Electronic I-9/E-Verify

Printable version

Auburn University and Auburn Montgomery must employ individuals who can legally work in the United States – either U.S. citizens or foreign citizens who have the necessary authorization.  To ensure that we continue to fulfill this federal requirement, AU Human Resources spent more than a year working toward the implementation of the electronic employment verification system known as E-Verify.

E-Verify is an internet-based system that compares information from an employee’s Form I-9 (Employment Eligibility Verification) to data from the U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.  More than 500,000 employers in the United States, including many higher education institutions, currently use E-Verify.  Beginning in April 2017, Auburn University and Auburn Montgomery will utilize Equifax as the E-Verify agent for electronic I-9 management.

The online Form I-9 is exactly the same as the paper form.  The difference is that an employee and an authorized department representative will now complete the required information on a computer by visiting a specified computer link/location address.  Please note that only new employees and some current employees who are performing work on a designated federal contract will be required to utilize the new system.  

Information about the E-Verify process is published below on this page.  If you have additional questions, contact AU Human Resources at (334) 844-4145.  

Informational Session

In June 2017, Leanne Fuller and Ann Shore from Human Resources offered an informational session on the electronic I-9 and E-Verify process to University verifiers. This session focused on common questions and mistakes and attendees also had the opportunity to ask questions.  The recording and slide presentation from the June 8 session, which was held at OIT, is posted below.  An "Acknowledgment of Training Completion" form is also posted below. 

Additional Resource