Auburn University
Auburn University
Students
Prospective Students
Employees
Alumni
Tiger Fans
Auburn University
 
 
PPS Home Staff FAQ Forms Campus Newsletter

Procurement Terms & Conditions Vendor Guide Vendor Center Bid Calendars Commodities Contracts Buyers

Payment Services Services Tipsheet AU Tax Status

Purchasing Card FAQ Amex Travel Card FAQ
AVP Business & Finance Budget Services Cash Management Contracts & Grants Accounting Controller/Financial Reporting Information System Support Payroll & Employee Benefits Procurement & Payment Services Property Services Student Financial Services
Policies and Procedures Archive Annual Reports Forms

 

 
 

Preferred Vendor Contracts
IT Products

GovConnection
GovConnection
Order
More info

Rob Mitchell
rmitchell@govconnection.com
888-294-0275

Shelley Lochman
slochman@govconnection.com
800-800-0019 ext.34084

Todd Horsey, On-Campus Field Representative
thorsey@govconnection.com
573-228-8728

A new contract for IT products has been awarded to GovConnection and will be in effect Nov 6, 2013 - March 31, 2017. In addition to peripherals, thiis contract now includes desktops, laptops, tablets, and enterprise level solutions.

Frequently Asked Questions

How do I place my order?
You can order online by going to the GovConnection website established for Auburn. If the site you are in does not have the AU Logo on it, then you are on the wrong site. Make sure you log in on www.govconnection.com/Auburn, or you can link directly from the "Contracts" section of the Procurement & Payment Services web site.

Who is my contact at GovConnection?
AU's contacts at GovConnection are:
Rob Mitchell
rmitchell@govconnection.com
888-294-0275

Shelley Lochman
slochman@govconnection.com
800-800-0019 ext.34084

Todd Horsey, On-Campus Field Representative
thorsey@govconnection.com
573-228-8728

I am a new employee. How do I get started?
For account set up, new employees can either contact one of our account representatives listed above, Rob Mitchell or Shelley Lochman, or go directly to www.govconnection.com/Auburn.

Are we required to purchase from the Preferred Vendor contract?
Yes, you are required to purchase from the Preferred Vendor Contract. This vendor has been designated as the "Preferred Vendor" for AU for this particular commodity as the result of a competitive bid process. In general, making purchases outside the contract shouldn't be necessary. We understand from time to time there may be a justifiable reason to purchase off contract through a different vendor. If that need arises, since you are potentially violating the bid law, please attach a note of justification to the voucher/purchasing card recon. In some cases, PPS may follow up with you, in others cases, the Preferred Vendor may follow up with you.

What computer related products CANNOT be bought off of this contract?
Apple products.

Can I still buy toner/ink cartridges from GovConnection?
Yes, when purchased with a printer.

Can I use my purchasing card for IT Products?
Yes. Normal procurement thresholds apply to the purchase of IT Products. You may use your Purchasing Card to order/pay for the IT Products against this contract as long as the amount being purchased is < $2500. If the purchase will exceed $2500, prepare a purchase requisition and submit it to PPS for review. Please reference Contract #MSA-H-AL-094 when processing your requisition.

When I am in need of small dollar IT products, I generally shop sales and get items from a vendor with the currently posted lowest price. Are we not allowed to shop for the best price anymore?
We negotiated the contracts with the best interests of AU as a whole in mind. While you may be able to find a particular item at a lower "fire sale" price at any given moment, use of the Preferred Vendor contracts leads to: compliance with the state bid law, increased financial incentives, higher volume discounts and rebates, and better data for negotiating larger discounts/cheaper prices in the future.

Please contact Burnette Tolbert in PPS at tolbebn@auburn.edu or 844-7771, if you have any additional questions.

 

 


Procurement and Payment Services · 311 Ingram Hall
Auburn University · Alabama 36849-5101 USA
334-844-7771