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Rules For Budget Transfers

The allowable budget transfers between funds are as follows:

AU-DIVISION I - UNRESTRICTED
A cash transfer IS NOT required for the transactions between unrestricted funds.

FUND     to     FUND
101001 -----> 101002
(with exception of 620-Employee Benefits*)
101001 -----> 101003
101001 -----> 101004
101002 -----> 101001 (including 620-Employee Benefits)
101002 -----> 101003
101002 -----> 101004
101003 -----> 101001
101003 -----> 101002
101003 -----> 101004
101004 -----> 101001
101004 -----> 101002
101004 -----> 101003
 
Fund Description:
Fund 101001-101004 AU Unrestricted
101001Base Budget
101002Soft , Other
101003Indirect Cost Recovery (ICRE)
101004Cost Share

Any transfers between unrestricted funds, across divisions, require a cash transfer.

*Employee Benefits can NOT be transferred from Fund 101001 to any other fund except to Fund 101004 and only to cover the current fiscal year designated rate (FY08 26.5%) for employee benefits for the salary/wage amount transferred to a cost share.

AU-DIVISION I - RESTRICTED
Transfers between restricted funds and unrestricted funds (listed at the top of this memo) as well as transfers between restricted funds are not allowed without a memo from the donor, dean, or someone with signature authority of the dean stating that it is ok to move the money. They DO require a cash transfer prepared by Financial Reporting.
For example:

27XXXX -----> 3XXXXX
3XXXXX -----> 27XXXX
27XXXX -----> 1XXXXX
3XXXXX -----> 1XXXXX

***Transfers from unrestricted accounts to restricted accounts are prohibited. ***

Transfers between unrestricted plant funds/project funds and unrestricted accounts are allowed as are transfers between plant funds/project funds. They DO require a cash transfer prepared by Financial Reporting.
For example:

9XXXXX -----> 1XXXXX
1XXXXX -----> 9XXXXX
9XXXXX -----> 9XXXXX

Transfers between auxiliary funds and unrestricted funds are allowed. They DO require a cash transfer prepared by Financial Reporting.
For example:

5XXXXX -----> 1XXXXX
1XXXXX -----> 5XXXXX

Please refer questions regarding transfers involving contracts or grants to Contracts & Grants Accounting at 334-844-4847.

 

Budget Services · 123 Ingram Hall
Auburn University · Alabama 36849 USA
334-844-5852