This Is Auburn OFFICE OF AUDIT, COMPLIANCE & PRIVACY

Anonymous Reporting Hotline

Auburn University uses the EthicsPoint anonymous Reporting System to enhance communication and empower individuals to promote safety, security, and ethical behavior. Use this anonymous, confidential system to report situations, events or actions by individuals or groups that you believe unethical or otherwise inappropriate. Frivolous or unfounded reports do not help foster a positive workplace. This hotline service does not replace our existing reporting methods for reporting fraud, waste, abuse or other potentially illegal activities. The University continues to encourage stakeholders to report concerns or suspected violations to their supervisor or other campus entities as appropriate. If you are uncertain if a situation violates University policy, is illegal or constitutes harassment or discrimination, you may use EthicsPoint to obtain clarification. We would much rather have you ask questions than let potential problems go unchecked. However, EthicsPoint should not be used for immediate threats to life or property. If the situation presents an immediate threat to life or property call emergency -- 911

Compliance Partners

Academic Grievances /Dishonesty/ Misconduct

Any form of unethical behavior that violates the integrity of the academic process such as cheating, plagiarism, bestowing or seeking academic favors or advancement on the basis of friendship or gifts, concealing conflicts of interest, or deliberate failure to meet professional obligations.

*Student Academic Honesty

Concerns about plagiarism, copying, use of unauthorized material during testing, altering or misusing documents for academic excuses, cheating; etc.
Contact:

Office of Undergraduate Studies
Paula Stokes Clark
209 Samford Hall
Auburn University, AL 36849

* Student Academic Grievances

Errors in calculations or recording of grades; failure of faculty member to follow University policies in the conduct of classes or examinations; capricious, unreasonable, intimidating, or arbitrary actions that harm the student's performance; etc.
Contact:

Student Academic Grievance Committee

* Misrepresentation of Academic Credentials

Misrepresentation of credentials used in obtaining employment or admission to an educational program at Auburn University.
Contact:

Office of the Provost
(Faculty Positions, Students)
208 Samford Hall
Auburn University, AL 36849
Email: provost@auburn.edu
Phone: (334) 844-5773
Fax: (334) 844-5773
Provost Office Website
Human Resouces
(Administrative/Professional, Staff Positions)
Email: ksm0010@auburn.edu
Phone: (334) 844-4145
Fax: (334) 844- 4145
HR Website

*Student Grade/Academic Transcripts

Misreporting or inappropriate changing of student grade reporting forms, computer databases or academic transcripts.
Contact

Office of the Registrar
152 South College St.
Auburn, Ala. 36849-5146
Phone: 334-844-6444
email: laf0009@auburn.edu

Athletics

NCAA rules violations, including, but not limited to fraudulent activities designed to influence the outcome of sporting activities, such as gambling; improper giving or gifts; misuse of assets, players or endorsements; recruiting misconduct; scholarship/financial aid misconduct; sexual misconduct; substance abuse
Contact:

Auburn Athletics Compliance
392 S. Donahue Drive
Auburn, AL 36849
Email: athcomp@auburn.edu
Phone: (334) 844-9584
Fax: (334) 844-9562
Athletics Compliance Website

Clery Act Compliance

According to Federal law, specifically the Clery Act, Auburn University is required to annually disclose campus safety policies and statistics concerning the occurrence of certain crimes reported to the local police agency or any official of the institution who has ''significant responsibility for student and campus activities'' (also known as Campus Security Authorities). If you have questions regarding Clery compliance, please contact:

Director, Campus Safety Compliance
Susan McCallister
Email:mccalsm@auburn.edu
Phone: (334) 844-4876
Public Safety Website

Conflicts of Interest

* Trustees

Concerns related to violations of conflict of interest policies governing members of the Board of Trustees
Contact:

Secretary to the Board of Trustees
105 Samford Hall
Auburn, AL 36849

* Research

Concerns related to violations of conflict of interest policies governing research.
Contact:

Office of Research Compliance/COI
307 Samford Hall
Auburn, AL 36849
Email:coiadmin@auburn.edu
Phone: (334) 844-8197
Fax: (334) 844-5953
Office of Research Compliance Website

*Non-Research Employee Conflicts of Interest

Contact:
Office of Audit, Compliance & Privacy
304 Samford Hall
Auburn, AL 36849
Phone: (334) 844-4389
email: robinmk@auburn.edu
OACP Website

*Third Party non-University employees (e.g. Contractors, Consultants, Vendors, etc.)

Contact:
Procurement & Payment Services
311 Ingram Hall
Auburn, AL 36849
Email: morrimm@auburn.edu
Phone: (334) 844-7771
PPS Website

Criminal Activity

Contact the Police, if the situation presents an immediate threat to life or property
Emergency - 911

If reporting information related to criminal activity that has already taken place, or may take place in the near future, Contact:

City of Auburn Police Department
141 N. Ross Street
Auburn, AL 36830
Phone: (334) 501-3100

Department of Public Safety and Security
543 W Magnolia Avenue
Auburn, AL 36849

Discrimination or Harassment

Contact Auburn Police if you are threatened or feel unsafe.
Emergency -- 911
Non-Emergency -- (334) 501-3100

* Americans With Disabilities Act

Faculty, staff, and visitors in need of accommodations for disabilities should contact the Office of AA/EEO at 844-4794 for assistance. Students who wish to request accommodations should contact the Office of Accessibility at 844-2096.

Auburn University policies prohibits discrimination based on disability in employment ((PDF) Equal Employment Opportunity Policy, (PDF) Policy Regarding Prohibited Harassment of Employees) and in participation in educational activities ((PDF) Policy Regarding Prohibited Harassment of Students).

Contact:

Director, Affirmative Action/Equal Employment Opportunity & Title IX Coordinator
317 James E. Foy Hall
Auburn University, AL 36849-5147
Email: taylokg@auburn.edu
Phone: (334) 844-4794
Fax: (334) 844-4793
AAEEO Website
(PDF) AU Policy on Accommodations

* Discrimination

Faculty, staff, and students who feel they have been treated unfairly based on protected class should contact the Office of AA/EEO, which has responsibility for investigating such matters.

Auburn University policies prohibit discrimination based on protected class in employment ((PDF) Equal Employment Opportunity Policy, (PDF) Policy Regarding Prohibited Harassment of Employees) and in participation in educational activities ((PDF) Policy Regarding Prohibited Harassment of Students).

Contact:

Director, Affirmative Action/Equal Employment Opportunity & Title IX Coordinator
317 James E. Foy Hall
Auburn University, AL 36849-5147
Email: taylokg@auburn.edu
Phone: (334) 844-4794
Fax: (334) 844-4793
AAEEO Website

* Retaliation

Faculty, staff, and students who feel they have been treated unfairly for registering an EEO complaint or participating in a complaint investigation should notify the Office of AA/EEO, which has responsibility for investigating such matters.

Auburn University policies prohibit retaliation for alleging discrimination or harassment in employment ((PDF) Equal Employment Opportunity Policy, (PDF) Policy Regarding Prohibited Harassment of Employees) and in participation in educational activities ((PDF) Policy Regarding Prohibited Harassment of Students).

Contact:

Director, Affirmative Action/Equal Employment Opportunity & Title IX Coordinator
317 James E. Foy Hall
Auburn University, AL 36849-5147
Email: taylokg@auburn.edu
Phone: (334) 844-4794
Fax: (334) 844-4793
AAEEO Website

* Sexual Harassment

Faculty, staff, and students who feel they have been harassed in connection with their work or education based on sex or any other basis prohibited by University policy should contact the Office of AA/EEO, which serves as the University's Title IX Coordinator, and has responsibility for investigating such matters.

Auburn University policies prohibit protected-class harassment in employment ((PDF) Equal Employment Opportunity Policy, (PDF) Policy Regarding Prohibited Harassment of Employees) and in participation in educational activities ((PDF) Policy Regarding Prohibited Harassment of Students).

Contact:

Director, Affirmative Action/Equal Employment Opportunity & Title IX Coordinator
317 James E. Foy Hall
Auburn University, AL 36849-5147
Email: taylokg@auburn.edu
Phone: (334) 844-4794
Fax: (334) 844-4793
AAEEO Website

* Sexual Misconduct and Sexual Assault

Auburn University prohibits sexual misconduct against students, which encompasses a broad range of prohibited behavior including sexual assault. Individuals who feel they have been subjected to sexual misconduct should contact the Office of AA/EEO, which serves as the University's Title IX Coordinator, and has responsibility for investigating such matters.

Auburn University policy prohibits sexual misconduct and assault against students: (PDF) Policy on Sexual and Gender-Based Misconduct and Other Forms of Interpersonal Violence

Contact:

Director, Affirmative Action/Equal Employment Opportunity & Title IX Coordinator
317 James E. Foy Hall
Auburn University, AL 36849-5147
Email: taylokg@auburn.edu
Phone: (334) 844-4794
Fax: (334) 844-4793
AAEEO Website

Educational Programs

Federal regulations require the University to provide contact information for filing complaints with its accrediting agency and with its State approval or licensing entity. Individuals may file complaints regarding a violation of state consumer protection laws, including but not limited to fraud and false advertising; a violation of state law or rule relating to the licensure of postsecondary institutions; and/or complaints relating to the quality of education or other state or accreditation requirements.

Dr. George Crandell
Associate Dean
Auburn University Graduate School
104B Hargis Hall, Auburn, AL 36849
Email: crandgw@auburn.edu
Phone: (334) 844-4700
Fax: (334) 844-4348
Internal Complaint Process for Student

Financial Matters

*Accounting, auditing, and internal control issues; donor stewardship, employee theft, revenue/expense misstatement.

Contacts:

Controller/Financial Reporting
127 Ingram Hall
Auburn University, AL
36849-5161
Phone: (334) 844-5588
Fax: (334) 844-4701
Financial Reporting Website

Office of Audit, Compliance & Privacy
304 Samford Hall
Auburn, AL 36849
Phone: (334) 844-4389
email: robinmk@auburn.edu
OACP Website

*Payment Card Industry Data Security Standards (PCI-DSS)

Concerns related to Auburn's implementation of the PCI-DSS and payment card security.

Contact:

Office of Cash Management
120 O.D. Smith Hall
Auburn University, AL 36849
Phone: (334) 844-8190
Cash Management Website

Human Resources/Payroll/Benefits

*Compensation/Benefits

Concerns related to Auburn's implementation of the Affordable Care Act, Family Medical Leave Act, Fair Labor Standards Act (minimum wage; overtime; child labor) and Equal Pay Act
Contacts:

Office of Payroll & Employee Benefits
1550 East Glenn Ave.
Auburn University, AL 36849

*Employment

Concerns related to Auburn's implementation of the Fair Credit Reporting Act and Immigration Reform and Control (eligibility to work in US and compliance with I-9 requirements).

Office of Payroll & Employee Benefits
1550 East Glenn Ave.
Auburn University, AL 36849
Phone: (334) 844-4145
Human Resources Website

Information Technology

*Computer/Information Technology Breach

A computer/data breach is any incident in which sensitive or confidential data are exposed, or are at risk of exposure to unauthorized persons. The Information Security Incident Response Team (ISIRT) is designated to lead response to all information security incidents on campus. We cannot overstate how critical information security is to Auburn. Compromised data or information can lead to severe financial losses and damage to Auburn's good name and reputation, adversely affecting students, faculty, collaborators in business, industry, and government, and researchers.

Contacts:

Information Security Incident Response Team (ISIRT)
Email: abuse@auburn.edu
Phone: (334) 844-0888
ISIRT Website

*Copyright and other Digital Millennium Copyright Act Infringements

Concerns about perceived illegal uploading and downloading of copyrighted works
Contact:

David L. Moncus, Jr. Esq.
Director, Operational Support
Office of Information Technology
300 Lem Morrison Drive
Auburn, AL 36849

*Abuse, Violations of AU IT Policies

Contact:

OIT Help Desk
RBD Library
Phone: (334) 844-4944
helpdesk@auburn.edu
OIT Website

*Scams, phishing, and other attempts to steal credentials (User Name, passwords, SSN, etc.)

Contact:

OIT Help Desk
RBD Library
Phone: (334) 844-4944
helpdesk@auburn.edu
OIT Website

Intellectual Property Infringement, Patents and Trade Secrets

Any unauthorized or inappropriate use, Misappropriation or disclosure of intellectual property belonging to the University or any University's customer, supplier or business partner, including without limitation, any intellectual property protected under any U.S. or other laws relating to copyrights, patents, or trade secrets.

Office of Technology Transfer
570 Devall Drive, Suite 102
Auburn, Alabama 36832
Email: ott@auburn.edu
Phone: (334) 844-4977
Fax: (334) 844-5963
Technology Transfer Website

Office of Trademark Management & Licensing
105 OD Smith Hall
Auburn, AL 36849

Privacy

*Federal Education Privacy Act (FERPA)

Questions or concerns about Auburn's implementation of FERPA, and release and access to student education records.
Contact:

Office of the Registrar
152 South College St.
Auburn, Ala. 36849-5146
Phone: (334) 844-6444
email: laf009@auburn.edu

*Health Insurance Portability and Accountability Act (HIPAA)

Concerns related to privacy, security and confidentiality of protected health information required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) should be made in writing to the Auburn University Privacy Officer. The Privacy Officer will investigate all complaints in a timely manner and provide a written determination to the parties involved.
Contact:

Chris O'Gwynn
Risk Management and Safety
316 Leach Science Center
Auburn, AL 36849
Phone: (334) 844-4533
email: ogwynca@auburn.edu
Fax: (334) 844-4640
RMS Website

Research

* Animal Research

Any instance of violation of laws or policies regarding the ethical care and use of animals.
Contact:

Office of Research
115 Ramsay Hall Basement
Auburn, AL 36849
email: IACUCadmin@auburn.edu
Phone: (334) 844-5966
Fax: (334) 844-4391
Animal Care & Use Website

*Human Subject Research Non-Compliance

Violation of laws or policies relating to research involving human beings. Examples include failure to obtain appropriate approval from the Institutional Review Board, failure to adhere to research protocols, not obtaining informed consent, failure to promptly report adverse reactions.
Contact:

Office of Research Compliance/IRB
115 Ramsay Hall
Auburn, AL 36849
Phone: (334) 844-4533
email: IRBadmin@auburn.edu
Phone: (334) 844-5966
Fax: (334) 844-4391
Office of Human Research Website

*Research Misconduct

Fabrication, falsification, plagiarism, or other practices that seriously deviate from those commonly accepted within the academic community for proposing, conducting, and reporting on research.
Contact:

Responsible Conduct of Research (RCR)
Office of Sponsored Programs
310 Samford Hall
Auburn, AL 36849
Phone: (334) 844-4533
email: ospadm@auburn.edu
Phone: (334) 844-4438
Fax: (334) 844-5953
Responsible Conduct of Research Website

*Grant Management/Misappropriation of Cost

Unallowable or questionable expenditures or cost transfers to government grants, contracts, or other agreements. Any expenditures or cost transfers that may be in violation of OMB Circular A-21.
Contacts:

Contracts and Grants Accounting
208 M. White Smith Hall
381 Mell Street
Auburn University, AL 36849-5110
Phone: (334) 844-4847
Fax: (334) 844-4844
C&G Accounting Website

Internal Auditing
304 Samford Hall
Auburn, AL 36849
Phone: (334) 844-4389
email: robinmk@auburn.edu
OACP Website

*Export Control Issues

Transfers of controlled information, including technical data, to persons and entities outside the United States; Shipment of controlled physical items, such as scientific equipment, that require export licenses from the U.S. to a foreign country; Verbal, written, electronic, and/or visual disclosures of controlled scientific and technical information related to export controlled items to foreign persons in the United States; and Provision of services to or conducting financial transactions with an embargoed or boycotted country, restricted individuals, or entities.
Contacts:

Office of Research Security
Facility Security/Export Compliance Officer
3528 Advanced Engineering Research Lab
Auburn, AL 36849
email:gaw0004@auburn.edu
Phone: (334) 844-5962
Fax: (334) 844-5944
Website

Safety, Health and Environmental Issues

It is the policy of Auburn University that a safe and healthful environment will be provided its faculty, staff, students, and campus visitors. A basic tenet of this policy is the anticipation that each individual will act in a safe and responsible manner. The University has established written procedures and guidance documents to assist individuals in meeting their responsibilities.

(PDF) AU Health and Safety Policy (BOT D-1)

* Environmental & Hazardous Materials Issues

Contact:

Thomas McCauley
Risk Management and Safety
RMS Building #9
1161-Z W Samford Ave.
Auburn University, AL 36849
Phone: (334) 844-7184
email: mccautp@auburn.edu
Fax: (334) 844-4640
Website

* Asbestos and Lead Paint

Contact:

Mollie Struzick
Risk Management and Safety
RMS Building #9
1161-Z W Samford Ave.
Auburn University, AL 36849
Phone: (334) 703-5203
E-Mail: mls0053@auburn.edu
Fax: (334) 844-4640
Website

* Laboratory Safety/Research Issues

Contact:

Dr. Catherine Situma
Risk Management and Safety
RMS Building #9
1161-Z W Samford Ave.
Auburn University, AL 36849
Phone: (334) 740-9711
E-Mail: cns0013@auburn.edu
Fax: (334) 844-4640
Website

* Radioactive Materials

Contact:

Kara Beharry
Risk Management and Safety

RMS Building #9
1161-Z W Samford Ave.
Auburn University, AL 36849
Phone: (334) 750-9010
E-Mail:kzb0038@auburn.edu
Fax: (334) 844-4640
Website


(PDF) Policy – AU Sustainability Policy

* Unsafe Conditions

Concerns regarding safety and health. Examples include: Slipping or tripping hazards, poorly maintained equipment or machinery, unsafe use of golf carts, exposure to hazardous chemicals, poor air quality, discomfort or pain due to improper office work station setup, or inadequate supervisory oversight or directive that places students or employees in potential danger.
Contact:

Chris Carmello
Risk Management and Safety
RMS Building #9
1161-Z W Samford Ave.
Auburn University, AL 36849
Phone: (334) 844-4640
E-Mail:cbc0045@auburn.edu
Fax: (334) 844-4640
Website

*Life Safety/Fire Code Issues

Concerns related to unsafe physical conditions or potential hazards in University buildings or grounds that may pose a danger to individuals or property. Examples include: tampering with fire alarms or sprinkler systems, overloaded electrical outlets and blocked exits or stairways.

Contacts:

Jon Haney
Risk Management and Safety
RMS Building #9
1161-Z W Samford Ave.
Auburn University, AL 36849
Phone: (334) 740-8727
E-Mail: haneyjd@auburn.edu
Fax: (334) 844-4640
Website

Student Conduct

The Office of Student Conduct implements the Code of Student Discipline and is responsible for adjudicating non-academic violations of University policy. The office provides a fair, impartial and educational student conduct process for students and student organizations charged with violations.

Contact:

Student Conduct
Student Center, Suite 3231
Auburn University, AL 36849
Phone: (334) 844-1305
Website

Student Consumer Information

The Higher Education Act of 1965 (HEA), as amended by the Higher Education Opportunity Act of 2008 (HEOA), includes many disclosure and reporting requirements. Auburn University maintains an webpage with links to required public disclosures.

Contact:

Office of the Provost
208 Samford Hall
Auburn University, AL 36849
Email: provost@auburn.edu
Phone: (334) 844-5773
Fax: (334) 844-5773
HEA Student Consumer Information

Theft

The act of stealing; specifically, taking or removing of University or another's personal property. Also relates to theft of intangible property and the improper disposal of University owned equipment.
Contacts:

City of Auburn Police Department
141 N. Ross Street
Auburn, AL 36830
Phone: (334) 501-3100

Department of Public Safety and Security
543 W Magnolia Avenue
Auburn, AL 36849
email: public_safety@auburn.edu
Phone: (334) 844-8888
Website

Office of Audit, Compliance & Privacy
304 Samford Hall
Auburn, AL 36849
Phone: (334) 844-4389
email: robinmk@auburn.edu
Website

Workplace Threat/Violence

Threat or violence as an expression of injury or damage to a person or their property.

Contact the Police, if the situation presents an immediate threat to life or property
Emergency - 911

Contact:

City of Auburn Police Department
141 N. Ross Street
Auburn, AL 36830
Phone: (334) 501-3100

Department of Public Safety and Security
543 W Magnolia Avenue
Auburn, AL 36849
email: public_safety@auburn.edu
Phone: (334) 844-8888
Website

Threat Assessment Team
Phone: (334) 844-5010
autat@auburn.edu
Website

Last Updated: August 11, 2017