A new contract for IT products has been awarded to GovConnection and will be in effect Nov 6, 2013 - March 31, 2017. In addition to peripherals, thiis contract now includes desktops, laptops, tablets, and enterprise level solutions.
Frequently Asked Questions
How do I place my order?
You can order online by going to the GovConnection website established for Auburn. If the site you are in does not have the AU Logo on it, then you are on the wrong site. Make sure you log in on
www.govconnection.com/Auburn, or you can link directly from the "Contracts" section of the Procurement & Payment Services web site.
Who is my contact at GovConnection?
AU's contacts at GovConnection are:
I am a new employee. How do I get started?
Todd Horsey, On-Campus Field Representative
For account set up, new employees can either contact one of our account representatives listed above, Rob Mitchell or Shelley Lochman, or go directly to www.govconnection.com/Auburn.
Are we required to purchase from the Preferred Vendor contract?
Yes, you are required to purchase from the Preferred Vendor Contract. This vendor has been designated as the "Preferred Vendor" for AU for this particular commodity as the result of a competitive bid process. In general, making purchases outside the contract shouldn't be necessary. We understand from time to time there may be a justifiable reason to purchase off contract through a different vendor. If that need arises, since you are potentially violating the bid law, please attach a note of justification to the voucher/purchasing card recon. In some cases, PPS may follow up with you, in others cases, the Preferred Vendor may follow up with you.
What computer related products CANNOT be bought off of this contract?
Can I still buy toner/ink cartridges from GovConnection?
Yes, when purchased with a printer.
Can I use my purchasing card for IT Products?
Yes. Normal procurement thresholds apply to the purchase of IT Products. You may use your Purchasing Card to order/pay for the IT Products against this contract as long as the amount being purchased is < $2500. If the purchase will exceed $2500, prepare a purchase requisition and submit it to PPS for review. Please reference Contract #MSA-H-AL-094 when processing your requisition.
When I am in need of small dollar IT products, I generally shop sales and get items from a vendor with the currently posted lowest price. Are we not allowed to shop for the best price anymore?
Please contact Burnette Tolbert in PPS at firstname.lastname@example.org or 844-7771, if you have any additional questions.
We negotiated the contracts with the best interests of AU as a whole in mind. While you may be able to find a particular item at a lower "fire sale" price at any given moment, use of the Preferred Vendor contracts leads to: compliance with the state bid law, increased financial incentives, higher volume discounts and rebates, and better data for negotiating larger discounts/cheaper prices in the future.