Temporary Services Employee

Access Request Form

Authorized Users:
“Alternate Approvers”, “Submitters”, Dean, Directors and Department Heads
more info

Request access for:

  • Identity Management
  • Access Control
  • Parking Services
  • Auburn Univesity Libraries

Notes:

The Temporary Employment Services personnel will complete the Access Request Form

  1. TES Employees who have been approved by may come to the IDM office to obtain their AU ID card and credentials needed to access other AU resources.
    1. Banner entry and/or an ID card, IDM requires a current valid government issued photo ID such as driver’s license, military ID, passport, etc.
    2. Foreign Nationals will need to go to the Office of International Programs, located in 228 Foy Hall, prior to coming to IDM.
    3. IDM is located at 300 Lem Morrison Drive. (directions)
    4. The individual should call IDM at 334-844-4386 to ensure IDM has received approval prior to coming to the IDM office. This minimizes any delay in processing.
  2. The sponsoring department will need to inform the TES employee who is departing to return the AU ID card to the IDM office. If the TES employee leaves the AU ID card with the department, please call IDM at 334-844-4386 to make arrangements to transfer the ID card to IDM. Please do not send the AU ID card to IDM by campus mail.
  3. Any questions, please call IDM at 334-844-4386.

IDM Affiliate ID/Access Request Process:

  1. An individual with AU login access (Submitter) will need to complete the Access Request Form.
    1. Ensure the Approver is a Department Head or above.
    2. If the affiliate is not located within the Auburn/Opelika area or is not able to come to the IDM office within 90 days, add a comment stating IDM will need contact the person to obtain the required identity documents.
    3. If you are interested in the complete process, go to the Request Form Process.
  2. An email will be sent to the Approver (Department Head or above) notifying him/her of the request. The Approver can approve or reject request.
  3. When the Approver approves the request, an email is sent to IDM and the Submitter notifying them the request has been approved. The Submitter is instructed in the email to have the affiliate go the IDM office with a current valid government issued photo ID to get his ID card.
    1. If the affiliate is not located within the Auburn/Opelika area or is not able to come to the IDM office within 90 days, have the affiliate contact the IDM office to obtain instructions on how to provide the required identity documents.
    2. The individual must contact or come to the IDM office within 90 days. At the end of the 90 days, the request will expire.
  4. After the individual comes to our office, IDM will enter the Banner ID and GID along with any additional comments and approve the request. An email is sent to the Submitter with this information.
  5. Upon separation, an individual with AU login access (Submitter) will need to complete the online form Access Request Form and request deactivation.
  6. The sponsoring department will need to collect the AU ID card and notify IDM when the individual departs Auburn University. The department can call IDM at 334-844-4386 to make arrangements to transfer the ID card to IDM. Please do not send the AU ID card to IDM by campus mail.
  7. Any questions, please call IDM at 334-844-4386.

Replacement Fee:

  1. There is a $25.00 replacement fee for a damaged card due to negligence or a lost card without a police report. The minister can pay for the replacement AU ID card by credit card (Visa, Master Card, or Discover) at the IDM office.

Last Updated: August. 13, 2014