A&P Information Meeting
Proposed Changes to Grievance Policy

Nov. 10, 2005

The meeting was called to order at 3 pm by the A&P Chairperson, Harriette Huggins. 

The purpose of this meeting is to provide information and clarification on proposed changes to the A&P Grievance policy and procedures.  These changes will be voted on by the membership at the next A&P meeting.

A revision of the existing policy was requested by AU Administration.  The objective was to create one consistent policy that would cover all non-faculty employees.  This revised policy has been in the works for about two years.

Jenny Swain of the Staff Council and Cindy Selman of the A&P Grievance Committee presented a slide show that outlined the changes proposed and background as to why those changes are being made.  The slideshow is available on the A&P web site and is online at http://www.auburn.edu/administration/governance/ap/grievancepresentation.mht

A summary of the proposed changes:

Comments and questions from the audience:

Q.  Concern has been expressed over the list of things that are not grievable.  If someone has an issue that is excluded by this list what other options to they have to air/address their concerns?
A.  There may be some other avenues, depending on their issue.  Classification, compensation, and review issues should be address to Human Resources (Chuck Gerards).  Discrimination issues should be addressed to AA-EEOC.

Q.  If an issue involves a faculty member, which policy applies – our or theirs?
A.  If the grievance is filed by an A&P employee then the A&P grievance policy applies – against any employee, faculty or otherwise.

Q.  Can we make changes to this proposed policy before we vote on it at our next meeting?
A.  Not without delaying the process of approving this policy for another month.  Because it is in the Constitution any proposed changes have to be posted for one month prior to a vote.  If we make changes to the policy now we would have to repost for at least a month before we could vote on the proposed changes.  The Administration is eager for a reply on this policy from A&P and Staff Council has already responded so further delay is undesirable.

Q.  How are the files related to grievances to be handled and maintained?
A.  Grievance files will be maintained in separate file in Human Resources.  This kind of information is NOT kept in employees' personnel files, and we try to take extra precaution to protect the security of the records.

Q.  Who can access these Grievance files?
A.  Access to the files would be limited unless there is a valid reason like the files are requested in litigation.  But for general purposes, the files are considered confidential.  It is suggested that guidelines for who can access this records and under what conditions be written in to the policy at some point.

Note:  a list of FAQs will be added to our web site to address and clarify some of these issues since it isn’t practical to make any changes to the proposed policy now.

Harriette encouraged all A&P members to review the form that is required to file a Grievance.  There has never been a form before.  It is posted on the A&P web site. A vote will be taken on these proposed changes to the A&P Grievance Policy on Dec. 1.

The meeting was adjourned at 3:45 pm.

Respectfully submitted:

Cathy Ramey
A&P Secretary