Technology Purchasing



Technology Purchasing Guidelines

All COSAM employees are required to coordinate with COSAM IT for purchases that involve technology hardware, software, or online services to ensure that compatibility, licensing, and security standards are properly followed. We cannot guarantee that unapproved equipment will be supported or permitted to operate on the AU Network.

University-owned computers and related devices (desktop computers, laptops, cell phones, etc.) must be configured to comply with appropriate configuration and security requirements (See Standards and Policies below), including anti-virus protection and password-protected logins. The IT requirements of Auburn University still govern devices housed in off-campus offices because networks in remote offices are connected through the Auburn University network.

Major technology projects that are supported by grant funds are to be managed by COSAM Information Technology. Outside contracts, TES appointments, Outreach Coordinators, or other efforts to produce, manage, or modify technology-based materials are not allowed without the advance approval and review of COSAM IT. Unapproved projects will not be funded or supported.


Technology Matrix and Policy Reason

Technology Purchase?
PCs, Desktops & Laptops, Tablets, Mobile Computing

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Must place order through COSAM IT. COSAM IT is using Apple and Dell Optiplex, Precision, Latitude Series for standardized hardware.

We cannot guarantee that unapproved equipment will be supported or permitted to operate on the AU Network.

COSAM IT does not perform work on personally owned equipment.

Monitors
Printers

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Must place order through COSAM IT.

We cannot guarantee that unapproved equipment will be supported or permitted to operate on the AU Network.

Reason:

Keyboards, Mice
USB Flash Drives

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Please talk with COSAM IT first. We need to discuss the need to see if alternatives are available.

External/Internal Hard Drives
(including Network Attached Storage – NAS – See Server)

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Please talk with COSAM IT first. We need to discuss the need to see if alternatives are available.

Servers (including Network Attached Storage Devices)

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Must be placed through COSAM IT.

We cannot guarantee that unapproved equipment will be supported or permitted to operate on the AU Network.

Digital Cameras
Cables, Adapters
Software (including bundled with hardware)

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Please, Consult COSAM IT. Vendor Vetting is required for all software. COSAM IT has the ability to look up pre-approved software.

Scanners

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Please, Consult with COSAM IT.

Copiers

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Please, Consult with COSAM IT.

Biometric Devices (External)

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Please, Consult with COSAM IT.

Security Cameras

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Please, Consult with COSAM IT.

Reason:

Web Cameras (USB), Headphones, Speakers
IoT Devices
(Thermal Sensors, or any device that talks on the wired or wireless)

Do not purchase (or acquire from surplus) without consulting with COSAM IT first.

Restriction/Request:

Please, Consult with COSAM IT.

Reason: