Auburn University

Administrative and Professional Assembly

A & P Assembly Meeting

Wednesday October 1, 2008

1:00 p.m.

AU Student Center

Room 2223

 

Approved

 

 

I.                    Call to Order: Todd Storey called us to order at 1:00

II.                  Roll Call

Present:, Seth Humphrey, Mark Wilson, Julie Nolen, Katie Mantooth, Phillip Coxwell, Wiebke Kuhn, R. Greg Ruff, Regina Williams, Tammy Hollis, Elizabeth Bowersock, John Owen, Jane Hoehaver, John Folmar, David Hennessey, Kathy Harmon, Todd Storey, April Staton, Maria Folmar, Susan Canaan, Lisa Powell-Brantly, Dorothy Cordell for David Hennessey

Absent: Barnese Adair-Wallace, David Hennessey, Christopher O'Gwynn

Estimated attendance in audience: ~20

III.                Approval of Minutes August 20, 2008

Minutes approved with spelling corrections.

IV.                Comments from the Chair - Todd Storey

Todd welcomed everyone to our health, wellness and cyber security themed meeting. He also introduced Dr. Wohl, the University Ombudsmen.

V.                  Information Items

a.      Breast Cancer Awareness – Jenny Swaim

Jenny announced that there are several programs rolling out thanks to Scott’s Pechman’s efforts. In two weeks a summary will be distributed as well as information about flu shots. The University is striving to get employees involved in proactive health programs to reduce medical costs and ultimately potentially reduce premium costs. There is a two-step process to getting into the proposed program with cash incentives. She recommended listening to Scott’s presentation. There will be a new website to find all health and wellness programs and services on campus that exist as a one-stop-shop. You will just click and find what you need; ask questions and get answers. The site will be updated on a regular basis.

Flu shots will be given to employees, dependents and spouses for free (BCBS participants) and for $25 (non-BCBS participants) during the following times:

10/14: Student Center, 7am-11am

10/15: Facilities, 7am-11am

10/16: Student Center, 7am-11am

Jenny reminded everyone that October is Breast Cancer Awareness month. Cater Hall will be lit on Wed, Oct 1 at 6:30 pm. The University has Fifty-one percent participation for mammograms and they want to increase that number. Zeta Tau Alpha and other campus participants will attend the Cater lighting and they encourage survivors to attend and even share stories. Remember that the pink ribbon means that you support a woman with cancer. She also shared that while a full physical is $25, if you have the cancer policy, you get the money back.

Also, during November make sure you review and sign-up for the various insurance opportunities. The Flex Plan is also renewable in November.

She is also coordinating to have another mammogram day in November with EAMC. If you are doing your annual mammograms, keep on doing that. If you haven’t had one, take advantage of this resource. Watch for the flyers, mail and emails about resources and information.

She also shared that the Jule Collins Smith museum is also lighting up pink this month.

Tammy Hollis reminded us of the walk/run that David Hennessey mentioned during the last meeting to raise money for women to have mammograms in the community. That is this weekend. Jenny reminded us that there is a resource at EAMC to help subsidize for women who cannot afford to have one as well.

She then introduced Scott.

b.      Health Risk Assessment – Scott Pechman, WILLIS Group

Scott Pechman reminded us that Payroll and Benefits can add events like the walk Tammy mentioned on the Wellness page. He was hired a year and half ago to help with the wellness programs. Their goals are to control costs and have a healthier community.

A Wellness Letter will come tomorrow or Friday outlining the program. Payroll and Benefits’ website (www.auburn.edu/healthytigers) has a link to the Wellness page as well. There is a fun video with Dr. Kam and Aubie. The program is called Healthy Tigers.

To participate in the program there is a health screening/assessment and blood draw. No dependents may participate at this time, but it is free to employees. It will be rolled out to spouses in the future. The Health Assessment is on-line: register, read through directions and take the assessment (100 questions) which will immediately give you risks that are identified. Then, participate in the blood draw that starts Oct 13. Register where you want your biometric screening done, AU Med Clinic, Student Center, Vet School, facilities, AUM. It is a fasting screening. They are checking blood pressure, BMI, blood glucose, cholesterol, waste circumference. It should take 15-20 minutes. All of the information will be compiled and the results will be sent to your home.

Anyone found to have dire immediate health needs will be directed to the ER or to Dr. Kam’s staff. The summarized (not personal) information will be posted on the webpage.

He is hoping that the participation will be as high as the survey for benefits which was over 50%. You must do both the HRA and blood draw, and there will be a cash draw for participants, 1 $500, 2 $400, 3 $300, 2 $400 and 5 $100 drawings, and there will be other incentives considered in the future. Each participant will also be given a hot/cold mug given during the screening.

He then took questions. Harriett Huggins asked if you can participate if you are not insured through the University. He said yes that this is for the University, not tied to BCBS.

The AU Med Clinic will be the hub and Dr. Kam will proactively target people to come in for assistance and planning. If he sees that there is a need like healthy eating and exercise, he will direct you to the correct resource and ask for follow-up at appropriate time.

Scott’s hope is that this health profile will develop University programs for appropriate needs if they don’t exist at this time. University faculty are excited to blend clinical opportunities and research with students.

Mark Wilson asked about healthy people getting a discount. Scott said that this is just voluntary and that in order to not discriminate a discount will not be applied.

Wiebke Kuhn if supervisors will be encouraged to allow their employees to have the time to participate. Scott said that he can not speak for the supervisors, but they are being encouraged to let employees participate without having to submit a leave slip. Facilities participants are not in front of a computer, but they have access to a computer lab that they can access during work hours.

Temp employees may not participate.

During the week if you are out of town, there will be some appointments over the following weeks to participate at the AU Med Clinic.

April Staton asked him to talk about confidentiality issues. He said that there is a disclaimer on the assessment that says that it is confidential. University administrators will only see aggregate information but not individual information. Scott and Dr. Kam may see the individual information, but Payroll & Benefits, etc. will not see personal, specific information. Otherwise, it is just like shopping on line.

When asked if there will there be a follow-up testing to see improvement or not, Scott said they will see about participants and find out what needs there are. Dr. Kam works with you, monitors progress and sees how it is working. Typically this is something you would want to do once a year to see how the population is doing. So, they anticipate this being an annual event, but they have to see how this first round works. With it being voluntary, they don’t know how the participation will play out.

When asked about using Dr. Peter Grandjean program and having to pay the $80 fee if you are referred, he said that you would have to pay, just as you would for any other medical need. The pharmacy school will have a $0 copay on generics. The cholesterol screening will cover both types of cholesterol.

He also addressed if the University would use the information to penalize you if there is no improvement, and Scott explained HIPAA rules and that this program respects those guidelines. Someone asked about HIPAA and Auburn’s current smoking policy, and he discussed a law suit in another state. ADA is another issue as well so they must be careful that both are being followed.

He encouraged us to explore the website and video. Sign up!

c.      Pharmacy Program – Kathy Kyle

April introduced Kathy Kyle who is over the PPE (Pharmacy Practice Experience) program with the School of Pharmacy. The program is described and her contact information is listed below:

The PPE Program at Auburn University’s Harrison School of Pharmacy

The Pharmacy Practice Experience (PPE) program at Auburn University Harrison School of Pharmacy began in Fall 1997 in conjunction with the entry-level Pharm.D. curriculum. The program was gradually implemented until all three levels of Pharm.D. students and all faculty were a part of this longitudinal educational model in 1999-2000. The program is novel within pharmacy education due to the involvement of every single student and faculty member in continuous patient care responsibilities.

For student pharmacists, the purposes of the PPE sequence are to: 1) involve students in the provision of pharmaceutical care, 2) promote professional socialization -- including development of organizational, citizenship, and leadership skills, and 3) develop reflective thinking skills which are the key to successful learning. For the community, the purpose is to provide meaningful assistance with health-related needs and to serve as an additional health resource and advocate.

Our 400 student pharmacists are divided into teams which each contain 15-17 students and 2-3 faculty mentors. At least one mentor on each team is a practicing clinician. The teams meet once a week here in the school, with meetings being based on the medical model. Patients are referenced by initials only, and all teams adhere to HIPAA guidelines. During each meeting, each student updates the team and mentors on the patients for which he/she is responsible.

Patient visits are made on a weekly basis, although a particular patient may not receive a visit every week. Frequency of visits is based on patient need and desire. Two or three student pharmacists go on a patient visit, and each of these “subgroups” of visiting pharmacists is comprised of a mixture of first, second and third year students. Student pharmacists discuss health-related issues and concerns and are able to check blood pressure and assist in filling pill boxes when needed.

Any questions about the program may be directed to Kathy Kyle, 844-8345, or Dr. Dave Brackett, 844-2988.

The services provided to participants are as follows:

Pharmacy Practice Experience (PPE)

The pharmacy students at Auburn University Harrison School of Pharmacy would like to offer their services to individuals in the community. These FREE services are offered to you:

          Blood pressure and blood sugar checks between doctor visits

          Help with filling pill boxes

          Assistance with understanding and following medication schedules

          Additional information resource about medications and health information

          Caring students who will visit you at your residence and listen to your health concerns

          An opportunity to share your knowledge to affect the life of a motivated professional pharmacy student

Kathy encouraged us to distribute the handouts and sign-up form she shared with us so that students can get experience with patients and patients can gain assistance in managing health and medication for free. Preferably, the patients would be local as a telephone interview is not a preferred form of communication.

VI.                Mark Wilson announced that it is Cyber Awareness month, and there is a weekly theme. This week is Phishing and Identity Theft followed by Covering Yourself: Personal Information on the Internet, No Excuses: Illegal Download is Stealing and Secure Your Laptops and Cell Phones. He encouraged that, just like your health, the security of your data and security is your responsibility. The University provides resources to provide safety, but if you follow leads to a bad website, it is your issue. OIT can purge the data on a University phone. He thanked Seth for his work on the website they have created: http://keepITsafe.auburn.edu. He asked that we watch for information that is being distributed and share with colleagues.

VII.              Executive Committee – April Staton

April summarized the last Executive Committee by sharing that Dr. Wohl came and spoke with the Executive Committee. We also discussed purchasing nametags for the Executive Committee and planned today’s meeting.

VIII.            Old Business

Todd shared that names have been submitted to the Childcare task group but nothing has happened any further. He will follow-up to see if there have been any developments. A&P does have involvement with the University Strategic Plan through on-line courses and training. He attended a Sep 5 meeting, and nominated Professional and Development Committee member Asim Ali to represent A&P on that committee.

IX.                New Business

Committee Membership

a.      Recognition of Outgoing Committee Members – Todd Storey

Todd recognized the following A&P committee members for their time and contributions:

Calendar and Schedules Committee: Katie Mantooth, Chair; Karen Pruett, service

Grievance Committee: Sue Ann Balch, Chair; Trish Digman, service; Jennifer Eller, service; Wiebke Kuhn, service; Brinda Lisano, service; Juanita Syljuberget, service

Nominations & Elections Committee: Michele Owsley, Chair; Doug Hankes, service; Rob Kulick, service; Sherry Sydnor, service

Professional Development Committee: Glenda Freeman, Chair; Nada Nadarajah, service; Deborah Solie, service

Welfare Committee: Brenda Wood, Chair; Jamie Creamer, service; Judith Sanders, service

Todd recognized the following University committee members for their time and contributions:

Michele Owsley: University Institutional Biosaftey Committee

Kelli Henderson: University Insurance and Benefits Committee

Tanja Matthews: University Multicultural Affairs Committee

Greg Prigerson: University Student Discipline Committee

Scott Greenwood: University Traffic Appeals Committee

Cathy Ramey: University Traffic Appeals Committee

Randy Lee Rogers: University Traffic Appeals Committee

Katie Mantooth: University Senate Calendar and Schedules

Todd’s goal is to get all committee members more involved. He then thanked everyone for their participation.

b.      Announce New Committee Members - N&E Committee

Michelle Owsley came up to announce the committees for terms Oct 1, 2008 – Sep 30, 2011

Terms are October 1, 2008 to September 30, 2011 unless otherwise noted.

 

Calendar and Schedules: Chair of this Committee is the Secretary of the A&P Assembly: Katie Mantooth, Student Affairs; Mike Watkins, Telecom (OIT)

Serving until 2009: Janie Echols Brown, Outreach Information & Program Certification

Serving until 2010: Leanne Wofford Green, College of Veterinary Medicine

Grievance Committee: Elizabeth Hartwick, Mechanical Engineering, Provost; Mark Wilson, Office of Information Technology, Provost; Kelly Knowles, School Forestry & Wildlife Sciences, Provost; Laurel Hendrix, Development, VP Development; and still need one more member from VP Research

Serving until 2009: Sue Ann Balch, International Education, Provost; Linda Bankston, College of Agriculture, Provost; Bob Karcher, College of Engineering, Provost; Cathy Ramey, Office of Information Techology, Provost

The following who were appointed in 2007 should have drawn lots so that one would have a term ending in 2009 and the remaining 5 terms ending in 2010: Abigail Carreno, College of Veterinary Medicine, Provost; Bryan Elmore, Budget Services, Exec V-P; Ashley Floyd, Contracts & Grants Accounting, Exec. VP; Jamie Mantooth. Student Development, VP Student Affairs; Tanja Matthews, Alumni Affairs, VP Alumni; Jennifer Turk, Center for Governmental Services, VP Outreach

Nominations and Elections: Doug Hankes, Student Counseling Services; William “Rusty” Presley,  Cooperative Extension Systems; Sherry Sydnor, Cooperative Extension Systems

Serving until 2009: Harriette Huggins, Learning Resources Center; Michele Owsley, Agronomy and Soils; Rob Welbaum, College of Engineering

Serving until 2010: Bill Bryce, Agronomy & Soils; Dorothy Cordell, Contracts and Grants Accounting; Melanie Hall, College of Engineering

Professional Development: The appointees should draw lots for one to serve an unexpired term which ends in 2009 and the three remaining will serve until 2011.  (The person who draws 2009 can be nominated for another term in 2009.): Ken McMillan, Cooperative Extension System; Cathy Pate, Financial Reporting; Deborah Solie, College of Agriculture; Cynthia Channell-Butcher, Horticulture

Serving until 2009: Regina Bailey, Contracts and Grants Accounting; Marcella Harrison, College of Liberal Arts

Serving until 2010: Asim Ali, Learning Resources Center; Thomas Maple, School of Pharmacy; John Updegraff, College of Liberal Arts

Welfare Committee: The chair of this committee also serves on the University Insurance and Benefits Committee and the Faculty Welfare Committee: William Hancock, Internal Auditing; Roberta Jackel, Alabama Community Healthy Marriage Initiative; Linda Shook, Outreach Program Office

Serving until 2009: Misty Kennedy, Procurement & Payment Services; Janet McCoy, Cooperative Extension System: Jessie Shealey, Office of Admissions; Brenda Wood, Agronomy & Soils

Serving until 2010: Denise McKeller, Athletic Department; Karen Quinton, College of Veterinary Medicine; Cindy Selman, Budget Services

Todd shared that they will distribute the need for any spots not filled. He thanked everyone for their participation as well.

X.                  Open Forum

Todd gave people the opportunity to talk. Elizabeth Whatley from the Vet School asked if the A&P Assembly has any actions, suggestions, etc. regarding their situation. Todd shared that we discussed the Vet School problem at the Exec Committee and he will forward information/response soon.

Regina Williams said it is now at the provost office, and there are recommendations on his desk. She is waiting to hear back from the Provost office.

Cynthia Chanel Butcher asked for a summary of the Vet School Issue as she was unaware of the situation. Regina Williams offered her a summary of what was discussed at the last A&P Assembly meeting.

XI.                Next Meeting: Nov 19 at 1 p.m. in Student Center, room 2223. Environmental issues will be discussed

XII.              Adjourn at 2:09