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Human Resources > HRD > Performance Management

The Performance Management Process

ADMINISTRATIVE/PROFESSIONAL AND UNIVERSITY STAFF EMPLOYEES

Welcome to the website for Administrative/Professional and University Staff performance management process at Auburn University.  This site is designed to provide general information about the University’s performance management process, including resources to assist both supervisors and employees in understanding and following the process.

Process Objectives

Auburn University’s performance management process was developed through a collaborative effort allowing input by a representative cross section of individuals within the University community.  Interviews with senior executives as well as employee focus groups provided insight into the needs of the University and its supervisors and employees.  The performance management process was then designed to

  • Respond to focus group feedback;
  • Ensure meaningful performance management based on position-specific, job related criteria;
  • Provide supervisors and employees with additional optional tools and resources for successful performance improvement;
  • Create a consistent process for managing, measuring, and developing individual performance;
  • Align individual performance with the values of the University;
  • Measure what individuals achieve and how they achieve it;
  • Enhance linkages to career development and career paths, where appropriate; and
  • Better support compensation decisions.

The Steps in the Process

There are three major steps in the Performance Management Process :  (1) Planning should take place in June/July.  (2) Coaching and Feedback occur throughout the performance year (June 1 of the current year to May 31 of the following year).  And (3) the Review is completed in May and submitted to Human Resources by June 30.  See the Timeline for the Performance Year for a graphic representation of the process.

Forms for Planning and Review

All the forms for the system, both optional and the one required form, are available on this Web site.  All forms are available in an electronic and paper form.  If you choose to use the electronic versions, be sure to save them on your computer in a location that will enable you to return to them.  There are no electronic signatures available for use with the electronic versions.  Only the completed Performance Management Planning and Review Form is required to be submitted to Human Resources in January following the completion of the performance year.

Performance Management Training for Supervisors

Human Resource Development (HRD) offers four courses directly in support of the process:  PM100, "Supervisor’s Introduction to Performance Management," will be the course to introduce the process to new supervisors who join the University after the initial training—participants in PM100 are requested to complete Performance Management Pre-Class Study Materials prior to attending the training session; PM110, "The Principles of Performance Management," explains in some detail the three principles of planning, coaching, and feedback; PM120, "Establishing and Explaining Performance Expectations," will offer extensive practice in determining performance expectations/outcomes and suggestions on how to articulate expectations/outcomes to employees; and MG520, "Coaching," will go into more detail on coaching and feedback.  Check the HRD “Schedule of Courses” to determine when these courses are offered.

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