Administrative and Professional Assembly
September 19, 2007
1:00 p.m.
Foy Union Ballroom
Meeting Minutes (Approved 10/17/07)
Call to Order
Maria Folmar, Chair of the Assembly, called the meeting to order at 1:02 p.m.
Roll Call
Representatives Present: Christopher O’Gwynn, Kirsten Perkins, Barnese Adair-Wallace, Seth Humphrey, Julie Nolen, Philip Coxwell, Wiebke Kuhn, Greg Ruff, Teresa Logiotatos, April Staton, Ellen McManus, John Owen, Jane Hoehaver,
David Hennessey, Rob McKinnell, Maria Folmar, Todd Storey and Drew Burgering (18)
Representatives Absent: Lisa Powell (provided sub), Mark Wilson, Katie Mantooth and John Folmar
Number of A & P Members Present: 50 (estimate)
Announcements
Maria thanked Julie Nolen for serving as Secretary for this meeting in
Katie Mantooth’s
absence. Maria also introduced Wiebke Kuhn, who will serve as
representative for Place 10 (
Program
Maria introduced President Jay Gogue and indicated that he has been meeting weekly with the A & P chair and others. She said that he requested the A & P survey information from earlier this year. Maria indicated that the A & P Assembly appreciates Dr. Gogue’s openness and the opportunity for input. Maria then welcomed Dr. Gogue to the podium.
Dr. Gogue indicated that he was
delighted to be back in
He shared with the group several
questions he has received from members of the
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September 19, 2007
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His hope is to develope 20 to 30 things which all can buy into and all want to achieve. That list includes the following:
(1) Academic Quality – Dr. Gogue indicated that we are currently located in the middle of our peers. He remains committed to increasing this quality.
(2) Affordability – This is a top issue from a national perspective. Again, we are in the middle of our peers. We must understand the issues here better to improve the situation.
(3) Access – We must look at the size of the university. Dr. Gogue reminded the audience that the Board had previously set a maximum enrollment of 25,000 students.
(4) Campus Security – According to research, 68% of parents would spend their money in this area. They want more police, better lighting and open lines of sight around campus.
(5) International Preparedness – Dr. Gogue indicated that students must be prepared for the international dimension of life after college. He wants to visit ways to better prepare our students and indicated that many more international students are now attending college.
Dr. Gogue concluded by explaining that we are in a field which is truly making a difference. Higher education is a $400 billion enterprise with eighteen million students served. He hopes we realize how important we are to the industry.
Dr. Gogue then entertained questions from A & P members and representatives.
Q: Marilyn Johnson /Polymer and
Fiber Engineering – What is your view on the parking situation here at
A: Dr. Gogue – This is an issue at
most campuses. Parking is generally either convenient, or cheap, but not both.
Parking decks and garages must be a part of
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September 19, 2007
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Q: Emily Elliott/recent
A: Dr. Large – When this issue was first discussed, the on-line feature did not exist. The policy needs to be revisited. The current policy states that employees may take up to 5 hours on a space-available basis. I will look into this issue further.
It was then discussed that this raises the issue of remote access, i.e. places of disruption like areas victimized by Hurricane Katrina. Maria then indicated that the Professional Development Committee within the Assembly has asked for a policy revision by the Assembly regarding this. Maria then agreed to raise the issue again with Dr. Gogue at the regular Monday meeting that she attends.
Q: Julia Freeman/Polymer and Fiber Engineering – Students are having trouble getting the classes they need. What can be done about this?
A: Dr. Gogue – We need to look into electronic distance learning. It offers some real opportunities.
A: Maria Folmar – That benefit could then be offered to AU employees at external offices.
Maria then raised the issues which had been presented via the A & P survey of several months prior. Those issues of interest to A & P members are:
(1) Safety and Security
(2) Educational Benefits
(3) Health and Wellness
(4) Child Care Initiatives
(5) New Compensation Plan (Merit only raises. What about cost of living increases?)
Dr. Gogue first indicated that
regarding cost of living, this is a political decision. He stated the trend is
to move more towards both an across-the-board increase as well as some
percentage as a merit increase. Note: For FY 08 Auburn went away from including
an across-the-board component and went solely to a merit increase for all
employees.
Regarding child care, Dr. Gogue indicated that this issue is often important to a small number of people who are passionate about it. Dr. Large and Dr. Gogue are
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September 19, 2007
Page 4
looking at this issue. They would consider the possibility of a private daycare to come in. This could be used as a recruitment tool. Some schools have received gifts for daycare, according to Dr. Gogue, where land and other resources were donated.
Regarding health and welfare, Dr. Gogue indicated there could be possibly more mammogram screenings on campus offered if the current screening being offered is successful. He also mentioned weight loss programs and the like. He will look at the various options here.
There was a comment from A & P member Teresa Hawkins, who stated that Mary Rudisill of Recreation was trying to get a stress management class in place.
There was also mention of the “snacky” and “high fat” foods available on campus
at ballgames. Could healthier options be offered? Dr. Gogue indicated that he has seen on campuses a special area for special foods.
After all questions and comments were complete, Maria thanked Dr. Gogue for his time and support.
Approval of Minutes
The minutes of the June 20, 2007 meeting were approved as posted.
Comments from the
Chair
Due
to time constraints, Maria
deferred all comments from the chair.
Introduction to Place
2
Kirsten Perkins, representative for Place 2, gave a PowerPoint presentation and handout on the Auburn Athletics Department. The handout information is as follows:
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September 19, 2007
Page 5
Place 2: Athletics
21 Sports, Sports Medicine, Equipment Room, Strength
& Conditioning, Recruiting,
Student Services, Compliance, Ticket Office, Media Relations, Tigers Unlimited
,
Athletics Business Office, Foundation
Business Office, Facilities/Event Operations, Transportation, Information
Technology, Marketing and Communications
Approximately how many employees are in the unit? |
196 Full Time Employees 361 Graduate Assistants, Student Workers, and Temporary Employees 557 Total Employees |
Of those employees, what is the most years of service that anyone has? |
Buddy Davidson, 50 years Several Employees, 30+ Years |
What is the unit’s purpose and who are its customers? |
Purpose: see Mission & Vision Statements Customers: Student-Athletes, Alumni, Donors, Ticket Holders, NCAA, SEC, Media, Recruits… |
How do the employees in that area serve students, alumni, employers and faculty and staff? What services are provided to these constituents? |
- Graduating Student-Athletes
through Student Development - Keeping Student-Athletes Healthy and
Performing at Peak Levels through Athletic Training and Medical Services -A Positive Game Day
Experience for All Customers -Sporting, Academic, and Promotional Events -Fundraising/Business Operations -Compliance with
NCAA, SEC, and |
What other areas on campus does this unit work closest with? |
President’s Office Office of the Provost Deans’ Offices Business Office |
Auburn
Athletics Department
“The Department of Athletics, in keeping with the
mission of the University, and in a spirit of inclusion, encouraging diversity
and equitable treatment of all, will seek to abide by the rules to manage its
fiscal affairs in a responsible manner, to educate its student-athletes, and to
win championships thereby bringing credit to
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September 19, 2007
Page 6
Auburn
Athletics Department Vision Statement
“The Auburn Athletics Department will be the nation's
preeminent Athletics Department.
We have a
two-fold purpose: to enable our student-athletes to be successful in all areas
of their lives, athletics, academics, and personal endeavors, both now and in
their future careers, by providing them with the best resources available in
academics, facilities, and coaching: and while meeting the needs of our
student-athletes, to represent and promote Auburn University in a positive
manner in all that we do.
The Auburn
Athletics Department's absolute values are to always tell the truth and to
treat others as we would like to be treated. We will also adhere to the
timeless values of the
We will function as a team, helping each other to be
successful, rather than focusing on personal success. We will work for the
benefit of others and for
Reports
(1) A & P Executive Committee –
Todd Storey provided an update on the A & P Executive Committee. He indicated that the Committee has met three times since the last Assembly meeting and is working hard to take care of A & P needs. Todd said that the survey information gathered earlier was very helpful.
One of the goals of the Executive Committee is to improve communication. The web site has been updated and AU Access is now available for communication. Todd added that due to the new Classification and Compensation project, there have been employees who were added and some who were dropped from the A & P group. The Executive Committee is working to get these updated lists. The Committee is also trying to reach new hires to provide information regarding the Assembly. Todd encourages all employees to contact their place representatives to pass any information along to the Executive Committee.
(2) Health/Wellness and Daycare –
April Staton indicated that this committee has met with members of the Staff Council, who have been helpful advocates. That council took the lead in pursuing child care on campus, but these two groups are also working with the Faculty Senate. The hope is to pull all three groups together for support in this area. April indicated that there will soon be more discussion regarding the possibility of child care on campus. This committee hopes to pull a task force together to pursue this further.
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September 19, 2007
Page 7
David Hennessey spoke on the issue of wellness. He indicated that there are several opportunities here, but the campus is not coordinated in its wellness efforts. The committee is hoping to find initiatives to bring these efforts together. David indicated that we are self-sustaining with respect to health care. Our premiums do not go up automatically when we receive raises.
David announced that on October 31,
(3) Committee Appointments –
Victoria Tate and Michelle Owsley announced the nominees for committee appointments. Those present were asked to stand when their name was called. All nominations were accepted as presented and approved unanimously.
Administrative and
Professional Assembly
Nominations and
Election Committee
Committee Nominations
to Present to A&P Assembly
September 19, 2007
1) Grievance
Committee
a) Six nominees will
need to draw lots; five for 2010 and one for 2009.
i) Ashley Floyd (Exec
V-P)
ii) Jennifer Turk
(Outreach)
iii) Jamie Mantooth
(Student Affairs)
iv) Tanja Matthews
(Alumni)
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September 19, 2007
Page 8
v) Susan Shaw (Ag,
Provost)
vi) Abigail Correno
b) Others serving on
Committee until 2009
i) Linda Bankston, Ag
(Provost)
ii)
iii) Cathy Ramey, OIT
(Provost)
iv) Sue Ann Balch,
Int’l Ed. (Provost)
c) Others serving on
committee until 2008
i) Trish Digman, CVM
(Provost)
ii) Jennifer Eller,
(Development)
iii) Wiebke Kuhn, CLA
(Provost)
iv) Brenda Lisano,
Pharm (Provost)
v) Juanita
Syljuberget, Sponsored Programs (Research)
2) Welfare
Committee
a) Term Expire 2010
i) Karen Quinton
ii) Cindy Selman
iii) Denise McKeller
b) Others serving on
committee until 2009
i) Brenda Wood
ii) Missty Kennedy
iii) Janet McCoy
iv) Jessie Shealey
c) Others serving on
committee until 2008
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September 19, 2007
Page 9
i) Jamie Creamer
ii) Robin Salter
iii) Judith Sanders
3) Professional Development
a)
(Four nominees will need to draw lots; three for 2010; one for 2008)
i) Asim Ali
ii)
John Updegraff
iii)
Thomas Maple
iv)
Deborah Solie
b)
Others serving until 2009
i)
ii)
Marcella Harrison
iii)
Sid (
c)
Others serving until 2008
i) Glenda Freeman
ii)
Nada Nadarajah
4) Calendar
and Schedules
a)
Two nominees to draw lots; one each for 2010 and 2009
i) Leeanne Wofford
ii)
Karen Pruett
b)
Serving until 2008
i) Janie Echols-Brown
5) Nominations
& Elections
a)
Six nominees will need to draw lots; three for 2010; one for 2009; and two for
2008.
i) John Owen
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September 19, 2007
Page 10
ii)
Doug Hankes
iii)
Rob Wellbaum
iv)
Dorothy Cordell
v)
Sherry Sydnor
vi)
Richard “Greg” Ruff
b)
Others serving until 2009
i) Michele Owsley
ii) Harriette Huggins
c)
Serving until 2008
i) Rob Kulick
The committee report is included below:
Nominations
and Elections Committee Report
Wiebke Kuhn, IT,
The
following A&P Committee Members have terms ending September 30, 2007; have
left employment at
1)
Grievance Committee*
a)
Jennifer
Barlow McDonald, OIT, (Provost)
b)
Barnese
Adair-Wallace, Facilities (Exec V-P)
c)
Lisa
Powell, CGS, (Outreach)
d)
Kerry
Ransel, Library, (Provost)
e)
Christine
Smith,
f)
Sandy
Pouncy, Agriculture (Provost) No longer A&P
2)
Welfare Committee**
a)
Henry
Cobb
b)
Melissa
Mapp
3)
Professional
Development***
a)
Leanne
Fuller
b)
Talitha Norris
c)
Helen
Stewart
d)
John
Greene, 2008 No longer working at AU
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September 19, 2007
Page 11
4) Calendar and
Schedules****
e)
Kimmie Barnes No
longer working at AU
f)
Sandy
Pouncey No
longer A&P
5)
Nominations &
Elections*****
a)
Victoria
Tate
b) Leon Bowman
c) Jessie Shealey
d) Jacqui Dozier, 2008 No longer working at AU
e) Kimmie Barnes, 2009 No longer
working at AU
f)
Kevin
Mullins, 2008 No longer working at AU
*Grievance Committee is
required to have representatives from each VP Area. The six nominees will draw
straws to see who completes one 2009 term.
**Welfare Committee only
has two rolling off because in a previous year nominees failed to draw straws
for the 2008 term expiration. When four terms end in 2009, there should only be
three nominees to replace them. The committee will have 10 members until then.
***Professional
Development Committee has three terms ending 2007 and one 2008 to replace. Four
names will be presented. At the first meeting of the committee the four will
draw lots to see which one will serve the shorter term. That person can be
nominated for a three year term next year.
****Calendar and
schedules has two openings. This committee should meet quickly with the Chair
(A&P Secretary) and the two nominees should draw straws for the 2008 and
2009 terms.
*****Nominations and elections
will have five nominees who will draw straws to select three for 2010 term; one
for 2009 term; and one for 2008 term.
Certificates of Appreciation were presented to the following for completion of service on their respective committees:
Grievance Committee
Jennifer Barlow McDonald
Barnese Adair-Wallace
Lisa Powell
Kerry Ransel
Christine Smith
Sandra Pouncey
Welfare Committee
Henry Cobb
Melissa Mapp
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September 19, 2007
Page 12
Professional Development Committee
Lee Ann Floor
Talitha Norris
Helen Stewart
John Greene
Calendar and Schedules
Kimmie Barnes
Nominations and Elections
Lee Ann Bowman
Jessie Shealey
Jackie Dozier
Kimmie Barnes
Kevin Mullins
Victoria Tate
New Business
Todd Storey asked if there needed to be an explanation sent forth on how to use AU Access. Seth Humphrey indicated that there is a channel to help communicate AU Access. One must add the channel in order to use. One should click the top left area of Content/Layout to add. See the OIT website for assistance. Maria reminded the Place Representatives that she had sent an earlier e-mail (dated 8/23/07) on how to enter AU Access. She encouraged all representatives to share this information with their constituencies.
Open Forum
There were no participants in the Open Forum.
Adjourn
Maria reminded everyone that the next meeting will take place on October 17, 2007 at 1 p.m. in Room 213 Foy. Guest speakers will be Lynne Hammond and Chuck Gerards of Human Resources. There being no further business, the meeting was adjourned at 2:30 p.m.
Respectfully Submitted,
Julie Nolen, Acting Secretary