Initial Move Assessment

View with Adobe Acrobat View/Print Initial Assessment

The initial move assessment is the primary move meeting with the department, Campus Relocation Coordinator, Project Manager and University Move Contractor.  This assessment establishes the cost, duration, and criteria of the move.  Usually, this meeting is to determine the scope of the move, and conduct a walk-thru of the vacating and new spaces.  The Auburn University Moving Guidelines provide general directions and discussion of basic move planning.

Provisions for Furnishings, Equipment, and Materials

A.  Identify all furnishings, equipment, and materials that need to be moved to the new space.

  • Anything that is physically attached to a building will not be unattached by the University Move Contractor.  The University Move Contractor will also not reattach anything to a building.  This needs to be accomplished by In-House Construction or by submitting a work order to the project.
  • University Move Contractor will not move or dispose of hazardous wastes or materials.  Any questionable materials need to be assessed by Risk Management and Safety.
  • Any machinery, equipment, or copiers that have service contracts need to be moved by the servicing dealer.  Please coordinate and schedule for the relocation of these with the contracted servicing dealer. 
  • Property Services requires that any furnishings, equipment, and materials moving to a new space be submitted online via the AU Property Transfer SystemThe items moving should be inventoried, and then given to the department's Financial Representative to submit via the AU Property Transfer System.  Any questions regarding inventory of furnishings/equipment can be directed to Property Services.
  • If the occupants are vacating a space where the furnishings were purchased with the building and are being left behind, all furnishings must be properly emptied of office materials, personal belongings, and debris.

B.  Identify all furnishing, equipment, and materials that need to be sent to Property Surplus. 

  • Surplus Property requires that any furnishings, equipment, and materials regardless of value or the presence of a Property Control number needing to be sent to Surplus Property be submitted online via the AU Property Transfer System.   The items to surplus should be inventoried, and then given to the department's Financial Representative to submit via the AU Property Transfer System.  Any questions regarding the inventory of furnishings/equipment can be directed to Surplus Property.

C.  Identify all furnishings, equipment, and materials that need to be transferred to/from other   departments on campus.    

  • Property Services requires that any furnishings, equipment, and materials regardless of value or the presence of a Property Control Number that are to be transferred to or from another department be submitted online via the AU Property Transfer System.  The items to be transferred should be inventoried, and then given to the department's Financial Representative to submit via the AU Property Transfer System.  Contract Property Services for questions regarding transfer of furnishings/equipment.

 

Other Move Criteria

A.  Identify or estimate target dates and/or phases for the move.

B.  Identify storage needs, if any.  Sometimes storage arrangements can be made on campus.  Off-campus storage is provided for at a monthly cost by Campus Move Contractor.

C.  Identify packing needs.  Packing materials and supply options will be discussed and identified in the initial move assessment meeting.

D.  Identify any special needs or conditions (i.e. assistance with packing, move timing outside normal work week, etc.)

E.  Identify move needs as they relate to project (i.e. elevator availability or outage, access to the building, scheduling, etc.).

F.  Identify university services needed.

G. Other criteria will be identified and noted as needed.

H.  See the Auburn University Moving Guidelines for more information regarding all phases of the relocation process.

I.    Walk-thru may follow, or will be scheduled.



Last Updated: September 16, 2015