Event Management Committee

The EMC can assist you with planning your events. EMC is made up of representatives from various offices throughout the university including Public Safety, Environmental Health and Safety, Risk Management and Insurance, Transportation Services, Parking Services, Athletics, Facilities, Residence Life, Student Affairs, and Communications and Marketing. EMC meetings enable event planners to consult directly with university officials about their events. Please contact the Office of Communications and Marketing at 334-844-9999 to receive more information about EMC or to be placed on the agenda for an upcoming meeting. Please note that the EMC meets on an as-needed basis. You will need to confirm the next meeting date.

If your event is referred to the EMC you will need to do the following:

  • Get prepared for your presentation. You will need to make a presentation about your event to the committee. You will need to have a one-page event summary about your event. Please bring at least five copies of the summary to the meeting.

  • Be prepared to answer questions about security and/or risk management regarding the event.

  • Consider that your event may need to be relocated according to the estimated crowd and/or type of event.

  • Expect that if EMC is able to ensure that the event will be safe, successful, and secure, the event may be authorized.

  • Present your event to the committee and obtain the required signatures.

  • Potentially submit additional information to committee members if you are unable to provide it at the meeting. If this is the case, you will be required to obtain the signature of all members who request additional information.

You will receive a copy of the Activity Authorization Form as a record of your event's approval.

Last Updated: Dec. 2, 2011

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