Auburn University Bass Sports Club Bylaws
(Revised: September 2009)
 

(Click on Article below to advance to that section)

Article I.  Name 
Article II.  Purpose
Article III.   Membership
Article IV. Governance
Article V.   Meetings
Article VI.   Committees
Article VII.   Finances
Article VIII.   Advisor
Article IX.   Amendments
Article X.   Parliamentary Authority
Article XI.   Collegiate Tournaments, Club Qualifiers, and Sponsorships

 

 
 

Article I. Name 

The name of the organization shall be the Auburn University Bass Club.

The AU Club Sports Office as an entity of Auburn University, reserves the right to modify or change rules as needed in the best interest of Auburn University.

 

 

 Article II. Purpose

A.         To inform the campus about the sport of bass fishing.

B.      To provide opportunities for students to engage in a bass fishing sports club.

C.      To provide an opportunity for participating in competitive bass fishing at a
         collegiate level.

D.      To promote bass fishing and cooperation with other organizations on campus.

 

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Article III. Membership 

Section 1 – Eligibility

A.     The Auburn University Bass Club is open to all full‑time undergraduate and
        graduate students of Auburn University in good academic standing, regardless of
        ability in bass fishing.

B.     Participation is open to active and enrolled students of Auburn University.  (The
        top 8 must have a GPA of 2.0 at beginning of each semester.)  Members must
        complete all club documents in full.  Members must be a current member of BASS
        (Bass Anglers Sportsman Society) and maintain their membership throughout the
        tournament year for liability coverages and other benefits. Qualified boaters must
        have their current boat insurance on file with $300,000 minimal liability and will
        list Auburn University as co‑insurer.  Auburn University Bass Club members must
        pass the Auburn University swimming tests.  No member will be allowed to fish or
        participate in any club events until all Club dues or assessments are paid in full to
        the officers of the Auburn University Bass Fishing Club.


Section 2 – Good standing                                                             

A.     To be an active and voting member, dues must be paid in full.  Dues will be voted upon by the club, and the treasurer will collect and account for the dues collected.

        ·     Active members must follow the attendance guidelines of the Auburn University
             Bass Club and the Auburn University guidelines for sports club and drug policy.

        ·     Must be current with participation in community projects and fundraisers. 
             Failure to be current (participation of at least one fundraiser or community
             project in previous semester activities) will jeopardize your position on the
             team.

B.     Sportsmanship.  Members that have violated the Sports Club Rules of Conduct or
that have abused tournament or Club rules are subject to the following by the Executive Committee: (see tournament rules, EXCEPTION):

·        Suspension from tournament competition for semester – first offense

·        Suspension from the club for a year – second offense

·        Termination from the club – third offense
 

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Article IV. Governance

Section 1 – Officers

A.              Titles and duties of each officer

1.        President: 

a.     preside at all meetings;

b.     appoint necessary committees;

c.      call special meetings of the club as a whole or the officers;

d.     serve on the Sports Council; and

e.      act as a liaison between the officers and the advisor.

 

2.       Vice President:

a.     be responsible for recruitment activities and public relations;

b.     alert members by use of email about club and team events or
  meetings;

c.      fill in for club officers as needed (permanent or temporary);

d.     assist the President and preside at all meetings in the absence
  of or at the call of the President; and

e.      be responsible for counting and handling ballots along with the Advisor.

 

3.        Secretary:

a.     keep an accurate record of all current members;

b.     call roll at meetings;

c.      be responsible for all entry fees and forms; and

d.     compose all written documents and newsletters to keep members
  informed about club events or meetings.

 

4.        Treasurer:

a.     collect dues;

b.   no funds are to be spent without club recommendation based on
  estimate cost and approval of Advisor.    

c.     inventory and order equipment;

d.     keep an itemized account of all receipts and disbursements;

e.     prepare all financial statements and budget requests in accordance
  with Student Government Association rules;

f.      organize any fundraisers; and

g.     present a financial report to the club at the end of the each semester.

 

5.       Tournament Director and Tournament Committee:

a.     run the club tournaments;

b.     select four (4) lakes each semester;

c.     over see the tournament parings for each event.  (See Tournament
  Committee Selection)

Tournament Director is to work with the Club Advisor on all tournaments and events , both club, regional, and national events.

 

6.       Outside Communication of Officers and Members:

    All communication to include articles, negotiations, chat boards, Facebook,  Twitter, etc. that include AU Bass Sports Club or the Activities by the Club must have prior approval.

 

B.      Officer Elections

         Officers will be elected through a majority vote of club members on the first
         Wednesday in April of each academic year. Officers shall be nominated from the
         floor at a general club meeting.  The voting shall be done at the same meeting
         by private ballot. Officers will be elected by a plurality of votes with a quorum of
         two‑ thirds of the club members present. The counting and handling of the ballots
         shall be the responsibility of the Vice President and Advisor.

 

C.      Officers’ Terms of Office

         The terms of office shall be one year, beginning fall semester and end at the end
         of the following summer semester. (The Summer semester will be a transition
         period for new officers.)

 

D.      Vacancies in Officer Positions

 1.      Upon vacancy of the office of the President, the Vice President shall fulfill duties as stated in Article IV, Section 1.

         2.     Upon vacancies of any other office, a new officer will be elected within one
               week following the vacancy during a regular or special meeting by methods
               stated in Article IV, Section 1.
 

Section 2 – Removal of Members and Officers

A.     Removal of Members or Officers

        The following are reasons for initiating removal proceedings:

1.       Failure to fulfill the responsibilities of his/her office as defined in these
 bylaws. (For officers).

        2.     Missing two functions in a row and neglecting to contact the secretary in
                advance.

3.     Not following the rules of the club and Auburn University Sports Club Policies.

4.     Violations of regulations specified in the Auburn University Student Handbook, and/or the Campus Recreation Club Sports Handbook and/or The Auburn University Bass Club Rules.

5.     Failure to pay club dues.

A majority vote of the Cabinet will make a recommendation to the Advisor.  The Advisor will make the decision to remove a member based on club violations.

B.     Procedure for Removing Members

Any member in good standing with the club may bring charges against another member or officer by presenting his/her concerns to the President of the club. The accused member or officer must be notified in writing by the President of the reason for the proposed removal in advance of the meeting to consider removal. The accused member will be given the opportunity to present his/her case to the officers and Advisor. To revoke membership, a majority vote of the Cabinet will make a recommendation to the Advisor. The Advisor will make the decision to remove a member based on club violations. 

If the accused member is the President, the next highest ranking officer will control the proceedings.
 

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Article V. Meetings

Section 1 – Regular Meetings

The club will meet alternate Wednesdays of each month during the academic year.  Any schedule changes will be by notification three days in advance by the club V.P.

 

Section 2 – Workshop Meetings

The workshop meeting will be on the alternate Wednesday of each month and will consist of topics related to bass fishing and tournament competition. The club advisor will provide the topic for this meeting and will be considered a practice session.

 

Section 3 – Attendance

A.     All Club functions and meeting attendance is expected of all club members (as described in the list of rules).  Failure to attend meetings or functions (80%) will result in those individuals not being able to hold office the next year.  Excused absence will be by University protocol, as listed in the Tiger Cub Student Handbook.

 

Section 4 – Officers’ Meetings

The club officers will meet prior to the regular or special meetings of the club to plan the club meetings. The officer’s meeting will start at 6:30 p.m.

 

Section 5 – Voting

Unless otherwise stated in the club bylaws, a vote carries with the majority of the members present.
 

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Article VI. Committees

 

Section 1 – Ad hoc Committees

The President or Advisor may appoint members to serve on committees to assist with special events such as campus programs or special club projects.  The Ad Hoc Committee will be discussed in the officer’s meeting before the committee is formed.

                           

Section 2 – Social Committee

The Vice President will appoint club members to organize at lease one social activity each semester. Vice President will be in charge of year end banquet.

 

Section 3 – Finance Committee

The Treasurer will appoint 2 club members to assist in preparing the annual budget submission to the SGA and with organizing any fundraisers the club approves.

 

Section 4 - Tournament Committee

The Tournament Director will select two club members to assist with the club qualifying tournaments during the year.  The Tournament Director and Committee may be asked to help with additional tournaments.

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Article VII. Finances
 

Section 1 – Club Dues

Club Dues will be in the amount of $150.00 per year to be paid in full at the beginning of Fall semester prior to the first qualifying tournament. The Auburn University Bass Club will maintain membership in BASS and in the ALABAMA FEDERATION NATION, as part of the membership all members of the club are required to be members of BASS.

 

Section 2 – Other Organizational Membership

The Auburn University Bass Club is a member of the ACA. In order to compete in the FLW COLLEGIATE SERIES each club member will need to join the FLW OUTDOORS.

 

Section 3 – Fundraisers

All members are expected to participate in club‑sponsored fundraisers.  Fundraisers are considered club events.  See Members in Good Standing.

Money raised through fundraisers are payable to the club.  Members participating in the fundraisers are financially obligated for those funds.  Loss of funds by club members, will have to be repaid before the member will be allowed to continue in club activities.    

 

Section 4 – SGA Funds

The club can request non recurring. Funding is available from the SGA and Concession Board each spring to support club activities for the following academic year

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Article VIII. Advisor

 

Section 1 ‑ Selection

See sports club rules/regulations.

 

Section 2 – Duties

See the sports club handbook on page 4.  Additional duties/responsibilities may be delegated by the Director of Club Sports.
 

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Article IX. Amendments
 

Proposed amendments to these bylaws by a club member shall be presented at a regular meeting at least one week before the club votes on amendments. These bylaws may be amended by a– majority of the club members present constituting a quorum and must be approved by the Advisor to the Club.

                                                             

Article X. Parliamentary Authority
 

Robert’s Rules of Order shall be the parliamentary authority of this organization.

 

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Article XI.  Collegiate Tournaments, Club Qualifiers, and Sponsorships.
 

All communications, contacts, and negotiations for tournaments, sponsorships, and other events will be through the Academic Advisor.

        1.     Once events (tournaments) have been scheduled, there will be no changes other than weather related and the rescheduling will be done by Club vote.

        2.     The AU Bass Club is a competitive Bass Club competing with other
                Universities.  Failure to compete as a team member in any event scheduled,
                may forfeit your ability to maintain your standing on the team.

        3.     Club Qualifiers:

·    Agreeing to fish in a club qualifier and withdrawing, will result in not fishing in the next qualifier.

University Tournaments:

·    Withdrawing from an University event, will result in not fishing in the next University event.  University events refer to all events outside the club qualifiers.

Bonus Points:

·    Total points per semester is 30 points (5 points per meeting).

·    New members that start after the first and second qualifier, will be given full points to date for competition in remaining events.

 

        4.    There are 8 lakes that will be used as club qualifies:

                Martin                            Lay

                Eufaula                          Mitchell

                West Point                     Jordan

                Alabama River                 Logan-Martin