The Instructional Multimedia Group has prepared this web page to assist faculty in developing contingency plans for handling an increased volume of absences and make-up work.

Best Practice Recommendations

  • The Office of the Provost recommends that each course syllabus and grades be posted in Canvas
  • Convert as many files as possible to PDF
  • Use free software as often as possible (Audacity, PDF Creator)
  • Use Podcast Producer to upload to AU iTunes
  • Use tools you are already familiar with rather than trying to learn new ones (e.g., it will be easier to add narration to PowerPoint rather than learn to create a podcast with Captivate); contact IMG for other suggestions
  • Enlist student help with communicating with those who are absent
  • For Labs: Schedule make-up sessions weekly
  • Hold office hours on-line (Canvas Chat/Conferencing, Skype, Google Hangouts)

Resources you might need and availability in IMG


  • Computer with internet access (6 PCs and 1 Mac available in IMG)
  • Microphone – Wireless lavaliere or headset with noise-cancelling microphone (Logitech makes several good ones)
  • Flash drive – Limited quantity available in IMG
  • Scanner (scan existing documents to PDF) – Two available in IMG


General Recommendations - Use tools readily available: Asynchronous tools available and suggested use

Canvas – Password protected/secure environment

  • All Canvas Help (Flash videos and PDF versions)
  • Notify students of any absences by faculty, actions by the University
  • Communicate contingency plans/alternate assignments
  • Attach files for the entire class or just one student
  • Convert as many files as possible to PDF (e.g., notes view/three slides per page for PowerPoint)
  • Provide means for regular writing assignments
  • Assignments can be submitted electronically and graded electronically
  • Online tests limit need to come to campus
  • Settings help prevent cheating
    • Respondus Lockdown Browser available

iTunes – Public and password-protected (authenticated class) versions

    • Publish MP3 (audio) or MP4 (video) files
    • To post recorded lectures, supplemental materials

Webspace – Public and unsecured


    • Post information and files/links to files on personal web space
    • Grades may not be posted

Send your suggestions to

Last Updated: June 7th, 2012

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