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EQUIPMENT
Property acquired under a financial assistance award or subaward
(where some or all of the cost is a direct charge or a part of any
required cost sharing), as well as property furnished to Auburn
University ("AU"), are subject to the Sponsor's property
management requirements.
The Office of Sponsored Programs has a role in ensuring that the
necessary terms and conditions for acquisition, ownership (title),
use, and disposition of property are followed to ensure appropriate
management of property during the period of support.
A major responsibility of OSP with regard to property management
is the review/approval of equipment Purchase Requisitions prior
to their submission to Procurement and Payment Services. The definition
of "equipment" would include all items having a unit price
of $2,500 or more and a useful life of one year or more. Additionally,
Purchase Requisitions for items that do not meet this threshold
but are expenditures associated with building a piece of capital
equipment or upgrading existing equipment (extending useful life)
would also require OSP approval.
Such reviews entail matching the project's equipment budget to the
Purchase Requisition and determining ownership. Typically title
to property acquired under financial assistance is vested in AU,
however, title can be retained by the Government or the Sponsor.
There are important distinctions in treatment between property purchased
under an award in which title is vested in AU and title vesting
in the Government, in terms of the Government rights to that property
and the reporting requirements. For example, AU must report annually
on Federally-owned equipment or equipment furnished by the Government.
For equipment in which the title is vested in AU, a listing of equipment
acquired under the award needs be provided only at closeout. The
property management standards require that AU maintain records,
available for Government review, concerning property acquired with
Government funds. OSP has a property administrator who monitors
compliance with requirements for Federally-owned property, where
applicable.
Sponsor Requirements
* Office of Naval Research (ONR) - http://www.onr.navy.mil/02/024/apr.asp
* Department of Defense (DoD)
DoD Manual for the Performance of Contract Property Administration
- http://www.dtic.mil/whs/directives/corres/pdf/41612m_1291/p41612m.pdf
DD1662 Form - http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1662.pdf
* Federal Property Management Regulations (FPMR) -http://www.access.gpo.gov/nara/cfr/waisidx_05/41cfrv2_05.html
* National Aeronautics and Space Administration (NASA)
Contractor Property Reporting Information -http://www.nasa.gov/offices/ocfo/references/ocfo_cntr_prop.html
NASA Contract Property Contacts by Center -http://www.nasa.gov/pdf/104400main_3encl2003propcontacts11.pdf
* Department of Energy (DOE)
DOE
Form F4300.3 http://www.directives.doe.gov/pdfs/forms/4300-3.pdf
DOE Property Management Regulations -http://www.access.gpo.gov/nara/cfr/waisidx_04/41cfrv3_04.html#109-1
* Oak Ridge National Laboratory
Property Management http://www.ornl.gov/adm/property/subcon/
Auburn University Links
Property Services Equipment Transactions form -http://www.auburn.edu/administration/business_office/pdf/bo8001.pdf
Property Services Policies -http://www.auburn.edu/administration/business_office/policy_manual/propertserv.html
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