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Vendor Guide

Working with Procurement and Payment Services

Auburn University is a land grant university of the State of Alabama and as such is an instrumentality of the State. Procurement and Payment Services is governed by the state bid laws and has established institutional policies to ensure compliance with them.

Responsibility
Procurement and Payment Services is responsible for the procurement of and payment for all supplies, materials and equipment for Auburn University. The University will assume no liability for payment of obligations made outside AU Financial Policies & Procedures.

    Procurement & Payment Services

311 Ingram Hall
Auburn University, AL
36849-5101

334-844-7771 Office
334-844-4306 Buyers FAX  

Office hours:
  7:45 - 11:45
12:45 -   4:45

How to find us...

AU Vendor Center
In 2005 AU PPS launched a new initiative to enhance vendor ability to do business with AU! Vendors seeking to do business with AU for the first time should register through the AU Vendor Center where you can handle many vendor related tasks such as
  • register to do business with AU
  • request to be added to the AU and/or AUM bid lists
  • update vendor information
  • report commodities you offer
  • offer information on your SBA status
  • register for FastPay, our payment direct deposit service
Register today to ensure that your company receives bids, purchase orders and payments.

Sealed Bids
Since the University follows the state bid laws, orders of $15,000 or more require sealed bids. Copies of these bids are posted daily in Procurement and Payment Services. Bid openings are public and vendors are invited to attend if they so desire.

Small Order
Orders totaling $2,500 or less can be placed by the AU department/Unit that needs the goods. At this dollar level, where allowable by Purchasing Card policy, most orders are placed using the AU Purchasing Card.

Orders for $2,500 - $14,999 must be initiated by the AU Department/Unit processing a Purchase Requisition. Buyers within PPS can, at their discretion, use informal or formal quotes and will most often place the order by issuing a Purchase Order.

Please contact our office for help with other Procurement and Payment Services questions.

 


Procurement and Payment Services · 311 Ingram Hall
Auburn University · Alabama 36849-5101 USA
334-844-7771