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Navigating in the M+Archive Folder

Everyone here at Auburn University should see a folder named M+Archive listed in the Navigation Pane of the Outlook main window.  The purpose of this article is to provide some basic information on how to get around and see messages stored in this folder.

What’s in the M+Archive folder?
You will see two main items inside the folder:

  1. Exchange-Archive – this storage location holds email that has been moved to a network archive after you started using the new Exchange mail system.
  2. Archive-CAS-Repository – this storage location holds the email that was migrated from your local GroupWise archive into the new Exchange mail system.

Some points to remember:

  1. Both of these archives live on a network server.  A major advantage of having these archives on a network server is that everyone can access the archived mail from any location that has Internet access.
  2. There will no longer be archives located on anyone’s local machine.
  3. Messages will be copied to the Exchange Archive automatically when they reach 21 days old.
  4. A message will be moved to the archive one time.  If a message lives in a personal folder inside your Inbox before it gets moved, it will be placed in the same folder in the archive.  If you later move that message to a different place in your Inbox, it will NOT get moved in the archive. 
  5. Exchange puts a message in the archive one time & it cannot be moved or deleted or changed in any way after it is stored in the archive.  Please be aware that messages in the archive are the property of Auburn University.

How can I see what is inside my two archive locations?

  1. Click the small triangle that sits on the left side of each archive folder.  The folders contained in the archives will be revealed.
  2. Click a triangle next to a folder to reveal its contents.
  3. Notice the page information across bottom right corner of the window.  To view all messages, one must page through them using the arrows provided.

 

Last Updated: Sept. 30, 2011