Administrative
& Professional Assembly
unapproved
Minutes of 7/20/2004 meeting
207
Comer Hall
Meeting called to order by Chair, Martha Taylor at 2:00
p.m..
Present: Cara Mia Braswell, Drew Burgering; Pat Derry, Amy
Douglas, Maria Folmer, Kathy Harmon, Michael Harris, Phyllis Harris, Harriette
Huggins, Missy Long, Melissa Morris, Julie Nolen, Liz Peel, Betty Reese, Melvin
Smith, Martha Taylor, Mary Ann Taylor-Sims, Tony Ventimiglia
Absent: Lisa Fleming, Kale Hill, Vivian Miller, Cathy Ramey
Taylor explained that the April 6, 2004 minutes were not
approved at the last Assembly meeting because the May 25th meeting
was a special called meeting to discuss the Intimate Relations policy which had
been approved by the Senate. She asked
for a motion to approve the April 6, 2004 minutes. A move and a second was made to approve the
minutes with typographical and grammar changes.
Taylor called for a motion to approve the minutes of the May
25, 2004 meeting. A motion and second
was given to approve the minutes with changes in typing and grammar.
Taylor indicated there would be a guest speaker to discuss
old business at 3:00 and we would have to rearrange the agenda to accommodate
the speaker.
Taylor indicated that a lot of committee work has been done,
but some people could not be at today=s
meeting to report. She indicated that
the ad hoc committee to review the grievance procedures was ready to make its
recommendation to the Executive Committee next week which will be discussed at
the August Assembly meeting.
University committees have been rearranged/restructured a
little. An AP employee who serves on a
University committee by virtue of his/her job does not mean this person
sufficiently represents the AP group as a whole.
Taylor welcomed John Varner, Chair of the Staff Council and
Connor Bailey, Chair-elect of Faculty Senate.
She indicated their presence was a good sign that all governing groups
will be working together on issues that affect the campus as a whole.
Dorothy Cordell and Maria Folmer were asked to give an
update on the work of the Professional Development and Welfare committees. Both of these committees have been working
with representatives of the Staff Council on data collected from a survey done
last year. Maria indicated that this
charge has provided a unique challenge and responsibility for two AP committees
to work with staff on projects. She
indicated that eight recommendations were listed in the April 6 minutes posted
on the AP website and anyone interested in working on any of these
recommendations should let us know.
Dorothy Cordell indicated that a final decision on which recommendations
would be pursued jointly had not been made.
Taylor read a resolution commending Dr. William Walker for
his service as President of Auburn University.
She indicated that the Executive Committee believes people would
remember only the last few months of Dr. Walker=s tenure as president and forget the good parts. A motion and second was made for the
resolution to go back to the Executive Committee for changes.
Tony Ventimiglia, Chair of the ad hoc committee to review
the AP=s constitution, distributed a
copy of the committee report which listed recommended changes and reasons for
the change. The following changes were
recommended to the Executive Committee.
Change representation from VP/President areas to Aat large@
representation
Change language to have Chair-elect serve as Assembly=s Parliamentarian
Change to Quarterly@
meetings (editorial change, primarily)
Change membership of Calendar & Schedule Committee to
secretary and three members
Change election of officers from Fall to Winter
Did not touch Grievance because of the ad hoc committee work
Ventimiglia indicated that if the Executive Committee
accepts these recommendations, the recommendations would be distributed to the
Assembly. The Assembly would have 30
days to review the recommended changes before voting. Changes must be approved by 3/4 of the
Assembly members. Once approved by the
Assembly, the recommendations would be forwarded to the President and Board of
Trustees for approval.
The Assembly voted on each recommendation as follows:
Change in representation - sent back to the committee. Pat Deery volunteered to work with the ad hoc
committee members to look at the level of distribution of employees below the
VP/President Office since this tier seems to remain constant. The goal with this change is to get employees
who are interested in serving on the Executive Committee active regardless of
the area they work.
Change language to have Chair-elect serve as Parliamentarian
- Approved recommendation and sent to
Assembly for review and vote.
Change to Quarterly@
meetings - Approved as Aminimum
of six meetings a calendar year with
frequency of no less than one per calendar quarter@. Recommendation sent to Assembly for review and vote.
Change in Calendar Committee members - Approved
recommendation and sent to Assembly for review and vote.
Change in elections - Approved recommendation and sent to
Assembly for review and vote. Elections
for 2004 will still have to be processed in August because even if the assembly
approves this recommendation at our August meeting, it still needs to be
approved by President and BOT.
Christine Curtis from the Facilities Division was our guest
speaker who outlined changes in traffic and parking on campus. She indicated these changes had been
recommended to the President and he has approved them. However, with the uproar from graduate
teaching assistance, she emphasized that the President could also change their
recommendations. Changes include
stricter towing regulations, increase in fines and parking permits, and all
graduate students receiving AC@ zone permits. Dr. Curtis discussed parking spaces being
lost due to new construction and how the loss has been accommodated. She talked about improvements and increase
usage of the transit system as well as the proposed parking deck.
Cara Mia Pugh, Chair of the ad hoc committee to revised the
Intimate Relations policy, distributed the committee=s report and noted the biggest change was the wording from Aprohibits@
to Adiscourages@. A motion was made
that since this policy applies to all employees, the ad hoc committee should
form a working committee to include staff and faculty representatives and
develop a policy together. A second was
made and the motion passed with two objections.
Meeting adjourned at 4:45 p.m.