Jump to a topic... Anti-Virus (McAfee) AU Access AU Dial AU Install AU Lease AU Office AU Partners AU Wireless Banner Biggio Center Blackboard Cable TV Cisco Clean Access Agent Cisco VPN Client Classroom Design Group Computing Labs Data/Telephone Requests DHCP E-mail (Alias) E-mail (General) E-mail (GroupWise) E-mail (Listserv) E-mail (PDAs) E-mail (Phishing) E-mail (TigerMail) E-reserves Faculty Development Center Guest Accounts Hardware Sales (Depts) Hardware Sales (Emp/Stu) Instructional Multimedia Group Internet Browsers Internet2 IP Addresses Networks & Servers OIT Intranet Operating Systems Passwords PINs Privacy Satellite Uplink Facility Software Sales (Dept) Software Sales (Emp/Stu) Software Support Chart Spyware/Malware Student Organizations Student PC Shop Technology Enchanced Classrooms Test Scoring & Scanning TechStart Telephone: Dorms Telephone: Cell Phone Service Telephone: Dept/Emp Telephone: Voice Mail TSM (Tivoli Storage Manager) User Names Video Conferencing Webspace & Development

Home > IT Policies > Eligible User

Eligible User

Issued by: The Office of the Executive Director, OIT

Purpose

This policy defines members of the Auburn University community who are eligible to use Information Technology computing facilities and services.

Policy

All AU faculty, staff, and students (enrolled for the current term)are eligible for Information Technology computer user names.

The IT Sun network (Mallard) and the IBM host are available to all faculty, staff and students. Use of the administrative side of the IBM host is restricted to employees. Student employees are granted access to the administrative side of the IBM host by appropriate departmental request.

Student groups desiring organizational e-mail capabilities should contact Network Services to establish a mail list. Group accounts are intended for use by small, well-defined units and requests are granted only in exceptional cases and for organizations supported by the general fund.

Guest user names are provided for persons who have a valid contract with the University. The request for the account must come from the sponsoring department and have the approval of the department head. No group user names will be created for off-campus organizations.

Procedure

• Activation of user names - User names are automatically generated as soon as affiliation with Auburn has been established. Once created, user names are permanent. Employee user names on all platforms are activated by the IT Account Administrator. The Employee User Name Action Request form containing an appropriate account number and the signature of the dean, director, or department head, must be submitted.
• New Employees not yet on File - User names for employees not yet on University files can be created by the IT Account Administrator. Records on new employees are automatically updated from the employee files.
• Admitted Students not yet Enrolled - Admitted students are issued a guest user name with the expiration date set to the end of the term the student expects to enter. Once the student is enrolled, the expiration date changes to permanent retention.
• Guest Accounts - AU administrators can sponsor guest users when the user has a valid contract with the University. The sponsoring department must submit a signed Employee User Name Action Request form, approved by the department head, indicating an appropriate departmental account number and expected duration of the activity. Where the account is billable, the sponsoring department will be billed for all guest accounts.
• Deactivation of Accounts - Computing user names for employees are deactivated on termination. Student user names are deactivated at the end of the second term in which they are not enrolled. Students taking a term off will not lose their computing account.
• Aliases - A maximum of three aliases of the user's choosing can be established for use with e-mail. An alias is any unique alphabetic character combination (20 character limit). Mail directed to the alias is forwarded to the predetermined address where the user reads mail. Request for an alias can be made by completing the Electronic Mail Forwarding Request (DUC031)