CONSULTING POLICY
for the
ADMINISTRATIVE & PROFESSIONAL EMPLOYEES
of
For Trial June 2008 – May 2009
March
2008
(A & P) employees to engage in
external consulting.
Consulting Defined
Consulting
refers to activities in which an A & P employee provides expert advice
and/or counsel of a non-continuous nature.
Consulting should provide professional enrichment to the employee, and
consequently, benefit the University.
Therefore, the consulting activity employees engage in should be related
to their areas of expertise or specialized knowledge relevant to their
employment with the University.
Consulting may or may not result in financial payment to the
employee. Consulting activities may
include (but are not limited to) activities such as the
following: providing advice regarding computer systems, designing accounting
systems, conducting seminars, designing an electrical system, etc.
The primary criteria in determining whether a particular
consulting activity should be encouraged or permitted are 1) the effect of the
activity on the individual and the University, and 2) the extent to which the
activity will complement the University’s programs or interfere with the
effective discharge of the employee’s responsibilities to the University.
Conflict of Interest
A
conflict of interest occurs when the private interests of the employee
conflicts with their responsibilities as University employees. Such conflicts occur in situations where an
employee makes a decision based on personal factors which may not be in the
best interest of the University. Employees should avoid both actual and
perceived conflicts of interest and therefore must disclose all events and
dealings of their requested consulting leave to their supervisor. Some examples of conflicts of interest may include:
a. Use for personal gain of privileged information acquired in connection with the
employee’s University responsibilities.
b. Transmission of non-public information to an outside source with which the
employee consults.
c. Consulting with an outside vendor for which the University employee makes purchasing or contractual obligations on behalf of the University.
A & P
employees may, on occasion, be involved in sponsored research. Such research may present unique situations
where conflicts of interest can occur. These employees should consult with
Procedures
Full time A & P employees who have successfully completed one year of employment with the University, and with a current satisfactory performance record, may be allowed to consult within the areas of their expertise for a maximum of six (6) days within a twelve (12) month period of time, and with the approval of their department head and appropriate dean or director. Exceptions to this must be approved by the appropriate Vice President upon recommendation of the department head, dean or director. Consulting activities will be counted against this maximum of six days per twelve month period; travel days must be counted as consulting time. This policy is not intended to limit consulting activities of employees outside the normal work day, during annual leave, leave without pay, or during the summer.
A
formal application,
General Considerations
In connection with
extramural professional activities arranged outside established University
programs, the name of
No
consulting projects unless such use is specifically approved in writing in advance by the department head or other appropriate administrator. Employees will be expected to reimburse the University for the use of specialized equipment and facilities as well as materials.
Use of University computer facilities for consulting will also require prior written approval and will be reimbursed at the external user rate. Approval or reimbursement will not be required for the use of the library.
Employees should keep in mind that this University policy is a benefit and any abuse of this policy may result in disciplinary action.
Administrative & Professional Employees
APPLICATION for APPROVAL
to
ENGAGE in EXTERNAL CONSULTING
|
1. Name |
2. Employee ID No. |
3. Title |
|
|
|
4. Department/Unit |
5. E-Mail |
|
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|
6. Describe nature of work to
be performed, location, and for whom. |
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7. List dates and number of
hours of proposed activity. Indicate
travel time separately if involved. |
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8. Explain arrangements you
have made to ensure that the proposed activity does not interfere with your
University responsibilities, such as ensuring that job flow continues. |
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|
VERIFICATION: I will abide by the
guidelines set forth in the Consulting Policy for the Administrative &
Professional Employees of _____________________________________________
_____________________________________ Signature
of Applicant
Date |
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|
APPROVALS: ____________________________________________
_____________________________________ Department Head or Immediate
Supervisor
Date ____________________________________________ _____________________________________ Dean/Director Date
____________________________________________
______________________________________ Vice President (when required)
Date ____________________________________________
_______________________________________ Human Resources
Date |
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|
DISTRIBUTION: _____ Supervisor/Department
Head _____ Vice
President _____
Planning & Analysis _____ Dean/Director
_____ Human Resources |
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