Frequently Asked Questions for Students
What is the Office of Student Conduct?
The Office of Student Conduct is responsible for the administration of the Code of Student Conduct provides a fair and educational student conduct process for students and student organizations. The Office of Student Conduct educates the Auburn University community about student’s rights, responsibilities, and expectations. Additionally, Dean’s Certification requests are processed and completed by the Office of Student Conduct.
In addition, the Office of Student Conduct case manager can help you access referrals to student services on and off campus, including counseling, sexual assault information and services, alcohol and drug education programs, mediation and conflict resolution, and more.
Where is the Office of Student Conduct located?
The Office of Student Conduct is located on the third floor of the Student Center in Suite 3231. Office hours are Monday-Friday, 7:45 a.m. - 4:45 p.m.
Where can I find a copy of the Code of Student Conduct?
A copy can be found here: Code of Student Conduct. You may also pick up a hard copy of the Code on the third floor of the Student Center in Suite 3231.
Who can file a Code of Student Conduct complaint/charge?
Any Auburn University faculty member, staff member, and/or a student may make a complaint/charge against an enrolled Auburn University student for a violation(s) of the Code.
How is an Auburn University Code of Student Conduct complaint/charge filed?
If after viewing the Code of Student Conduct, an Auburn University student, faculty, or staff member believes a violation of the code has occurred he/she must submit a complaint to the Office of Student Conduct. The complaint must be submitted to email@example.com or delivered in person to the Office of Student Conduct in Suite 3231 of the AU Student Center as soon as possible after the event takes place, but no later than 15 working days after detection of the alleged violation. In the event the charge is made more than 15 working days after the detection of the alleged violation, a conduct officer, upon a showing of good cause by the charging party, may allow the charge to proceed in his or her discretion.
I received a Charge Notice from the Office of Student Conduct for allegedly violating the Code of Student Conduct. What do I do now?
The Office of Student Conduct issues a charge notice via email to the student’s Auburn University email account, if a complaint that has been received has merit. As stated in the charge notice, the student must schedule an appointment with one of the conduct officers in the Office of Student Conduct within five working days of receiving the charge notice. Please follow the instructions of the charge notice, schedule an appointment with an Office of Student Conduct conduct officer, or call 334-844-1305 between 7:45 a.m. – 4:45 p.m. (Monday-Friday). As detailed in the charge notice, you should also read the Code of Student Conduct.
What happens during my meeting with an Office of Student Conduct officer?
The conduct officer will review the Code, the conduct process, and the alleged violation. The student will be given the opportunity to share information regarding the alleged violation of the Code. The conduct officer will review the case to determine merit. If the case is determined to have merit, the charged student may be given the option to resolve the case through mutual consent of the parties involved. If the case cannot be resolved through mutual consent, the case will be referred to the Student Discipline Committee. At this time a student will have the opportunity to request a hearing through the Student Discipline Committee.
Can I utilize an advisor through the student conduct process?
Yes, a student may utilize one advisor of his/her choosing. An advisor may only counsel the charged/charging party student in the preparation and presentation of their case. The advisor may be present at the hearing, but cannot speak on behalf of the student. The Office of Student Conduct must have your written permission to discuss your case with any advisor, attorney, and/or parent/guardian. The waiver/release form can be located on the third floor of the Student Center in Suite 3231 or online at Student Waiver and Information Release Form.
Do I need an attorney if I am going through the student conduct process?
An attorney is not required; however students are permitted to use an advisor of his/her choosing, which may include an attorney.
Will my parents/legal guardians be notified if I violate the Code of Student Conduct?
Due to the federal Family Educational Rights and Privacy Act of 1974 (FERPA) laws, Auburn University is prohibited from disclosing information about a students disciplinary record to any third party, including parents, without the student’s consent. A student may choose to sign a waiver/release, giving permission for Office of Student Conduct staff to discuss his/her case with a parent/ legal guardian. The waiver/release form can be located on the third floor of the Auburn University Student Center in Suite 3231 or online at Student Waiver and Information Release Form. The lone exception to this rule would be a Parental Notification.
What is a Parental Notification Letter, and why do my parents/guardians receive this document?
Parents/legal guardians will only be notified via letter if a student less than 21 years of age violates University policy related to drugs and/or alcohol. The letter will contain information regarding the violation of the code that occurred. Additional information will not be shared unless the student completes a wavier/release form. The waiver/release form can be located on the third floor of the Auburn University Student Center in Suite 3231 or online at Student Waiver and Information Release Form. If after speaking with your parent/legal guardian, they have questions concerning the incident, they can contact the Office of Student Conduct at (334) 844-1305 or via email at firstname.lastname@example.org.
Can I be held accountable through the student conduct process for off-campus misconduct?
Yes. The Code of Student Discipline states that the University reserves the right to take necessary and appropriate action to investigate conduct, which “adversely affects the University and/or the pursuit of its mission and objectives.” As an Auburn University student, your behavior, even off campus, might have a negative impact on the health, safety, or welfare of the campus community. This section of the Code affords the University the opportunity to act to protect the broader interests of the students and the University community.
I was found “not guilty” of a violation of the law in the court system. Can I still be held accountable for a Code of Student Discipline violation stemming from the same facts addressed by the court system?
Yes. The student conduct process is educational and remedial in nature and operates separately from any court system. The purpose of the student conduct process is to determine if a Code violation occurred. The role of the student conduct process is not to determine if criminal and/or civil law was violated.
As detailed in the Code, determinations made or sanctions imposed under the Code shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of University rules were dismissed, reduced, or resolved in favor or against the criminal law defendant (student).
What kinds of sanctions might I face for a violation(s) of the Code of Student Discipline?
Sanctions are intended to be educational in nature and are determined based on the nature of the violation and a student’s previous conduct record. As detailed in the Code, sanctions can range from a reprimand to expulsion from the university. Please consult the Code for a detailed list of potential sanctions.
Why do I have a disciplinary hold from the Office of Student Conduct on my academic record?
There are a variety of reasons that the Office of Student Conduct may place a disciplinary hold on a student’s record. Please contact the Office of Student Conduct at 334-844-1305 to determine why there is a hold on your record. The following is a general list of why a disciplinary hold may be on a student’s record:
- The student has not contacted the Office of Student Conduct to resolve an alleged violation of the Code.
- The student has not completed assigned sanctions by the due date for that case.
- The student has missed an appointment(s) with the Office of Student Conduct.
What happens if I cannot complete by sanction(s) by the assigned date?
Please contact the Office of Student Conduct at 334-844-1305 to discuss your situation. An extension may be granted if a conduct officer determines that the student qualifies for an extension.
Will a violation(s) of the Code of Student Conduct be on my academic record?
No, Auburn University does not denote Code violations on academic transcripts. However suspension and expulsion records will be attached to a student’s transcript. For more detailed information regarding suspensions and expulsions see Section V. Student Records of the Code of Student Discipline.
Please note that suspensions and expulsions are attached to the official academic records of the student.
Can anyone access my conduct records?
Access to your records will be limited as indicated by applicable law and AU policy. The Office of Student Conduct processes Dean’s Certification (or disciplinary clearance), which are verification of a student’s conduct record. These requests are usually required by law schools, medical schools, undergraduate schools for transferring students, travel abroad programs, state bar associations, government agencies or independent agencies when you are applying for admissions or employment.
Information regarding the process can be found here, Dean's Certification Process.
How long will my student conduct record be maintained?
A written report regarding conduct violations will be filed in the Office of Student Conduct for six years after which they are destroyed. This information is considered confidential. Access to these records will be limited as indicated by applicable law and university policy as outlined in the Student Policy eHandbook.
Are student organizations expected to comply with the Student Code of Conduct?
Yes. All student organizations are expected to comply with the Student Code of Conduct. A copy can be found here: Code of Student Conduct.
What is the Game day Alcohol Athletic Event Policy for Jordan-Hare Stadium?
Auburn University students caught entering an athletic event in possession of and/or concealing alcohol will have their student ticket privileges revoked for that game and will not be permitted to enter the event. Students visibly intoxicated will also not be permitted to enter the event. Those students caught consuming alcohol or having possession inside the event will have their ticket privileges revoked (for that game) and will be removed from the event.
A copy can be found here, Athletic Event Alcohol Policy.
I was referred to OSC table for an alleged violation of Alcohol Athletic Event Policy, what do I do now?
Notice of your alleged involvement in this incident will be referred to the Office of Student Conduct for review and adjudication. A conduct officer will contact you via email in the week following the game and you will need to complete the required steps that are outlined in the letter. Questions should be directed to the Office of Student Conduct at 334-844-1305 or via email at email@example.com. A hold will be placed on your student record until this matter is resolved with the Office of Student Conduct.
My Ignited card was taken at the football game. Can I get it back? How?
Ignited Cards can be picked up on the third floor of the Student Center in Suite 3231, Monday through Friday between 7:45 a.m. and 4:45 p.m.