming this is to let us know if someone changed companies during the year? For example Waters 247720725 changed from Valic to JSP, but on the report both are showing up C. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08747 Date Received: 5/14/2003 Reference: Description: ALPHA LISTING OF JOBCLASS FOR AUM PR1109 is the alpha listing of the jobclass table for AU. AUM would like to have the same thing for AUM only, like the PR1109 is to AU. AUM jobclass - anything 7000 or greater would be AUM renamed PR1109 to PR1109z1 created PR1109z2 for AUM (PR1109b) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/27/2003 Review Comments: PR1109Z2 IN PROD User Comments: APPROVED BY KAREN BROWN Request Number: 08752 Date Received: 5/15/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank: (EBGQE) 053902197 Carolina First User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08754 Date Received: 5/15/2003 Reference: PY1258 Description: ADD ANOTHER STEP TO PY1258 Please add Division to PY1258 and set up another step to sort by Division. Payroll needs a tally per Division, so page break when Division changes. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08756 Date Received: 5/16/2003 Reference: Description: RPT - BENEFIT ELIG 95 Please provide a list (alpha) of all employees with benefit code of 95 and include the following: ********* Name, SSN, Benefit Code, Division, Check Dist Code and the translation of Check Dist Code User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/28/2003 Review Comments: APPROVED BY KAREN BROWN User Comments: PY1233 IN PROD Request Number: 08757 Date Received: 5/16/2003 Reference: Description: MODIFY PY1502 - COPYCAT DOWNLOAD PY1502 produces to file. One if AU employees and the other is non-AU employees. Brian Ashley has requested this be one file. Please combine AU and Non au employees into one file. ***************** sorted AU and AUM files into one file User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/27/2003 Review Comments: JCL CHANGE TO PR1502 User Comments: APPROVED BY BRIAN ASHLEY Request Number: 08759 Date Received: 5/20/2003 Reference: EBC324 Description: IMPUTED TAX PROBLEM We need to create transactions that will place a 0 in the amount action code for the 210 imputed tax benefit if the employees is in the Drop Program. Employees in the Drop Program, do not have to pay imputed Tax. We need to change the code to bypass employees that do have a 0 in the amount action code, so they do not pay imputed tax - in program EBC324 Thanks *** I modified EBC324 - it has been tested and approved. Is in production for this payroll 4R/5R16 - May 19, 2003. Jennifer Phillips ** To create the transactions: in ISP14, I modified req8567/A/B to do this, but we have some employees with two active 210 screens. Also, it's not picking up the G job group for some reason. After further discussion, payroll office will updates these manually. Jennifer Phillips User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 1/27/2004 Review Comments: ADDITIONAL ACTION MAY BE NEEDED LATER Request Number: 08760 Date Received: 5/20/2003 Reference: PY1425 Description: MODIFY PY1425 EARNING RECORDS Is it possible to change the stucture and place one more column on the earning records. Each Earning records now has a blank column at the end of the form. I will send IT a copy of the Earning's record as it looks now, so that we can dicuss, if this can be corrected. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 08761 Date Received: 5/20/2003 Reference: PY1322 Description: MODIFY PY1322 - ELIG BENEFIT 435 Payroll would like Benefit Eligibility date (RETIRE_DT - EBABD added to the PY1322. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 5/28/2003 Review Comments: APPROVED BY KAREN BROWN Request Number: 08762 Date Received: 5/20/2003 Reference: HRS DBD Description: HRSDBD - BANKS Please add the following banks: (EBGQE) 101917623 Exchange Bank of Missouri 051000253 Wachovia 062106256 Merchants Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08764 Date Received: 5/21/2003 Reference: EO2130 Description: MODIFY EO2130 Change the first column Header for EO2130: from: EEOO - To: EEO6 ****************************************** The EO2130 is a summary sheet, EEO would like to have a detailed report of this same information, showing who the employees is that is being counted: **** Report would look like the following: EEO6/FLSA/CLASS/GRADE/SALARY/TITLE/EMP NAME/EMPLY TYPE/RACE/SEX/ ETHNIC/PT-FT. This report would be in the same sort order as EO2130. Separate report for TES employees. Create new report summarizing by EEO6 adding total female column, %minority, %female columns. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08765 Date Received: 5/22/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank: (EBGQE) 061113282 Oconee State Bank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08768 Date Received: 5/23/2003 Reference: HR4805 Description: HR4805 QTR A-21 REPORT HEADING Correct spelling of Contracts in report title; current shows Contrants. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Royster R Request Number: 08776 Date Received: 5/28/2003 Reference: EO2030 Description: MODIFY EO2030 Header changes: Change header title JOB CLASS to POSITION NUMBER Change header title EMPLOYEE DATE to CURRENT HIRE DATE ********* TES (dept - 01227) needs to be on their own report, so basically we need two EO2030. Per Karen - 06/23/03 add column for total employees total minority total female percentage total minority percentage Per Karen -07/23/03 Change position number to class code in selection change sort in reports. released test on 07/23/03 -- ds User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 8/08/2003 Review Comments: APPROVED BY KAREN BROSN Request Number: 08778 Date Received: 5/29/2003 Reference: Description: NEW LEAVE REPORT FOR HR HR is requesting a new leave report: This will use the same data the EBC358 is using and will run with every regular payroll. ************** Sort by Timekeeping location then Alpha then EC As well as the Timekeeping in the header put Schedule ID For example: 4/5R15 SSN/NAME/EARNCODE/DESCRIPTION OF EC/CURRENT HR TAKEN/BALANCE subtract current hrs taken and then list balance of that EC. EC: 180,170,190,300. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08779 Date Received: 5/30/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add bank (EBGQE): 021300077 Keybank User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08781 Date Received: 6/03/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add following bank: (EBGQE) 022000020 HSBC Bank USA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08787 Date Received: 6/09/2003 Reference: Description: CREATE LEAVE TRANSACTIONS (SEG 201) The Sick leave flag was set to N, it should have been Y. We need to create transactions for these 9 month faculty and update their Sick Leave Accumulator field on the 46 screen (201 Segment). **** Any employee on the 3R08 that has a 015 earnings code would need their FSSL_ACRL field updated with their leave. * FTE * 8.00 = Update For example if an employee has an EC of 015 and the FTE = .55 % .55 * 8.00 = Leave update *********************************** created transactions using req8787 and copied to prod.paytrans ISS loaded trans with HR1365 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/18/2003 Review Comments: REQ8787 TO CREATE TRANS User Comments: APPROVED BY KAREN BROWN Request Number: 08788 Date Received: 6/09/2003 Reference: Description: AUM - COMPARING FTE WITH CURRENT HRS WK Debra Foster with AUM as requested the following: Need a report of M and P jobgroups for 4R/5R17, that would compare FTE and actual Hours worked for Division 2. DIV 2 (SORT DEPT/NAME) DEPT/SSN/NAME/FTE/CURRENT HOURS WORKED User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08791 Date Received: 6/10/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 122105278 Wells Fargo Bank Arizona User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08793 Date Received: 6/12/2003 Reference: Description: EXTRACT FILE FOR HR SCAN/INDEX Extract file per specifications in e-mail from Diane dated 06/02/03 User Contact: DIANE THAXTON User Contact Phone: 9139 Project Team: Phillips Meadows S Request Number: 08794 Date Received: 6/13/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 063000021 First Union National Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08795 Date Received: 6/13/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 052001633 Bank of America User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08798 Date Received: 6/17/2003 Reference: Description: 610 LTD - AMT ACTION CODE Please change everyone that has a 2 in Amount Action code to a P. Do not check dates, these are benefits that had future dates that did not get change back in October of 2002. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/17/2003 Review Comments: STILLDD.JCL.CNTL(REQ8798) User Comments: APPROVED BY ELIZABETH M Request Number: 08799 Date Received: 6/17/2003 Reference: PY1504 Description: MODIFY PY1504 This job needs to check for Max Assignment not Max Jobgroup and code. We are not picking up the right information on some employees, so some employees will get wrong hang tags. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08801 Date Received: 6/17/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 253177832 Truliant Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08804 Date Received: 6/18/2003 Reference: PR1104 Description: PR1104 NEW VERSION FOR FACILITIES OT Report for Facilities showing for each time keeping location, the total amounts paid under earn codes 130 & 131 combined, per pay period for the 12 month period 06/01/02-05/31/03. PR1104 shows hours & amounts for the OT earn codes & Karen advised this may be the best report to copy & work from. I wasn't sure if you need me to list the Facilities TKL's; if you do, let me know. PY1662 was the best report to work from. User Contact: TAMMIE PATTESON User Contact Phone: 3654 Project Team: Phillips Meadows S Request Number: 08808 Date Received: 6/19/2003 Reference: HRS DBD Description: HRSDBD - CHANG NAME ON EC 180 Please chagne the name for the following Earn code: (EBBXG,ET040,EBCTD) 180 - SICK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08809 Date Received: 6/19/2003 Reference: SCR046 Description: SCREEN 46 - CHANGE FOR SICK LEAVE Please change screen 46 field name for the following: EBAFF - Change to SICK: User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 6/23/2003 Review Comments: APPROVED BY KAREN Request Number: 08810 Date Received: 6/20/2003 Reference: PR2025 Description: MODIFY PR2025 Please add YTD totals to the PR2025. Also we would like to add 420 Earn code (Leave without Pay). This will only have current hrs. and YTD total. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08816 Date Received: 6/25/2003 Reference: FRS DBD Description: FRSDBD - DEPT NAME CHANGES Please change the following: (FG054,FS054,TA635) - 01331 - MARKETING AND RECRUITING 01334 - ADMISSIONS AND RECORDS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08817 Date Received: 6/25/2003 Reference: HRS DBD Description: HRSDBD - DEPT NAME CHANGES Please change the following names: (EBAAJ,EBBYC,EPABM) 01331 - MARKETING AND RECRUITING (EBACC,EBBYE,EPABI) 555 - MARKETING AND RECRUITING (EBAAJ,EBBYC,EPABM) 01334 - ADMISSIONS AND RECORDS (EBACC,EBBYE,EPABI) 563 - ADMISSIONS AND RECORDS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08818 Date Received: 6/25/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 062104520 The First National Bank of Atmore 042000314 Fifth Third Bank User Contact: APRIL STUTTS User Contact Phone: 844-3612 Project Team: Helms B Elkins R Bramblett Request Number: 08819 Date Received: 6/25/2003 Reference: PR2105 Description: CREATE A NEW VERSION OF PR2105 FOR AUM Debra Foster has requested a copy of the PR2105 for AUM only. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/08/2003 Review Comments: PR2106 IN PRODUCTION User Comments: APPROVED BY KAREN BROWN Request Number: 08823 Date Received: 7/01/2003 Reference: PY1270 Description: MODIFY PY1270 I was looking at this, we need this to be looking at AMT_PRIOR_FY instead of AMT_PRIOR_YR. For the 140 TR and the 141 ER. We now have the FY amounts correct for the TR and ER has FY 10/1 thru 9/30. TR - AMT_PRIOR_FY / .05 = 56 screen ER - AMT_PRIOR_FY / .025 = 56 screen User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Sapp Request Number: 08827 Date Received: 7/02/2003 Reference: Description: CREATE TRANSACTIONS TO FIX PRIOR FY TR The PY1265 ran the last day of June and the Prior FY Tr totals are no longer correct in PROD. We need to create transactions to load these totals back into the TR PRIOR FY. Check issue date starting with 7/1/2002 and ending 6/30/2003. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08828 Date Received: 7/03/2003 Reference: Description: UPDATE TEST SUPERVISOR SSN Can we run an update SPUFI, to change all of TES employees Dept - 01227, Supervior SSN - (SI_NUM) EAACD, to Mary Prathers SSN (419807607). IF PRIM_DEPT = 01227 SI_NUM = 419807607 END-IF ******** This is on the Corp Root Table. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/08/2003 Review Comments: CREATED TRANS (REQ8828) AND KB LOADED User Comments: APPROVED BY KAREN BROWN Request Number: 08829 Date Received: 7/03/2003 Reference: Description: FMLA REPORT FOR HR (EC - 185) Mike Hill in HR, has requested a report like the PR1210, but instead of Military Leave, he wants FMLA (EC-185). User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08830 Date Received: 7/07/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 061112539 Citizens Bank and Trust User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08831 Date Received: 7/07/2003 Reference: PY1291 Description: MODIBY PY1291 PY1291 needs to be modified not to overlay action codes. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08832 Date Received: 7/07/2003 Reference: HRS DBD Description: HRSDBD UPDATE - DEPT/TKL ART MUSEUM Please add the following Dept: (EBAAJ,EBBYC,EPABM) 00225 - JCS Museum (EBJKG) 0225 - JCS Museum (EBACC,EBBYE,EPABI) 158 - JCS Museum User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08834 Date Received: 7/08/2003 Reference: HRS DBD Description: HRSDBD - DEPT NAME Please change the following: (EBAAJ,EBBYC,EP0ABM) 00157 - OFFICE OF COMMUNICATION (EBACC,EBBYE,EPABI) 061 - OFFICE OF COMMUNICATION (EBJKG) 0157 - OFFICE OF COMMUNICATION User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08836 Date Received: 7/09/2003 Reference: PR1103 Description: A,G,L (FULL-TIME) AUM REPORT AUM would like the following report created and run at Month end. ****** All Full-time AUM employees (jobgroup A,G,L)in Alpha Order. ****** EMPID NAME JOB DEPTNAME DEPTADDR DEPTCITY DEPTSTATE DEPTZIP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/14/2003 Review Comments: PR1103 IN PROD User Comments: APPROVED BY KAREN BROWN Request Number: 08837 Date Received: 7/09/2003 Reference: Description: PAYROLL - TOTAL NETPAY OF P JOBGROUPS Ronnie Herring has requested the following report: Biweekly Payroll 4R19 Total Netpay of all employees in jobgroup P and a total count of employees being paid in jobgroup P ******************************* JOBGROUP P EMPLOYEES TOTAL NETPAY $$$$$$$ TOTAL #OF EMPLOYEES ####### User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08839 Date Received: 7/10/2003 Reference: PY1270 Description: MODIFY PY1270 - CREATES 56 TRANS Please modify PY1270, pgm that loads the 56 screens, to check if an employee has been employed 1 year. Please check against Benefit Eligibility date. An employee would have to pay TR one full year to be eligibile for TR benefits... User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Meadows S Request Number: 08841 Date Received: 7/11/2003 Reference: Description: UPDATE GOAL FIELD FOR TR-140 Please update goal for Plan type 140. Employees with Goal NE 99999.99 then Goal = 10000.00. Coverage Begin date >= 01011996 and Coverage End date > current date. ***************************** This is only for Employee side User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/11/2003 Review Comments: SPUFI STILLDD.JCL.CNTL(REQ8841) User Comments: APPROVED BY KAREN BROWN Request Number: 08844 Date Received: 7/15/2003 Reference: WEB Description: WEB TIME ENTRY MONTHLY LEAVE ADJ PAGE Web Time Entry application - the Monthly Leave Adjustment Page - please add earn code 012 (regular earnings) to the list of available codes. Also, in a place of prominence on this page, could you please add the following: PLEASE NOTE: TO CHANGE PAY FROM ONE EARNINGS CODE TO ANOTHER, YOU MUST MAKE AT LEAST TWO ENTRIES - ONE FOR EACH EARNING CODE INVOLVED. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 08845 Date Received: 7/15/2003 Reference: Description: FACILITIES OT/LEAD MAN PAY REPORT For the new PY1 report created under req 8804, please change the run parms so that it includes a full 12 month period (current month plus 11 previous months) rather than just the current month amounts. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Meadows S Request Number: 08849 Date Received: 7/18/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 073915847 First Nationtl Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08852 Date Received: 7/22/2003 Reference: Description: FUNDING SUBCODE 1120 Create report of employees whose funding uses subcode 1120. Report headings should include employee name, SS#, Title, Position # and Exempt or Non-Exempt status. Use budget account data from 63 screen. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Meadows S Request Number: 08853 Date Received: 7/24/2003 Reference: Description: ADD TWO FIELDS TO PY1850 - ACES Please add two fields from the 026 screen to PY1850. Rank Date and Curent Rank needs to be added to ACES download. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08855 Date Received: 7/24/2003 Reference: Description: HRSDBD - BANKS Please add the following banks (EBGQE): 075912615 Community Bank & Trust 051403779 Chesapeake Bank 262286358 Wolverine Employee CU User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08856 Date Received: 7/25/2003 Reference: Description: MODIFY PY1218 - MAX TDA PY1218 is producing a file and we are splitting the file up using excel; however, we are missing additional TDA information on employees. The report is correct, so we will need the information already split into the different companies. For example ****** Rebecca Dollman 421702870 has: 200 FID 273 VAL 283 JSP 293 FID All of these would need to be on FIDALITY'S Download, so basically which ever company has the basic that is the one that should know about all the additional. ***** We need the following files: Valic Fidelity and JSP together TIAA Create new file to match report PY1218I. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08857 Date Received: 7/25/2003 Reference: Description: MODIFY PY1219 - 457 MAX TDA We need to add Coverage Code behind the Plan_Code. Create new file to match report PY1219I. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08858 Date Received: 7/25/2003 Reference: Description: SCREEN NAME CHANGES ON SCREEN 17 Please change the following screen names these are located on screen 17: (EAAMZ) FROM Alien Reg No:____________________ TO I-94 Admission #: ________________ ***** (EAAML) FROM Expire Date:00-00-0000 TO Passport Expire Date: 00-00-0000 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/29/2003 Review Comments: APPROVED BY KAREN BROWN Request Number: 08860 Date Received: 7/25/2003 Reference: HRS DBD Description: HRSDBD - DEPARTMENT NAME CHANGES Please change the following deptment names: (EBAAJ,EBBYC,EPABM) 01354 - GREEK LIFE (EBACC,EBBYE,EPABI) 554 - GREEK LIFE (EBJKG) 1354 - GREEK LIFE ******************************************** (EBAAJ,EBBYC,EPABM) 00820 - PHARMACY PRACTICE (EBACC,EBBYE,EPABI) 265 - PHARMACY PRACTICE (EBJKG) 0820 - PHARMACY PRACTICE User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08864 Date Received: 7/25/2003 Reference: .NET Description: WEB TIME ENTRY VERIFICATION INFORMATION Per e-mail earlier today with attached example file, the hours and transactions entered on the web time entry verification information screen is not always feeding correctly to HRS. This has been happening prior to the 1R10 payroll, but no one reported it to me. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 08867 Date Received: 7/25/2003 Reference: HRS DBD Description: HRSDBD-CHANGE/DELETE/ADD SUBCODES Change Subcode desriptionsfor EBFTF 1010 from:Faculty Admin to:Faculty Admin (Faculty/Exempt) 1020 from:Exec/Admin/Mgr to: Exec/Admin/Mgr (AP/Exempt) 1030 from:Adjunct/Visiting Fac to: Adjunct/Visiting Fac (Faculty/Exempt) 1040 from: Faculty to: Faculty (Faculty/Exempt) 1060 from: Prof Non-Faculty to:Prof Non-Faculty (AP/Exempt) 1120 from: Other Personnel to: Other Personnel (AP/Exempt) 1410 from:Support Pers-Wages to:Support Pers-Wages (Staff/Non-Exempt * Delete subcode 1080 Secretary/Clerical * Add the following Subcodes and descriptions 1090 Technical (AP/Exempt) 1420 Secretary/Clerical (Staff/Non-Exempt) 1440 Technician (Staff/Non-Exempt) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08871 Date Received: 7/29/2003 Reference: PR1115 Description: MODIFY PR1115A-2,A-3,A-4, AND A-5 HR has requested that the J jobgroup be removed from all 4 steps on the PR1115. HR has also requested that AUM have their own report. So DIV 02 would need to be pulled and put on a seperate report. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Request Number: 08872 Date Received: 7/29/2003 Reference: PR1105 Description: MODIFY PR1105 When we run PR1105, this JCL kicks off PR1105A and PR1105C. HR has requested these not run at the same time. We need to seperate these two steps. Also the PR1105 ran with the wrong FY. Can we change this job to reflect the current FY when requested to run? PR1105A should have two different reports RPT 1 - (1 copy) Front only Rpt 2 - (2 copies) Front and Back *********** PR1105C should have one Rpt RPT 1 - (1 copy) Front only User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 7/30/2003 Review Comments: APPROVED BY KAREN BROWN Request Number: 08873 Date Received: 7/29/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 062102593 Peoples Exchange Bank of Monroe Co. User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08876 Date Received: 7/30/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 061092387 Washington Mutual User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08882 Date Received: 8/01/2003 Reference: Description: EMPLOYEE STATUS CHANGE REPORT Payroll is requesting a new email report like the PY1318. **** When ever an employee's status changes (DISTR_STAT) to an M (Leave without pay) payroll would like to know about it immediately. **** They would like this to run nightly, so the email message would notify them the next morning. ***** Beverly Hughes, Ruth Olson, and Elizabeth McCormick should receive the email message. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08883 Date Received: 8/01/2003 Reference: Description: NEW REPORT FOR SUPERVISING SSN HR is requesting a new report: We need to pick up Supervisor's SSN (SI_NUM) then retrieve Name of Supervisor. Then HR would like to know All the employees that have that SSN as their Supervior SSN. ******* Supervisor Name/SSN/Prim_Dept SSN/NAME/PRIMARY DEPT (employee) ******* HR will be mailing this out to the different Departments, so we will need to page break when the Superviors SSN Changes. We will need this with Form Type 6007, so that it will print front only. 08/04/03 -- per email from Karen: bypass jobgroups F and P and add jobgroup to report 08/05/03 -- per email from Karen: Need sort order: SUPV. DEPT/SUPV.NAME/EMP.NAME Please page break on SUPV DEPT 08/13/03 -- per email from Karen: I did not realize just how much split up within departments I will need the name taken off the labels and just print one label for each department .. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 8/18/2003 Review Comments: PR1153 IN PRODUCTION User Comments: APPROVED BY KAREN BROWN Request Number: 08887 Date Received: 8/04/2003 Reference: HRS DBD Description: HRSDBD - ADD 231 EARN CODE Please add the following Earn Code: (ET040,EBBXG,EBCTD) 231 - SEVERANCE PAY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08888 Date Received: 8/04/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 062206279 Covenant Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08889 Date Received: 8/04/2003 Reference: PY1647 Description: REPORT OF INVALID SUBCODES FOR PAYROLL Financial Reporting has brought payroll a listing of several subcode errors on payrolls. Since we have validation of subcodes for the 36 screen, these must be coming from the 52 screen (over-rides). Since we can not have valid values established for screen 52, can we receive a report with the time entry payroll's tha shows any accounts that have been entered with subcodes other than the valid ones. ************************************************************** 1010 - FACULTY ADM (FAC/EXP) 1020 - EXEC/ADM/MGR (AP/EXP) 1030 - ADJ/VISIT FAC(FAC/EXP) 1040 - FACULTY (FAC/EXP) 1060 - PROF NON-FAC(AP/Exp) 1090 - TECHNICAL(AP/EXP) 1100 - GRADUATE ASSISTANTS 1120 - OTHER PER (AP/EXP) 1410 - SUP PER(STAF/NON-EXP) 1420 - SEC/CLERICAL(NON-EXP) 1430 - WORK-STUDY STU WAGES 1440 - TECHNICIAN(NON-EXP) 1450 - OTHER STUDENT WAGES 1470 - ADDITIONAL PAY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08890 Date Received: 8/06/2003 Reference: HRS DBD Description: HRSDBD - EDUCATION UPDATES Please add/change the following: Major (EAENG): New: 1217 Biotechnology 3033 Agribusiness Education 4036 Aviation 4122 Control Processes 4345 Occup Safety and Ergon 6498 Italian Renaissance Art Hist 7044 Arts Management Degree (EAENL) Change: 5380 MPAMaster of Prof Accounting 5390 MPHMaster of Public Health New: 5295 MISE Mast Ind & Systems Eng New Certification (EAENL) 8624 Microsoft Cert Systems Engr . changed 8624 to 9624 RE 09/04/03 . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08891 Date Received: 8/06/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 031300012 PNC Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08894 Date Received: 8/13/2003 Reference: HRS DBD Description: HRSDBD - BANK Please add the following bank (EBGQE): 061205271 Bank of Alapaha User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08897 Date Received: 8/14/2003 Reference: Description: ACTIVE 435 DED (CURRENT IND FLAG = N) Payroll needs a report that would list all employees with a Dist_Stat of A,L or M and in Jobgroup A,G,and L, that have an active 435 deduction with a current Indicator Flag of N. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08898 Date Received: 8/15/2003 Reference: Description: HR - ASSIGMENT CHANGE REPORT I need a list of employees that were reclassified from Exempt to Non-exempt in the past year. So... can you get me a list of those ees that had an assignment change since 08-01-2002 where the Job group changed from A to L. I would like the EE's name and SSN and the position number that they currently have and Department name. It should be a short list. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08901 Date Received: 8/19/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 255077833 NASA Federal CU User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08902 Date Received: 8/19/2003 Reference: PY4905 Description: REPORT TO COMPARE PY4905 The output of the PY4905 from 7/1/2001 - 6/30/2002 compared to the output of the py4905 from 7/1/2002 - 6/30/2003 yields numbers which are questionable. User Contact: DAN ROSENTHAL Project Team: Phillips Royster R Request Number: 08907 Date Received: 8/20/2003 Reference: PY1504 Description: PY1504 - AUPD D/L PY1504 needs to select max Assignment; however, the max assignment does not need to check Z jobgroups, so this time when we checked for max assignment, some z jobgroups hit and then we got rid of the Z jobgroups further down in the code. Which would have gotten rid of the person entirely... Example: Tuberville *************************************************** Due to this problem we need another file that would only select these employees, where the Z jobgroup would have been slected as the max assigment and put them in the same layout as PY1504. This way we can get these employees corrected in the AUPD file, so they can get a hangtag. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Meadows S Last Review Date: 8/21/2003 Review Comments: PY1504B User Comments: APPROVED BY KAREN BROWN Request Number: 08908 Date Received: 8/20/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 044000804 Merrill Lynch 0621202410 Sumter Bank and Trust User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08910 Date Received: 8/20/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 061202410 Sumter Bank and Trust . User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08912 Date Received: 8/22/2003 Reference: HRS DBD Description: HRSDBD - DEPT Please add the following Dept/TKL: (EBAAJ,EBBYC,EPABM) 01208 - PARKING & TRANSIT SERVICES (EBACC,EBBYE,EPABI) 306 - PARKING & TRANSIT SERVICES User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08913 Date Received: 8/25/2003 Reference: PY1513 Description: COPY OF PY1513Z1 FOR PLAN TYPE 730 (BBC) We need another Z version of PY1513 and HR1513 for Plan type 730. The only table would be SCTPROD.HRS_EMPR_BEN_TB, there is not a deduction, just a benefit piece of 730 (other compensation). AND (COVER_END_DT <= '12/30/2002' OR PAY_END_DT <= '12/30/2002'); User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 8/25/2003 Review Comments: PY1515 CREATES TRANS HR1515 LOADS TRANS User Comments: APPROVED BY KAREN BROWN Request Number: 08914 Date Received: 8/25/2003 Reference: PY1516 Description: PURGE FUNDING FROM L36 (400 SEGMENT) Payroll has requested that we delete funding from the L36 screen (400 segment). Payroll would like any funding that has a DIST_END_DT (EBFTR) <= 09/30/2002 to be purged. This way we will only have FY03 left on the system. We would like this similiar to the PY1513 versions. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08915 Date Received: 8/25/2003 Reference: HRS DBD Description: HRSDBD - ADD 202 SRA RED 9M TO PLAN TB Please add the following valid value: (ET951) 202 - TIAA-CREF SRA RED-9 MONTH User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08916 Date Received: 8/25/2003 Reference: HRS DBD Description: HRSDBD - SUBCODE DESCRIPTION OF 1420 Please change the following Description Per Teresa Vest request: (EBFTF) 1420 - SEC/CLER(STAF/NO-EXP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08919 Date Received: 8/26/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 243475829 Bayer EEs FCU 264281416 ORNL fcu 123103716 Bank of America 251483023 Tech FCU 071923307 Alpine Bank 292977307 Great Falls Teachers FCU 111000025 Bank of America 062203476 Community Spirit Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08920 Date Received: 8/27/2003 Reference: TV1205 Description: MODIFY TV1205 - PHONE DIRECTORY TES has a new timekeeping location so please change the following: FROM: IF EMCHKMIST = '309' GOTO JOB END-IF TO: IF EMCHKMIST = '426' GOTO JOB END-IF ********** Per Don Large: We do not need to include anyone in the phonebook that is temporary Part-Time. So we need to add: If EEO_EMPLMNT_STAT = '4' GOTO JOB END-IF User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08923 Date Received: 8/29/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 265186594 Baldwin Educators FCU 107000327 Bank of America 313087286 Gulf Coast Educators FCU 064000020 Bank of America 256075025 Northwest FCU 021001486 Citibank 104000058 Wells Fargo Bank, Nebraska User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08926 Date Received: 8/29/2003 Reference: PY1299 Description: MODIFY PY1299 - ADD JOBGROUP H Please modify pgm PY1299 to include H jobgroups. We now have some employees in this jobgroup that will be able to keep their BC/BS health insurance. So we do not need PY1299 by passing these employees and not giving them a premium. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08928 Date Received: 9/02/2003 Reference: Description: CREATE A NEW BENEFITS BY SUBCODE RPT Payroll cannot identify a specific benefit. Elizabeth checked the amounts for each benefit as shown on the Financial Controls (EBC410) against the debits to the payroll clearing account, 0-19266, and every one of them are accounted for. However, the credits to the payroll clearing account are $20.00 less than the debits. * INTERFACE REPORT BY DEBIT ACCOUNT 3,035,359.17 INTERFACE REPORT BY CREDIT ACCOUNT 3.035.339.17 Difference 20.00 Can you summerize the benefits charged on HR440 based on subcode? That should lead us to the specific benefit that is giving us the problem. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Royster R Request Number: 08929 Date Received: 9/02/2003 Reference: Description: COMPARISON REPORT FOR LABOR DIST Please create some type of comparison report for Payroll dealing with labor distribution. This would automatically compare EBC410 with the benefit registers. User Contact: ELIZABETH MCCORMICK User Contact Phone: 41776 Project Team: Phillips Royster R Request Number: 08930 Date Received: 9/02/2003 Reference: Description: CHANGE UC - 630 RATES The unemployment compensation (benefit code 630 UC) rates eff. 10/1/03 are listed below by division: 001 .05% 002 .06% 003 .30% 004 .15% * Please make these effective with the 4R26 payroll which pays on Oct. 10. *** See special formula 11 in EBC324. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08932 Date Received: 9/02/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 271985420 Armour-Kankakee CU 062003010 Peoples Bank 072404948 Chemical Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08934 Date Received: 9/03/2003 Reference: PY1668 Description: NEW EARN CODE RPT FOR - 610 AND 600 Ronnie has requested the following report per Lynn Hammonds request: *************** He need to know who was on salary continuation 600 or 610 for Prior Calendar Year. He needs to know how much was paid to them and how many days the employee was on salary continuation. An example would be 266687172 WILLIAMS,JAMES L: He has an EC on 600 and an Amt in HRS_PRIOR_YR (EBEOV) on the earnings Table. Then if you go to the Assignment Table, you will see he was on salary Continuation for Prior calendar year the dates were 11/03/2001 thru 02/28/2002; however, we are only interested in a time frame of 01/01/2002 thru 12/31/2002 and he wants days not dates. I am not sure if this is possible to do, but this is what the report should look like: ****************** You would split 600 and 610. Then he wants a grand total on AMT and DAYS for Prior Calendar Year for 600 then for 610. SSN/NAME/EARN CODE/PRIOR_CALENDAR_YR AMT/DAYS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08936 Date Received: 9/04/2003 Reference: Description: MODIFY PR1905 - TO INCLUDE EV SMITH Mike Hill has requested the Dept - 00153 with Unit 03015 be included in this download. These employees will be participation in ATRAIN. ************* This code in the program is excluding these employees; however, we do not need all employee' in Dept 00153. IF WPRIMDEPT = '00153' '01287' '01292' '01258' GO TO JOB ********* Maybe we could change this to read: IF WPRIMDEPT = '01287' '01292' '01258' go to job end-if IF WPRIMDEPT = '00153' and wprimunit ne '03015' go to job end-if User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08939 Date Received: 9/05/2003 Reference: PY1299 Description: BC/BS SALARY BRACKET CHANGES New Salary Bracket for BC/BS and Personal Choice effective 10/01/2003 This needs to be in place for the 4R26 payroll - 10/10/2003. BC/BS <22,500 22,500-33,699 >=33,700 ************** Personal Choice <22,500 22,500-33,699 >=33,700 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08940 Date Received: 9/05/2003 Reference: PY1610 Description: MODIFY PY1610 - COMPOSITE RATE RPT Marcie and Ronnie have requested the PY1610 run for the periods of 10/1/2000 thru 8/31/2003. We also have some modifications: *************************************************************** PY1610E - Salaries PY1610E- Benefits These are on separate reports and we need them put on the same Rpt, then we would like to add DESC and COMP RATE. ************************** Composite Rate = Salary / Benefits for that catagory Description = the 7 different Catagories: 1) 9-month Faculty 2) Staff employees 3) Temp/Part-time < 50% 4) Part-time 50% or Greater 5) Civil Service 6) Students 7) 12 month Employees (FAC & AP) ************************************* DESC DIV CAT SALARIES BENEFITS COMPOSITE RATE Civil Service 3 5 A B A / B User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08944 Date Received: 9/09/2003 Reference: .NET &PR2230 Description: MODIFY WEB TIME ENTRY INTERFACE Modify web time entry interface to handle unusual situations with the name field. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Meadows S Request Number: 08948 Date Received: 9/10/2003 Reference: SPUFI Description: Z JOBGROUPS SHOULD NOT ROLL WITH FY Z job groups should not roll with FY. These are rolling if Extended Assignment End date = 09/30/2003 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/16/2003 Review Comments: SPUFI REQ8948 IN STILLDD.JCL.CNTL User Comments: WAS NOT RUN IN PRODUCTION Request Number: 08949 Date Received: 9/10/2003 Reference: REQ8949 Description: TRANSACTIONS TO SET ASSGN FLAG TO N Assignments with Assignment end-dates of 9/30/2003 and Extended Assignment end dates with 9/30/2003 are rolling with FY and we do not want them to roll. Please create Transactions to change the Roll Flag on the Assignment from a Y to an N. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/16/2003 Review Comments: REQ8949/REQ8949A&B/HR1365 User Comments: APPROVED BY KAREN BROWN Request Number: 08950 Date Received: 9/10/2003 Reference: SCR011 Description: SCREEN FIELD NAME CHANGES ON 11 SCREEN 11 the following field names should be changed: From: City/St: EAAHD Zip/Postal: TO : City, St: EAAHE Zip Code : User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/12/2003 Review Comments: APPROVED BY KAREN BROWN Request Number: 08952 Date Received: 9/10/2003 Reference: .NET Description: ATP .NET SYSTEM PROBLEM The following two people need to be changed to UNKNOWN or DECEASED: SCHAER, WALTER (422566731) and SPEER, WILLIAM A. (419146322) However, when I use the "Edit Address" function to make the changes, the system will not accept the update. User Contact: ANNE DAVIS Project Team: Phillips Barlow J Request Number: 08954 Date Received: 9/10/2003 Reference: .NET Description: WEB TIME ENTRY VERIFCATION INFO SCREEN On the Verification Information screen, please change the order of fields so that Hours is first, followed by Transactions. This will reflect the same order as on the time sheets User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 08956 Date Received: 9/10/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 253177887 Allegacy FCU 071923307 Alpine Bank 262284253 Champion AL FCU 062203010 Peoples Bank of North AL 071109406 Marine Bank 053100465 Central Carolina Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08958 Date Received: 9/10/2003 Reference: PY1643 Description: REPORT FOR SUBCODE 1080 Create report of employees whose funding uses subcode 1080. Report headings should include employee name, SS#, Title, Position # and Exempt or Non-Exempt status. Use budget account data from 63 screen. (Request 8852 produced this same report for subcode 1120) User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Meadows S Request Number: 08959 Date Received: 9/10/2003 Reference: HRS DBD Description: DBD CIP UPDATE HRS DBD CIP Code Update See Screen 26, Data Element EABJZ Value Description ------------------------------------- 00420901 Industrial & Org Psychology 00131317 Social Science Teacher Educ User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R Bramblett User Comments: ACASDEMIC DISCIPLINE VALUES Request Number: 08962 Date Received: 9/11/2003 Reference: HR2904 Description: ADD POSITION TO HR2904 Please add position number to HR2904. We have had some A jobgroup that now have the position 000001, and they are suppose to have a salary flag of N. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08963 Date Received: 9/11/2003 Reference: PR20** Description: REMOVE SSN FROM PR2015,PR2020,PR2023 Marcie Smith has requested that the SSN not print on the following reports: PR2015 PR2020 PR2023 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08965 Date Received: 9/12/2003 Reference: SCR036 Description: 36 SCREEN - OBJ_CD (EBFTF) REQUIRED Please make OBJ_CD (EBFTF) on the 36 screen in HRS required. We have valid subcodes,but it will at this time allow not entering one and it will default to 0000. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/16/2003 Review Comments: APPROVED BY KAREN BROWN Request Number: 08968 Date Received: 9/12/2003 Reference: TV1205 Description: PHONE DIRECTORY DOWNLOAD Expand Home Address Line 1 from 25 to 30 characters in the Phone Directory Download file. The increase is approved by Kevin Loden the company who does the processing. *** We must show the increase on the record format that we send with the file. Please confirm this action with me. Thank you. User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Phillips Meadows S User Comments: EXPAND HOME ADDRESS LINE 1 Request Number: 08969 Date Received: 9/15/2003 Reference: Description: PHONE DIRECTORY DOWNLOAD Program to Modify: TV1205 -------------------------- Please restore directory program TV1205 to operate as last year, by including part-time employees with the excetion of TES. In addition, please exclude part-time employees who are titled "CONTINUING EDUC INSTRUCT" (Job Code 0712). Please confirm when these changes are made so that I can resume testing the directory download file. -------------- Thank you. User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Phillips Meadows S User Comments: INCLUDE PART-TIME EXCEPT TES & JOB 0712 Request Number: 08971 Date Received: 9/16/2003 Reference: PY1610 Description: MODIFY PY1610 Please add another step to the PY1610. We need to seperate the different Benefits by plan type and put on a seperate report. Making sure the 200 EC is seperated from the 200 Ben code on this report. **** 210 Imputed Tax needs to be removed from the M and E step on the Benefit side and the amount removed shown on the report. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08972 Date Received: 9/16/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 262275835 Redstone FCU 101100045 Bank of America 296076152 NWA FCU 065300279 Trustmark 064103914 First Independent Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08979 Date Received: 9/17/2003 Reference: PY4905 Description: FICA REPORT VERIFICATION Per meeting with Dan Rosenthal and Elizabeth McCormick 8/27/2003 ** This should be considered a production problem. to see if it is using segments other than the 400 segment OR if there is any other code that would indicate that it is referncing data other than that used in the in-house Labor Distribution history. ** 2) Please read the Labor Distribution history file to see if there are any duplicates on this file that might indicate that there had been a problem at any time with a payroll being added to the tape twice. ** 1) Check the SCT delivered Labor Distribution program User Contact: DAN ROSENTHAL Project Team: Phillips Royster R Last Review Date: 1/27/2004 Review Comments: REFER TO 8902- DUPLICATE Request Number: 08981 Date Received: 9/18/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 044000037 Rushcard 113024520 Southtrust Bank 064103914 First Independent Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 08986 Date Received: 9/19/2003 Reference: REQ8986X Description: ROLL FLAG N W/EXT ASGN DATE > 09/30 Report of employees with a roll flag of "N" & an extended assignment end date greater than 09/30/03. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Sapp Last Review Date: 9/19/2003 Review Comments: REQ8986X / A/ B IN ISP14 User Comments: APPROVED BY MARY Request Number: 08989 Date Received: 9/22/2003 Reference: Description: SALARY WAGE TRANSFER REQUEST Payroll has requested that IT look into a potential problem with transfering amounts that are greater than original amounts. Per our conversation Jennifer, will you look into this matter. *** I have an example from Payroll. JP User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 08991 Date Received: 9/22/2003 Reference: HRS DBD Description: HRSDBD - SUBCODE DESC. CHANGE Please Change the Desciptions for the following subcodes: (EBFTF) - 1080 from secretary/clerical to sec/clerical(AP/EXP) 1090 from Technical (AP/EXP) to Technician (AP/EXP) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Bramblett Request Number: 08994 Date Received: 9/23/2003 Reference: RQ8994 Description: EV_POS_CODE DID NOT ROLL FOR FY04 We did not catch this in TESTING, but the field EV_POS_CODE(EBCAN) did not roll to FY04. Can we create transactions that would capture this data and place on the 16 screen for the FY04 assignment. Anyone with a J* or F* Visa Type would have a Position Code. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 9/25/2003 Review Comments: RQ8994 TO CREATE HR1365 TO LOAD TRANS User Comments: APPROVED BY KAREN BROWN Request Number: 08995 Date Received: 9/23/2003 Reference: PY1261 Description: CURRENT FY TR AND PRIOR FY TR A flag was wrong on the HR1302Z2, which now has effected the Prior FY and Current FY for TR accumulators. Current FY - 07/01/2003 thru 06/30/2004 Prior FY - 07/01/2002 thru 06/30/2003 *********** PY1263 is reference to create prior TR Transactions. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 08997 Date Received: 9/23/2003 Reference: .NET Description: WEB TIME ENTRY - TEXT ON LOCATION PAGE Change sentence on Location Page when someone selects a report that is not available to read: THERE IS NO AVAILABLE XXXXX REPORT. (xxxxx is the particular type report; e.g. biweekly, etc) Use a larger font if possible. User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 08999 Date Received: 9/24/2003 Reference: .NET Description: WEB TIME ENTRY - CHG TO LATE PAY PAGE On the web time entry biweekly late pay page & the monthly leave adjustment page, please do not include the current pay period in the drop down list for "Period". User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 09000 Date Received: 9/25/2003 Reference: PY1273 Description: ADD ASSGN EARN CODE TO PY1273 Payroll need Assignment Earn Code Added to the PY1273. This will help catch employees with an EC 020. They should not have a UC Benefit. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09001 Date Received: 9/25/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 261171480 LGE, FCU 065106363 Vision Bank 267083763 Bank Atlantic User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 09005 Date Received: 9/26/2003 Reference: SIS DBD Description: DBD EDUCATION UPDATES HRS DBD Updates (Education Degrees and Majors) ********************************************** **Education Major (EAENG) **NEW 4262 Industrial Engr/Operations Res 1455 Poultry Microbiology 4153 Electronics & Communic Engr 6037 American Culture Studies 5643 Textile and Apparel Science 4075 Civil & Environmental Engr 1335 Horticultural Science 1825 Urban Planning 3403 Marketing & Vocational Educ 3402 Language, Literacy, & ESL Educ 1373 Ornamental Hort/ Landscape Dgn 1165 Animal Science/ Biotechnology 5016 Environmental & Forest Biology 1174 Aquacul, Fisheries & Wldlf Bio 6215 Criminal Justice Administration 2225 Human Resources Development 5085 Forest Technology 1474 Resource Economics 3401 Language Arts & Reading Educ 3202 Early Childhood Educ & Reading 6755 Soviet & East European Studies 4433 Technology of Textile Materials 9035 Avian Practice 1764 City and Regional Planning 2394 Transportation Management 7195 Painting/ Drawing 2245 Industrial Technology 6248 Economic and Social History 3527 Research, Measurement, & Stats 8275 Immunophysiology 8402 Numerical Analysis 6615 Pastoral Studies 6412 Greek 6633 Poetry 6885 Women's History 4083 Communication Equipment Repair 2205 Finance, Mktg, Mgmt & Strategy 1287 Fish Reproduction 7059 Communication Design 8153 Combinatorics **Education Major (EAENG) **CHANGES Old: 1778 Environment Design New: 1778 Environmental Design **Education Degree (EAENL) **NEW 5025 MAED Master of Arts in Educ 5065 MFS Master of French Studies 8025 DChem Doctor of Chemistry 4485 PA Perito Agrario 5431 MSc Master of Science 4174 BHMS Bach of Humn Mvmt Studies 4225 BPA Bach of Prof Aeronautics 5105 MACT Mast of Arts Coll Teach 5102 MAL Mast of Adm & Leadership 9065 LVM Lic Veterinary Medicine 5089 MA Magister Artium 5185 MBC Mast of Building Constr **Education Degree (EAENL) **CHANGE Old: 5365 MPLAN Master of Planning New: 5365 MPL Master of Planning **Education Degree (EAENL) **NEW CERTIFICATION 9542 Certified Fire Inspector II 9655 Registered Histotechnologist **Education Degree (EAENL) **CHANGES TO CERTIFICATION Old: 9568 DIPLOMA AVIONICS TECHNOLOGY New: 9568 Diplomate (Board Certification) **Delete Education Degree (EAENL) 5172 Magister Artium User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R User Comments: MAJORS AND DEGREES Request Number: 09008 Date Received: 9/30/2003 Reference: PR1905 Description: ADD FTP STEP TO ATRAIN JOB We need a step added to the jobstream in PCP41.PAN.VALET(PR1905). This job creates an extract file for use with the ATrain application and ftp's it to the ATrain server. We need an additional ftp step added after the one that's there now. The jcl would need to be as follows: //************************************************* //** PR1905B (FTPUSER): SEND DATA TO APPDATA VIA FTP //************************************************* //PR1905B EXEC GO,MEMBER=FTP,VER=PROD,TBLVER=PROD, // COND=(0,NE) //SYSIN DD * appdataftp.auburn.edu auburn/atraindata 806tdan cd sqlftp\atrain ascii PUT 'AUP03.HRS.PROD.PR1905.ATRAIN' student_import.txt QUIT /* This will be an added step, not a replacement - the ftp step that's there now needs to stay. User Contact: LARRY SMITH Project Team: Phillips Meadows S Request Number: 09009 Date Received: 9/30/2003 Reference: Description: UPDATE EMPLOYEE'S RECORD FOR SRA Payroll has requested that I add the following Benefits and Deductions to the Plan type: 201 SRA 12M 202 SRA 09M 204 SRA BIW However, The current employees that are in HRS will only have a Plan Type, so I need to update employees that have one of these plan types with the associated Plan Code and Coverage Code User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09010 Date Received: 9/30/2003 Reference: HRS DBD Description: HRSDBD - 201,202,204 PLAN TYPE Please add the following to the Plan Table for element (ET951) This should have been added with the other elements, but was left off. 201 - TIAA-CREF SRA RED-MONTHLY 204 - TIAA-CREF SRA RED-BIWEEKLY User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 09012 Date Received: 9/30/2003 Reference: Description: REVIEW LOADING WORKBOOKS AFTER PAF We need to review how we will load the workbooks after the PAF have been processed for the Job Family Updates. ***** 1) All jobgroup F's will end 12/31/2003 2) We can not end all assignments and create new one's from the workbooks, due to the fact that not all employees will be in the workbooks. 3) With the Job family updates, the new titles will be on the old assignment, not the one created from workbooks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 09019 Date Received: 10/06/2003 Reference: Description: MODIFY REQ8759 - IMPUTED TAX We need to modify the REQ8759, to change the 210 imputed tax benefit's approval flag from a Y to an N, for these employees in the drop program. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09020 Date Received: 10/06/2003 Reference: PY1259 Description: CREATE A MONTHLY DROP PROGRAM REPORT We need a emailed report for the drop program employees. This report would need to email the first working day of each month all employees that have entered the drop program for that particular month. For example: SSN/NAME/DROP DATE for any employee that has a drop date 11/1/2003 thru 11/30/2003. EMAIL: Peggy Hall Elizabeth McCormick Karen Brown User Contact: Project Team: Phillips Meadows S Request Number: 09021 Date Received: 10/07/2003 Reference: PY1268 Description: TR - ANNUAL REPORT NEEDED(DROP PGM) We need a delimited file with the following information: We need a list of all Employees in the drop program that have Prior FY totals for TR (AMT_PRIOR_FY) (Employee FY only). SSN/NAME/DROP DATE/AMT_PRIOR_FY ***** The State has only the totals in the annual file of drop employees at the time they entered the drop program, HRS has the entire amt so if I can compare this file with what the State has sent, then we can determine if Peggy Hall is balanced. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09022 Date Received: 10/07/2003 Reference: SCR052 Description: CHANGING (EBCUF) ON SCREEN 52 Please change the special edit mask on screen 52 for element EBCUF from 06(reject) to 00(no warning or reject). . The special routine is supposed to be changed not edit mask. . . Change the special routine from 06 to 00 on screen 53. . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 09025 Date Received: 10/09/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 061112458 West Georgia National Bank User Contact: APRIL STUTTS User Contact Phone: 844-3612 Project Team: Helms B Elkins R Request Number: 09026 Date Received: 10/10/2003 Reference: PY1508 Description: NRA - EMPLOYEES HAVING PEB14 ON FILE Tammie Morgan in Payroll has requested the following report. **** List all employees that have a 'Y' in field CPP_QPP_EXMPT_FLAG (EAAIB) this is located on the 17 screen. ***** If CPP_QPP_EXMPT_FLAG = Y, and the employee has an active assignment then print on report. ******* SSN/NAME/HOME ADDRESS User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09029 Date Received: 10/14/2003 Reference: PY1299 Description: MODIFY PY1299 - BC/BS RATE CHANGES Report PY1299 needs to be modified to not just pick up current assignment for an increase. *** Example: 418292305 Angela Smith, she had two assignments in HRS. 1) start - 10/01/2003 thru 10/04/2003 Salary - 19864.00 2) start - 10/05/2003 thru 09/30/2004 Salary - 22880.00 ******** She was paid on the first assingment, because the pay period ended 10/4/2003, but we changed the salary brackets and when the PY1299 ran for the 4R26, then it pick up the assingment that started 10/5/2003, so her salary was higher and therefore paid a higher premium. But her new rate should not have started until after 10/5/2003 on th 4R01. Maybe we can keep the PY1299 to not look at future assingments... User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09030 Date Received: 10/14/2003 Reference: Description: NEW CENSUS REPORT Elizabeth McCormick has requested the following report: Please provide a report to include the following for ees in job group A,G, AND L : Active Assignments First Nameemployee table Last Name" SSN" Home address" Home phone" Office phoneCorp Root (12 screen) DOBemployee table Genderemployee table Benefit Eligibility Date (RETIRE_DATE) screen 12 Job group Gross annual pay (assignment table) screen 16 Federal marital status (Tax table) Federal exemptions State marital status " State exemptions" Department Dept table or sub dept table Department address Job TitleJobclass table ****************** I need a delimited file to import into excel; headers would be nice, but I can do those myself. Thanks. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 10/15/2003 Review Comments: WITHDRAWN BY KAREN BROWN PER JP Request Number: 09031 Date Received: 10/14/2003 Reference: PY1268 Description: MODIFY PY1268 - ADD STEP B Please modify the PY1268: Please add another step that would give me everyone with a 140 TR Prior FY total. ***** I would like a delimited file with the following: SSN/NAME/PRIOR FY TOTAL User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09033 Date Received: 10/16/2003 Reference: PY129'S Description: LIFE INSURANCE PROGRAMS The following programs need to be changed get the correct assignment for salaries: PY1290 PY1291 PY1292 PY1294 PY1298F The following programs need to be changed removing the logic where salary is read. The programs were copied from an existing program and the salary is not needed. PY1293 PY1295 PY1296 PY1297 PY1298B User Contact: JP Project Team: Phillips Meadows S Request Number: 09034 Date Received: 10/16/2003 Reference: Description: CHANGE SUBCODES IN HRS (M63 AND L36) Budget has asked for the following and we need to do this for payroll as well: ******************** IT needs to create transactions to change subcodes for employees on the L36 and 36, which use the same element and for the position numbers for M63 and 63 (Budget). On the M63 screen this is a 10 digit field and the last 4 digits will be the subcode ******************** If the subcode = 1080 and the jobcode = L, M, P, Z (BIWEEKLY JOBGROUPS) then subcode = 1420 else the subcode = 1080 We only want to move the Non-exempt (biweekly employees) out of subcode 1080 to subcode 1420 *** We could also use the Exempt and Non exempt field on the jobclass table to do this as well. I was not sure which would be easier. ******** If the subcode = 1120 and the jobtitle has the word TECHNICIAN in the title and they are non-exempt - subcode = 1440 If the subcode = 1120 and the jobtitle has the word TECHNICIAN in the title and they are exempt - subcode = 1090 The rest of the employees that have 1120 subcode will remain in the 1120; however I did notice on the jobclass table that the only titles we have that have the word TECHNICIAN are all biweekly (non-exempt). ** We might need to discuss the best way to handle this. **** PGM For M63 PY1643 and REQ8852 (budget) Payroll needs similiar report for the L36. This way we can make sure we are changing the right one's. If we determine that the 1120 will not work programmatically, then we will need reports to do this manually. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/29/2003 Review Comments: USERS TO DO THIS MANUALLY User Comments: REQUEST WITHDRAWN PER KB Request Number: 09035 Date Received: 10/17/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 061300419 Suntrust 061103535 Riverside Bank 263280939 Santa Rosa County FCU User Contact: APRIL STUTTS User Contact Phone: 844-3612 Project Team: Helms B Elkins R Request Number: 09040 Date Received: 10/20/2003 Reference: HRS DBD Description: HRSDBD - ADDING NEW DEDUCTION CODES Please add the following Deduction codes to HRS: Deduction table - ET019 Plan table - (ET951,ET966,ET977,ETABB) BBC AND BDC - (ETABB,EFAAE) **************************************** 121 - Dental Insurance, Expanded 125 - Cancer Insurance, Value (Colonial) 126 - Cancer Insurance, Expanded (AFLAC) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 09041 Date Received: 10/20/2003 Reference: PY1850 Description: MODIFY PY1850 - ACES DOWNLOAD Can we modify the PY1850 to included terminated employees; If the employee's Distr_Stat = to S or R, can we not check their assignment end date? This would leave those on the file. **** The non-au issue for the Benefit flag; on the non-au employees, can we not check the benefit eligibility flag. **** Let me know if you need more information. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09042 Date Received: 10/21/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 281077522 Scott CU User Contact: APRIL STUTTS User Contact Phone: 844-3612 Project Team: Helms B Elkins R Request Number: 09044 Date Received: 10/21/2003 Reference: Description: JCL CHANGES FOR FTP FILES FOR MICROFICHE Changes to JCL for files that we FTP for microfiche to include coding for SSL/TLS security encryption. JCL paramenters are included in an e-mail sent to Jennifer Phillips. There will also be FRS files to change User Contact: TAMMIE PATTERSON User Contact Phone: 3654 Project Team: Phillips Barlow J Request Number: 09046 Date Received: 10/22/2003 Reference: Description: MODIFY PY1220 - FOR SRA CHANGES We need to modify PY1220 - Tax Shelter Annuity Report, since we made changes to the SRA. This program is looking for 201, 202, and 204. However this have been changed now to the following: 201SRA 202SRA 204SRA ********* These now for the Employer and Employee side have a Plan code of SRA. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09048 Date Received: 10/23/2003 Reference: PY1640 Description: NEW SUBCODE RPT FOR L36 SCREEN Payroll needs two report for subcode's 1120 and 1080. Budget is getting these same reports for the M63, now Payroll will need these for the L36 screen. Budget pgms - PY1643 and REQ8852 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09049 Date Received: 10/23/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 083001314 Republic Bank & Trust Co. User Contact: APRIL STUTTS User Contact Phone: 844-3612 Project Team: Helms B Elkins R Request Number: 09050 Date Received: 10/27/2003 Reference: PR1371Z5/A Description: MODIFY PR1371Z5 - TES (TKL-426) We need to change TES's TKL from 309 to 426. This job was not changed when we chaned TES information: * Dept - 01227 TKL - 426 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 10/28/2003 Review Comments: APPROVED BY KAREN BROWN Request Number: 09054 Date Received: 10/30/2003 Reference: HR1456 Description: FICA REPORT FROM CALC WORK Please create a report similar in format to HR1456 in ISP14. Read the Calc-work History file and select records for a range of check dates to be specified in the jcl or in a parm card. test with dates 7/01/2002 thru 6/30/2003. User Contact: JENNIFER PHILLIPS Project Team: Phillips Meadows S Request Number: 09055 Date Received: 10/30/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 031000053 Charles Schwab 261172968 MEA FCU User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Request Number: 09057 Date Received: 10/31/2003 Reference: HRS DBD Description: DBD CIP UPDATE Please change following number and description to the HRS CIP Table: 00510701 - HEALTH SYSTEM/SERVICES ADMIN Thank you. User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R Bramblett User Comments: SEE DESCRIPTION Request Number: 09058 Date Received: 11/03/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 062006330 Nexity 264271183 Athens Federal Community Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Request Number: 09059 Date Received: 11/04/2003 Reference: PY1218/19 Description: MODIFY PY1218 AND PY1219 Please remove 295 from PY1218 and move to PY1219. The last column in the file for both is large and does not merge well with excel can you look at the last column in each file. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09060 Date Received: 11/04/2003 Reference: PY1647 Description: PY1647 - INVALID SUBCODES L36 The message on the email need more information. Right now the message reads: THE JOB PY1647 HAS FINISHED EXECUTING TO PRODUCE A ****** We need to to say something about invalid subcodes on L36, please make the change in the JCL. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09061 Date Received: 11/05/2003 Reference: Description: TERMINATION REPORT FOR HR HR has requested a termination report of all Separated employees. They do not need Retired employees. ************************************ We should run this the 15th day of every month for the previous mont That will help on overlapping. SSN/ NAME/ TERMINATION DATE/Termination code/translation value User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Last Review Date: 11/05/2003 Review Comments: PER KAREN BROWN/JENNIFER Request Number: 09066 Date Received: 11/07/2003 Reference: Description: DBD EDUCATION UPDATE HRS DBD EDUCATION UPDATES Submitted 7-Nov-03 . NEW MAJORS (EAENG) 3448 Philanthropy & Development 4132 Electrical & Computer Engr 6641 Professional Writing 7288 Telecommunications 8249 Geoscience 8544 Theoretical Atomic Physics (There are NO new degrees.) User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R User Comments: SEE DESCRIPTION FOR VALUES Request Number: 09068 Date Received: 11/10/2003 Reference: PR1284 Description: PR1285 HR has requested another Terminated report. This report needs to be set up just like PR1284, except they do not want Faculty. So we would need to copy PR1284 and Modify: Right now we are excluding Jobgroups P and F, please add G. This will get rid of the 9 month faculty. Then we need to get rid of all employees that have an employee type of N or T. This is located on the jobclass table. ************************************************ Let me know if you have any other questions. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09069 Date Received: 11/10/2003 Reference: PY1360 Description: NEW DENTAL REPORT FOR PAYROLL We have two Dental codes now in HRS: 120 - Dental 121 - Dental expanded(effective 01/01/2004) *********************** An employee should only have one or the other, so we need a job to run with every payroll, that would check and make sure that if the employee had a 121 deduction, that the 120 would have ended 12/31/03; *********************** This would work for clean-up now, however, payroll wanted to keep checking this with every payroll, so we might need to discuss the best way to handle this request on an on-going basis. This should be very small, so I would like to make this an email notification, instead of a print. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09070 Date Received: 11/11/2003 Reference: Description: HRSDBD-BANKS Please add the following bank (ebgqe) 064108346 Cumberland Co. Bank User Contact: APRIL STUTTS User Contact Phone: 844-3612 Project Team: Helms B Elkins R Request Number: 09073 Date Received: 11/13/2003 Reference: Description: NEW VETERAN REPORT FOR EEO We need a delimited file that has the following information: If an employee's Veteran Code (EAABA) is not equal to a 1 or 3, we want them in this file. SSN/NAME/EMPLOYEE STATUS/VET CODE/DIV User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09074 Date Received: 11/13/2003 Reference: HRS DBD Description: HRSDBD - SUBCODES We need to change the following descriptions for subcodes: (EBFTF) 1080 - ADM SUPRT(AP/EXP) 1410 - OTHER STF(NON-EXP) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 09077 Date Received: 11/13/2003 Reference: PY1212 Description: MODIFY PY1212 - TDA CONTRIBUTIONS PY1212F step need to include the 295 as well as the 294, we would need to remove the 295 from the PY1212D step and add them to the F step. We need to change the header for the F step to read as follows: EMPLOYEES CONTRIBUTING TO 457(294)(295) FY 2003 PGM=PY1212F User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09080 Date Received: 11/13/2003 Reference: HRS DBD Description: HRSDBD - RISK MGMT (NO LONGER IN USE) Please mark the following so they can not be selected as Valid Values: (EBAAJ,EBBYC,EPABM) 01251* - RISK MANAGEMENT (EBACC,EBBYE,EPABI) 428* - RISK MANAGEMENT Please add the following Unit: (EBAAK,EBBYD,EPABN) 02290 - RISK MANAGEMENT User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 09081 Date Received: 11/13/2003 Reference: HRS DBD Description: HRSDBD - DELETE VET CODES Please delete the following values from HRS: EAABA . 2 - SPECIAL DISABLED + VIETNAM-ERA 4 - SPECIAL DISABLED + OTHER ELIGIBLE 5 - OTHER ELIGIBLE + VIETNAM-ERA 6 - SPECIAL DISABLED 7 - SPECIAL DISABLED + VIETNAM ERA + OTHER ELIGIBLE 8 - NON-VETS100 VETERAN ********************************************* Please change the following description for the following: 3 - OTHER PROTECTED VET ADD: 5- BOTH . User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Helms B Elkins R Request Number: 09083 Date Received: 11/17/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 062206444 Hometown Bank 053900225 Wachovia 062206444 Hometown Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 09084 Date Received: 11/18/2003 Reference: HR0901 Description: MODIFY HR0901 - TIGER CLUB TERMINATION The HR0901 is missing biweekly employees and this is not working for Tiger Club. Can we modify this job to pick up Terminated or Retired employees that have a 460 plan type. We do not have to check for active deduction, just if they have one. *** Teresa is also having some problems with employees going to a student status, then not getting paid, so Tiger Club is not getting their money, this might help with that problem, as well. We will still run this on a monthly basis. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 12/02/2003 Review Comments: APPROVED BY KAREN User Comments: HR0901/HR0901A Request Number: 09085 Date Received: 11/18/2003 Reference: HR0903 Description: LEAVE WITHOUT PAY REPORT - TIGER CLUB Once the changes have been made to the HR0901 (RTU#09084), we need to copy HR0901 and just have Leave without pay employees instead of Terminated and Retired employees. DISTR_STAT = M - LEAVE WITHOUT PAY. per email from Karen 11/18/2003: Okay after looking at this report to help Teresa better, we need to see if any employee's Max assignment has a 420 Earn code, when the when the employee returns the new Max assignment will not have the 420 Earn code; therefore the employee will come off this report and Teresa will know, this employee is back from LWP. Select the Max Assignment if EC = 420, then print the report like you have now, except, Take off Plan Type and add Assignment Start date before the Expected Return Date. Also, there should only be one 15 screen for Multiple assignment, so that 15 screen for REID with a 01/01/1001 it should not be there, so we need to get that off the tables. I think this one would be a great report to email to Teresa Chandler. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 12/08/2003 Review Comments: HR0903 IN PROD User Comments: APPROVED BY KAREN Request Number: 09086 Date Received: 11/18/2003 Reference: Description: CHANGING FLEX END DATES The JCL in Production to change the flex dates - PY1285 ********* Now that jobgroup will have different end dates the PY1285 will not work this Calendar Year 2003. We need to modify PY1285 or use transactions the following needs to take place: Jobgroups A & G - Coverage end date and Payroll end date (12/31/2003) Jobgroup L - Coverage end date and Payroll end date (12/13/2003) ********************* All flex deductions should have an end date of 12/31/2099, but if we use this date as a starting point and not just change the date we need to make sure there are no flex deductions with a different end date. 131 FLX 132 FLX 133 FLX User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Request Number: 09092 Date Received: 12/01/2003 Reference: Description: DISTRIBUTION RPT FOR C & G Contracts and Grants need a new report for the auditors for FY03: Like the HR1440Z1: They need this information totaled by FY: ID/NAME/ACCOUNT#/SUBCODE/DIV/DEPT/TOTAL AMT ******************************************** They need this broken down by employee then by account number. So give a total amount per account# and subcode for that employee for FY03. *** 12/8/2003 per Karen Brown - This needs to be a comma delimited file instead of a report. jp User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Request Number: 09093 Date Received: 12/01/2003 Reference: PY1365 Description: FLEX REPORT FOR 131 Payroll is having problems with employees marking the wrong column for 131 - FLEXIBLE SPENDING-PREMIMUM. Can we create a comparison report that would compare if an employee had a 131 ending 12/13/2003, then list their current 131 starting 12/14/2003. If the employee has only one and not the other just leave that column blank. ********** SSN/NAME/131 AMT FOR 2003/131 AMT FOR 2004 Sort Alpha order. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09094 Date Received: 12/01/2003 Reference: PY2116,7,8,9 Description: CHECK #'S WRONG FOR 1R/2R02 (11/25/03) Payroll needs a new report since the 1r/2r02 payroll checks were not correct. The check issue date was 11/25/2003, this payroll was finalized on 11/19/03. The first check # in the CWHIST tape that is in question is 206801 Thru 207741. These are the check numbers that are in HRS now; however, the Check # that was used in error starts 208601 thru 209541. So if we add 1800 to 206801 thrue 207741, this will give us the check # that was used. The first 108 check were right. ************************************* SSN/NAME/HRS CHECK #/NEW CHECK #/AMT OF CHECK User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09096 Date Received: 12/02/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 072000805 Standard Federal Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 09101 Date Received: 12/04/2003 Reference: Description: PRELIMINARY RPT FOR BUDGET OFFICE Create a preliminary report for the budget office to be used for proc essing the one-time distribution in mid-March. User Contact: Project Team: Phillips Meadows S Request Number: 09102 Date Received: 12/04/2003 Reference: PY6005 Description: VERIFICATION RPT FOR 1-TIME SALARY Please create a verification report for payroll office. read the employees 036 screen first selecting all active account no. If there are no 036 screens for the employee, print the data from the 063 screen instead. ** Print employee name, ssn, job code, assignment number, earnings code (310), amount (look up amount on the file provided. If not found do not print it. Pick up the "total" amount from the file and multiply that by the percentage from the 063 or 026 screen), account number, blank column for the department to write in any changes. *** Please see sample form from Elizabeth. User Contact: ELIZABETH MCCORMICK User Contact Phone: 4-1775 Project Team: Phillips Meadows S Request Number: 09105 Date Received: 12/05/2003 Reference: Description: ADD DEDUCTION 121 EXP DENTAL - PY1280 Please add the new Plan type 121 EXP to the insurance report PY1280 User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09106 Date Received: 12/05/2003 Reference: PY1279 Description: ADD 125 AND 126 PLAN TYPE TO PY1279 Please add the new Cancer plan types to the PY1279 report for Payroll 125 CNC - Colonial Cancer 126 AFL - AFLAC Cancer User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09113 Date Received: 12/09/2003 Reference: PY1365 Description: MODIFY PY1365 - 131 FLX PRM 1) Monthly employees have a start date of 01/01/2004, instead of the 12/14/2003 for Biweekly. Therefore the monthly did not show up on this report. Please ADD monthly employees 2) Add Jobgroup to report 3) Only show employees on this report that have a 131 FLX PRM for 2004 Flexible spending; then just show what they had in 2003 as well. If the employee did not have this deduction for 2003, then those amounts would be zero. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09116 Date Received: 12/11/2003 Reference: PR1201Z4 Description: MODIFY PR1201Z3 AND CREATE NEW - B JOBS PR1201Z3 should not include B jobgroups, only Biweekly M jobgroup. We need to remove the B jobgroups and treat them like monthly except use their FTE in the calculation. We do not need to look at accural date for jobgroup B. Example: Vac hrs in PROD = 100.00 and FTE = .75, then this employee should roll only 75% of his current vacation hours. So this person would have rolled 75.00 hrs. ******************************** pr1201z1 -- corrected selection criteria.. exclude jobgroups f and p--jobgroup m that are not >= 50% and have not been here 1 year (earn code 21) are not eligible pr1201z2 -- corrected selection criteria.. select jobgroup b only pr1201z3 -- corrected selection criteria.. select jobgroup m only ******************************** added jobgroup to print on all reports With B jobgroups, they are monthly, so we do not look at Hire Date User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 12/16/2003 Review Comments: APPROVED BY KAREN Request Number: 09124 Date Received: 12/17/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 062106120 Commercial Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 09126 Date Received: 12/18/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 125000024 Bank of America 061107515 United Bank 021200339 Fleet User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Request Number: 09128 Date Received: 12/19/2003 Reference: PY1283 Description: MODIFY PY1283 AND PY1106 - ADD 121 EXP Please add the 121 expanded dental to the following reports: PY1283E PY1106C User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09133 Date Received: 1/07/2004 Reference: Description: HRSDBD-BANK please add the following bank (ebgqe) 053207766 First Union National Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 09139 Date Received: 1/09/2004 Reference: HRS DBD Description: DBD EDUCATION UPDATES HRS EDUCATION UPDATES NEW DEGREE (EAENL) 9629 Ctf Pastoral Ministries 9511 Cert Air Traffic Controller NEW MAJOR (EAENG) 4077 Civil & Geological Engr 8166 Discrete & Stat Science 8568 Wetland Ecology 3395 Human Biomechanics 6789 Spanish Linguistics 4034 Aircraft Dgn & Flight Dynamics 6197 Creative Arts 6348 General Government Admin 4034 Air Traffic Control NEW DEGREE (EAENL) 9629 Ctf Pastoral Ministries 9511 Cert Air Traffic Controller *********************************** NEW MAJOR (EAENG) 4077 Civil & Geological Engr 8166 Discrete & Stat Science 8568 Wetland Ecology 3395 Human Biomechanics 6789 Spanish Linguistics 4034 Aircraft Dgn & Flight Dynamics 6197 Creative Arts 6348 General Government Admin 4033 Air Traffic Control User Contact: DAN ROSENTHAL User Contact Phone: 4-4765 Project Team: Helms B Elkins R Bramblett User Comments: PLEASE SEE DESCRIPTION FOR DETAILS Request Number: 09142 Date Received: 1/13/2004 Reference: PY1360 Description: ADD JOBGROUP TO PY1360 Please add jobgroup to the report that is emailed to Payroll on PY1360. Thanks User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09143 Date Received: 1/14/2004 Reference: REQ9143 SPU Description: SPUFI FOR SCREEN 36 Payroll needs to know if there is anyone on the 36 screen (Account distribution table), that has an account number listed in the BEN_ACCT_NUM field other than zero's). SSN and the Account number will be sufficient. Let me know if you need additional information. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/14/2004 Review Comments: SPUFI IN STILLDD.JCL.CNTL REQ9143 User Comments: APPROVED BY KAREN BROWN Request Number: 09144 Date Received: 1/14/2004 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 062202163 First Bank of Boaz 053273978 Lighthouse Community Bank User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 09151 Date Received: 1/20/2004 Reference: PY1218/19 Description: MODIFY PY1218 AND PY1219 Please modify PY1218 and PY1219: The following has changed: * - The 401K, 403b, and 457 maximum amounts have increased $12,000 to $13,000. - The 401K, 403b, and 457 catch-up amounts have increased $2,000 to $3,000. (I know the first entry will effect PY1218/PY1219 F and I steps; however, I was not sure about the catch-up piece). User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09153 Date Received: 1/21/2004 Reference: PY1111 Description: AAUP DUES HAVE CHANGED - 530 AAUP Effective 1/1/04 please change the amounts to deduct for AAUP dues as follows: 530 AAUP CUR from 29.80 (goal of 149.00) to 31.00 (goal of 155.00) 530 AAUP NEW from 16.60 (goal of 83.00) to 17.00 (goal of 85.00) User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 1/22/2004 Review Comments: JOB WAS ALREADY IN PROD User Comments: APPROVED BY KAREN BROWN Request Number: 09158 Date Received: 1/22/2004 Reference: PY1111 Description: COPY OF PY1111 FOR 560 AEA AND NEA User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: N/A Request Number: 08903 Date Received: 8/19/2003 Reference: HRS DBD Description: HRSDBD-BANKS please add the following banks (ebgqe) 253177887 Allegacy FCU User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Request Number: 09108 Date Received: 12/08/2003 Reference: BO1460 Description: BO1460Z1 AND Z2 - INVALID EMPID The error report that comes out on the BO1460Z1 and Z2, will sometime have employees listed with an error "Invalid Emp ID". I am trying to determine what would cause this error. For Example: Ronald Pilz was on this error report with Invalid EmpId; however, his vendor ID in FRS is E4637285610 and his ID in HRS is the same. So when the travel voucher was punch this is the ID used and it seems right, but this transaction did not load in HRS because the ID was invalid, but this is the correct ID in HRS. I do not know why this error occured; therefore unable to determine how to fix this type of error before the HR1460 is run, so the transaction will load into HRS without Manual entry. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Royster R Last Review Date: 2/06/2004 Review Comments: WITHDRAWN PER KAREN. Request Number: 09152 Date Received: 1/21/2004 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 107006305 First Bank Northern Colorado User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett Request Number: 09154 Date Received: 1/21/2004 Reference: Description: HRS VET HELP SCREEN ****************** DEFINITION ***************************** * Vietnam Era Veteran Definition: * * A Vietnam Era Veteran is one who served on active duty * * for more than 180 days, any part of which occurred * * between August 5, 1964, and May 7, 1975, and who * * received other than a dishonorable discharge as defined* * in the regulations implementing the Vietnam Era * * Veterans Readjustment Assistance Act of 1974. * * * * Other Protected Veteran Definition: * * Veterans who served on active duty during a war or in * * a campaign or expedition for which a campaign badge has* * been authorized. Campaigns and expedtions that meet * * these criteria can be identified via the Internet at: * * * * * * Please refer to federal regulations for more * * information about veteran status. * * * *********************************************************** * Default is (BLANK) NON-VETERAN Values: V (BLANK) - NON-VETERAN V 1 - VIETNAM-ERA V 3 - OTHER PROTECTED VET V 5 - BOTH *********************************************************** *Change log: 06/22/00 RE: SCT tos HRIBM205 (hrp223) * 11/14/03 RE: Req#9081 Added/Changed values User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R Bramblett User Comments: UPDATE HELP SCREEN TEXT--SEE DESCRIPTION Request Number: 09159 Date Received: 1/23/2004 Reference: HRS DBD Description: DBD EDUCATION UPDATES NEW MAJOR (EAENG) 8115 Biotechnology 5582 Housing and Int Design 8152 Chemistry Education 1356 Marine Fisheries User Contact: DAN ROSENTHAL User Contact Phone: 4-4776 Project Team: Helms B Elkins R Bramblett User Comments: PLEASE REFER TO THE DESCRIPTION Request Number: 09160 Date Received: 1/23/2004 Reference: PR1284 Description: MODIFY PR1284 FOR HR HR has requested that Employee type from Jobclass table be added to PR2110. They would also want to sort this file by this code. * below is the field name on the jobclass table. Employee Governance Group: N 01/26/04 per email from Karen: Well, I think Mike and I were on different pages. When I sent the file to him, he said it looked good, but wanted some totals. That is when I discovered, he needs the change made to PR1284 not PR2110 Can you add the employee type to this report and sort by the employee type, just as you have done; however, adding sub count of employee type and then a total count of employees. User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Sapp Last Review Date: 2/05/2004 Review Comments: APPROVED BY KAREN BROWN Request Number: 09161 Date Received: 1/23/2004 Reference: HR1460 Description: MODIFY HR1460 BO1460z1 and z2 is picking up transaction for 760 country club dues. However, when the HR1460 (load) is completed these reject, so payroll has to put them in manually. ****** the 760 is not on the plan table, but is in the TCC table only. Do we need to add 760 to hr1460a logic to recognize the code. Would this also create problems for 730 (other compensation). User Contact: KAREN BROWN User Contact Phone: 43657 Project Team: Phillips Meadows S Request Number: 09165 Date Received: 1/27/2004 Reference: HRS DBD Description: HRSDBD-BANKS please add the following bank (ebgqe) 322172797 Arizona FCU User Contact: APRIL STUTTS User Contact Phone: 8443612 Project Team: Helms B Elkins R Bramblett