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Purchase Order Changes (PCO)
A purchase order is a binding contract between the University and the vendor. It cannot be modified or canceled unilaterally. When changes in purchase orders and contracts are required due to price changes or other necessary modifications, the request should be made to Procurement and Payment Services on a
Purchase Change Order Request Form - BO 50-07.
It should include an explanation of the requested change and must be signed by the department head.
If Procurement and Payment Services approves the change, they will notify the vendor to execute the change.
PCO's should be sent to Procurement and Payment Services as the department becomes aware of the need for a change to the PO. If PCO's are sent to PPS with a related payment voucher, the PCO should be attached as the front sheet.. Generally, vendors will agree to cancellation requests if the items have not yet been shipped. The department may be held responsible for material shipped by a vendor or costs incurred prior to cancellation of fabricated items. In addition, the vendor may require the department to pay restocking fees.
Procurement and Payment Services has sole authority to make changes to existing Purchase Orders or requests.
Print Purchase Change Order Request Form - BO 50-07
Return to Procurement and Payment Services Spending Policies
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Business Office · Ingram Hall
Auburn University · Alabama 36849 USA
334-844-5588
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