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Auburn University and Auburn Montgomery must employ individuals who can legally work in the United States – either U.S. citizens or foreign citizens who have the necessary authorization. To ensure that we continue to fulfill this federal requirement, AU Human Resources spent more than a year working toward the implementation of the electronic employment verification system known as E-Verify.
E-Verify is an internet-based system that compares information from an employee’s Form I-9 (Employment Eligibility Verification) to data from the U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. More than 500,000 employers in the United States, including many higher education institutions, currently use E-Verify. Beginning in April 2017, Auburn University and Auburn Montgomery will utilize Equifax as the E-Verify agent for electronic I-9 management.
The online Form I-9 is exactly the same as the paper form. The difference is that an employee and an authorized department representative will now complete the required information on a computer by visiting a specified computer link/location address. Please note that only new employees and some current employees who are performing work on a designated federal contract will be required to utilize the new system.
Information about the E-Verify process is published below on this page. If you have additional questions, contact AU Human Resources at (334) 844-4145.
In June 2017, Leanne Fuller and Ann Shore from Human Resources offered an informational session on the electronic I-9 and E-Verify process to University verifiers. This session focused on common questions and mistakes and attendees also had the opportunity to ask questions. The recording and slide presentation from the June 8 session, which was held at OIT, is posted below. An "Acknowledgment of Training Completion" form is also posted below.
Additional Resource
Select Ricoh devices on the AU campus have been configured to securely scan I-9 supporting documents.
From the Ricoh device:
Immediately after the documents have been scanned, the authorized department user will receive an email with detailed instructions on where, and how, to access the scanned documents.
The authorized department user can now access the employee’s pending record via the I-9/E-Verify system, browse to and select the securely scanned supporting documents, and verify and complete section 2 of the Form I-9.
For units that do not have a secure scanning location (most are located off campus), please contact your division’s information technology coordinator for additional information.
Congratulations on your new position with Auburn University!
This offer of employment is contingent upon verification of the appropriate identity and employment eligibility documentation on the Form I-9, as required by the Immigration Reform and Control Act of 1986. This offer of employment is contingent upon verification of the appropriate identity and employment eligibility documentation on the Form I-9, as required by the Immigration Reform and Control Act of 1986. Upon acceptance, one of the first steps of your employment is to complete the verification of identity and employment authorization process. Please visit www.newi9.com and complete Section 1 of the electronic form, enter the location of [Enter the Specific Location for your Department] and sign it with an electronic signature no later than the first day of employment (the first day the employee begins work for pay).
The Employer Code for Auburn University is 18580.
On the first date of employment, you must report to [enter name and location address] with your original documents to be used for the verification to enable the completion of Section 2. (Acceptable documents). In compliance with E-Verify, one of your documents must include a photo.
This offer of employment is contingent upon verification of the appropriate identity and employment eligibility documentation on the Form I-9, as required by the Immigration Reform and Control Act of 1986. Upon acceptance, one of the first steps of your employment is to complete the verification of identity and employment authorization process. Please visit www.newi9.com and complete Section 1 of the electronic form, enter the location of [Enter the Specific Location for your Department] and sign it with an electronic signature no later than the first day of employment (the first day the employee begins work for pay).
On the first date of employment, you must report to [enter name and location address] with your original documents to be used for the verification to enable the completion of Section 2. (Acceptable documents) In compliance with E-Verify, one of your documents must include a photo.
