2009 Archived Information & Issues

next meetingThe Next Assembly Meeting- Wednesday, March 24, 2010(Updated March 24, 2010)

The A & P Assembly will hold its "Annual Meeting" on Wednesday March 24, 2010 at 3:00 p.m. at the Student Center Ballroom. Results of the Assembly elections of representatives will be announced. Committee reports will be made and Assembly representatives whose terms are ending will be recognized. All A & P employees are encouraged to attend. New Assembly officers and representatives will take office on April 1st. Obtain information about the meeting at the following links: Minutes 02-03-2010Agenda

next meetingElections of Your Assembly Representatives (Updated February 17, 2010) 

Preparations are being made for the election of representatives to replace those whose terms end March 31, 2010. The three-year terms of soon-to-be elected representatives will end March 31, 2013. Due to the recent constitutional change, we are adding new representatives for Places 2 and 4. In order to maintain an appropriate number of representatives rolling off annually, these two representatives will only serve two years for this first term.

The deadline for receipt of nominations is Monday, March 1, 2010. Nominations may be
submitted by any A&P employee, however, only employees within each Place will vote to elect the representative for that Place. Voting will be done electronically during the period of March 8 -17, 2010. Results of the elections will be announced during the Assembly meeting on Wednesday, March 24.

The open places are:

Place 1 – Office of the President, AA/EEO, Human Resources, Office of Communications and Marketing, Office of the General Council, Governmental Affairs, Risk Mgmt & Safety, Sec. to the Board of Trustees, Office of Exec VP, Office of Special Events

Place 2 – Athletics

Place 4 – Provost Office, Undergraduate Studies

Place 5 – ACES & Outreach, Center for Government Services, Economic Development
Institute, Outreach Program Office

Place 6 – Information Technology

Place 7 – Development

Place 9 – College of Business, College of Science and Math

Place 15 – College of Agriculture, Alabama Ag. Experiment Station

Place 16 – Research, Sponsored Programs, Office of Technology Transfer, Space Power
Institute, Canine and Detection Research Institute

“Administrative & Professional employees who have been employed by Auburn University for one year or longer are eligible for nomination and election to the Assembly.”

“Representatives may serve a maximum of two terms in succession.”

The following information should be considered by those thinking about being nominated. Responsibilities of representatives elected to the Assembly include the following:

*Service for a three year term.
*Participation in the orientation for Newly-Elected Representatives.
*Attendance at each of the six (6) Assembly meetings.
*Arranging for a substitute to attend meetings when you are unable to be present.
*Attendance at called meetings.
*Participation in other Assembly activities such as a retreat for representatives.
*Provision of regular communications and information to and from designated
constituent group members within your Place.
*Represent your constituent members by directing their opinions, concerns and needs to
the Assembly.

Nominations should be directed to the A&P Nominations & Elections Committee at
apnecom@auburn.edu. Nominations should be accompanied by a brief bio of the person being nominated. The bio form can be downloaded from
http://www.auburn.edu/administration/governance/ap/forms.html or one of the links below:

Word: http://www.auburn.edu/administration/governance/ap/bioform_1.doc
PDF: http://www.auburn.edu/administration/governance/ap/bioform_1.pdf

Please verify that the person is willing to serve on the Assembly prior to submitting a
nomination. Additional information can be obtained through the Nominations & Elections Committee, a member of the Assembly Executive Committee, or from the website:
http://www.auburn.edu/administration/governance/ap/index.html

Thank you for your consideration.

next meetingPresident Gogue to Address Administrative & Professional Employees at the February Assembly Meeting (Updated January 25, 2010)

Dr. Jay Gogue will address Administrative and Professional employees during the Assembly meeting on Wednesday February 3, 2010. The meeting will be held at 3:00 p.m. in rooms 2222-2223 of the AU Student Center. Elections of Assembly officers will also take place during this meeting. Members serving as Assembly Representatives will vote during this election. All A & P employees are encouraged to attend. Obtain information about the meeting at the following links: AgendaMinutes 11-18-2009.

next meetingH1N1 Information (updated November 5, 2009)

Please take a moment to visit the Auburn University websitehttp://www.auburn.edu/administration/public_safety/emergency/flu.html for more information on H1N1 and how you can be protected from this illness that continues to spread  across the country.  The nasal spray that is available now is for persons ages 10-49. The AU Department of Public Safety and Security along with Harrison School of Pharmacy are providing immunization clinics across campus to vaccinate students, AU employees and their dependents.  You can see more detailed information about H1N1 at the Center for Disease Control and Prevention's websitehttp://www.cdc.gov/h1n1flu/

next meetingCalled Meeting (updated December 9, 2009)

Dear A&P Employee, 

Our constitutionhttp://www.auburn.edu/administration/governance/ap/constitution.html
defines how our membership is determined.   We are proportionally represented and at present we have at least two areas that need to add a representative to achieve the desired proportionality.  We have a request to add members to the assembly for the places that need to be adjusted as well as to add At Large members to the assembly.  

For a change to the constitution, there must be a notice in writing, 30 days prior to date of called meeting.  According to our constitution, "constitutional Articles may be amended by three-fourths vote of those members present and voting on the announced meeting date."

THEREFORE, we will hold a called meeting on Thursday, January 7, 2010 at 2:00 p.m., 238 Broun Hall to vote on the attached amendments.  There are three sections in the attachment- the first one outlines the wording of the current constitution followed by one on each of the amendments that we will vote on.  Please take a moment to review and let me know if you have any questions or concerns.  

I will send a reminder out the first week in January as well.

Regards,

April Staton
Chair A&P Assembly 2009-2010
334-844-4195
Harrison School of Pharmacy
1202 Walker Building
statoag@auburn.edu

The next Assembly meeting will be held on Wednesday, November 18, 2009 at 3:00 p.m. (Updated November 5, 2009)

The next A & P Assembly meeting will be held on Wedneesday, November 18, 2009 at 3:00 p.m. The meeting will be held in rooms 2222/2223 of the Student Center. The program will feature two guest speakers. Dr. Jim Wohl, University Ombudsperson, will present the Ombuds Office Annual Report and Ronald Herring, Executive Director of Payroll & Employee Benefits, will discuss changes to the employee benefits package for FY2010. All Administrative and Professional employees are encouraged to attend. Obtain information about the meeting at the following links: AgendaMinutes 10-07-2009.

next meetingGreetings AU Administrative and Professional Employees (updated October 24, 2009)

The Administrative and Professional (A & P) Assembly would like your input regarding your preferences for representation on the Assembly.  We request that you complete an anonymous five (5) question survey.   The A & P Constitution (Article II, Section 3 B. ( http://www.auburn.edu/administration/governance/ap/constitution.html#A3 ))  requires proportional representation on the Assembly.  The number of A & P employees has grown since the founding of the Assembly and the adoption of the Constitution, but the numbers of representatives have remained the same. 

Please let us know what you think regarding the need to increase the number of A & P representatives, to respond better to the needs of the A & P employee group and the growth that has occurred.

The survey will be available through Monday, November 2, 2009.

http://www.auburn.edu/apsurvey 

Thank you for your time and participation.

next meetingAdministrative and Professional Assembly meeting Today (updated October 7, 2009)

The Administrative and Professional Assembly will meet today, Wednesday, Oct. 7, at 3 p.m. in rooms 2222 and 2223 of the Student Center. The agenda will include informational updates on campus health and wellness events, as well as cyber security. Outgoing Administrative and Professional Assembly committee members will be recognized for their service. Obtain information about the meeting at these links:AgendaDraft Minutes.

next meetingAdministrative and Professional Assembly holding 'Back to School' meeting (updated August 25, 2009)
The Administrative and Professional Assembly will hold a "Back to School" meeting Wednesday, Aug. 26, at 3 p.m. in Broun Hall auditorium. Maria Witte from the College of Education will be the featured guest speaker. Representatives from Human Resources, Undergraduate and Graduate School Admissions will also be available to discuss procedures for employees who are considering enrollment in a single course or degree program. For more information, contact April Staton at statoag@auburn.edu or 844-4195.

next meetingNominations for Available Seats on Administrative and Professional Committees is now Closed (updated August 3, 2009)

The Nominations & Elections Committee has completed the slate of nominees for positions on 5 Administrative and Professional Committees. The names will be submitted for consideration to the Administrative and Professional Assembly at their August 26, 2009 meeting. The Nominations and Election Committee thanks those A&P employees who submitted their names for consideration.

next meetingNominations are being sought for Available Seats on Administrative and Professional Committees (updated July 1, 2009)

You are invited to become involved in the work of the Administrative & Professional Assembly by serving on one of the A & P Committees. Please consider nominating yourself or other A & P employees.  Nominees must have been an A & P employee for at least one year; if you are nominating someone other than yourself please verify their willingness to serve.

Service terms begin October 1, 2009 and expire September 30, 2012, unless otherwise noted. Appointments to A & P committees are presented to the A & P Assembly for approval based on names provided by the Nominations & Elections Committee. Committee descriptions and the number of vacancies on each committee are identified below.

Nominations and Elections Committee - 3 openings
The Nominations and Elections Committee is responsible for submitting nominations for officers and standing Assembly committee members to the Assembly for approval and making recommendations to the President for membership on university committees. This committee shall set general election guidelines, maintain election eligibility, and maintain voting records. The Nominations and Elections Committee shall oversee all aspects of final election processes. Assembly members receiving nomination for elections shall be ineligible for Nominations and Elections Committee membership.

Professional Development Committee
 - 3 openings
The Professional Development Committee is charged with aiding and encouraging the professional growth and development of the Administrative and Professional members. The Committee studies and makes recommendations on professional leave, continuing education, and recognition of professional achievement.

Welfare Committee - 3 openings
The Welfare Committee reviews and makes recommendations about Administrative and Professional salaries, benefits, and evaluation procedures.

Calendar and Schedules Committee
 - 1 opening  
Chaired by the Secretary of the A&P Assembly, the Calendar and Schedules Committee recommends policies and changes to the University Calendar and Schedules Committee and to the Assembly Executive Committee.

Grievance Committee
 - 5 openings 
The Constitution requires a representative from all V-P areas. All five nominees this year should come from the units associated with the Provost.
The Grievance Committee provides mediation teams to assist with the resolution of work-related complaints and evaluates grievances filed by Administrative and Professional employees and make recommendations to the president and appropriate vice-president.

The deadline for nominations is Monday, July 13. Nominations should be accompanied by a completed biography form for the nominee and e-mailed to apnecom@auburn.edu. Please note in the subject line the committee of interest. Bioforms can be downloaded from the A&P Assembly website:http://www.auburn.edu/administration/governance/ap/forms.html. Please note on the bioform the committee(s) for which one is interested.

Your participation in the Assembly is welcomed and encouraged.
Thank you.

next meetingNominations for Available Seats on University Committees is now Closed (updated June 25, 2009)

The Nominations & Elections Committee has received the names of 19 nominees to fill three openings on University Committees. Names will be submitted to the Office of the President for each opening and the President will notify the appointees. The Nominations and Election Committee thanks those A&P employees who submitted their names for consideration.

next meetingNominations are being sought for Available Seats on University Committees (updated June 5, 2009)
The Nominations & Elections Committee is seeking nominees for A&P representatives on University Committees to submit to the Office of the President. Two names will be submitted for each opening and the President will notify the appointees. Terms of service are for three years (August 15, 2009-2012) on the following committees:

Insurance and Benefits
 
Master Plan

In addition there is an unexpired term on the Student Discipline Committee which ends August 15, 2011.

More information about the committees can be found at the links above.

A&P employees who have been employed for at least one year are eligible to be nominated. Persons interested in serving on a committee should download a bio-form from the A&P websitehttp://www.auburn.edu/administration/governance/ap/forms.html.  Complete the form and include on the form the name of the committee of interest.  Submit the bio-form via email to apnecom@auburn.edu by Friday, June 19.

next meetingEmployees asked to complete survey if they need Continuing Professional Education/CEU credits (Updated May 20, 2009)

Are you interested in reducing personal or departmental travel costs required to satisfy Continuing Professional Education requirements? The Administrative and Professional (A&P) Assembly’s professional development committee is exploring ways to make earning continuing education unit (CEU) credits convenient and less costly by having more on-campus courses approved for CEU credit. This would also streamline the professional certification CEU reporting process. Employees who may find an easier process beneficial include board-certified accountants, architects, nurses, pharmacists, psychologists, veterinarians and others. If you are interested in having more on-campus courses approved for CEU credit and making your future documentation easier and more efficient, complete the survey at this secure link. For more information, contact Ken McMillan at 844-5528 or mcmilke@aces.edu

next meeting
President's Fellowship Program (Updated May 12, 2009)

Dr. Gogue has accepted two A & P employees into the President's Fellowship Program. Seth Humphrey and Maria Folmar will participate in the leadership program this year. Seth is the Assembly Representative for Place 6 and is serving a second consecutive term as a member of the Executive Committee; Maria has served in many positions with the A&P Assembly and has recently completed her term as Past-Chair of the Assembly. Congratulations to Seth and Maria!

next meetingCongratulations to the Newly-Elected Representatives (Updated March 26, 2009)

The following representatives to the Assembly have been elected to terms ending in 2011, with Marcalyn Price filling the unexpired term of Julie Nolen in Place 7. 
Place 3 - Victoria Tate
Place 6 - David Benjamin
Place 4/8 - Jamie Mantooth
Place 11 - Shirley Scott-Harris
Place 17 - Bryan Elmore

next meetingYour Assembly Officers for 2009 - 2010 (Updated March 24, 2009)

Officers elected to serve the Assembly from April 1, 2009 through March 31, 2010. Officers serving as the Executive Committee are:

Chair: April Staton 
Chair-Elect: David Hennessey
Past-Chair: Todd Storey
Secretary: Susan Canaan 
Members At-Large: 
    Jane Hoehaver 
    Seth Humphrey 
    Christopher O’Gwynn


The next Assembly meeting will be held on Tuesday, May 19, 2009 at 3:00 p.m. (Updated May 15, 2009)

The next A & P Assembly meeting will be held on Tuesday, May 19 at 3:00 p.m. We will meet in room 2222/2223 in the Student Center. Thomas Maple and Asim Ali, representing the A&P Professional Development Committee, will present information relating to HRD Leadership Development. All Administrative and Professional employees are encouraged to attend.

March Meeting of the Assembly - Wednesday 3/25 (Updated March 24, 2009)

The A & P Assembly will hold its "Annual Meeting" on Wednesday March 25, 2009 at 1:00 p.m. in the Student Center, rooms 2222/2223. Results of the Assembly elections of representatives will be announced. Committee reports will be made, and Assembly representatives whose terms are ending will be recognized. All A & P employees are encouraged to attend. New Assembly officers and representatives will take office on April 1st.

Voting for Representatives is Now Closed (Updated March 24,2009)

The election for repesentatives to the A & P Assembly with terms ending March 31, 2012, is now open. Since the start of the election has been delayed, online voting will take place between now and 10:00 PM Monday, March 23. Click here to view election information.

Elections of Your Assembly Representatives (Updated February 16, 2009) 

Preparations are being made for the election of representatives to replace those whose terms end March 31, 2009. The three-year terms of soon-to-be-elected representatives will end March 31, 2012. Deadline for receipt of nominations is Monday, March 2, 2009. Nominations may be submitted by any A & P employee, however, only employees within each Place will vote to elect the representative for that Place where a vacancy exists. Voting will be done electronically during the week of March 9-16. Paper ballots will be available for those who do not have internet access. 
Results of the elections will be announced during the Assembly meeting on Wednesday March 25.

The open places are:

Place 3 - Facilities
Place 6 - Information Technology
Place 8 - Provost Office, Library, Alumni, Student Affairs, Program for Students with Disabilities 
Place 11 - Engineering
Place 17 - Business and Finance, Student Financial Services, Payroll & Employee Benefits, Procurement & Payment Services, Contracts & Grants Accounting, Controller, Budget Services, Treasurer, Alumni Accounting, Development Accounting, Property Services.

“Administrative and Professional employees who have been employed by Auburn University for one year or longer are eligible for nomination and election to the Assembly.”

“Representatives may serve a maximum of two terms in succession.”

The following information should be considered by those thinking about being nominated. Responsibilities of representatives elected to the Assembly include the following. 

* Service for a 3-year term,
* Participation in the Orientation for Newly-Elected Representatives, 
* Attendance at each of the six (6) Assembly meetings,
* Arranging for a substitute to attend meetings when you are unable to be present,
* Attendance at called meetings,
* Participation in other Assembly activities such as a retreat for representatives,
* Provision of regular communications and information to and from designated constituent group members within your Place,
* Represent your constituent members by directing their opinions, concerns, and needs to the Assembly,

Nominations should be directed to the A & P Nominations and Elections Committee at apnecom@auburn.edu. Nominations should be accompanied by a brief bio of the person being nominated. The BIO Form can be downloaded from the A & P Website one of the links below:

The bio-form can be downloaded in Word or PDF formats.

Please verify that the person is willing to serve on the Assembly prior to submitting a nomination.

Last Updated: Mar. 30, 2011

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