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The following policies and guidelines should govern all space in the University:
Although space is allocated to the faculties, departments and specific users, all space is owned by Auburn University . With this ownership, the University has the responsibility to keep this space in good order in terms of maintenance, services, cleaning, etc., and to provide the appropriate amount and type of space for approved University activities.
Space is allocated to specific users for certain periods of time. For example, classrooms are allocated for hour-long slots whereas, at the other extreme, offices and research space are allocated for longer periods of time. Space use should be reviewed periodically and space assignment reconfirmed accordingly.
For all users and all categories of space, space standards will be used to assess space needs. These space standards may be adjusted in accordance with the total amount of space available. In this way, an overall space shortage or surplus can be handled fairly. In many cases existing uses and space assignments may not meet the standards and subsequently will not face an unfair imposition of these standards. However, any reallocation, renovation, or provision of new building space shall conform to the university space standards as closely as possible.
Space provided to every use shall be suitable in terms of size, quality, and location. Uses of a similar nature or uses which are functionally related may require proximity. University departments should not be fragmented and whenever practical, should have had their office, lounge, laboratory, and support activities located contiguously. Adequate furnishings and furniture must also be provided by the University.
Each space allocated to a department or a user shall be used efficiently in terms of utilization of space over time. A space which is used infrequently may require introduction of a similar and compatible approved University use to increase its utilization to a level which is consistent with standards of utilization throughout the University. Periodic reviews of utilization for different types of space (i.e. classroom, office, and laboratory) will be conducted by the Office of Campus Planning & Space Management to ensure the most effective utilization and recommend improvements.
To avoid duplication of space, equipment, and staff services, and to avoid unnecessary costs, as much space as possible should be shared by the departments. This applies especially to machine shops, electronics shops, animal rooms, audio-visual areas, storage areas, etc. If there is more than one user, procedures should be developed for priorities of services if this is necessary.