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IT Policies
Student Organization Web Space

Purpose

 

To provide AU Web directory space for student groups or organizations.

 

Policy

 

In order qualify for Web directory space under the AU Web directory structure, a campus student organization must be officially recognized or chartered by the Student Government Association's Student Senate, or in the one year probationary period prior to the granting of a charter. Requirements and steps for establishing a chartered organization are available in the Tiger Cub. The list of recognized student organizations is maintained by the SGA.

 

Probationary Status

 

New organizations that are in the probationary period will be granted Web directory space for the duration of the probation. At the end of the probationary period, if the organization fails to meet the requirements to become a chartered organization, the Web directory space given to that organization will be cleared.

 

Suspension of Web Space Due to Inactive Status

 

If the student organization fails to meet the SGA's yearly requirements to remain listed as an active organization, the organization's Web space may be removed or suspended until the requirements are met. Organizations may contact the SGA office at 844-4240 for more information about yearly requirements to retain active status.

 

To reacquire organization Web space after suspension for inactivity, the organization's advisor or current president should contact the student organization Web coordinator. Restoration of the original page and data may not be available in every case.

 

Additional Requirements

  • The student organization's Web page should conform to the network usage guidelines in the Auburn University Network Policy. Failure to conform to these guidelines will be grounds for denying Web space to the student organization.

  • Files stored in the student organization's Web directory should relate to the student organization and should be actively linked to the organization's Web pages. The student organization Web space should not be used for file storage of non-related programs or data.

  • Space on the AU Web Server is limited. Large video and audio files should be stored in and streamed from the "content" directory volume. To request space for streamed audio and video files, please e-mail webadmn@auburn.edu. AU provides the Helix streaming media server. Large audio and video file types to be served from AU web space should be converted to real media (RM) or a similar file format that can be streamed from this server. Other large audio or video files of types that cannot be streamed from the Helix server may have to be removed from the web document directories if they present a problem for the automated backup procedure.