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AUBURN UNIVERSITY NON-ENDOWMENT CASH POOL INVESTMENT
POLICY
PURPOSE The purpose of this Investment Policy is
to provide a guideline by which the pooled funds (the current, loan, agency
and plant fund groups) not otherwise needed to meet the daily operational
cash flows for the University can be invested to earn a maximum return,
yet still maintain sufficient liquidity to meet fluctuations in the inflow
of funds from revenues, tuition payments and state appropriations. The
investment portfolio is not intended to be used for speculative purposes. INVESTMENT OBJECTIVES Safety of Capital Preservation of capital is regarded as the highest priority in the handling of investments for Auburn University. All other investment objectives are secondary to the safety of capital. Each investment transaction shall seek first to ensure that capital losses are avoided, whether they be from security defaults or erosion of market value. It is assumed that all investments will be suitable to be held to maturity. However, sale prior to maturity is warranted in some cases. For example, investments may be sold if the quality of an investment deteriorates, if the need to change the maturity structure of the portfolio arises, or if swaps are desirable. Maintenance of Adequate Liquidity The investment portfolio must be structured in such a manner that will provide sufficient liquidity to pay obligations such as normal operating expenses and debt service payments as they become due. A liquidity base will be maintained by the use of Repurchase Agreements, Bankers Acceptances, Commercial Paper, the Common Fund Short Term Investment Account and the purchase of securities with active secondary markets. These securities could be converted to cash prior to their maturities should the need for cash arise. Return on Investments The University seeks to optimize return on investments within the constraints of safety and liquidity. The portfolio strives to provide a stable return consistent with the investment policy. The cash pool portfolio rate of return will be compared with a weighted average of the returns of broad indices representing the maturity structure of the Pool.
The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing the overall portfolio. Persons performing the investment functions, acting in accordance with written policies and procedures (see attached), and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations and appropriate recommendations to control adverse developments are reported in a timely fashion. The "prudent person" standard is understood to mean: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." DELEGATION OF AUTHORITY
Amendment No. 161, Alabama Constitution of 1901, states, "Auburn University, . . ., shall be under the management and control of a board of trustees . . ." Therefore, the Board of Trustees ultimately shall be responsible for investment policy. By Board resolution the Board of Trustees has delegated investment authority to the President or such other persons as may be authorized to act on their behalf. This Investment Policy is established to
provide guidance in the management of the University's Non-Endowment Cash
Pool to insure compliance with laws of the State of Alabama and investment
objectives. The Vice President for Business and Finance and Treasurer
or his designee is accorded full discretion, within policy limits, to
select individual investments and to diversify the portfolio by applying
their own judgments concerning relative investment values. IMPLEMENTATION OF THE INVESTMENT POLICY The Vice President for Business and Finance and Treasurer or his designee is authorized to execute security transactions for the University investment portfolio. Reports of investments shall be presented to the Investment Committee of the Board of Trustees. In addition to the Cash Pool, funds may
be obtained by entering into Reverse Repurchase Agreements whereby the
University sells securities under an agreement to repurchase the securities
at a specified date, not to exceed 90 days. The purpose of entering into
a Reverse Purchase Agreement shall be to meet operating cash flow needs
-- NOT speculative investment transactions. AUTHORIZED INVESTMENT INSTRUMENTS All investments will be restricted to fixed income securities with the maturity range to be consistent with the liquidity needs of the pooled fund groups. It is essential that cyclical cash flow be offset by liquid investments, while maintaining an overall duration not to exceed six years. In addition, the maximum maturity or average life of any one investment shall not exceed ten years. Permissible investment instruments may include:
Federal Home
Loan Bank (FHLB) 10. Municipal bonds, both taxable and tax free, of bank qualified investment quality. 11. Common Fund Intermediate Investment Fund. Diversification by type of acceptable investment
is important so that no funds are put at risk by overinvesting in one
type of investment. PASS THROUGH OR DESIGNATED FUNDS This policy shall also cover pass through
funds (endowment funds to be forwarded to external endowment fund managers)
and any funds managed by the Treasurer and designated for specific purposes
and not covered by individual investment restrictions (i.e., endowment
funds that may not be co-mingled, bond proceeds during construction, Health
Insurance Trust, etc.). EFFECTIVE DATE This policy shall become effective immediately
upon its adoption by the Board of Trustees. Further, this policy shall
be reviewed at least annually and updated whenever changing market conditions
or investment objectives warrant. ADOPTED: 08/18/95 |