HR Newsletter
November 2014

Auburn University Human Resources
332 James E. Foy Hall
Auburn University, AL 36849


Picture of Foy Hall
AU Seal

General Election

The general election is scheduled for Tuesday, November 4th. Auburn University encourages all employees to exercise their right to vote.

Employees are normally able to vote before or after work, given the extended poll hours (7:00 AM - 7:00 PM). Supervisor should strive to accommodate anyone having an unusual situation relative to voting, to ensure that they're able to cast their ballot.

A voter can use any of the following forms of photo ID at the polls starting June 3, 2014:

  • Valid Alabama Driver's License
  • Valid Alabama Nondriver ID
  • Valid Alabama Photo Voter ID Card
  • Valid State Issued ID (Alabama or any other state)
  • Valid Federal issued ID
  • Valid US passport
  • Valid Employee ID from Federal Government, State of Alabama, County, Municipality, Board or other entity of this state
  • Valid student or employee ID from a public or private college or university in the State of Alabama (including postgraduate technical or professional schools)
  • Valid student or employee ID issued by a state institution of higher learning in any other state
  • Valid Military ID
  • Valid Tribal ID

More information about Alabama voting laws can be found at


Thanksgiving Holiday

Thanksgiving holidays will be observed on Wednesday - Friday, November 26-28. Employees who are not scheduled to work on those dates, but who are eligible for holidays (i.e. Regular nonstudent employees), should be afforded equivalent time off as close to the holiday date as is practical. The 2014 Holiday schedule is summarized here.


On-Campus Student Supervisor Handbook Updated

The On-Campus Student Supervisor Handbook has been updated to include better descriptions of at-will employment, performance evaluation and documentation, and guidelines for termination of student employees.  This handbook is a one-stop shop for all the needs of supervisors that oversee on-campus student employees.  It includes a detailed breakdown of the hiring process, including how to use Banner, how to properly complete paperwork and ePAFs, hourly scheduling requirements, how to handle disciplinary problems and the termination process if necessary, and how to nominate your employees for the annual Student Employee of the Year (SEOTY) Award.  To access this handbook online, please click .  Any additional questions regarding Student Employment can be directed to Alexandra Reiner, Student Employment Coordinator, Auburn University Career Center at or (334) 844-3867.


Introducing “Good to Know!”

Did you know that Auburn University’s single largest controllable annual investment expense is in your hands?

Yes, as a supervisor, it’s true. It’s the people talent, the faculty and staff of Auburn University that are the single largest controllable expense, with base salaries of over $366,000,000. As you can see from the graphic, the combined compensation and benefits expense reaches almost $560,000,000. Indeed, a sizable investment!

Yes, it is a big job; however you are not alone. There are 962 other supervisors delivering results through the creativity, expertise, and energy of 10,700 faculty, staff, and students who are contributing through an amazing variety of job activities. Additionally, the Human Resources Department is committed to providing you with relevant and timely information and tools supporting your supervisory success.

To this end, we are now delivering “Good to Know!” a short, to-the-point, and actionable bulletin targeted to you, a busy supervisor. Each issue presents a single aspect of policy, principle, regulation, or practice in “bite-sized” digestible portions -- highlighting the “who, what, where, when, why, and how” for the featured topic.

Click on the link below to read the first issue of “Good to Know!” It may present new information to you, or simply be a refresher. In either case, with Auburn’s single largest controllable investment expense in your hands, we are here for you, and are striving to deliver the information and tools you need to wisely manage this investment.

And, that’s good to know!

Click here: “Good to Know!”


Annual Leave Carryover

Biweekly employees must report all leave they wish to have charged against 2014 prior to Monday, Dec. 15. Monthly employees must report all leave they wish to have charged against 2014 prior to Wednesday, Dec. 17. All leave requests received after these dates will be charged against calendar year 2015. Special note for biweekly employees: leave taken on Dec. 15, 16, 17, 18 or 19 will be counted on your 2015 BW-1 payroll. Questions may be directed to Mary Turner or Michael Hill in Human Resources at (334) 844-4145.


HRD to Release the Spring Semester 2015 “Schedule of Courses”

The Human Resource Development ”Spring Semester 2015 Schedule of Courses” will be posted on line during the week of December 1-5, 2014, and distributed in paper form during the week of January 5-9, 2015.


HRD to Present Balancing Work and Family Workshop

Dr. Scott Ketring, Associate Professor, Human Development and Family Studies, will present the seminar "Balancing Life at Work and at Home" on November 5, 2014, from 9:30 to 11:30 a.m. in the Human Resource Development classroom, room 1081 of the Beard-Eaves Memorial Coliseum.  This seminar focuses on the changes that have taken place in sharing home and family work when both adult partners are employed.  Dr. Ketring will cover these topics: How household labor was divided; how it currently is divided; and what can be done to improve the strain of juggling work, family, and housework. Register for the course in Fast-Train; for Fast-Train connectivity go to  For questions, contact Mary Elizabeth Fukai ( or 844-7363). 


How to Recruit and Hire Outstanding Student Employees 

Human Resource Development (HRD) will present a seminar on recruiting and hiring student employees on Wednesday, November 5 from 2:30-4:30, in the HRD classroom, room 1081 Beard-Eaves Memorial Coliseum.  This program, OA100 “On Course with Student Employment,” is recommended for managers, supervisors or employees of University departments which employ or would like to employ students.  Participants will learn effective ways to recruit those students and the processes, policies, and steps for hiring; tips for completing the student employment paperwork; the distinction between “Work Study” and “Student” employees; and the guidelines for successfully interviewing, hiring, employing, and supervising such employees. Facilitated by Ms. Alexandra Reiner, Student Programs Advisor, AU Career Center, the course can be registered for in Fast-Train; for Fast-Train connectivity go to . For questions, contact Mary Elizabeth Fukai ( or 844-7363).


Care Options for Parents in the 60+ Population

Today, thanks in large part to advances in the field of medicine, people are living longer, healthier lives.  Along with the joys of sharing life with our extended family, comes the decision of how to care for them in later life.  Jackie Pinkard, Director of the Lee-Russell Council of Governments Area Agency on Aging, will explain options for caring for elderly family members ranging from assistance with meals to long-term nursing and teaching.  If you face this issue or anticipate that you will, join Jackie on November 7, 2014, from 9:30 to 11:30 a.m., in the Human Resource Development  classroom, room 1081 in the Beard-Eaves Memorial Coliseum.  Register for the course in Fast-Train; for Fast-Train connectivity go to .  For questions, contact Mary Elizabeth Fukai ( or 844-7363). 


Requirements of Alabama Child Labor Law

During the summer months, a number of our local youth start looking for jobs with the University. The state of Alabama requires employers to purchase Certificates to allow us to hire minors ages 14-17. These Certificates are purchased under the auspices of Temporary Employment Services; therefore, employees in these age groups can only be hired thru TES.

For any department wishing to place a minor under the age of 16, an additional form is required to be completed by the student's school. This is the Alabama Child Labor Eligibility Form, and it can be found on our Forms web site at:

Minors under the age of 18 are restricted as to the type of work they can perform; minors under 16 have even stricter restrictions. You may access the State's brochure covering the Alabama Child Labor Law at the following link:


Nominations Sought for Spirit of Excellence Award

The Department of Human Resources is seeking nominations for the Spirit of Excellence Award. Each month the award is given to an employee from each of the following employment groups: Service and Maintenance, Secretarial and Clerical, Technical and Paraprofessional, and Administrative and Professional. To nominate an employee, a form must be completed and sent to the Spirit of Excellence Award, Department of Human Resources, 332 Foy Hall. To print a form, go to this link. For more information, contact Sonya Dixon at 844-7612 or


Spirit of Excellence Winners

Each month AU presents Spirit of Excellence awards to four employees for outstanding service.

Recipients for June 2014 are:    
Category Name Unit
Office Admin Ginger Vedder Risk Management & Safety
Admin Professional Cassandra Calloway McWhorter School of Business Science
Technical Michael Chesnutt OIT


Do you know a fellow AU employee whose performance is consistently beyond what is expected? One who exemplifies professionalism and routinely puts forth extra effort? One whose contribution to the department's or university's mission is significant? If so, that person would be a perfect nominee for AU's monthly Spirit of Excellence award. You can link to the nomination form at


Moving? Want to Continue your Career In Higher Education?

The Department of Human Resources routinely receives position announcements from other colleges and universities. These are maintained in notebooks in the lobby of our department in 332 James E. Foy Hall. Please feel free to come by to review these during our lobby hours of 7:45 a.m. to 4:45 p.m, Monday through Friday.


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Auburn University is an EEO/Vet/Disability Employer


Last Updated: November 1, 2014

Human Resources | 332 James E. Foy Hall | Auburn University, Alabama 36849-5126 | (334) 844-4145 |
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