Welcome to Temporary Employment Services
We are pleased to have you as an employee to assist with special projects, abnormal workloads, or emergencies. The following information will be helpful in understanding your role as a Temporary Employment Services (TES) employee. Auburn University is an Affirmative Action/Equal Opportunity Employer. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law. Any concerns you may have regarding these issues should be addressed to the University's Office of Affirmative Action in Foy Hall (334-844-4794).
A Temporary Employment Services employee meeting the specified job qualifications will be assigned to a department as needed. Job assignments are not guaranteed on a continuous basis. Temporary assignments may not exceed eleven (11) months in duration. Temporary employees working 50 percent time or more must take a minimum one-month break in service at least every eleven (11) months. When an assignment has ended, you should contact Temporary Employment Services at 334-844-7363 for information regarding future assignments.
PAY AND BENEFITS
The Department of Human Resources establishes the job title/grade and rate of pay for all temporary employees consistent with the University’s salary administration program. Federal and state withholding taxes, social security, city occupational tax, (and, in certain situations, Teacher’s Retirement) are withheld from the paychecks to Temporary Employment Services employees. There are no benefits such as group insurance, annual leave, sick leave, or paid holidays for employees working through Temporary Employment Services. In some instances, to be in compliance with the Affordable Care Act, health insurance may be offered to a TES employee. Also, TES employees may participate in the University’s voluntary annuity programs for retirement purposes. For more information, contact Payroll & Employee Benefits at 334-844-4183. Employees are paid only for the hours worked.
HOURS OF WORK
Most jobs begin at 7:45 a.m. and end at 4:45 p.m. with an hour for lunch. In some cases, however, the scheduled hours of work and the length of the lunch period may vary, but you will be informed if this is the case. Breaks during the day may or may not be granted depending on the policy of the department to which you are assigned. Overtime (more than 40 hours a week) generally is not required of TES employees. However, if required, your supervisor will approve in advance in accordance with the University policy. Once you have accepted an assignment, you must report to your assigned supervisor. If for any reason you must be absent, please let your supervisor know. Failure to do so may cause you to lose your assignment/appointment.
As a provision of the Affordable Care Act (ACA), TES employees hours are tracked in a measurement period, in order to identify those eligible for health insurance. Temporary assignments are allotted 1,450 hours in a 12-month period. The TES employee’s hours worked are included in the measurement period. If the TES employee is a new hire, the measurement period used for tracking an employee’s hours worked is based on the employee’s date of hire. If a TES employee reaches his/her 1,450-hour limit before the standard measurement period (October-October) or before their one-year employment anniversary (if a new hire to AU), the TES employee will be required to have a break in service of at least one calendar month. The TES employee may return to work after the one-month break in service or at the beginning of the next year anniversary date of hire (whichever is applicable). Please note that any hours worked in any employment type will be included in the tracking of employee hours worked during the applicable measurement period.
Temporary employees who park on campus must purchase a University parking permit from Parking Services. As a temporary employee you are eligible for a B zone permit. Authorization for obtaining parking permits will be issued through Temporary Employment Services.
Satisfactory work performance and a positive attitude toward the job are basic requirements for retaining any assignment. In this regard, you are subject to the judgment of the departmental supervisor. As a temporary employee, you are expected to abide by all work rules in your assigned department including attendance, dress code, and appropriate work behavior. Auburn University will not tolerate harassment by its employees. TES employees found to be in violation of the University’s non-harassment policies will be subject to immediate termination. To review the University’s workplace policies, please refer to the website at www.auburn.edu/aaeeo. Additional policies which apply to all AU employees can be found in the Personnel Policies and Procedures Manual in Section 10 at www.auburn.edu/administration/human_resources/manual
TIMEKEEPING AND PAYMENT
Temporary employees are required to use the electronic timekeeping system known as Kronos by either clocking in or logging in to TigerTime.auburn.edu. Your supervisor will instruct you on the use of this system. You will be paid by direct deposit. It is your responsibility to activate your email at www.auburn.edu/myaccount by using the log in information provided during the hiring process. Once you have activated your email, Direct Deposit can then be set up through Self Service Banner. If you require assistance please contact the Help Desk at 334-844-4944.
You have the right to terminate your employment with Temporary Employment Services at any time, with or without advance notice. The University has the same right to terminate your employment, with or without advance notice or cause. If you decide to resign from your TES assignment, it is important for you to notify your supervisor and Temporary Employment Services of your intentions. If you are leaving for a regular employment position on campus, please let the hiring department know you are a Temporary Employment Service employee so that your record can be transferred. If you are terminating from the university and leaving the area, you can change your address in Self Service Banner or contact TES so that your address can be updated to aid you in receiving your W-2 Form at the end of January. If you do not know the forwarding address, it is your responsibility to notify Auburn University of your new address as soon as it is available. This should be done prior to December 1st to ensure your W-2 form will be sent to the correct address.
If you are seeking regular employment, please log onto www.auemployment.com for a list of available positions. Temporary employees are considered external applicants when applying for regular University employment and must follow established application procedures for external applicants. Temporary employees who become regular employees will receive a new service date and be eligible for applicable benefits at that time. Please keep in mind that the pay rate for a regular appointment may not necessarily be the same as what you are receiving as a temporary employee.
A handbook is available for supervisors who wish to learn additional information about TES. To review the handbook, click here.
Auburn University is an EEO/Vet/Disability Employer