Moving Outlook customization from one machine to another

Outlook has a file named normalEmail.dotm. It is a default template for email messages. An easy way to find it on a Windows 7 machine is:

Open Windows Explorer and enter in the address bar: %appdata%\microsoft\templates.
(Full path/location is: c:\users\profilename\Appdata\roaming\microsoft\templates)

Copy the normalEmail.dotm to easily transfer customizations from one machine to another.

For Ribbon/Quick access toolbar customizations, you can export/import a .exportUI file using the steps below:

  1. Open Outlook
  2. File tab > Options > choose Customize Ribbon OR Quick Access Toolbar (you can also right-click Ribbon & choose Customize Ribbon)
  3. Bottom right corner next to “Customizations:” choose Import/Export button
  4. Choose Export all customizations > click Save to save the file

To import that file on another machine:

  1. Open Outlook
  2. File tab > Options > choose Customize Ribbon OR Quick Access Toolbar (you can also right-click Ribbon & choose Customize Ribbon)
  3. Bottom right corner next to “Customizations:” choose Import/Export button
  4. Choose Import Customization file > find the file & click Open

 

 

Last Updated: August 23, 2012